2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Waitematā Local Board:
a)
confirm the minutes of its ordinary meeting,
held on Tuesday, 17 April 2018, as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitematā Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
|
Waitematā
Local Board
03 May 2018
|
|
Local
board decisions and input into the 10-year Budget 2018-2028, draft Auckland
Plan 2050 and draft Waste Management and Minimisation Plan 2018
File No.: CP2018/06113
Te take mō te pūrongo / Purpose of the report
1. To
approve local financial matters for the Local Board Agreement 2018/2019, which
need to be considered by the Governing Body in the 10-year Budget 2018-2028
(the 10-year Budget) process.
2. To
seek feedback on regional topics in the 10-year Budget, the draft Auckland Plan
2050 and the draft Waste Management and Minimisation Plan 2018.
Whakarāpopototanga matua / Executive summary
3. Auckland
Council’s 10-year Budget contains 21 local board agreements which are the
responsibility of local boards. These agreements set out local funding
priorities, budgets, levels of service and performance measures. This report seeks decisions on local financial matters for
the local board agreement, including:
a) advocacy
on local priority projects
b) proposed
Locally Driven Initiative (LDI) capital projects outside local boards’
decision-making responsibility
c) release
of local board specific reserve funds
d) Locally
Driven Initiatives opex projects for deferral to 2018/2019.
4. Auckland
Council consulted with the public from 28 February – 28 March 2018 to
seek community views on four plans. This report seeks local board views on
three of these plans:
· Regional 10-year Budget issues: including the key issues of
transport, natural environment, rates and charges and other budget information
· Draft Auckland Plan 2050: including six proposed outcome areas and
the development strategy
· Draft Waste Management and Minimisation Plan 2018: including five
key actions.
5. Decisions
on the proposed Regional Pest Management Plan will be made later in the year.
Local boards will have the opportunity to provide input into this plan before
then.
6. Local board views on these regional plans will be considered
by the Governing Body (or relevant committee) before making final decisions on
the plans.
|
Ngā tūtohunga / Recommendations
That the Waitematā Local
Board:
a) receive
the 10-year Budget 2018-2028 and draft Auckland Plan 2050 consultation
feedback report
b) note
that the following redacted submissions will be made available through the
Auckland Council website in May, until then the submissions are available on
request by emailing akhaveyoursay@aucklandcouncil.govt.nz
·
submissions on the Waitematā local board priorities
· that submission on regional proposals in the 10-year Budget
2018-2028 and draft Auckland Plan 2050 from people or organisations based in
the Waitematā local board area.
c) receive
consultation feedback on the draft Waste Management and Minimisation Plan
2018 from people or organisations based in the Waitematā Local Board
area set out in Attachment B to this report.
d) recommend
to the Governing Body that $414,000 of 2017/2018 Locally Driven Initiative
(LDI) operating expenditure be deferred to 2018/2019 as set out in Attachment
C.
e) provide
feedback on the proposed 10-year Budget 2018-2028
f) provide
feedback on the draft Auckland Plan 2050.
g) provide
feedback on the draft Waste Management and Minimisation Plan 2018.
h) approve
its advocacy initiatives, including its key advocacy project, for inclusion
as an appendix to its 2018/2019 Local Board Agreement as set out in
Attachment D to this report.
|
Horopaki / Context
7. Local
board agreements form part of the Auckland Council’s 10-year Budget and
set out local funding priorities, budgets, levels of service and performance
measures. This report details local board decisions and recommendations
that need to be made in early May to allow them to be considered by the
Governing Body in the 10-year Budget process.
8. Each
year local boards also advocate to the Governing Body for funding for projects
that cannot be accommodated within their local budgets. These advocacy initiatives
are attached to the local board agreement.
9. Local
boards are responsible for providing local input into regional strategies,
policies and plans. Local Board Plans reflect community priorities and
preferences and are key documents that guide both the development of local
board agreements and input into regional plans.
10. Auckland
Council publicly consulted on four plans from 28 February – 28 March
2018:
· Proposed 10-year Budget (which includes both regional issues and
local board key priorities)
· Draft
Auckland Plan 2050
· Draft
Waste Management and Minimisation Plan 2018
· Proposed
Regional Pest Management Plan.
11. Across the
region, 5,374 people attended 100 engagement events, including over 80 people
attending three formal events in the local board area. The Waitematā
Local Board also undertook additional informal engagement activities including
four library drop-in sessions and five community events.
12. Feedback was
captured at the formal events and received through online, written and social
media channels. Redacted submissions will be made available through the
Auckland Council website in May 2018, until then redacted submissions are
available on request by emailing akhaveyoursay@aucklandcouncil.govt.nz.
13. Consultation
feedback on the Waitematā Local Board priorities for 2018/2019 was received from people or
organisations based in the Waitematā Local Board area as well as people
across Auckland who chose to provide feedback on these priorities are set out
in Attachment A to this report.
14. Consultation feedback on regional proposals in the 10-year Budget
2018-2028 and Auckland Plan 2050 was received from people or organisations
based in the Waitematā
Local Board area as set out in Attachment A to this report.
15. The feedback on local board priorities will be considered by the
local board before they agree their local board agreement in early June.
Tātaritanga me ngā tohutohu / Analysis and advice
16. This report
allows the local board to agree its advocacy and recommend other local
financial matters to the Governing Body in early May. This is to allow time for
the Governing Body to consider these items in the 10-year Budget process before
a decision in June.
Local board advocacy
17. This triennium a three-year approach is being taken to progress
initiatives that are unable to be funded by local board budgets. The approach
aims to better utilise the 10-year Budget 2018-2028 and local board plan
processes to progress and advise on a narrower range of local board
initiatives, in a more comprehensive way.
18. As
part of the Annual Budget 2017/2018 process, local boards narrowed their
priorities to one key advocacy project. Council departments provided local
boards with information to help inform their position on these
initiatives. The Waitematā Local Board selected the funding of stage
one of ‘Ponsonby Park’ at 254 Ponsonby Road as their one local
initiative.
19. In
addition to the one local initiative the Waitematā Local Board has
additional advocacy positions, which respond to the matters of importance to
the Waitematā community and reflects the Waitematā Local Board Plan
2017 (Attachment D)
20. Local
boards then consulted their communities on their key advocacy project in the
local board plan and/or the local board agreement process. Local
boards will discuss their key advocacy project with the Finance and Performance
Committee through the 10-year Budget process, supported by organisational
advice.
21. Local boards
are requested to approve their advocacy initiatives, including
their key advocacy project, for consideration by the Governing Body and
inclusion (as an appendix) to the 2018/2019 Local Board Agreement.
Funding for Locally Driven Initiatives (LDI)
22. Local boards
are allocated funding annually to spend on local projects or programmes that
are important to their communities. This funding is for ‘Locally Driven
Initiatives’ or LDI. Local boards can approve LDI capital projects up to
$1 million, projects over that amount need approval from the Governing
Body.
23. Local boards
can recommend to the Governing Body to convert LDI operational funding to
capital expenditure for 2018/2019 if there is a specific need to do so.
24. Governing
Body approval is also needed for the release of local board specific reserve
funds, which are funds being held by the council for a specific purpose such as
parking. For funds to be released the local board must have an identified
project that meets the funds criteria.
25. Local boards
can defer LDI projects where there was an agreed scope and cost but the
project/s have not been delivered. The local board may wish to resolve 2017/2018
projects that meet the criteria for deferral to 2018/2019. Key information on
the LDI funded projects that meet the criteria for deferral is provided in
Attachment C to this report.
Local board input on regional plans
26. Local boards
have a statutory responsibility for identifying and communicating the interests
and preferences of the people in its local board area in relation to the
context of the strategies, policies, plans, and bylaws of Auckland Council.
27. This report
provides an opportunity for the Waitematā Local Board to provide input on
three plans
· the
10-year Budget,
· draft
Auckland Plan 2050 and
· the
draft Waste Management and Minimisation Plan.
Regional issues in the 10-year Budget
28. The 10-year Budget sets out Auckland Council priorities and how
we're going to pay for them. The regional consultation on the proposed 10-year
Budget focused on four key issues:
· Issue 1: Transport
· Issue 2: Natural Environment (water quality and
environment initiatives)
· Issue 3: Rates and charges (including general
rates and accommodation providers)
· Issue 4: Other changes and budget information.
29. The 10-year Budget also included key priorities for each local board
area. Decisions on local board priorities will be made when local board agreements
are considered in June.
30. The feedback form contained at least one
question relating to each key regional issue. Consultation
feedback received from the Waitematā Local Board
area on regional issues in the 10-year Budget are summarised in Attachment A to
this report.
Draft Auckland Plan 2050
31. The draft Auckland Plan 2050 sets Auckland Council’s long-term
direction and considers how we will address our key challenges of high
population growth, shared prosperity, and environmental degradation. It covers:
· Outcome area 1: Belonging and participation
· Outcome area 2: Māori identity and
wellbeing
· Outcome area 3: Homes and places
· Outcome area 4: Transport and access
· Outcome area 5: Environment and cultural
heritage
· Outcome area 6: Opportunity and prosperity
· Development strategy: How Auckland will grow and
change over the next 30 years.
32. The feedback form contained a question relating
to each outcome area as well as a question on the development strategy. Consultation feedback received from the Waitematā Local Board
area on the outcome areas in the draft Auckland Plan 2050 are summarised in
Attachment A.
33. Local board feedback on these outcome areas will be considered by
the Planning Committee on 5 June 2018.
Draft Waste Management and Minimisation Plan 2018
34. As required by the Waste Minimisation Act 2008 the Auckland Waste Management and Minimisation Plan 2012 has been
reviewed. The new plan proposes to continue working towards Auckland
Council’s vision of Zero Waste to landfill by 2040. Auckland Council will
continue to deliver a range of services to households, and to work with mana
whenua, communities, and industry to achieve waste reductions.
35. The new draft plan proposes to:
· Work with the commercial sector to find ways to
reduce and divert waste from landfill
· Prioritise the three largest waste streams -
construction and demolition, plastic and organic waste
· Continue to establish community recycling
centres
· Ask central government to introduce container
deposit schemes for plastic/glass bottles and cans and product stewardship
schemes for hard to dispose products like tyres and e-waste
· Address the needs of the Hauraki Gulf Islands
through the Tikapa Moana Hauraki Gulf Islands Draft Waste Plan.
36. This report asks for local board input to the
draft Waste Management and Minimisation Plan 2018.
37. Consultation feedback received from the Waitematā Local Board
area on the draft Waste Management and Minimisation Plan is summarised in
Attachment B.
38. Local board feedback on this plan will be considered by the
Environment and Community Committee.
Proposed Regional Pest Management Plan
39. Tāmaki Makaurau / Auckland’s Regional
Pest Management Strategy (RPMS) was last reviewed in 2007. Significant changes
have occurred since the strategy was last reviewed, both in terms of the pests
themselves and changes to the Biosecurity Act.
40. Auckland Council is now reviewing the existing
RPMS and producing a new plan to align with the National Policy Direction for
Pest Management 2015. The new plan will provide a statutory and strategic
framework for the effective management of pests in Tāmaki Makaurau / Auckland.
41. Decisions on this plan are expected later in the
year and local board input will be sought prior to decision-making.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
42. Local
board decisions and feedback are being sought in this report. Local boards have
a statutory role in providing local board feedback on regional plans.
43. Local
boards play an important role in the development of the 10-year Budget. Local
board agreements form part of the 10-year Budget. Local board nominees have
also attended Finance and Performance committee workshop on key topics and
special briefings have been arranged.
44. Local
boards have also been involved in and made a significant contribution to the
refresh of the Auckland Plan during 2017. This involvement included
representation at Planning Committee workshops, local board cluster workshops
and individual board business meetings and workshops. Local boards passed
resolutions in August and October 2017 which helped to inform the draft plan.
45. Local boards provided input into the draft Waste
Management and Minimisation Plan through formal resolutions to business
meetings in November 2017. This feedback has been incorporated into the draft
plan.
Tauākī whakaaweawe Māori / Māori impact
statement
46. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
10-year Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
47. The
Auckland Plan and its contribution to Māori well-being is of interest to
Māori. Six hui with mana whenua were held during 2017, focusing on
the key challenges and opportunities facing Auckland, and how the plan can best
address these. Engagement with mataawaka was carried out through working
with Māori organisations. These organisations used their networks to
provide feedback to inform the draft plan.
48. The
Independent Māori Statutory Board provided formal feedback on early drafts
of the plan including the proposed measures.
49. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities.
50. Attachment A includes analysis of submissions made by mana whenua
and mataawaka entities who have interests in the rohe/local board area.
51. There is a need to continue to build
relationships between local boards and iwi, and where relevant the wider
Māori community.
52. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga ā-pūtea / Financial implications
53. This report
is asking for local board decisions on financial matters in local board agreements
that need to then be considered by the Governing Body.
54. Local boards
are also providing input to regional plans. There is information in the
consultation material for each plan with the financial implications of
different options.
Ngā raru tūpono / Risks
55. Local boards
need to make recommendations on these local financial matters for the 10-year
Budget by 10 May, in order for the Governing Body to be able to make decisions
on them when considering the 10-year Budget in June.
Ngā koringa ā-muri / Next steps
56. Local boards
will approve their local board agreements and corresponding work programmes in
June.
57. Recommendations and feedback from local boards will be provided to
the relevant Governing Body committees for consideration during decision making
as outlined in the table below.
Decision
dates for regional plans
|
Plan
|
Decision-maker
|
Scheduled
meeting
|
|
10-year
Budget
|
Governing
Body
|
27 June 2018
|
|
Auckland Plan
2050
|
Planning
Committee
|
5 June 2018
|
|
Waste
Management and Minimisation Plan 2018
|
Environment
and Community Committee
|
12 June 2018
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Attachment A - Consultation Feedback on regional
proposals from the Waitematā Local Board area
|
15
|
|
b⇩
|
Attachment B - Feedback on the Draft Waste Management
Minimisation Plan
|
37
|
|
c⇩ 
|
Attachment C - LDI operating expenditure to be
deferred to 2018/2019
|
105
|
|
d⇩ 
|
Attachment D - Waitematā Local Board Advocacy
List
|
107
|
Ngā kaihaina / Signatories
|
Author
|
Rachel Wilson – Local Board Advisor
|
|
Authorisers
|
Lousie Mason – General Manager Local Board
Services
Trina Thompson – Relationship Manager/Senior
Advisor Waitematā Local Board
|
