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Resolution
number FR/2018/73
MOVED by Chairperson A Fulljames, seconded by Member M
Bell:
That the Franklin
Local Board:
a) adopts local content for the 10-year Budget
2018-2028 (Attachment A), including:
i. a Local Board Agreement 2018/2019
ii. a message from the Chair
iii. local board advocacy.
iv. notes
there will be changes to the final amounts for the one local
initiative, local community services operating costs, and the local
environmental management operating budget.
v. notes
that the tabled document includes these changes.
vi. notes
that the board are dissatisfied with the in-house charging process;
particularly when it comes to volunteer–led projects, and the lack of
communication with local boards about this process.
b) delegates authority to the Chair to make any final minor changes
to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019.
c) notes:
i. that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget
decisions made by the Governing Body on 31 May 2018
ii. that if there are outstanding (not
yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters
in the Chair’s message at the front of the agreement
iii. that the resolutions of this meeting will be reported back to the
Governing Body when it meets to adopt the 10-year Budget
2018-2028 on 28 June 2018.
d) adopts
the following fees and charges schedule for 2018/2019, noting that the off
peak rates provide a 50% discount on peak rates and noting that Kawakawa
Bay Community Hall is now under rural halls community management
and should be removed from this table:
e) allocates up
to $13,000 from its Locally Driven Initiatives operational budget to cover the
cost of providing a 50% discount for off-peak usage of venues for hire.
f) requests
staff provide updates through the quarterly reporting to the board, on the
impact of the 50% off-peak discount on the utilisation of these venues and actual
against budgeted revenue noting that any revenue over budget will be used to offset the
local board’s Locally Driven Initiatives budget allocation.
g) retains the existing criteria
for identifying “priority groups” who will be eligible for a 50% discount of the regular user fee:
i.
not for profit
groups/charitable trusts OR
ii.
community
organisations.
h) uses the following
criteria for determining a number of groups that are eligible for a 100%
discount on use of venues for hire for 2018/19:
i.
community good;
ii.
little or no
income;
iii.
alignment with
local board plan priorities;
iv.
volunteers who work
with council;
v.
independence of the
organisation.
i) after
consideration of the criteria in clause h), provides the following groups with
a 100% discount for venues for hire in Franklin for the 2018/2019 financial year:
i. FRANCOSS
(Franklin Council of Social Services) – Franklin: The Centre
(Stevenson Room)
ii. Pukekohe
Senior Citizens Club – Pukekohe Town Hall Concert Chamber
iii. Franklin
Heritage Forum – Pukekohe Old
Borough Building
iv. Communicare – Pukekohe Old Borough Council Building
v. Franklin
Youth Advisory Board – any venue if required
vi. Well Women – Franklin:
The Centre (Leslie Comrie Room
and Franklin Room)
vii. 60s Up Movement – Pukekohe Concert Chamber
viii. Franklin Arts Festival – Pukekohe Town Hall and Concert Chamber
ix. Clevedon Business
Association Inc/Clevedon RoundUp - Clevedon District
Centre
j) allocates up
to $24,000 from its Locally Driven Initiatives operational budget to cover
the cost of providing free usage of the identified community venues to the
community groups approved in clause i).
CARRIED
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