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Devonport-Takapuna
Local Board
19 June 2018
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Bill Rayner, Grey Power – Item 12
Future use assessment - 3
Victoria Road, Devonport, and 2 The Strand, Takapuna
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Mr Rayner presented a letter in
support of his presentation. A copy has been placed on the official minutes
and is available on the Auckland Council website as a minutes attachment.
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Resolution
number DT/2018/81
MOVED by Member
M Cohen, seconded by Deputy Chairperson G Gillon:
That the Devonport-Takapuna Local Board:
a)
thank Bill Rayner for his letter and
attendance.
CARRIED
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Attachments
a Letter from Grey Power re 3 Victoria Road,
Devonport
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Deputy Chairperson G Gillon left the
meeting at 4.16 pm.
Deputy Chairperson G Gillon returned to
the meeting at 4.18 pm.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
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12
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Future use assessment - 3 Victoria Road, Devonport, and
2 The Strand, Takapuna
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John Duthie from Tattico Limited, and
Anthony Lewis and Ian Wheeler from Panuku Development Auckland, were in
attendance to support the item.
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Resolution
number DT/2018/84
MOVED by Deputy Chairperson G Gillon, seconded by Member
M Cohen:
That the Devonport-Takapuna
Local Board:
a) receive
the reports from Tattico Limited (included as Attachments A and B to the
agenda report) regarding the future use of council-owned buildings at 3
Victoria Road, Devonport, and 2 The Strand, Takapuna.
b) request
that staff advise the local board on:
i. the
status of the budget to undertake earthquake strengthening at 3 Victoria
Road, Devonport
ii. clarification
on the governance role of local boards during the process to transfer an
asset from the service to non-service portfolio.
c)
re-state its support for the seismic upgrade and continued
community use of the building at 3 Victoria Road, Devonport.
d)
request that Auckland Council retain a property interest in the
site at 3 Victoria Road, Devonport.
e)
request that Panuku Development Auckland work with the
Devonport-Takapuna Local Board on the future of the building at 3 Victoria
Road, Devonport.
f)
request that relevant staff provide information on the process
used to transfer the building at 3 Victoria Road, Devonport, from service to
non-service.
g)
note concern around the lack of maintenance undertaken
to date on the building at 3 Victoria Road, Devonport, given it is a Category
A listed heritage building.
CARRIED
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Councillor R Hills arrived at the
meeting at 4.37 pm.
Councillor C Darby arrived at the
meeting at 4.37 pm.
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13
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New community lease to the Takapuna Community
Facilities Trust for the Gibbons Room in the Mary Thomas Centre
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Wendy Zapart, Community Lease Advisor,
Community Facilities, was in attendance to support the item.
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Resolution
number DT/2018/85
MOVED by Member M Cohen, seconded by Member J O'Connor:
That the Devonport-Takapuna
Local Board:
a) grant
a new community lease to the Takapuna Community Facilities Trust for the
Gibbons Room (approximately 65 m2) on the first floor of the Mary
Thomas Centre, 3 Gibbons Road, Takapuna (cross-hatched red on Attachment A to
the agenda report), noting that the terms and conditions of the lease will
be:
i. term
- one year commencing 1 June 2018, with one right of renewal for one year
ii. rent
- $1 plus GST per annum if demanded
iii. operational
charge - $1625 plus GST per annum
iv. all
other terms and conditions will be in accordance with the Auckland Council
Community Occupancy Guidelines July 2012.
CARRIED
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14
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New community lease to Takapuna Croquet Club
Incorporated, Auburn Street Reserve, Takapuna
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Wendy Zapart, Community Lease
Advisor, Community Facilities, was in attendance to support the item.
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Resolution
number DT/2018/86
MOVED by Member M Sheehy, seconded by Deputy Chairperson
G Gillon:
That the Devonport-Takapuna
Local Board:
a) receive
the recommendation of the Hearings Panel that followed the public hearing and
deliberations held on 28 November 2017 and 12 December 2017.
b) grant
a new lease to the Takapuna Croquet Club Incorporated for Lot 6 DP 78273 NA
34B/1156 on Auburn Street Reserve, 8 Auburn Street, Takapuna (refer
to Attachment A of the agenda report), and that the terms of
the proposed lease to be issued under Section 54(1)(b) and 54(1)(c) of the
Reserves Act will be:
i. term:
ten years commencing from the date of the final approval by the Minister of
Conservation (or her delegate), with one right of renewal for 10 years
ii. rent:
$1 plus GST per annum if requested
iii. that the Takapuna Croquet Club Incorporated Community Outcomes
Plan as approved, be attached to the community lease document (refer to Attachment
B of the agenda report)
iv. that all other terms and conditions in accordance with the
Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines
July 2012 are met.
CARRIED
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15
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New community sub-lease to the Devonport Peninsula Trust
for rooms at Fort Takapuna Recreation Reserve, 170 Vauxhall Road, Narrow Neck
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Wendy Zapart – Community Lease
Advisor, Community Facilitieswas in attendance to support the item.
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Resolution
number DT/2018/87
MOVED by Member M Cohen, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) grant
a new community sub-lease to the Devonport Peninsula Trust for room 1
(approximately 11m2), room 2 (approximately 9m2) in
barracks A12, and the old laundry storage area (approximately 6m2)
attached to barracks A13, Fort Takapuna Recreation Reserve, 170 Vauxhall
Road, Narrow Neck (refer Attachments A and B to the agenda report), subject
to the following terms and conditions:
i. term
- one year commencing 19 June 2018 with one right of renewal
for one year
ii. rent
- $1 plus GST per annum if demanded
iii. operational
charge - $575 plus GST per annum
iv. that
all other terms and conditions are in accordance with the Auckland Council
Community Occupancy Guidelines 2012, the Reserves Act 1977, and the head
lease is held by Auckland Council for the barracks.
CARRIED
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16
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Request land owner approval for the
installation of public artwork at Victoria Wharf, Devonport
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Devin Grant-Miles, Land Use Advisor, Community
Facilities, was in attendance to support the item.
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MOVED by Chairperson G Wood, seconded by Member M
Sheehy:
That the
Devonport-Takapuna Local Board:
a)
approve the installation of ‘Flight
Trainer for Albatross’ by Greer Twiss, at Victoria Wharf, Devonport, in
accordance with the attached concept designs (Attachment B to the agenda
report).
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MOVED by Member M Cohen, seconded by Member J O'Connor:
Member M
Cohen moved an amendment to the original recommendation as follows:
b)
support initiatives that enable more
public art in the local board area.
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The Chairperson put the substantive
motion.
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Resolution
number DT/2018/88
MOVED by Chairperson G Wood, seconded by
Member M Sheehy:
That the
Devonport-Takapuna Local Board:
a)
approve the installation of
‘Flight Trainer for Albatross’ by Greer Twiss, at Victoria Wharf,
Devonport, in accordance with the attached concept designs (Attachment B to
the agenda report).
b)
support initiatives that enable more
public art in the local board area.
CARRIED
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Secretarial note: Members M Cohen and J O’Connor requested their abstention to
resolution a) be recorded, as there is no photo included in the report illustrating
the design of the artwork on the site identified.
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17
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Request for land owner approval for the
installation of a permanent artwork plinth at Killarney Park, Takapuna
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Devin Grant-Miles Land Use Advisor,
Community Facilities was in attendance to support the item.
Members M Cohen and J O’Connor
requested the resolutions be taken in parts.
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Resolution
number DT/2018/89
MOVED by Chairperson G Wood, seconded by
Deputy Chairperson G Gillon:
That the
Devonport Takapuna Local Board:
a) approve
the land owner approval application for the installation of a
permanent artwork plinth at Killarney Park, Takapuna, in
accordance with the following documents:
i. the
GIS screenshot showing the proposed plinth location at Killarney Park,
Takapuna (refer to Attachment A to the agenda report).
CARRIED
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Resolution
number DT/2018/90
MOVED by
Chairperson G Wood, seconded by Deputy Chairperson G Gillon:
That the
Devonport-Takapuna Local Board:
a) approve
the land owner approval application for the installation of a
permanent artwork plinth at Killarney Park, Takapuna, in
accordance with the following documents:
ii. the
plans entitled ‘Proposed Suffrage Foundation: Auckland Council’,
prepared by Mitchell Vranjes Consulting Engineers, DWG no. S.1, dated May
2018 (refer to Attachment B to the agenda report).
CARRIED
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Secretarial note: Member J O’Connor
wished to record her abstention to resolution a) i.
Member
M Cohen wished to record his abstention to resolution a) ii.
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18
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Auckland Transport monthly update - June
2018
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Marilyn Nicholls, Elected Member
Relationship Manager, Auckland Transport, was in attendance to support the
item.
Member Cohen provided a copy of an
email about the Omana Road bus stop. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number DT/2018/91
MOVED by Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) receive
the Auckland Transport June 2018 monthly update report and thank Marilyn
Nicholls, Elected Member Relationship Manager, for her presentation and
attendance.
CARRIED
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Attachments
a Email from Milford Resident's Association re Omana Road
bus stop
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19
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Local Board Services monthly report - June
2018
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Tristan Coulson, Senior Local Board
Advisor Local Board Services, Mace Ward, General Manager Parks, Sport and
Recreation, John Hutton, Manager Treaty Settlements, and Marilyn Nicholls,
Elected Member Relationship Manager, Auckland Transport, were in attendance
to support the item.
Chairperson G Wood requested the
resolutions be taken in parts.
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Resolution
number DT/2018/92
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) support
Auckland Council being responsible for routine management of Maungauika / North Head
in the same manner as for other tūpuna maunga, with the Tūpuna
Maunga Authority being appointed the administering body.
b) request
that the local board and community be kept informed of any changes and
developments which will impact Maungauika.
CARRIED
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Resolution
number DT/2018/93
MOVED by Chairperson
G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna Local Board:
c) grant
land owner consent for an application for a replacement park bench at Queens
Parade Reserve, Devonport.
d)
grant land owner consent for an application for a memorial
plaque on an existing bench at Takapuna Beach Reserve, Takapuna.
e) support
the proposed bus stop location changes and upgrades as part of the New
Network for North Shore, as indicated within the agenda report in the table
at paragraph 27.
CARRIED
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Secretarial note: Member
M Cohen wished to record his abstention to resolutions a), b) and e).
Member M Sheehy left the meeting at 6.12
pm.
Member M Sheehy returned to the meeting
at 6.14 pm.
Deputy Chairperson G Gillon left the
meeting at 6.13 pm.
Deputy Chairperson G Gillon returned to the
meeting at 6.17 pm.
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20
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Devonport-Takapuna Quick Response, Round
Three 2017/2018 grant allocations
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Moumita Dutta, Community Grants
Advisor Operations Support, and Marion Davies, Community Grants Manager
Operations Support, were in attendance to support the item.
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Resolution
number DT/2018/94
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) agree
to fund each application in the Devonport-Takapuna Quick Response, Round
Three, listed in the following table:
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App ID
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Applicant
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Project
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Amount granted
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QR1802-301
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NZ Barok
Incorporated
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Towards the
costs of musicians’ fees for the Baby Baroque Free Kids’
Concert
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$1000
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QR1802-308
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Depot Arts and
Music Space Trust
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Towards venue
hire and catalogue production costs for the ‘North Shore Cultural
Icons: George and Fay Gair’ commemorative exhibition
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$975
Tagged to catalogue costs
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QR1802-312
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PHAB Association
(Auckland) Incorporated
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Towards
facilitation costs, support staff, art supplies, admin cost and catering
for the showcase event, PHAB ArtSpace
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$2000
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QR1802-315
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Victoria Theatre
Trust
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Towards the cost
of 11 actor fees for participation in three play readings for the New
Zealand Theatre Month for Devonport
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$1000
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QR1802-316
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The PumpHouse
Theatre (The North Shore Theatre and Arts Trust)
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Towards the
purchase of new poster display frames, a brochure display system and window
tinting
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$2000
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QR1802-317
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The PumpHouse
Theatre (The North Shore Theatre and Arts Trust)
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Towards the purchase
and installation of new light fittings in the mezzanine lounge at The
PumpHouse Theatre
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$750
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QR1802-319
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The North Shore
Camerata Incorporated
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Towards the
costs of the baritone and soprano soloist’s fees for two
performances, one in Hamilton and the other one in Takapuna
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$700
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QR1802-322
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The Touch
Compass Dance Trust Board
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Towards
marketing costs for the trust
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$1500
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QR1802-314
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Show Me Shorts
Film Festival Trust
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Towards
marketing, programming and special events costs of staging ‘Show Me
Shorts’ film festival at The Vic, Devonport
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$1987
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QR1802-304
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North Harbour
Community Patrol
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Towards fuel
costs for patrolling the North Shore areas from July 2018 to July 2019
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$300
Report requested on patrols in the area
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QR1802-307
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Devonport
Business Association Incorporated
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Towards set up
and operating costs, specifically the costs of internet, storage units, a
tablet and a phone for the Visitor Information Centre
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$2000
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QR1802-309
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Play-A-While Toy
Library Devonport Incorporated
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Towards rental
costs from July 2018 to June 2019
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$1848
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QR1802-311
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StarJam
Charitable Trust
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Towards the
regional programme coordinator's salary and travel costs, expert tutor
fees, equipment and resources for two music workshops for youth with a
disability
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$0
Outside the local board area
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QR1802-318
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Devonport
Community Creche Incorporated
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Towards the cost
of basic governance training by Carole Scholes to the Devonport Community
Creche Committee members
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$500
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QR1802-321
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Tuilaepa Youth
Mentoring Trust Board
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Towards the cost
of one-to-one mentoring for one young person for 12 weeks, for 60 hours
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$0
Outside the local board area
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QR1802-323
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Asthma New
Zealand Incorporated
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Towards
operating costs for the North Shore Breathe Easy School Education project
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$500
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QR1802-303
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The Lake House
Trust
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Towards the cost
of materials for maintenance and repair of the Lake House Arts Centre
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$2000
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QR1802-305
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Forrest Hill
Milford United Association Football Club Incorporated
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Towards the
coaching contractor costs for the Junior Football Programme
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$2000
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QR1802-306
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Forrest Hill
Milford United Association Football Club Incorporated
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Towards purchase
of video camera and associated tripod
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$0
Not a high priority at this time
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Total
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$21,060
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CARRIED
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21
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2018/2019 Devonport-Takapuna Local Board Local
Economic Development work programme
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Tristan Coulson, Senior Local Board
Advisor Local Board Services, was in attendance to support the item.
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Resolution
number DT/2018/95
MOVED by Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) approve
the Devonport-Takapuna 2018/2019 Local Economic Development work programme as
presented in Attachment A to the agenda report.
CARRIED
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Secretarial note: Member M Cohen wished to
record his abstention to the above resolution.
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22
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2018/2019 Devonport-Takapuna Local
Environment and Development work programme
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Tristan Coulson, Senior Local Board
Advisor Local Board Services, was in attendance to support the item.
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Resolution
number DT/2018/96
MOVED by Member M Cohen, seconded by Chairperson G Wood:
That the Devonport-Takapuna
Local Board:
a) approve
allocation of $50,000 for the Devonport-Takapuna North-West Wildlink Assistance Programme
project, to be delivered by the Infrastructure and Environmental Services
directorate in 2018/2019 as detailed in the agenda report.
CARRIED
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23
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2018/2019 Devonport-Takapuna Local Board Community
Services work programmes
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Tristan Coulson, Senior Local Board
Advisor Local Board Services, was in attendance to support the item.
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Resolution number DT/2018/97
MOVED
by Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) approve
the 2018/19 Arts, Community and Events work programme (Attachment A to the
agenda report), subject to the following amendment:
i.
project ID 138 – remove reference to two reserves as
locations for Movies in Parks (Milford Reserve and Woodall Park) and replace
with ‘locations subject to discussion and consultation with the local
board’.
b) approve
the 2018/19 Libraries and Information work programme (Attachment B to the
agenda report).
c) approve
the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the
agenda report) and delegate approval of minor changes to Chairperson George
Wood and Deputy Chairperson Grant Gillon.
d) note
that the correct budget for ID 140 – Devonport-Takapuna Heritage Awards
is $5000.
e) note
that the correct budget for ID 322 – Community grants is $245,000, due
to the creation of discretionary grants to support the three business
improvement districts.
CARRIED
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Secretarial note: Member M Cohen wished to
record his abstention to resolution c).
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24
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Auckland Council’s Quarterly
Performance Report: Devonport-Takapuna Local Board for quarter three, 1
January - 31 March 2018
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Tristan
Coulson ,Senior Local Board Advisor Local Board Services, was in attendance
to support the item.
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Resolution
number DT/2018/98
MOVED by Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) receive
the performance report for the financial quarter ending 31 March 2018.
b) request
that the full 2017/2018 work programme update for quarter four clearly state
if the activity / initiative will be delivered in the 2017/2018 financial
year, or whether further work (with commentary) is required in the 2018/2019
financial year.
CARRIED
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Secretarial note: Member M Cohen wished to
record his abstention to both resolutions.
Chairperson G Wood left the meeting at
7.23 pm.
Chairperson G Wood returned to the
meeting at 7.26 pm.
Councillor R Hills left the meeting at
7.20 pm.
Councillor C Darby left the meeting at
7.20pm.
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25
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Freedom camping bylaw development
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Eric Perry, Relationship Manager
Local Board Services, was in attendance to support the item.
Site information was provided by the Local
Board Advisor. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number DT/2018/99
MOVED by Deputy Chairperson G Gillon, seconded by Member
M Sheehy:
That the Devonport-Takapuna
Local Board:
a) recommend
to the Regulatory Committee that the 26 sites contained in Attachment A to
the agenda report be prohibited through a bylaw under the Freedom Camping Act
2011.
b) do
not support the two proposed sites based on:
i. Milford estuary and Takapuna beach are environmentally sensitive
areas which require protection
ii. priority
should be given to those using the boat ramps, and boat trailer parking at
both locations. Additional vehicles at both sites will restrict access for
boat users and create further congestion issues in the carpark areas, and
surrounding streets
iii. create
health and safety issues for users, particularly children at both locations
as in addition to boat ramp access, there several other activities (i.e.
people walking on the beach, using the beach for water sports and going to
the Takapuna Beach Café) being undertaken at both sites
iv. the
proximity of the Inga Road, Milford location to residences may create
noise and anti-social behavior issues.
c) confirm
their general views on the management of freedom camping expressed through
the workshop on 24 April 2018 as follows:
i. freedom camping is to be limited to certified self-contained vehicles
only
ii. certified
self-contained campers should be encouraged to use their on-board facilities
rather than park infrastructure
iii. non
self-contained campers should be directed to camping grounds
iv. number of vehicles on a site and length of stay needs to be limited
v. size
of vehicles and numbers of spaces they take up needs to be addressed
vi. that
a booking system and/or permit system should be developed
vii. facilities
should be developed for freedom campers which require a ‘pay per
use’
viii. education
of freedom campers on where they can and cannot go is required
ix. concern that allowing some freedom camping may be perceived as
encouraging the activity in the area
x. the
Takapuna campground should be utilised and promoted.
d) that
the Governing Body ensures there is sufficient budget and resource to
administer the bylaw effectively.
CARRIED
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Attachments
a Freedom camping site location information
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Chairperson G Wood vacated the
chairperson’s position at 7.24 pm.
Deputy Chairperson G Gillon assumed the
chairperson’s position until Chairperson G Wood returned at 7.27 pm.
Deputy Chairperson G Gillon left the
meeting at 7.45 pm.
Deputy Chairperson G Gillon returned to
the meeting at 7.48 pm.
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26
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Delegation for formal local board views on
notified resource consents, plan changes and notices of requirement
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Eric Perry, Relationship Manager
Local Board Services, was in attendance to support the item.
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Resolution
number DT/2018/100
MOVED by Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) delegate
the authority to Local Board Member J O’Connor (the Resource Consent
Lead) and Member M Sheehy, as an alternate, to prepare and
provide local board views and speak those local board views at
any hearings on:
· notified
resource consents
· notified
plan changes
· notices
of requirement.
b) agree to note and ratify any views provided, or expressed on the
local board’s behalf, by its duly authorised delegate at its next
business meeting.
c) request
that there be adequate regulatory staff support when the resource consent
leads are providing feedback.
CARRIED
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27
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Chairpersons' Report
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Chairperson G Wood provided a written
report, along with information received at the most recent chair’s
forum. Copies have been placed on the official minutes and are available on
the Auckland Council website as minutes attachments.
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Resolution
number DT/2018/101
MOVED by Member M Sheehy, seconded by Deputy Chairperson
G Gillon:
That the Devonport-Takapuna
Local Board:
a) receive
and thank Chairperson G Wood for his report.
CARRIED
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Attachments
a Chairperson's report - June 2018
b Chair's forum documents
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28
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Elected Members' Reports
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No Elected Members’ reports
were received at this time.
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29
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Ward Councillors Update
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Councillors C Darby and R Hills
provided their monthly update. A copy has been placed on the official minutes
and is available on the Auckland Council website as a minutes attachment.
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Resolution
number DT/2018/102
MOVED by Deputy Chairperson G Gillon, seconded by
Chairperson G Wood:
That the Devonport-Takapuna
Local Board:
a) thank
Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the
activities of the Governing Body.
b) thank
Cr Richard Hills for his update to the Devonport-Takapuna Local Board on the
activities of the Governing Body.
CARRIED
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Attachments
a Ward Councillors' update - June 2018
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31 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.59
pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
