I hereby give notice that an ordinary
meeting of the Finance and Performance Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 19
June 2018
9.30am
Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Komiti ā Pūtea, ā Mahi
Hoki /
Finance and Performance Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Ross Clow
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Cr Josephine Bartley
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IMSB Member Terrence Hohneck
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Cr Dr Cathy Casey
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Cr Penny Hulse
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Deputy Mayor Bill Cashmore
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Cr Mike Lee
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Cr Fa’anana Efeso Collins
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Cr Daniel Newman, JP
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Cr Linda Cooper, JP
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Cr Greg Sayers
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Cr Chris Darby
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Cr Sharon Stewart, QSM
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Cr Alf Filipaina
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IMSB Chair David Taipari
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Cr Hon Christine Fletcher, QSO
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Cr Sir John Walker, KNZM, CBE
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Mayor Hon Phil Goff, CNZM, JP
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Cr Wayne Walker
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Cr Richard Hills
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Cr John Watson
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(Quorum 11 members)
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Sandra Gordon
Senior Governance Advisor
13 June 2018
Contact Telephone: (09) 890 8150
Email: sandra.gordon@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Responsibilities
The purpose of the Committee is to:
(a) control and review
expenditure across the Auckland Council Group to improve value for money
(b) monitor the overall
financial management and performance of the council parent organisation and
Auckland Council Group
(c) make financial
decisions required outside of the annual budgeting processes
Key responsibilities include:
·
Advising and
supporting the mayor on the development of the Long Term Plan (LTP) and Annual
Plan (AP) for consideration by the Governing Body including:
o
Local Board
agreements
o
Financial policy
related to the LTP and AP
o
Setting of rates
o
Preparation of the
consultation documentation and supporting information, and the consultation
process, for the LTP and AP
·
Monitoring the
operational and capital expenditure of the council parent organisation and
Auckland Council Group, and inquiring into any material discrepancies from
planned expenditure
·
Monitoring the
financial and non-financial performance targets, key performance indicators, and other
measures of the council
parent organisation and each Council Controlled Organisation (CCO) to
inform the Committee’s judgement about the performance of each
organisation
·
Advising the mayor
on the content of the annual Letters of Expectations (LoE) to CCOs
·
Exercising
relevant powers under Schedule 8 of the Local Government Act 2002, which relate
to the Statements of Intent of CCOs
·
Exercising Auckland
Council’s powers as a shareholder or given under a trust deed, including
but not limited to modification of constitutions and/or trust deeds, granting
shareholder approval of major transactions where required, exempting CCOs, and
approving policies relating to CCO and CO governance
·
Approving the
financial policy of the Council parent organisation
·
Establishing and
managing a structured approach to the approval of non-budgeted expenditure
(including grants, loans or guarantees) that reinforces value for money and an
expectation of tight expenditure control
·
Write-offs
·
Acquisition and
disposal of property, in accordance with the long term plan
·
Recommending the
Annual Report to the Governing Body
·
Te Toa Takatini
Powers
(a) All powers necessary to
perform the committee’s responsibilities, including:
a. approval of a
submission to an external body
b. establishment of
working parties or steering groups.
(b) The committee has the powers
to perform the responsibilities of another committee, where it is necessary to
make a decision prior to the next meeting of that other committee.
(c) The committee does not
have:
a. the power to
establish subcommittees
b. powers that the
Governing Body cannot delegate or has retained to itself (section 2).
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council
Controlled Organisation.
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Finance and
Performance Committee
19 June 2018
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 9
2 Declaration of
Interest 9
3 Confirmation
of Minutes 9
4 Petitions 9
5 Public Input 9
5.1 Public Input - Bill
Buckley, Speedway Promotions regarding the relocation of Speedway to Colin Dale
Park 9
6 Local Board
Input 9
6.1 Local Board Input - Ōtara-Papatoetoe
Local Board regarding the relocation of Speedway to Colin Dale Park 10
7 Extraordinary
Business 10
8 Notices of
Motion 11
9 Budget to
conduct by-election 13
10 Extension of Te Puru
Community Charitable Trust Council-Controlled Organisation Exemption 17
11 240A Bethells Beach Te
Henga - Kāinga Whakahirahira 21
12 Finance and Performance
Committee - Information Report - 19 June 2018 37
13 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
14 Procedural
Motion to Exclude the Public 55
C1 Recommendation from the
Environment and Community Committee - Acquisition of land for open space -
Panmure 55
C2 Insurance Renewal - Proposed Council
Group Programme for 2018/2019 period 55
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 6 June 2018 as a true and correct
record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
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5.1 Public
Input - Bill Buckley, Speedway Promotions regarding the relocation of
Speedway to Colin Dale Park
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Te take mō te
pūrongo / Purpose of the report
1. To
make a presentation to the Finance and Performance Committee regarding the
relocation of Speedway from Western Springs to Colin Dale Motorsport Park,
Wiri.
Whakarāpopototanga
matua / Executive summary
2. Mr
Bill Buckley, Speedway Promotions wishes to address the committee on the
relocation of Speedway from Western Springs to Colin Dale Motorsport Park,
Wiri.
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Ngā tūtohunga / Recommendation/s
That the Finance and
Performance Committee:
a) receive
and thank Mr Bill Buckley, Speedway Promotions for his presentation regarding
the relocation of Speedway from Western Springs to Colin Dale Motorsport
Park, Wiri.
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6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
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6.1 Local
Board Input - Ōtara-Papatoetoe Local Board regarding the relocation of
Speedway to Colin Dale Park
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Te take mō te
pūrongo / Purpose of the report
1. To
make a presentation to the Finance and Performance Committee regarding the
relocation of Speedway from Western Springs to Colin Dale Motorsport Park,
Wiri.
Whakarāpopototanga
matua / Executive summary
2. Lotu
Fuli, Ōtara-Papatoetoe Local Board Chair wishes to address the committee
on the relocation of Speedway from Western Springs to Colin Dale Motorsport
Park, Wiri.
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Ngā tūtohunga / Recommendation/s
That the Finance and
Performance Committee:
a) receive
and thank Lotu Fuli, Ōtara-Papatoetoe Chair for her presentation regarding
the relocation of Speedway from Western Springs to Colin Dale Motorsport
Park, Wiri.
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7 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices
of Motion
There were no
notices of motion.
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Finance and Performance
Committee
19 June 2018
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Budget
to conduct by-election
File No.: CP2018/09782
Te take mō te pūrongo / Purpose of the report
1. To
approve additional budget for a Howick Ward by-election following the passing
of Councillor Dick Quax.
Whakarāpopototanga matua / Executive summary
2. Councillor
Dick Quax passed away on 28 May 2018, creating a vacancy in the Howick Ward. The
Local Electoral Act 2001 requires a by-election to be held to fill this
vacancy.
3. This
paper requests additional operating budget of $229,400 to
cover the cost of this by-election.
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Ngā tūtohunga / Recommendation/s
That the Finance and
Performance Committee:
a) approve
an additional operating budget of $229,400 in the 2018/2019 financial year to
conduct a by-election in the Howick Ward.
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Horopaki / Context
4. Councillor
Dick Quax passed away on 28 May 2018, creating a vacancy in the Howick ward.
The Local Electoral Act 2001 requires a by-election to be held to fill this
vacancy.
Tātaritanga me ngā tohutohu / Analysis and advice
5. The
following by-election timetable will be followed:
- public notice
of by-elections Wednesday, 20 June 2018
- nominations
open Wednesday, 20 June 2018
- nominations
close noon, Wednesday, 18 July 2018
- delivery of
voting packs from Wednesday, 22 August 2018
- close of
voting noon, Thursday, 13 September 2018.
6. The
estimated costs of these by-elections are set out below.
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By-election area
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Estimate
Election Services
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Estimate
Communications
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Estimate
Project support
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Howick
Ward
(approx. 102,000 electors)
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$160,000
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$49,400
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$20,000
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7. These
costs are based on:
· an
estimate provided by the council’s election services provider,
Independent Election Services Limited, for managing and processing votes based
on the number of electors in the ward.
· estimated
costs related to communications, marketing and ballot box management.
· estimated
costs of additional internal project resource to manage the by-election.
8. Independent
Election Services Limited estimates are based on a 30 per cent voter turnout.
Final costs will depend on actual number of voter returns.
9. Independent
Election Services Limited estimates include a 24 per cent postage price
increase effective 1 July 2018.
10. The
Democracy Services department staff are now fully engaged in the planning for
the 2019 elections and there is no spare capacity to manage a by-election.
There are too many risks associated with delaying the planning for the 2019
Elections. Therefore, a temporary additional resource will need to be brought
in, and this is reflected in the costs outlined in paragraph 6.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
11. This
by-election will affect electors in the Howick ward area. It will not directly
impact the Howick Local Board.
Tauākī whakaaweawe Māori / Māori impact
statement
12. The 2016
local government election arrangements for recognising Māori will apply to
this by-election. These arrangements include provision for using Te Reo
Māori in candidate profile statements and candidate and voter collateral
being available in Te Reo and being sent directly to Mana Whenua.
Ngā ritenga ā-pūtea / Financial implications
13. By-elections
are unbudgeted. There is no opportunity in the current and next financial years
to absorb costs within existing budgets.
14. Staff
request that the Finance and Performance Committee approve an additional
operating budget of $229,400.
Ngā raru tūpono / Risks
15. The Local
Electoral Act 2001 requires an election to be held to fill these vacancies. If
budget is not approved we would not be able to meet our obligations under the
Act.
16. Recent
experience of conducting by-elections has shown that estimated costs are
sufficient. There is little risk of exceeding the budget requested in this
paper, unless voter turnout significantly exceeds the estimated 30 per cent,
which is unlikely.
Ngā koringa ā-muri / Next steps
17. Budgets
will be amended in core financial systems and will be used for internal management
reporting, regular reporting to council committees and financial control for
the 2018/2019 financial year.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Katie Watson, Senior Advisor Voter Participation
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Authorisers
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Marguerite Delbet - General Manager Democracy Services
Phil Wilson - Governance Director
Matthew Walker - Acting Group Chief Financial Officer
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Finance and
Performance Committee
19 June 2018
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Extension of Te Puru Community
Charitable Trust Council-Controlled Organisation Exemption
File No.: CP2018/05293
Te take mō te pūrongo / Purpose of the report
1. To
consider extending the exemption from council-controlled organisation
requirements for the Te Puru Community Charitable Trust (Te Puru) to 2021.
Whakarāpopototanga matua / Executive summary
2. Te Puru is a legacy council-controlled organisation (CCO) of
Auckland Council which operates a community recreation centre at Te Puru Park
at Beachlands/Maraetai. Te Puru has been operating with an exemption from the
requirements of the Local Government Act 2002 under Section 7, Exempt
Organisations, since 2015.
3. Each exemption lasts for three years and at the end of that period
must undergo formal consideration of whether the exemption should continue.
4. An exemption means that Te Puru does not need to prepare a Statement
of Intent (SOI) or report semi-annually to the Governing Body as non-exempt
CCOs are required to do.
5. Te Puru receives council funding of approximately $325,000 per
year. This funding sits with the Franklin Local Board budget. A
funding agreement has been entered into with Te Puru, which contains
performance measures against which Te Puru’s performance is
assessed.
6. Staff
and the local board believe that the lease and funding agreement contain all
necessary accountability and oversight measures, and that a SOI would be
redundant. The funding agreement keeps Te Puru accountable to the local
board and offers better local oversight of services than if Te Puru reported to
the Governing Body.
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Ngā tūtohunga / Recommendation
That the Finance and
Performance Committee:
a) approve
an exemption from council-controlled organisation requirements for Te Puru
Community Charitable Trust until 2021.
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Horopaki / Context
7. Te
Puru is a CCO of Auckland Council. It was established as a CCO by Manukau City
Council in 2002 to provide recreational and cultural community services,
particularly for those who live and work in the Clevedon area. It is governed by
a trust board in partnership with Counties Manukau Sports Foundation (CMSF).
8. Te
Puru is a CCO because Auckland Council appoints the majority of its trustees,
in consultation with the chair of the trust and CMSF. It is also considered a
public entity (requiring audit by the Office of the Auditor-General or its
appointee), due to its CCO status.
9. The
Local Government Act 2002 allows councils to exempt CCOs from certain
requirements of that status, including preparation of a Statement of Intent
(SOI), and semi-annual reporting to the Governing Body. The CCO audit
requirement is not affected by exempt status.
10. Exemption
was first approved by the Council Controlled Organisations Governance and
Monitoring Committee at their 3 February 2015 meeting. (Resolution
COU/2015/4)
11. Since
that time, Te Puru has been operating under this exemption without incident and
wishes to retain this status.
12. Te
Puru receives approximately $325,000 in operational funding per year from
Auckland Council. This is provided through a funding agreement with the Parks,
Sports and Recreation department. This budget sits with the Franklin Local
Board.
13. The
terms of the funding agreement, including the performance measures and
reporting requirements are considered to provide accountability that is at
least equivalent to the accountability that would be required for a non-exempt
CCO.
Tātaritanga me ngā tohutohu / Analysis and advice
14. When
considering whether or not to exempt a CCO, the Local Government Act 2002
requires council to consider the following matters:
a) the nature
and scope of the activities provided by the organisation; and
b) the costs
and benefits, if an exemption is granted, to the local authority, the
council-controlled organisation, and the community.
15. There is
the option of removing the exemption which would trigger the preparation of a
SOI. However, that would not provide a higher level of accountability than is
already embodied in the funding agreement, so a SOI would be redundant.
16. Any
reporting against the performance targets and deliverables contained in an SOI
would go to the Governing Body. Under the Act, the Governing Body is
responsible for the governance of CCOs.
17. As Te
Puru is a provider of local recreation services, it is believed that oversight
of those services is best provided by the local board and locally-based Parks,
Sports and Recreation staff.
18. The
performance targets and deliverables that would be contained in a SOI would be
substantially similar (if not the same) as is currently in the Te Puru funding
agreement. Therefore, the SOI mechanism would not provide any additional
accountability.
19. Staff are
of the view that it is more appropriate that Te Puru be accountable to the
local board via a funding agreement, than being accountable to the Governing
Body through an SOI. It is local board funding that is provided to Te
Puru, therefore it is more appropriate that Te Puru is accountable to the local
board.
20. There is
nothing in the scale or scope of Te Puru’s activities that would suggest
that it should not be exempted.
21. Staff are
of the view that there would be no additional benefit gained by requiring Te
Puru to prepare a SOI. Meeting the CCO requirements of the Local
Government Act 2002 would also impose compliance costs on Te Puru, for no
additional benefit.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
22. At its
meeting of 8 May 2018, the Franklin Local Board supported the
continuation of the exemption of the Te Puru Community Charitable Trust from
council-controlled organisation status until 2021. (Resolution FR/2018/62)
Tauākī whakaaweawe Māori / Māori impact
statement
23. Te Puru
undertakes a range of activities that contribute to Māori well-being,
about which it reports on as part of its six-monthly reports. Through reporting
against the terms of its funding agreement and engagement with Franklin Local
Board, Te Puru can continue to inform the council of its contribution to
Māori well-being.
24. The
decision whether or not to exempt Te Puru has no impact on Māori outcomes,
either positive or negative.
Ngā ritenga ā-pūtea / Financial implications
25. Granting
the exemption does not affect council funding as accountability for that
funding is governed by the funding agreement between Te Puru and the Franklin
Local Board.
Ngā raru tūpono / Risks
26. The main
risk associated with Te Puru is that it will not achieve the targets set for it
through its funding agreement. This risk is mitigated considerably by the
terms of the funding agreement which allow council to withhold funding for any
breach of terms of the agreement. The lease terms also protect
council’s financial interest in the facility and land under lease.
27. A
decision not to exempt Te Puru would not help mitigate any known risks.
Ngā koringa ā-muri / Next steps
28. Te Puru
will be notified of this action.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Steven Branca - BID Partnership Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
Matthew Walker - Acting Group Chief Financial Officer
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|
Finance and
Performance Committee
19 June 2018
|
|
240A Bethells Beach Te Henga -
Kāinga Whakahirahira
File No.: CP2018/09594
Te take mō te pūrongo / Purpose of the report
1. To
consider the transfer of the land at 240A Bethells Road, Te Henga to Te Kawerau
ā Maki for the purpose of constructing a marae and papakāinga.
Whakarāpopototanga matua / Executive summary
2. To
enable Te Kawerau ā Maki to construct a marae and papakāinga at 240A
Bethells Road, staff have considered three options:
· Option
1: negotiate a long-term ground lease with Te Kawerau ā Maki
· Option
2: transfer the land to Te Kawerau ā Maki as general freehold land in Fee
Simple (preferred option)
· Option
3: sell the land to Te Kawerau ā Maki.
3. Staff
recommend the transfer of the land to Te Kawerau ā Maki. It is not
required for open space purposes and this option accords with the previous
decisions of the Waitākere City Council.
4. Transfer
of the land would best enable the development of a marae and papakāinga.
5. Without
the transfer, Te Kawerau ā Maki may not be able to develop a marae over
the medium to long-term.
6. Subject
to the completion of statutory processes, staff will prepare a memorandum of
transfer to Te Kawerau ā Maki and the Public Works Act 1981 section 40
report.
|
Ngā tūtohunga / Recommendation/s
That the Finance and
Performance Committee:
a) agree
to the transfer of 240A Bethells Road, Te Henga, identified as Section 1 SO 427404 comprising 2.6836 hectares and contained in
CFR538253, to Te Kawerau ā Maki as general freehold land in Fee
Simple for the purpose of constructing a marae and papakāinga.
b) note
that the disposal of the land will be subject to completion of statutory
processes under the Public Works Act 1981 and the Reserves Act 1977,
including a decision of the Minister of Conservation on proposed revocation
of the classification of 240A Bethells Road, Te Henga as a Local Purpose
(marae papakāinga) Reserve.
|
Horopaki / Context
7. Waitākere
City Council and Te Kawerau ā Maki were in discussions over the
development of a marae within the traditional heartland of the iwi and in the
vicinity of their ancestral village at Waiti since the mid-1990s.
8. A
detailed timeline of the background to the proposal is in Attachment A,
however, the following is a summary of the key developments.
· Waitākere
City Council and Te Kawerau ā Maki investigated three possible sites in
1994 and 1995, before Te Henga was identified as the preferred site for a
marae.
· Waitākere
City Council allocated $30,000 in the 1995/1996 Annual Plan to assist Te
Kawerau ā Maki to purchase 240A Bethells Road.[1] This site was also
zoned as ‘Marae Special Area’ in the District Plan.
· In
1998, Waitākere City Council and Te Kawerau ā Maki entered into a
memorandum of partnership, which includes an objective to establish a marae.
· Staff
investigated the potential to acquire 240A Bethells Road under the Public Works
Act 1981 and re-commence negotiations with the landowner. Budget for the
acquisition is allocated in 2008/2009. There is also a proposal to vest the
land with Te Kawerau ā Maki under the Te Ture Whenua Maori Act 1993.
· The
2008, Waitākere Ranges Heritage Area Act specifically Section 29(1)
acknowledges Te Kawerau ā Maki (alongside Ngāti Whātua) as
tangata whenua of the heritage area, with a particular historical, traditional,
cultural, or spiritual relationship with any land in the heritage area.
· In
2009, Waitākere City Council purchased the 2.6836 hectares site at 240A
Bethells Road, Te Henga for ‘community development purposes.’
· Waitākere
City Council proposed to classify the land as a Local Purpose (marae
papakāinga) Reserve under the Reserves Act 1977.
· The
consultation process on the proposed classification generated 104 public
submissions and two Ministerial representations.
· In
2010, the classification was approved by an independent commissioner on
condition that ‘the council provide in the proposed Deed of Lease, or any
agreement entered into with Te Kawerau ā Maki for the use of the reserve,
provision for the community to have the opportunity for effective input into
the type and scale of the facilities to be built on site.’
· On
27 January 2011, approval was granted by the Minister of Conservation for
permanent personal accommodation on the reserve (Case No. 2010/11 51) to
provide for papakāinga housing.
· In
2016, Auckland Council confirmed the objectives, policies and rules of the
Unitary Plan: Special Purpose Zone – Māori Purpose enable marae and
papakāinga activities on the site.
· In
2018, the refreshed Auckland Plan includes a Māori Identity and Wellbeing
outcome. The outcome directions and focus areas support investment in marae to
be self-sustaining and prosperous, advance mana whenua rangatiratanga and
celebrate Māori culture and support Te Reo Māori to flourish.
9. Te
Kawerau ā Maki have previously been offered a ground lease over the land
at Te Henga. This option was actively considered, however, to-date the iwi has
declined to enter into a leasing arrangement with council.
10. Te Kawerau ā Maki have indicated a preference for the
land to be general freehold land in Fee Simple before they develop their marae
and papakāinga. In the view of the iwi this would recognise their mana and
align with what they hold to be the undertakings given by the former Waitākere
City Council.
Tātaritanga me ngā tohutohu / Analysis and advice
11. On 12
June 2018, the Environment and Community Committee, will consider a report
recommending that the Minister of Conservation revoke the classification of
240A Bethells Road, as a Local Purpose (marae papakāinga) Reserve under
the Reserves Act 1977. The Environment and Community Committee resolution will
be tabled at the meeting.
12. If
approved, the revocation will better enable the development of a marae and
papakāinga.
13. Further
council support through a disposal of the land through transfer or sale can be
enabled by the reserve revocation and a decision by this Committee.
An open space assessment has been undertaken for the
potential disposal of 240A Bethells Road
14. Table 1
below provides a summary of the potential disposal assessment for 240A Bethells
Road against the criteria in the Parks and Open Space Acquisition Policy and
the Open Space Provision Policy.
|
Table 1: Open space
assessment of the potential disposal of 240A Bethells Road
|
|
Park
type: Open
space
|
Number
of lots:
125 (within one km catchment)
|
|
Density:
Low
|
Number
of residents[2]:
375
|
|
Unitary
plan zone:
Special Purpose Zone – Māori Purpose
|
Proposed
size of disposal: 26,836m²
|
|
General
valuation: $650,000
(2017)
|
Settlement:
To
be determined
|
|
|
|
Potential
future use:
|
|
Cultural
|
|
|
Nature /
Ecological
|
|
Disposal
Criteria
|
Comment
|
Overall Rating
|
|
Meeting community needs, now and in
the future
|
Not a priority:
· the land does
not contribute to the provision targets in the Open Space Provision Policy.
|
   Disposal
recommended
|
|
Connecting parks and open spaces
|
Not a priority:
· the land does
not connect to any existing open space.
|
|
Protecting and restoring
Auckland’s unique features and meanings
|
Not a priority:
· the land does
have identified landscape values, its value as public open space is
negligible.
|
|
Improving the parks and open spaces we
already have
|
Not a priority:
· the land does
not improve the functionality of existing open space.
|
|
|
|
|
|
|
|
|
15. Staff
have identified that the land at Te Henga is not a priority for retention as
assessed against council policy. Staff recommend that the land at Te Henga
could be disposed for the reasons outlined below.
· There
is ample provision of open space provision within Bethells Beach. Local
residents and the wider community have access to Te Henga Park, Te Henga
Recreation Reserve and Lake Wainamu Scenic Reserve within a 400 metre radius of
240A Bethells Road.
· The
parcel of land has a very narrow access (approximately 5.8 metres wide and 395
metres long), which limits the utility of the open space and poor crime
prevention through environmental design outcomes.
· There
is limited growth and potential for future development given that Te Henga is
situated within the Waitākere Ranges Heritage Area.
Staff have identified three possible options
16. Staff
have identified three options to enable Te Kawerau ā Maki develop a
marae and papakāinga at Te Henga. Decision-making delegations within the
options are shared as follows:
· long
term lease - Waitākere Local Board
· reserve
revocation - Environment and Community Committee
· disposal
via transfer or sale - Finance and Performance Committee.
17. These
options have been presented in their entirety throughout each part of the
decision-making process. The decisions made throughout this process are either
outlined in the report, or will be tabled at the Finance and Performance
Committee meeting.
18. The
three options are:
· Option 1:
Lease - negotiate a long-term ground lease with Te Kawerau ā Maki in
accordance with the classification of the land as a Local Purpose (marae and
papakāinga) Reserve
· Option 2:
Disposal by transfer - revoke the reserve status on the land and transfer it to
Te Kawerau ā Maki as general freehold land in Fee Simple
· Option 3:
Disposal by sale - revoke the reserve status on the land and to dispose of the
land by way of sale to Te Kawerau ā Maki.
19. Option 1:
Lease represents the status quo. This option does not provide for
long-term certainty of tenure. It may enable the development of a marae and
papakāinga, but it also limits the ability for iwi to obtain commercial
funding.
20. Option 2:
Disposal by transfer appears to accord with the decisions of the former
Waitākere City Council and the Waitākere Ranges Local Board
[WTK/2018/47 refers]. This option increases the likelihood of a marae
being developed.
21. Option 3:
Disposal by sale has been discarded because it does not align with the
decisions of the former Waitākere City Council. Iwi also do not favour
this option. Selling land directly to a single party rather than on the
open market also lacks transparency, which raises significant reputational and
legal risk for council.
Staff have developed
evaluation criteria to help the Committee assess its preferred option
22. Staff
have developed evaluation criteria to enable the Committee to compare the three
proposed options. These criteria are:
· possible
impact on the development of the marae and papakāinga by Te Kawerau ā
Maki
· strategic
alignment with the Auckland and Unitary Plans
· alignment
with the Waitākere Ranges Heritage Area Act 2008
· open
space requirements to meet the needs of the local community.
23. These
criteria were selected because they allow for objective assessment against the
immediate outcome Auckland Council is seeking to achieve - development of the
marae and papakāinga. Assessment against long-term outcomes as well as the
legislative framework that applies to the Waitākere Ranges area. Open space provision
is another important consideration.
24. The evaluation criteria are unweighted; each are deemed to be of
equal importance.
25. Table 2 provides an assessment of the option against the evaluation
criteria.
Table 2: Assessment of options against criteria
|
Criterion
|
Option 1: Lease
|
Option 2: Disposal (Transfer)
|
Option 3: Disposal (Sale)
|
|
Marae development
|
√
|
√√√
|
√√
|
|
Strategic
alignment
|
√
|
√√
|
√√
|
|
Legislative
alignment
|
√
|
√√
|
√
|
|
Open space needs
|
|
√√
|
√√
|
26. Staff
recommend Option 2: Disposal by transfer to Te Kawerau ā Maki. This
option:
· best
meets the assessment criterial overall, particularly enabling a marae and papakāinga
to be built and meeting legislative requirements
· has
the strongest alignment with aspirations and preference of Te Kawerau ā
Maki
· is
supported by the Waitākere Ranges Local Board.
27. The key
trade-off between the recommended option and the other two options is
essentially financial:
· Option
1: Lease - council would retain ownership of the land with an indicative
valuation of $650,000
· Option
3: Disposal by Sale - council could partially offset the initial $935,000 cost
of acquisition.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
28. The Waitākere
Ranges Local Board has sought to enable the development
of a marae and papakāinga at Te Henga.
29. The
Local Board, at its meeting of 24 May 2018 resolved that it:
(a) supports
the possible revocation of the classification of 240A Bethells Road, Te Henga,
identified as Section 1 SO 427404 comprising 2.6836 hectares and contained in
CFR538253, as a Local Purpose (marae papakāinga) Reserve under the Reserves
Act 1977.
(b) supports
the possible transfer of the 240A Bethells Road, Te Henga, identified as
Section 1 SO 427404 comprising 2.6836 hectares and contained in CFR538253, to
Te Kawerau ā Maki as general freehold land in Fee Simple for the purpose
of constructing a marae and papakāinga.
30. Local
residents of Bethells Beach attended the 24 May 2018 meeting of the Local Board
and spoke during public input in support of efforts to facilitate the
development of a marae and papakāinga by Te Kawerau ā Maki at Te
Henga.
Tauākī whakaaweawe Māori / Māori impact
statement
31. Te
Kawerau ā Maki have clearly stated their aspirations to establish a marae
within their traditional heartland and in the vicinity of their ancestral
village at Waiti. They have also noted that they are the only mana whenua group
without an iwi-based marae.
32. Te
Kawerau ā Maki have indicated a preference for the land to be general
freehold land in Fee Simple before they develop their marae and
papakāinga.
33. On 10 May
2018, the Chairpersons of the Environment and Community Committee, Councillor
Penny Hulse, and the Finance and Performance Committee, Councillors Ross Clow,
wrote to Te Kawerau ā Maki. The purpose of this letter was to outline the
steps that council proposes to undertake to enable the development of the marae
and papakāinga at Te Henga.
34. A formal
response from Te Kawerau ā Maki will be provided at the Committee meeting
to inform decision-making.
Ngā ritenga ā-pūtea / Financial implications
35. 240A
Bethells Road was acquired for $935,000 (inclusive of GST) in
2009.
36. An
indicative valuation, based on council’s geographic information system data, records a rateable value of $650,000. This
valuation reflects the zoning of the land as Māori Purpose Zone and
Outstanding Natural Features and Landscape Overlays as well as the
Waitākere Ranges Heritage Area Overlay.
Ngā raru tūpono / Risks
37. The land
at 204A Bethells Road Te Henga was purchased by Waitākere City Council in
2010 for ‘community development purposes’ with the intention that
the land be used by Te Kawerau ā Maki to develop a marae and
papakāinga.
38. Any
memorandum of transfer to Te Kawerau ā Maki would be subject to the
development of the land in accordance with Unitary Plan provisions for the Special Purpose – Māori Purpose Zone.
Ngā koringa ā-muri / Next steps
39. Subject
to the completion of statutory processes, staff will prepare a memorandum of
transfer to Te Kawerau ā Maki and the Public Works Act 1981 section 40
report.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Timeline
|
27
|
Ngā kaihaina / Signatories
|
Author
|
Paul Marriott-Lloyd - Senior Policy Manager
|
|
Authorisers
|
Graham Pryor - GM Maori Responsiveness &
Relationships
Kataraina Maki - GM - Community & Social Policy
Matthew Walker - Acting Group Chief Financial Officer
|
|
Finance and
Performance Committee
19 June 2018
|
|
|
Finance and
Performance Committee
19 June 2018
|
|
Finance and Performance Committee -
Information Report - 19 June 2018
File No.: CP2018/09654
Te take mō te pūrongo / Purpose of the report
1. To
receive a summary and provide a public record of memos or briefing papers for
the Committee’s information and any other information that may have been
distributed to committee members since 15 May 2018.
Whakarāpopototanga matua / Executive summary
2. This
is a regular information-only report which aims to provide greater visibility
of information circulated to committee members via memo or other means, where
no decisions are required.
3. The
following information-only report is attached:
· Finance
and Performance Committee Forward Work Programme to 30 June 2018 (Attachment
A).
4. The
following presentations/memos/reports were presented/circulated as follows:
· 1
June 2018 – Memo from Sarah Holdem, Principal Adviser, CCO Governance and
External Partnerships related to work on non-substantive council-controlled
organisations and council organisations - (Attachment B).
· 6
June 2018 – Workshop - 10-year Budget performance measures update/Green
Bond Issuance (confidential – no attachment).
5. The
workshop papers and any previous documents can be found on the Auckland Council
website at the following link: http://infocouncil.aucklandcouncil.govt.nz/
· at
the top of the page, select meeting “Finance and Performance
Committee” from the drop-down tab and click ‘View’;
· under
‘Attachments’, select either HTML or PDF version of the document
entitled ‘Extra Attachments’.
6. Note
that, unlike an agenda decision report, staff will not be present to answer questions
about thee items referred to in this summary. Committee members should
direct any questions to the authors.
|
Ngā tūtohunga / Recommendation/s
That the Finance and
Performance Committee:
a) receive
the information report – 19 June 2018.
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Finance and Performance Committee Forward Work
Programme to 30 June 2018
|
39
|
|
b⇨
|
1 June 2018 – Memo from Sarah Holdem, Principal
Adviser, CCO Governance and External Partnerships related to work on
‘non-substantive council-controlled organisations and council
organisations (Under Separate Cover)
|
|
Ngā kaihaina / Signatories
|
Author
|
Sandra Gordon - Senior Governance Advisor
|
|
Authoriser
|
Matthew Walker - Acting Group Chief Financial Officer
|
|
Finance and
Performance Committee
19 June 2018
|
|
|
FINANCE AND
PERFORMANCE COMMITTEE FORWARD WORK PROGRAMME TO 30 JUNE 2018
The purpose of
the Committee is to control and review expenditure across the Group to
improve value for money; to monitor the overall financial management and
performance of Auckland Council parent and Auckland Council Group; to make
financial decisions required outside the annual budgeting processes and to
perform the responsibilities of another committee, where it is necessary.
|
|
Priorities for 2017/18 will be on initiatives which:
1. Strategic
Reviews: Long-term Plan 2018-2028 Development
2. Monitoring
3. Acquisitions
and disposals
4. Other
financial decisions
|
The work of the committee will:
1. approve
the Long-term Plan 2018-2028 including financial policy, the consultation
document and supporting information for recommendation to the Governing Body
2. monitor
achievement of financial and other measures of performance and services
levels and recommend the Annual Report to the Governing Body
3. approve
acquisition and disposal of property related to the Committee’s
responsibilities.
4. review and approve financial policy and
non-budgeted expenditure.
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
F&P
Delegations
|
Expected
timeframes
Highlight financial year quarter
and state month if known
|
|
|
FY18
FY19
|
|
|
Jan-Mar
27 Feb
12 Mar
20 Mar
31 Mar
|
Apr-Jun
17 Apr
15 May
31 May
6 Jun
19 Jun
|
Jul-Sep
24 Jul
21 Aug
18 Sept
19 Sept
|
Oct-Dec
23 Oct
14 Nov
20 Nov
11 Dec
|
|
|
Strategic Reviews: Long-term Plan 2018-2028
Development
|
|
|
Chief Financial Office
|
Rating and funding policy
|
· General Rates
· Interim
transport levy (Remain as a funding source or alternative option implemented)
· New targeted
rates (water quality and natural environment)
· Regional Fuel
Tax
· Business rates
differentials
· Local targeted
rate (for specific local activities)
· Local Board
targeted rates (for specific local projects)
· Revenue and financing
policy
· Rates remission
and postponement policy
· Panuku disposals
and reinvestment in unlock locations
|
Recommend changes for Mayoral Proposal
Decide on Mayoral Proposal for inclusion in
consultation document
Consider submissions
Decide
on final LTP
Progress to date
Long-Term
Plan:
21/11/17 – 10-Year Budget 2018-2028 and Auckland Plan Refresh
– How Aucklanders will provide feedback during the public consultation FIN/207/164 and FIN/2017/165
30/11/17 –
Receipt of Mayoral Proposal for the 10-year budget 2018-2018 FIN/2017/181
11/12/17 – 10-year budget 2018-2028 – Process Overview FIN/2017/184
11/12/17 – 10-year budget 2018-2018 – Mayoral Proposal items
for consultation Resolutions FIN/2017/186, FIN/2017/187,
FIN/2017/188, FIN/2017/189, FIN/2017/190, FIN/2017/191, FIN/2017/192
11/12/17 – 10-year budget 2018-2028 – Other matters for
consideration FIN/2017/195, FIN/2017/196, FIN/2017/197
Adopted by
Governing Body: 12/12/17 GB/2017/159
Various workshops
and Have Your Say Events held during March 2018
10-year
Budget
31/5/18 – 10-year Budget – 2018-2018 Mayor’s final
proposal FIN/208/77-84
31/5/18 – Proposal for One Local Initiatives FIN/2018/85
|
Delegations include development of the Long-term Plan
2018-2028 including financial policy. Preparation of the consultation
document and supporting information for recommendation to the Governing Body
|
Q3
|
Q4
31 May
|
Q1
|
Q2
|
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
F&P
Delegations
|
Expected
timeframes
Highlight financial year quarter
and state month if known
|
|
|
FY18
FY19
|
|
|
Jan-Mar
27 Feb
12 Mar
20 Mar
31 Mar
|
Apr-Jun
17 Apr
15 May
31 May
6 Jun
19 Jun
|
Jul-Sep
24 Jul
21 Aug
18 Sept
19 Sept
|
Oct-Dec
23 Oct
14 Nov
20 Nov
11 Dec
|
|
|
|
|
|
Rodney Local Board Targeted Rate: Rodney Local
Board Decision FIN/2018/87
31/5/18 – Fees, charges and other rating matters FIN/2018/89
31/5/18 – Adoption of the Rates Remission and Postponement Policy FIN/2018/92
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
Regional Fuel
Tax GB/2018/90
Panuku
Developments Auckland:
23/5/17 – Unlock Henderson
FIN/2017/60
23/5/17 – Transform Onehunga
FIN/2017/61
20/6/17 - Panuku Development Auckland Limited debt to equity
conversion FIN/2017/89
19/9/17 – Funding of Panuku work in the Unlock locations resolutions - FIN/2017/119 and FIN/2017/120
11/12/17 – Unlock Avondale
FIN/2017/168
1/3/17 –
Workshop on Progressing Urban development
20/3/18 – Progressing Urban Development FIN/2018/40
Reporting
dates for policies:
11/12/17 – Approval of Treasury Management Policy FIN/2017/161
7/2/18 –
Workshop on Development Contributions and Rates Remission Postponement
Policy.
27/2/18 – Council’s debt funding strategy FIN/2018/10
For information on the previous
annual plan process, please refer to the table at the end of this document.
|
|
|
|
|
|
|
|
Chief Financial Office
|
Expenditure Review
|
· Key focus areas
for net cost reduction
· Identifying
programmes for Maori outcomes
· Local board
‘one local initiative’
· Governance
funding review
· Capex review
|
Recommend changes for Mayoral Proposal
Decide on Mayoral Proposal for inclusion in
consultation document
Progress to date
Reporting dates:
31/5/18 – Proposal for One Local Initiatives FIN/2018/85
Adopted by the
Governing Body: 31/5/18 GB/2018/91
|
Q3
|
Q4
31 May
|
Q1
|
Q2
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
F&P
Delegations
|
Expected
timeframes
Highlight financial year quarter
and state month if known
|
|
FY18
FY19
|
|
Jan-Mar
27 Feb
12 Mar
20 Mar
31 Mar
|
Apr-Jun
17 Apr
15 May
31 May
6 Jun
19 Jun
|
Jul-Sep
24 Jul
21 Aug
18 Sept
19 Sept
|
Oct-Dec
23 Oct
14 Nov
20 Nov
11 Dec
|
|
Chief Financial Office
|
Long-term Plan process
|
Statutory process
· Consultation
process – including hearings for community to be heard and local board
engagement meetings (Have Your Say events). Approach to communication
of investments in LB areas to be considered
· Elected
members consideration of feedback
· Decision-making
for Long-term Plan
· Long-term
Plan adoption
|
Agree consultation items
Adopt consultation documents and supporting
material and recommend to Governing Body
Adopt local board agreements
Adopt Long-term Plan and set rates and recommend
to Governing Body
Progress to date
Reporting dates:
21/11/17 – 10-Year Budget 2018-2028 and Auckland Plan Refresh
– How Aucklanders will provide feedback during the public consultation FIN/207/164 and FIN/2017/165
30/11/17 –
Receipt of Mayoral Proposal for the 10-year budget 2018-2018 FIN/2017/181
11/12/17 – 10-year budget 2018-2028 – Process Overview FIN/2017/184
11/12/17 – 10-year budget 2018-2018 – Mayoral Proposal items
for consultation Resolutions FIN/2017/186, FIN/2017/187,
FIN/2017/188, FIN/2017/189, FIN/2017/190, FIN/2017/191, FIN/2017/192
11/12/17 – 10-year budget 2018-2028 – Other matters for
consideration FIN/2017/195, FIN/2017/196, FIN/2017/197
Adopted by Governing Body: 12/12/17 FIN/2017/159
10-year
Budget
31/5/18 – 10-year Budget – 2018-2018 Mayor’s final
proposal FIN/208/77-84
31/5/18 – Proposal for One Local Initiatives FIN/2018/85
31/5/18 – Rodney Local Board Targeted Rate: Rodney Local
Board Decision FIN/2018/87
31/5/18 – Fees, charges and other rating matters FIN/2018/89
31/5/18 – Adoption of the Rates Remission and Postponement Policy FIN/2018/92
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
Regional Fuel
Tax GB/2018/90
|
|
Q3
|
Q4
31 May
|
Q1
|
Q2
|
|
See end table for programme
|
|
Chief Financial Office
|
Growth Infrastructure Targeted Rates, Development
Contributions, Local Targeted Rate for local activities, Local Board Targeted
Rate for specific projects
|
· Growth
Instructure Targeted Rates – if required to be implemented to a
specific growth area
· Development
Contributions – amendment to the Contributions policy
· Local
targeted rate for local activities – this may be considered dependant
on the Governance Review project decisions
· Local
Board targeted rate for specific projects – if the Local Board would
like to consult on implementing a local targeted rate for specific project in
their area
|
Update
Recommend changes for Mayoral Proposal
Decide on Mayoral Proposal for inclusion in
consultation document
Consider submissions
Decide
on final LTP
Progress to date
Reporting dates:
Workshop held 7/2/18 regarding the
development contribution policy
Targeted
rates:
27/2/17 – Accommodation Provider Targeted Rate Remission FIN/2018/22
27/2/18 – Rates remission and postponement policy review FIN/2018/23
31/5/18 – Rodney Local Board Targeted Rate: Rodney Local
Board Decision FIN/2018/87
31/5/18 – 10-year Budget – 2018-2018 Mayor’s final
proposal FIN/208/77-84
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
|
Delegations include development of the Long-term Plan
2018-2028 including financial policy. Preparation of the consultation
document and supporting information for recommendation to the Governing Body
|
Q3
|
Q4
31 May
|
Q1
|
Q2
|
|
|
|
|
|
|
|
|
|
|
|
|
Proposed 2018
Long-term Plan Schedule
|
|
Aug – Nov 2017
|
Process for early discussions on
direction, priorities and prioritisation (within this time period) is currently
being prepared and will require Mayoral advice and approval.
Discussions include: Infrastructure funding; Infrastructure investment;
Service delivery and cost review; Local Boards projects, funding and
advocacy; Other budget and non-financial policy issues; Revaluations and
rating policy
21/11/17 – 10-Year Budget 2018-2028 and Auckland Plan
Refresh – How Aucklanders will provide feedback during the public
consultation FIN/207/164 and FIN/2017/165
30/11/17 –
Receipt of Mayoral Proposal for the 10-year budget
2018-2018 FIN/2017/181
|
|
Sep - Dec 2017
|
Audit of consultation material
|
|
11 Dec 2017
|
Mayoral Proposal /Consultation items,
including local content agreed
11/12/17 – 10-year budget 2018-2028 – Process
Overview FIN/2017/184, 10-year budget 2018-2018 – Mayoral
Proposal items for consultation Resolutions FIN/2017/186,
FIN/2017/187, FIN/2017/188, FIN/2017/189, FIN/2017/190, FIN/2017/191,
FIN/2017/192, 10-year budget 2018-2028 – Other
matters for consideration FIN/2017/195, FIN/2017/196, FIN/2017/197
12/12/17 - Adopted
by Governing Body FIN/2017/159
|
|
21 March 2018
|
21/3/18 - Consultation Document and
Supporting Information, adopted, including local content 21/3/18
|
|
28 Feb – 28 Mar 2018
|
Public Consultation
|
|
Apr – May 2018
|
Processing of consultation feedback and briefing of
elected members
|
|
May 2018
|
Budget discussions and decision-making (both locally and
regionally)
10-year
Budget
31/5/18 – 10-year Budget – 2018-2018
Mayor’s final proposal FIN/208/77-84 Proposal for One Local Initiatives FIN/2018/85 Rodney Local Board Targeted Rate: Rodney
Local Board Decision FIN/2018/87 Fees, charges and other rating matters FIN/2018/89 Adoption of the Rates Remission and
Postponement Policy FIN/2018/92 Contributions Policy FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91 Regional
Fuel Tax GB/2018/90
|
|
May - June 2018
|
Audit of Long-term Plan
|
|
27 June 2018
|
Adoption of Long-term Plan, including Local Board
Agreements
|
|
Lead
|
Area of work
|
Reason for work
|
Finance and
Performance Committee role - decision or direction
|
F&P
Delegations
|
Expected
timeframes
Highlight
financial year quarter and state month if known
|
|
FY18
FY19
|
|
Jan-Mar
27 Feb
12 Mar
20 Mar
31 Mar
|
Apr-Jun
17 Apr
15 May
6 Jun
19 Jun
|
Jul-Sep
24 Jul
21 Aug
18 Sept
19 Sept
|
Oct-Dec
23 Oct
14 Nov
20 Nov
11 Dec
|
|
Monitoring
|
|
Corporate Finance and Property
|
Quarterly business improvements and performance report
|
To monitor council parent financial and non-financial
performance results
|
Receive generally no decisions
Progress to date
Reporting dates:
13/12/16 - Auckland Council organisation report for the
period 1 July 2016 to 30 September 2016 FIN/2016/160
21/2/17 - Auckland Council organisation performance
report for the period 1 July 2016 to 31 December 2016
FIN/2017/9
26/5/17 - Auckland Council organisation performance report
for the period 1 July 2016 to 31 March 2017 FIN/2017/68
21/09/17 - Organisation Performance 1 July 2016 –
30 June 2017 FIN/2017/133
24/11/17 - 1 July 2017 – 30 September 2017 FIN/2017/177
12/03/18 - 1 July 2017 – 31 December 2017 FIN/2018/34
6/6/18 – Auckland Council parent performance report
for the period 1 January 2018 to 31 March 2018
FIN/2018/98
|
The committee is responsible for monitoring
achievement of financial and other measures of performance and service levels
|
Q3
12 Mar
|
Q4
6 June
|
Q1
19 Aug
|
Q2
14 Nov
|
|
Corporate Finance and Property
|
Auckland Council group quarterly financial results
|
To monitor Auckland Council group financial
performance
|
Receive generally no decisions
Progress to date
Reporting dates:
13/12/16 - Auckland Council Group first quarter
financial results to 30 September 2016 FIN/2016/161
21/3/17 - Auckland Council Group quarterly financial
report and financial results to 31 December 2016 FIN/2017/28
26/5/17 - Auckland Council Group quarterly financial
report and financial results to 31 March 2017 FIN/2017/70
21/09/17 – Report for adoption of the 2016/2017 Annual
Report FIN/2017/132
24/11/17 - Quarterly financial report and financial
results to 30 September 2017 FIN/2017/176
12/03/2018 - Six monthly financial results to 31 December
2017 FIN/2018/32
6/6/18 – Auckland Council Group quarterly financial
report and financial reports to 31 March 2018 FIN/2018/95
|
Q3
12 Mar
|
Q4
6 June
|
Q1
19 Aug
|
Q2
14 Nov
|
|
Financial Strategy and Planning
|
CCO financial monitoring (separate from governance or
strategic planning issues)
|
To monitor CCO financial and non-financial performance
results
|
Receive validate/challenge
Progress to date
Reporting dates:
13/12/16 - Council-controlled organisations first
quarter report for 30 September 2016 FIN/2016/158
11/4/17 – CCOs second quarter report for 31 December
2017
26/5/17 – Council-controlled organisations third
quarter report for 31 March 2017 FIN/2017/69
21/09/17 - Fourth quarter report for 30 June 2017
(public excluded) FIN/2017/130
24/11/17 - First quarter report for 30 September 2017
FIN/2017/178
12/03/18 – Second quarter report ending 31 December
2017 FIN/2018/18
31/5/18 – Approval of council-controlled organisations
accountability policy FIN/2018/91
6/6/18 – Council-controlled organisation third
quarter report ending 31 March 2018 FIN/2018/96 and FIN/2018/97
|
Q3
12 Mar
|
Q4
6 June
|
Q1
19 Aug
|
Q2
14 Nov
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
|
To monitor progress on expenditure and delivery of
Maori transformational activity (includes Te Toa Takitini)
|
Receive generally no decisions
Progress to date
23/5/17 - 23/5/17 – Third Quarter of 2016/17
FIN/2017/63
13/12/17 - Te Toa Takitini - Quarter One Māori
Responsiveness portfolio report FIN/2016/159
15/08/17 – 2016/2017 Year-End Report
FIN/2017/112
12/12/17 – Quarter One Report for 2017/2018 financial
year FIN/2017/202
20/03/18 – Quarter Two Report for 2017/2018 financial
year FIN/20178/14
|
Q3
Feb
|
Q4
June
|
Q1
Aug
|
Q2
Nov
|
|
Te Waka Anga Mua ki Uta
|
Māori Transformational Activity and Expenditure
Report
|
To monitor progress on expenditure and delivery on
projects to deliver Māori outcomes
|
Receive generally no decisions
Progress to date
12/12/17 Report FIN/2017/291
12/3/18 Response Report
FIN/2018/45
|
|
Q3
Feb
|
Q4
May
|
Q1
Aug
|
Q2
Nov
|
|
Te Waka Anga Mua ki Uta
|
Te Tiriti O Waitangi Audit Response Work Programme
|
To monitor progress in responding to 3 yearly Te
Tiriti O Waitangi audit
|
Receive generally no decisions
Progress to date
Reporting dates:
|
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Corporate Finance and Property
|
Annual Report
|
Statutory requirement
|
Recommend to Governing Body
Progress to date
Reporting dates:
13/12/16 - Approval of the Audit New Zealand audit
engagement and review engagement letters FIN/2016/165
13/12/16 – Final Management Report on the audit of
Auckland Council for the year ended 30 June 2016
FIN/2016/167
21/9/17 - Auckland Council Organisation Performance 1
July 2016 – 30 June 2017 FIN/2017/133
21/09/17 - Approval and Recommendation for adoption of
the 2016/2017 Annual Report and Summary Annual Report for Auckland Council
and group FIN/2017/132
28/9/17
– Adopted by Governing Body: GB/2017/112
Note: there is a
delegation from the Committee to Chair and Deputy Chair to recommend to the
Mayor and CE to release the preliminary results to the NZ Stock Exchange so
that Council can meet NZX reporting deadlines.
|
The committee delegations include recommending the
Annual Report to the Governing Body
|
Q3
Mar
|
Q4
|
Q1
Aug
|
Q2
|
|
Corporate Finance and Property
|
Half Year Report
|
NZ Stock Exchange requirement (for listed companies)
|
Decision to release the half
year report to the NZ Stock Exchange
Progress to date
Reporting dates:
Note: there is a delegation from
the Committee to Chair and Deputy Chair to recommend to the Mayor and CE to
release the announcement and interim report to the NZ Stock Exchange so that
Council can meet NZX reporting deadlines.
13/12/16 - Approval of the 31 December 2016 half year
pro forma financial statements and accounting policies
FIN/2016/166
|
|
Q3
Mar
|
Q4
|
Q1
Aug
|
Q2
|
|
Acquisitions and disposals
|
|
Panuku
|
Recommended disposals or acquisitions. These
reports are as required, but generally monthly.
|
Panuku Development Auckland is tasked with identifying
council owned land that is surplus to requirements.
These disposals may also include Service Property
Optimisation.
|
Decision to proceed with recommended disposals
or acquisitions.
Progress to date
Note: A full list of
properties to be disposed or acquired is included at the end of this
document.
|
Delegations include “Acquisition and disposal of
property related to the Committee’s responsibilities. Note
– this includes parks acquisitions in excess of delegations of
Environment and Community Committee
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Other Financial Decisions
|
|
CCO/External Partnerships
|
Auckland Regional Amenities Levy
|
Statutory process
|
Decision to approve submission on draft Funding
Plan
Decision to approve levies
Progress to date
Reporting dates:
21/2/17 – Presentations from
amenities - New Zealand Opera, Auckland Theatre Company, Coastguard Northern
Region, Watersafe Auckland and Surf Life Saving Northern Region FIN/2017/4
21/2/17 - Auckland Regional Amenities draft funding
plan 2017-2018, proposed Auckland Council submission
FIN/2017/5
21/3/17 – Presentations from
amenities – Stardome Observatory and Planetarium; New Zealand Maritime
Museum; Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust;
and Auckland Arts Festival FIN/2017/18
21/3/17 - Approval of Auckland Regional Amenities
Funding Act levy 2017/2018 FIN/2071/19
27/2/18 - Presentations from
amenities – Auckland Festival Trust; Surf Life Saving Northern Region;
Auckland Theatre Company; and Stardome Observatory and Coastguard Northern
Region FIN/2018/5
27/2/18 - Auckland Regional Amenities Draft Funding
Plan 2018/2019 - proposed Auckland Council submission
FIN/2018/6
20/3/18 - Integration of NZ Maritime Museum to
Regional Facilities Auckland FIN/2018/37
20/3/18 - Presentations from
amenities – NZ Opera: Auckland Philharmonia Orchestra; Auckland Rescue
Helicopter; and Drowning Prevention Auckland/Watersafe Auckland Inc FIN/2018/38
17/4/18 – approval of Auckland Regional Amenities
Funding Act levy FIN/2018/63
|
The committee is responsible for establishing and
managing a structured approach to the approval of non-budgeted expenditure
(including grants, loans or guarantees) that reinforces value for money and
an expectation of tight expenditure control
|
Q3
27 Feb
20 Mar
|
Q4
|
Q1
|
Q2
|
|
CCO/External Partnerships
|
MOTAT and Auckland War Memorial Museum Levy
|
Statutory process
|
Decision to approve levies
Progress to date
Reporting dates:
21/3/17 – AWMM – approval of 2017/2018 levy FIN/2017/20
21/3/17 – MOTAT – approval of 2017/2018 levy FIN/2017/21
23/5/17 – AWMM letter –
approval of 2017/2018 levy
17/4/17 – MOTAT – approval of 2018/2019 levy
FIN/2018/61
17/4/17 - AWMM – approval of 2018/2019
FIN/2018/62
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Parks, Sports and Recreation
|
Loan write-offs and restructuring (as required)
|
Responding to proposals and recommendations
|
Decision to approve proposed write-offs and
restructuring
Progress to date
Reporting dates:
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Parks, Sports and Recreation
|
Review of existing community loans and guarantees,
consideration of new applications and development of a policy framework
|
Existing arrangements have been entered into without
clear policy direction
|
Decision on whether Council should continue,
change or exit from existing arrangements
Progress to date
Reporting dates:
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Chief Financial Office
|
Budget Update (as required). This includes
significant unbudgeted one-off expenditure.
|
Financial management
|
Decision to agree recommended budget changes
outside of AP/LTP budgeting cycle.
Progress to date
Reporting dates:
Note: A full list of
properties recommended for disposal is included at the end of this document.
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Chief Financial Office
|
Development contributions policy review
|
Work request by committee
|
Decision on whether to amend current DC policy
Progress to date
Reporting dates:
7/2/18 – workshop held
31/5/18 – Contributions Policy
FIN/2018/90
Adopted by the
Governing Body: 31/5/18 GB/2018/91
|
The committee is responsible for approving the
financial policy
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Procurement/ Treasury & Financial Transactions
|
Consideration and adoption of Group policies for
Treasury, Insurance and Procurement (includes formal Treasury Management
Policy)
|
Mayoral Office request
|
Decision on whether to amend current policy
Progress to date
Reporting dates:
13/12/2016 - Delegation for approval of releasing interim
and full year group results to New Zealand Stock Exchange
FIN/2016/168
11/4/17 - Responsible investment policy and
Diversified Financial Asset Portfolio review Resolutions - FIN/2017/44,
FIN/2017/45 and FIN/2017/46
20/06/17 - Review of the Diversified Financial Assets
Portfolio FIN/2017/88
19/9/17 – Approval of Group Policies FIN/2017/121
11/12/17 – Approval of Treasury Management Policy FIN/2017/161
27/2/17 – Council’s debt funding strategy FIN/2018/10
19/6/17 –
Insurance Renewal – Proposed Council Group Programme for 2018/19 period
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Chief Financial Officer
|
Consideration and adoption of Group policy relating to
Business Cases
|
Mayoral Office request
|
Decision on whether to adopt a new policy
Progress to date
Reporting dates:
19/9/17 – Approval of Group Policies FIN/2017/121
|
Q3
|
Q4
|
Q1
|
Q2
|
|
Treasury & Financial Transactions / Legal and Risk
|
Decision on placement of insurance programme
|
Financial Management
|
Decision on whether to adopt a new policy
Progress to date
Reporting dates:
19/9/17 – Approval of Group Policies FIN/2017/121
|
Q3
|
Q4
June
|
Q1
|
Q2
|
|
Engineering & Technical Services / Treasury &
Financial Transactions / Procurement
|
Consideration and adoption of Group policies for
Performance Bonds
|
Mayoral Office request
|
Decide whether to amend current policy
Progress to date
Reporting dates:
12/3/18 – Green Bond Framework Establishment and
Potential Green Bond Issuance FIN/2018/31
|
The committee is responsible for approving the
financial policy of the Council parent organisation
|
Q3
|
Q4
|
Q1
|
Q2
|
|
CCO/External Partnerships
|
Statements of Intent
|
Shareholder feedback on draft SOIs
|
Decide on shareholder comment on SOIs
Progress to date
Reporting dates:
15/8/17 – Approval of 2017/2020 Statements of Intent
FIN/2017/111
19/9/17 – Approval of Watercare Services Limited
Statement of Intent 2017-20 FIN/2017/122
12/12/17 - Letters of Expectation for
Council-controlled Organisations, 2017-2018 FIN/2016/170
20/3/18 – Letters of Expectation for 2018-2021
17/4/18 – proposed shareholder comments on Draft
Council-controlled organisation statements of intent
FIN/2018/64
|
Exercising relevant powers under Schedule 8 of the
Local Government Act 2002, which relate to the Statements of Intent of CCOs
|
Q3
|
Q4
|
Q1
|
Q2
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Previous annual plan process
Panuku disposals/service property optimisation/land
exchanges and acquisitions resolutions:
|
Date
|
Property address(es)
|
Resolution
|
Date
|
Property address(es)
|
Resolution
|
|
13/12/16
|
Report Units 1-28/150 Mt Wellington Highway, Mt
Wellington; and 1/16 Sarona Avenue, Glen Eden
|
FIN/2016/157
|
15/8/17
|
Report 187 Flat Bush School Road, Flat Bush;
|
FIN/2017/108
|
|
21/2/17
|
Report 523a Ellerslie-Panmure Highway, Mt Wellington;
and 525-529 Ellerslie-Panmure Highway, Mt Wellington
|
FIN/2017/3
|
Report Unlock Old Papatoetoe - 17 St George
Street, Papatoetoe; part 27 St George Street, Papatoetoe; 104 St George
Street, Papatoetoe; and 109 St George Street, Papatoetoe
|
FIN/2017/109
|
|
21/2/17
|
Report Land up to 9ha to NZTA for the Northern
Corridor Improvements Project
|
FIN/2017/7
|
Report 31-35 Mill Road, Helensville
|
FIN/2017/110
|
|
21/2/17
|
Report Statutory land exchange process –
Rosedale Park
|
FIN/2017/8
|
24/10/17
|
Report 19 Anzac Avenue, Browns Bay; 10 Felton
Matthew Avenue, St Johns; and part Bombay Road, Bombay
|
Resolutions
FIN/2017/144, FIN/2017/145
|
|
21/3/17
|
Report Part of 770R
Great South Road, Manukau
|
FIN/2017/25
|
21/11/17
|
Report Unlock Avondale Unlock
Avondale – 93-99 Rosebank Road, Avondale
|
FIN/2017/168
|
|
11/4/17
|
Report 19 Anzac Road, Browns Bay (deferred); 6
Butler Avenue, Papatoetoe; part of 129R Bairds Road, Otara; 315A Glengarry
Road, Glen Eden; Section 1 East Coast Road, Redvale; 78a Great South Road,
Papakura; Section 1 493 State Highway 16, Kumeu; Allotment 137 Ahuroa Parish,
Woodcocks Road, Woodcocks; Allotment 138 Ahuroa Parish, Woodcocks Road,
Woodcocks; Allotment 139 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment
140 Ahuroa Parish, Woodcocks Road, Woodcocks; Allotment 141 Ahuroa Parish,
Woodcocks Road, Woodcocks; and Allotment 147 Ahuroa Parish, Woodcocks Road,
Woodcocks
|
Resolutions -
FIN/2017/49, FIN/2017/50
|
12/12/17
|
Report 80 Vincent
Street, Howick (motion lost); 41 Cheshire Street, Parnell; 108 Hepburn
Street, Freemans Bay; 9 Matama Street, Glen Eden; and 58/7 Rowlands Road, Mt
Wellington
|
FIN/2017/204
|
|
23/5/17
|
Report 3 Memorial Drive, New Lynn
|
FIN/2017/57
|
Report Land exchange at Hillary Crescent,
Belmont and Northboro Reserve – Recommendation from the Environment and
Community Committee
|
FIN/2017/207
|
|
26/7/17
|
Report 55a Alnwick Street, Warkworth; 45 Oraha
Road, Huapai; 32 Harbourview Road, Te Atatu’ 145a West Tamaki
Road, Glen Innes; 343 Swanson Road, Ranui; 24 Waipuna Road, Mt
Wellington; 26 Waipuna Road, Mt Wellington; 27b Waipuna Road, Mt
Wellington; 1/77 Waipuna Road, Mt Wellington; 93 Waipuna Road, Mt Wellington;
134a Waipuna Road, Mt Wellington; and 3/136b Waipuna Road, Mt Wellington
|
FIN/2017/97
|
27/2/18
|
Report 61-117 Clark
Road, Hobsonville; and
Report 37 New
Windsor Road, Avondale (SPO)
|
FIN/2018/8
FIN/2018/11
|
|
17/4/18
|
Report – Unlock
Panmure - 59 Mountain Road, Mount Wellington; 59a Mountain Road, Mount
Wellington; 3 Mountwell Crescent, Mount Wellington; 7 Mountwell Crescent,
Mount Wellington; 3 Kings Road, Panmure; 15 Forge Way, Mount Wellington; 7
and 9 Jellicoe Road, Mount Wellington; 30-34 Potaka Lane, Panmure; 486-492
Ellerslie-Panmure Highway, Mt Wellington; 516 Ellerslie-Panmure Highway,
Mount Wellington; Former 528 Ellerslie-Panmure Highway, Mount Wellington; 530
Ellerslie-Panmure Highway, Mount Wellington; 532-534 Ellerslie-Panmure
Highway, Mount Wellington; 535 Ellerslie-Panmure Highway, Mount Wellington;
536 Ellerslie-Panmure Highway, Mount Wellington; 7-11 Queens Road, Panmure;
39-41 Queens Road, Panmure; 11-13 Lagoon Drive, Panmure; 16 Lagoon Drive,
Panmure; 20 Lagoon Drive, Panmure; 22 Lagoon Drive, Panmure; 26 Lagoon Drive,
Panmure; 28 Lagoon Drive, Panmure; 30 Lagoon Drive, Panmure; 32-34 Lagoon
Drive, Panmure; 1-19/10 Basin View Lane, Panmure; 23 Domain Road, Panmure;
and 28-30 Pilkington Road, Mount Wellington.
|
FIN/2018/59
|
20/3/18
|
Report 3.8ha of
reserve land in Upper Harbour Local Board for New Zealand Transport Agency
Northern Corridor Improvements
|
FIN/2018/18
|
|
17/4/18
|
Report – 156
Blockhouse Bay, Avondale; 2a Stokes Road, Mt Eden; 570 Great South Road,
Papatoetoe; 139 Kolmar Road, Papatoetoe; and 66R Hallberry Road, Mangere East
|
FIN/2018/60
|
|
|
|
Budget Update:
|
Date
|
Property address(es)
|
Resolution
|
|
13/12/16
|
Report Additional OPEX budget of up to $104,000
to conduct a by-election for a Howick Local Board Member; and release of
$2.7m from existing budget for Putney Way streetscape upgrade, ahead of the
Transform Manukau business case
|
FIN/2016/164
|
|
21/3/17
|
Report Additional CAPEX budget of $960,000 to
complete Freyberg Place upgrade; new OPEX budget of $80,000 for Karangahape
Road destination marketing; contribution of $300 to the city feature lighting
project (led by Heart of the City) – both funded from the City Centre
Targeted Rate reserve.
|
FIN/2017/29
|
|
20/6/17
|
Report Conversion of $3.1m CAPEX budget for
multi-purpose community facility in Takanini
|
FIN/2017/90
|
|
26/7/17
|
Report Purchase of additional trains (rescinded
24/10/17 FIN/2017/189)
|
FIN/2017/98
|
|
19/9/2017
|
Report Release and allocate Takapuna off-street
car park reserve fund $4,269611 to the Gasometer public car park project;
release $6.1m form existing Transform Manukau $2.6 CAPEX and $2m OPEX and
Transform Onehunga $1.5 OPEX.
|
FIN/2017/123
|
|
24/10/17
|
Report Approve procurement of 15 3-car electric
multiple units of $133m; release of Franklin Parking Reserve Fund ($128,214)
for upgrade of carpark at Kitchener Road, Waiuku; OPEX of $828,000 for two
by-elections; OPEX budget of $115,400 for by-election for Waitemata Local
Board.
|
FIN/2017/141
|
|
12/12/17
|
Report Update on the purchase of additional
trains for Metro Rail
|
FIN/2017/205
|
|
27/2/18
|
Report Up to $3.2m CAPEX for fit-out for ATEED
office and up to $0.8m OPEX for make good of current head office; $3.85m
CAPEX for Rawene remedial works; updated city centre targeted rate-funded
work programme; and property acquisitions at 155-167 Fanshawe Street and 100
Halsey Street, Auckland
|
Resolutions - FIN/2018/17,
FIN/2018/18
|
|
17/4/18
|
Report Up to $740,000 of additional expenditure
($655,000 OPEX and $85,000 CAPEX) to manage kauri dieback; two additional FTE
employees and out-sourced contractors to manage the closures and noting
additional expenditure to be prioritised for kauri dieback work such as track
improvements, upgrades, landowner support, hygiene station upgrades and
washdown facilities.
|
FIN/2018/65
|
|
Finance and
Performance Committee
19 June 2018
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Recommendation
from the Environment and Community Committee - Acquisition of land for open
space - Panmure
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land that the council seeks to acquire for
open space purposes.
|
s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
C2 Insurance
Renewal - Proposed Council Group Programme for 2018/2019 period
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains proposed insurance policies, premiums and terms
from insursers which are the subject of consideration and negotiation.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
Negotiations
between the landowner and Te Kawerau ā Maki were unsuccessful.
