Responsibilities and key projects
The committee is responsible for regional community
development and safety, including:
·
grants for regional events, arts and cultural organisations
·
arts, culture and heritage
·
alcohol harm reduction strategy (recommendation to Environment
and Community Committee)
- homelessness plan (recommendation to Environment and
Community Committee).
Powers
All powers necessary to perform the committee’s
responsibilities.
Except:
(a) powers
that the Governing Body cannot delegate or has retained to itself (section 2)
(b) where
the committee’s responsibility is limited to making a recommendation only
(c) where
a matter is the responsibility of another committee
(d) the
approval of expenditure that is not contained within approved budgets
(e) the
approval of expenditure of more than $2 million
(f) the
approval of final policy
(g) deciding
significant matters for which there is high public interest and which are
controversial
(h) the
commissioning of reports on new policy where that policy programme of work has
not been approved by the Environment and Community Committee
(i) the
power to establish sub-committees.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Community Development and Safety Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 17 May 2018, as a true and correct
record.
|
4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices
of Motion
There were no
notices of motion.
|
Community
Development and Safety Committee
13 June 2018
|
|
Māori
cultural initiatives fund grants 2018/2019
File No.: CP2018/08065
Te take mō te pūrongo / Purpose of the report
1. To
approve 2018/2019 Māori cultural initiatives fund grants for marae and
papakāinga development.
Whakarāpopototanga matua / Executive summary
2. The
Long-term Plan 2015-2025 established a funding envelope of $1m for marae and
papakāinga development. The purpose of the fund is to enable
thriving and self-sustaining marae and to establish papakāinga across
Auckland, which are Auckland Plan targets.
3. From
1 July 2018, the envelope for cultural initiatives increases to $1.5m as does
the scope of the fund. It is also expected that a new policy framework,
which is due to be completed this year for committee to approve, will set
priorities and guide future decision-making.
4. Auckland
Council received 11 applications from marae requesting a total of $1,674,570.
Assessment of applications was undertaken by three staff from across the
council. Local Board feedback on the applications was invited and
included as part of the assessment material. Those that responded were
supportive of applications in their local areas.
5. Committee
members and ward councillors were then invited to a workshop on 7 June 2018, to
view the assessments including local board feedback and to review applications
in detail. The recommendations in this paper have been made based on
these engagements and feedback.
6. 10
applications are recommended for approval totalling $1,257,000.
Differences between what was requested and what is recommended for approval
include:
· applications
seeking more than $150,000
· activities
and work outside the scope of the fund
· quotes
not provided for some parts of applications.
7. There
is a one-year stand down period for applicants. Four applicants were
successful in the previous round 2017/2018. Staff recommend these four
applicants are funded in 2018/2019 but to ensure fairness the four are
ineligible to apply for funding for two years. This means they will next be
eligible to apply for the funding round beginning 1 July 2021.
8. One
application is not recommended for funding. While staff support the
intent of the application other work by Auckland Council needs to be completed
before the works applied for can commence.
9. $242,000
is yet to be allocated for 2018/2019. Staff expect this to be delivered
within the scope of the policy framework and Māori outcomes budget.
|
Ngā tūtohunga / Recommendation/s
That the Community Development
and Safety Committee:
a) agree
to fund Manurewa Marae Māori Trust, Motairehe Marae Trust, Te Mahurehure
Cultural Marae Society Incorporated, and Uruamo Maranga Ake Charitable Trust
(successful 2017/2018 fund recipients) that would not be eligible for funding
this round, on the basis that they cannot apply to receive funding from the
cultural initiatives grant fund before 1 July 2021.
b) approve
the following 2018/2019 Māori cultural initiatives fund
grants:
|
Cultural Initiatives Fund
|
Funding Allocation
|
Area
|
|
Auckland Mataatua Society Inc
|
$85,000.00
|
Māngere
|
|
Komiti Marae Ōrākei Trust
|
$150,000.00
|
Ōrākei
|
|
Makaurau Marae Maori Trust
|
$150,000.00
|
Māngere
|
|
Manurewa Marae Trust Board 2008 Inc
|
$150,000.00
|
Manurewa
|
|
Motairehe Marae Trust
|
$115,000.00
|
Great Barrier
|
|
Te Atatū Marae Coalition
|
$150,000.00
|
Te Atatū Peninsula
|
|
Te Kia Ora Marae
|
$150,000.00
|
Kaipara Coast
|
|
Te Mahurehure Cultural Marae Society Inc
|
$150,000.00
|
Pt Chevalier
|
|
Te Motu a Hiaroa Charitable Trust
|
$0.00
|
Māngere
|
|
Te Tahawai Marae Komiti Inc
|
$15,000.00
|
Pakuranga
|
|
Uruamo Maranga Ake Charitable Trust
|
$142,000.00
|
Beachhaven
|
|
Total
|
$1,257,000.00
|
|
|
Horopaki / Context
The purpose, scope, and process
10. The
Long-term Plan 2015-2025 established a funding envelope, the cultural
initiatives fund, to enable thriving and self-sustaining marae and to establish
papakāinga across Auckland. The fund umbrellas marae development and
papakāinga to allow agility, so the fund is fully expended in any one
year.
11. From
1 July 2018, the funding envelope increases to $1.5m per annum. The scope
of the fund also broadens to include Māori cultural facilities and
Māori public art. A new policy framework, which is due to be
completed within the next few months and presented to committee for approval,
will confirm the scope of the fund, set priorities and guide future
decision-making.
12. Applications
opened in March 2018 for one month via the Smarty Grants website. Smarty Grants
is used for all council community grants. The costs associated with use
of the smarty grants platform for the cultural initiatives fund is
$1,131.00. Māori community marae, mana whenua
organisations, and local boards were sent an email informing them of the fund,
application process and opening and closing dates. A link was provided to the
smarty grants website. Staff provided guidance to applicants and potential
applicants with in-person or phone support.
13. Auckland
Council supports projects where the council’s contribution makes a
critical and demonstrable difference. The criteria for 2018/2019 for
marae are:
· maximum $150,000
· only mana whenua or Māori community marae can apply
· the project completed and money spent within a year of the contract
being signed
· one year stand down (cannot apply in consecutive years)
14. The
fund supports the following:
· capital works (purchase of assets and associated installation or
build)
· maintenance (including materials and labour)
· feasibility and concept design reports
· strategic, financial or business planning
· first year of audited accounts
· governance and asset
management planning.
15. Local
Boards were informed of applications within their local board area. Their
feedback was collated and provided as part of the information for councillors
to review. All local boards that responded supported the applications
within their area.
16. Staff from Te Waka Angamua, Operations Māori Responsiveness
Hub, and Community Facilities assessed each application (see Attachment A for
the assessment criteria). Scores reflected how well the application aligned to
the criteria. Following initial assessments, a
moderation meeting of the three assessors prioritised applications. The
recommendations for funding presented in this report are the outcome of this
process. Application details and their rankings are provided in
Attachment B. Attachment C provides a summary of each application.
17. Committee
members and ward councillors were invited to a workshop on 7 June 2018, to view
the assessments including local board feedback and to review applications in
detail. Staff were available to answer questions.
Four 2017/2018 recipients are 2018/2019 applicants
18. One
of the criteria, to enable fairness across marae, is a one year stand down
period. Four of the 11 applications successfully received funding in the
last 2017/2018 round but met all other criteria. They are listed in the table
below.
|
Name
|
2018/2019
Requested
|
2018/2019
Recommended
|
Activities 2018/2019
|
2017/18 Funding
|
|
Manurewa Marae
|
$277,000
|
$150,000
|
Replace portacom with accessible permanent building
|
$150,000
|
|
Motairehe Marae
|
$148,000
|
$115,000
|
Kitchen renewal
Walkway upgrade and development
|
$72,000
|
|
Te Mahurehure Marae
|
$155,000
|
$150,000
|
Feasibility study including papakāinga
development
|
$65,000
|
|
Uruamo Marae Trust
|
$142,000
|
$142,000
|
Project management stage one build
|
$96,000
|
|
Total
|
$722,000
|
$557,000
|
|
|
19. The
two options are to either approve or decline the applications. Option one
is to approve grant funding but with a two-year stand down period. The
marae would therefore be ineligible to apply for cultural initiatives grant
funding until 1 July 2021. This option supports the intent of the
criteria.
20. These
applicants seek a total of $722,000 for 2018/2019. After assessment,
staff recommend a total funding allocation of $557,000 (see Attachment
B). This is based on:
· a
maximum grant of $150,000
· activities
and work outside the scope of the fund
· quotes not provided for
some parts of applications.
21. Option 2 is to decline the applications and to
reopen the fund at another time within the financial year. Staff do not
recommend this option. Opening the fund later in the year may result in
further marae applying however, this is not guaranteed. For these
reasons, staff recommend option one.
One marae is not recommended for funding because of timing
22. One
application is not recommended for funding. The application seeks funding for
marae concept planning through to consent application. The site is
located on Te Motu a Hiaroa, Puketutu Island. The council is undertaking
an archaeological assessment of the island’s geological and ecological
values. This is the first step in a planning process for the public
space on the island including access to the
land designated for a marae. It is important that sequencing occurs to
ensure the right outcomes can be achieved. Assessors are supportive of the
initiative but do not recommend supporting the present application until the
early assessment and planning works are complete.
Distribution by marae type and across the region
23. The
graphs below show the marae applicants and proposed allocation of funding by
marae community and the regional distribution:
Update on the 2017/2018 recipients
24. The
2017/2018 were approved in late October 2018. Of the nine successful
applications three have completed the works and expended the funding they
received.
25. Te
Aroha Pa also known as Te Araparera Marae in the south Kaipara received funding
funding in FY15/16 and FY17/18. Marae whānau shared the following:
“Thank you, Auckland Council, for
taking the gamble on our bare looking Marae when we had nothing but passionate
people and funding us anyway. We thank you for attending to our areas of need
but especially for funding our audit which has opened so many doors up for us.
“Know that once we are completed,
your contributions were the ones that opened the doors to others to follow in
supporting the aspirations of our people to come into being... You really
should be acknowledged.”
26. Papatuanuku
Marae in Māngere received funding in FY15/16 and FY17/18. A
long-standing member of the marae shared the following comments:
“For many years our Marae has
persevered with what we could do with what we had. We continue to service
the needs of our community both locally and nationally and totally grateful for
what the Council has done to invest in our Marae.
The installations of offices have made a
major impact on the learning spaces available now. Every week on a
regular basis we host courses that assist our communities to be more engaged
with each other. From learning the different levels of te reo, learning
how to plant and prepare healthy food on a tight budget for their families, how
to be more mindful on others needs among many other topics, learning how to
[be] great hosts.
The modification of our kitchen and dining
space has been an ongoing journey however every area has been totally used to
once again service the needs of our community. Our large push out window
services the needs of our kaumātua as it is easily accessible.
Our archgola extensions bring light and
warmth to the surrounding areas of our marae, where whānau can exercise
and brainstorm on issues of life in comfort.”
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
27. Local
boards were advised by way of email on 17 August 2017 of the Māori
Cultural Initiatives Fund, its purpose and the process for Māori
organisations to apply for grant funding.
28. As
part of the assessment process due diligence local boards were advised of marae
in their area that had applied and what they had applied for. Feedback
was sought on information relevant to applications in their areas.
29. There
has been positive feedback on nine of the eleven applications. Two local
boards did not provide feedback. All feedback received supported the
application and the purpose and intent of the fund.
Tauākī whakaaweawe Māori / Māori impact
statement
30. The
cultural initiatives fund directly supports marae and papakāinga
development. The applications in this round support payment for marae
planning, capital infrastructure or assets. More importantly, these in
turn enable wider cultural, social and economic outcomes.
Ngā koringa ā-muri / Next steps
31. Following
the funding decisions by this Committee, all applicants will be notified of the
outcome.
32. Funding
agreements will be prepared for all successful applicants. Recipients
must provide council with regular updates reports including photos.
Payments will be made on receipt of invoices from third party suppliers in line
with applicant’s applications. This will occur throughout the year
as work is complete
33. The funding agreement requires recipients to acknowledge Auckland
Council’s support.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
CIF Assessment Criteria
|
15
|
|
b⇩
|
CIF Final Assessments and Recommendations
|
17
|
|
c⇩ 
|
CIF Applicant Summaries
|
19
|
Ngā kaihaina / Signatories
|
Author
|
Roslyn Pere-Morriss - Cultural Initiatives Fund
Advisor
|
|
Authorisers
|
Luella Linaker - Lead Operations Maori Responsiveness
Hub
Koro Dickinson - Manager Global Partnerships &
Strategy
Dean Kimpton - Chief Operating Officer
|
