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Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 15 May 2018 at 2:00pm.
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Chairperson |
Pippa Coom |
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Deputy Chairperson |
Shale Chambers |
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Members |
Richard Northey, ONZM |
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Denise Roche |
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Vernon Tava |
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ABSENT
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Member R Thomas |
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Waitematā Local Board 15 May 2018 |
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The Chair opened the meeting and welcomed all those present.
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Resolution number WTM/2018/43 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) accept the apology from Member A Avendaño Christie for absence.
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Member R Northey declared an interest relating to items 17 c) and 17 d) because of his role as a Patron and Committee Chair of The Peace Foundation and the Waitematā Local Board appointee to the Committees of the Karangahape Road Business Association and the Ponsonby Community Centre and refrained from voting for this resolution.
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Resolution number WTM/2018/44 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 April 2018, as a true and correct record. b) confirm the ordinary minutes of its meeting, held on Thursday, 3 May 2018, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
9 Public Forum
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9.1 |
Public Forum: Western Springs Pine Stand removal and replacing |
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John Elliott, Ponsonby News, was in attendance to deliver a presentation regarding the Western Springs Pine Stand removal and replacing. |
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Documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2018/45 MOVED by Chairperson P Coom, seconded by Member R Northey: The Waitematā Local Board: a) thank John Elliott, Ponsonby News for his attendance. |
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a Attachment A - Western Springs Pine Removal and Restoration b Attachment B - Roundup Facing the Judges |
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9.2 |
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David Abbott, St Marys Bay Association, was in attendance to talk about the tree planting proposal for St Marys Road
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Resolution number WTM/2018/46 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board: a) thank David Abbott, St Marys Bay Association for his attendance. |
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9.3 |
Public Forum: James Doy, Company Director, National Youth Theatre Company Incorporated |
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James Doy, Company Director, National Youth Theatre Company Incorporated, was in attendance to address the board. |
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A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2018/47 MOVED by Chairperson P Coom, seconded by Member R Northey: The Waitematā Local Board: a) thank James Doy, Company Director, National Youth Theatre Company Incorporated for his attendance and presentation. |
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a National Youth Theatre Company Incorporated brochure |
There was no extraordinary business.
There were no notices of motion.
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12 |
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Ngā tūtohunga / Recommendation/s There was no report from the Waitematā and Gulf Ward Councillor, Mike Lee. |
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13 |
Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy |
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Resolution number WTM/2018/48 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board give formal written feedback on: a) endorse the draft 2018-2028 Regional Land Transport Plan with particular support for: i) safety, with a Vision Zero approach ii) the walking and cycling network iii) city centre focus iv) rapid transit and public transport v) placemaking vi) environment - water sensitive design, working towards zero emission and agrichemical reduction vii) innovative approaches to transport corridors b) the draft Regional Fuel Tax Proposal support the proposed regional fuel tax of 10c (plus GST) per litre to fund transport projects and services c) support the 14 projects which are proposed to be funded by the Regional Fuel Tax but gives lower priority to Mill Road and Penlink d) serious consideration of moving to a mode neutral approach in central government subsidies for provision and maintenance of roads, footpaths and cycleways e) supports the inclusion of the following projects in the transport programme: i) upgrade of Quay Street streetscape ii) Victoria Street Linear Park iii) Newmarket Train Station access from Broadway iv) Parnell Train Station second underpass and greenway link to Newmarket via old Parnell rail tunnel v) St Georges Bay Road streetscape upgrade vi) port access along The Strand vii) Dominion Road flyover removal viii) the cycling programme identified in the 10 year cycling plan f) delegate to the chair to provide further detailed feedback on the draft Regional Land Transport Plan g) support the draft Contributions Policy h) note that the Local Government (Community Well-being) Amendment Bill proposes to restore territorial authorities' power to collect development contributions for any public amenities needed because of development i) support the proposed provisions in the Local Government (Community Well-being) Amendment Bill as noted in resolution h) above |
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14 |
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Resolution number WTM/2018/49 MOVED by Chairperson P Coom, seconded by Member R Northey: The Waitematā Local Board: a) receive the Auckland Transport May 2018 update report b) approve progressing with Auckland Transport, in 2018/2019, Option 2 Greenways Coxs Bay reserve to Wharf Road via Bayfield Park subject to securing funding through Auckland Transport’s cycling programme and/or the AKL Paths project and Auckland Council renewals budget |
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15 |
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Resolution number WTM/2018/50 MOVED by Member R Northey, seconded by Member V Tava: The Waitematā Local Board: a) approve the Parnell Plan Consultation Document as set out in Attachment A for public engagement commencing 21 May 2018 b) delegate the authority to the local board Chair to make minor amendments to the Parnell Plan Consultation Document prior to commencement of public engagement c) approve the following budget contributions from the Community Led Planning budget: i) up to $10,000 for urban design visualisations for the final Parnell Plan ii) up to $8,000 for mana whenua engagement iii) up to $5,450 for local activation d) thank the Parnell Plan Working Group members for their time and contribution to the development of the Parnell Plan consultation document e) delegate to the Chair to approve final scope and budget variations to the mana whenua engagement, local activation activities and urban design visualisations for the Parnell Plan. |
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16 |
Business Improvement District (BID) Programme Compliance Report to Waitematā Local Board for FY 2016-2017 |
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Resolution number WTM/2018/51 MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom: The Waitematā Local Board: a) recommend to the Governing Body to strike the targeted rates for inclusion in the 2018/2019 Annual Plan Budget for the following BIDs: · $4,643,315 for the Heart of the City Business Association · $425,648 for the Karangahape Road Business Association · $1,634,409 for the Newmarket Business Association · $815,000 for the Parnell Business Association · $471,586 for the Ponsonby Business Association · $270,000 for the Uptown Business Association |
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17 |
Waitematā Local Grants Round Two and Accommodation Support Fund 2017/2018 Grant Allocations |
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MOVED by Chairperson P Coom, seconded by Member DR Roche: The Waitematā Local Board: a) approve the following Waitematā Local Grants, Round Two 2017/2018, including the multi-board grants as listed in the table below utilising ‘Local Discretionary Community Grants’ budget of $33,644.23 and $15,511.27 from the Parks Response Fund:
b) decline the following Waitematā Local Grants Round Two 2017/2018 applications as listed in the table below:
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Note: Member R Northey declared a conflict of interest and did not participate in the Accommodation Grants discussion.
Member R Northey left the meeting at 3.54 pm.
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Resolution number WTM/2018/53 MOVED by Chairperson P Coom, seconded by Member DR Roche: That the Waitematā Local Board: c) approve the following Accommodation Grants as listed in the table below utilising the Waitematā Accommodation Support Fund 2017/2018 of $125,000
d) decline the following Accommodation Grants 2017/2018 applications as listed in the table below:
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Member R Northey returned to the meeting at 3.58pm.
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Feedback on Rates Remission and Postponement Policy |
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Resolution number WTM/2018/54 MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom: The Waitematā Local Board: a) endorse the proposal to: i. transfer current budget for legacy remissions schemes for natural heritage and community and sports organisations to the operating group with relevant expertise ii. transfer current budget for postponements for Great Barrier Island businesses to Great Barrier Island Local Board iii. grant the current recipient the same support guaranteed for three years iv. develop an integrated approach to supporting outcomes for natural heritage, and community and sporting activities across the region b) endorse the Rates Remission and Postponement Policy in Attachment B to this report, which includes the following amendments to the existing policy: i. introduction of a remission scheme for the Accommodation Provider Targeted rate. ii. amendments to the remission for residents of licence to occupy retirement villages and Papakāinga housing to remove references to retirement villages and the Interim Transport Levy iii. amendments to simplify the remission for rates penalties iv. removal of the legacy remissions schemes for natural heritage and community and sports organisations and postponement for Great Barrier Island c) endorse the amendments to the postponement for Manukau Sport Clubs to restrict the scheme to current applicants and to close off the scheme after three years. |
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18 |
Tree planting proposal for St Marys Road, St Marys Bay |
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Resolution number WTM/2018/55 MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom: The Waitematā Local Board: a) approve the stage one proposal for future management of street trees within St Marys Road, St Marys Bay, noting that the cost of this proposal is estimated at $5000 b) note that Tawapou will be the tree choice and only when that tree specimen cannot be accommodated, Five Finger will be planted c) will review the St Marys Road tree planting project following completion of stage one with a view to the possibility of undertaking further planting as a stage two to the project. |
Note: Item - 19. Feedback on Rates Remission and Postponement Policy was considered prior to Item No. 18. Tree planting proposal for St Marys Road, St Marys Bay.
The meeting adjourned at 4.05pm
The meeting reconvened at 4.16pm
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20 |
Review of Auckland Council’s representation arrangements for the 2019 elections |
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Resolution number WTM/2018/56 MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board: a) endorse the general approach to the review of Auckland Council’s representation arrangements for the 2019 elections, which is to make changes on an issue-by-issue basis and to not seek significant change. b) confirm the preferred option for rectifying the non-complying variance of the Waitematā and Gulf Ward is to seek legislative change to the Local Government (Auckland Council) Act 2009 (the Act) to allow Auckland Council to determine the number of members on the Governing Body. This would enable the option of much less extensive boundary changes than are currently proposed for the Waitematā and Gulf Ward and other isthmus wards and to better meet the objective of Local Electoral Act 2001 requiring ward and local board boundaries to be aligned as far as is practicable. c) endorse the Joint Governance Working Party’s position on the following matters with respect to the review of Auckland Council’s representation arrangements for the 2019 elections: i. that all Governing Body members are to continue to be elected by ward, as already decided by the Governing Body ii. that the current number of members in each ward is retained iii. given no change to the Act that the Waitematā and Gulf ward non-complying variance (population per member) should be addressed by reducing the size of the isthmus part of the ward on both the east and the west of the ward as in ‘Option 1’, with the resulting changes for neighbouring wards as set out in that option iv. that the Rodney ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest v. that the area alongside the Kaipara Harbour does not have a community of interest with Warkworth, and that the Rodney Local Board is invited to provide feedback on the alternative options for subdivision arrangements. d) endorse the following recommendations with respect to the review of Auckland Council’s representation arrangements for the 2019 elections, noting that they have yet to be considered by the Joint Governance Working Party: i. that the Botany subdivision non-complying variance (population per member) should be addressed by moving the southern boundary of the Howick ward southwards and that the Howick Local Board is invited to provide feedback on the two alternative options ii. that the Manurewa-Papakura ward non-complying variance (population per member) should be retained on the basis that compliance would result in splitting communities of interest or joining disparate communities of interest ii) that the Upper Harbour Local Board consider whether subdivisions within the board area are appropriate. e) believe that local government legislation should be changed to remove the 20 member cap on the number of Auckland Councillors, to simplify the process of creating Māori Wards and to enable minor changes to local board boundaries to better comply with communities of interest and to align with ward boundaries where appropriate. f) do not support creating a city centre subdivision within the Waitematā Local Board area as city centre area can be best represented by whole of local board and the board has been responding appropriately to the complex issues of the city centre, suburban areas and town centres. g) support the Waitematā Local Board remaining as a seven member local board for reasons of the increased cost and resources an extra member would entail even though an additional member could be justified on population, workload and decision-making complexity grounds. h) support retaining the local board name as Waitematā Local Board as there has been an eight year investment and promotion in the current name, there is not a known wish for change and the costs of changing signage, letterheads and associated materials to rebrand do not justify a name change. i) delegate authority to member Richard Northey to represent the board’s views on the review of Auckland Council’s representation arrangements for the 2019 elections should the Joint Governance Working Party seek further engagement with and/or feedback from the board prior to reporting to the Governing Body with a proposal in July 2018, or during the consideration of submissions following public notification. |
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Resolution number WTM/2018/57 MOVED by Deputy Chairperson S Chambers, seconded by Member V Tava: The Waitematā Local Board: a) receive the Chair’s report for the period May 2018. |
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22 |
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Resolution number WTM/2018/58 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board: a) receive the written report from member Richard Northey and the verbal board member reports for May 2018. |
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23 |
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Resolution number WTM/2018/59 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board: a) receive the Governance Forward Work Calendar May 2018 attached to the agenda. |
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24 |
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Resolution number WTM/2018/60 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: The Waitematā Local Board: a) receive the workshop proceeding records for the meetings held on 24 April 2018, 1 May 2018 and 8 May 2018. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.13 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
