Agenda of Franklin Local Board

Franklin Local Board

26 June 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

6.1 Acknowledgement: Royce Gary Walls (Joe), Member of the New Zealand Order of Merit 5

6.2 Acknowledgement - The recent passing of Kath Pollok 6

7 Petitions 6

8 Deputations 6

8.1 Deputation - Andrea Webley and Sian Neary - The Dingle Foundation 6

8.2 Deputation - Whakaupoko Landcare - Our Corridor Pest Free programme 6

8.3 Deputation: Andrew Sinclair- Patumahahoe pathway Woodhouse Road-Hunter Road 7

8.4 Deputation: Waiuku Walkways Committee 7

9 Public Forum 7

10 Extraordinary Business 8

11 Notices of Motion 8

12 Franklin Local Grants, Round Two 2017/2018 grant allocations 9

13 Auckland Transport update to the Franklin Local Board - June 2018 143

14 Freedom Camping Bylaw Development 159

15 Approval of the 2018/2019 Franklin Local Board local environment work programme 193

16 Franklin Local Board Community Services Work Programmes 2018/2019 207

17 Renewal and variation of community lease at Massey Park, 117 Queen Street, Waiuku 229

18 Amendment to resolution for lease at 2 Edinburgh Street, Pukekohe 233

19 Request for land owner approval for the installation of a permanent artwork plinth at Pukekohe Town Square, 163 King Street, Pukekohe 235

20 Glenbrook Vintage Railway Trust Board project update and grant of easement 243

21 Transfer of building ownership and assignment of community leases at 213R Maraetai Drive, Maraetai 257

22 Quarter four 2018 urgent decisions and submissions 261

23 Franklin Local Board Governance Forward Work Calendar 273

24 Franklin Local Board workshop records 277

25 Consideration of Extraordinary Items

1 Welcome

The chair opened the meeting and welcomed everyone present.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 5 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement: Royce Gary Walls (Joe), Member of the New Zealand Order of Merit

Te take mō te pūrongo / Purpose of the report

1. To acknowledge Mr Royce Gary Walls (Joe), previously of Pukekohe, for being awarded the Queen’s Birthday honour of a Member of the New Zealand Order of Merit, for services to the horse racing industry.

Whakarāpopototanga matua / Executive summary

2. Mr Royce Gary Walls (Joe), previously of Pukekohe, has been made a Member of the New Zealand Order of Merit for services to the horse racing industry.

3. Mr Joe Walls has been involved with New Zealand’s thoroughbred industry for close to 50 years and has been Chairman of New Zealand Bloodstock for the past 12 years.

4. Mr Walls has made major contributions to building brand recognition for New Zealand thoroughbred horses and increasing international bloodstock sales, as well as being at the fore of major stallion syndication enabling New Zealand breeders to compete against European and American counterparts.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) acknowledge Mr Joe Walls for the Queen’s Birthday honour of a Member of the New Zealand Order of Merit, for services to the horse racing industry.

6.2 Acknowledgement - The recent passing of Kath Pollok

Te take mō te pūrongo / Purpose of the report

1. The Franklin Local Board wish to acknowledge the recent passing of Kath Pollok, who was a significant contributor to her local community and in particular to the Girl Guides.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) Acknowledges the recent passing of Kath Pollok and her contribution to the community, in particular to the Girl Guides.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Andrea Webley and Sian Neary - The Dingle Foundation

Te take mō te pūrongo / Purpose of the report

1. Andrea Webley and Sian Neary will be in attendance to present on the STARS programme, a school initiative organised by the Dingle Foundation.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the presentation on the Dingle Foundation STARS programme and thanks Andrea Webley and Sian Neary for their attendance.

8.2 Deputation - Whakaupoko Landcare - Our Corridor Pest Free programme

Te take mō te pūrongo / Purpose of the report

1. Andrew Sinclair from Whakaupoko Landcare wishes to address the board on the “Our Corridor Pest Free” programme.

Whakarāpopototanga matua / Executive summary

2. Whakaupoko Landcare have received funding from Department of Conservation for a Franklin-wide and North West Waikato initiative; plus pest control funding from Auckland Council for pest control work in the Mauku, Patumahoe, Pukeoware and Glenbrook areas.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) thanks Andrew Sinclair from Whakaupoko Landcare for his presentation and attendance.

8.3 Deputation: Andrew Sinclair- Patumahahoe pathway Woodhouse Road-Hunter Road

Te take mō te pūrongo / Purpose of the report

1. Andrew Sinclair wishes to discuss a proposed pathway along Woodhouse Road in the section between Patumahoe and Hunter Road.

Whakarāpopototanga matua / Executive summary

2. Woodhouse Road, in the section between Patumahoe and Hunter Road, is frequently used by walkers and runners. Discussion will be around the opportunity for a gravel-type pathway to make the experience more user-friendly.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) thanks Andrew Sinclair for his presentation and attendance.

8.4 Deputation: Waiuku Walkways Committee

Te take mō te pūrongo / Purpose of the report

1. Barry Gibbon and Richard Garvey representing the Waiuku Walkways Committee wish to address the board on their future plans and budgets.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) Thank Barry Gibbon and Richard Garvey for their presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Franklin Local Board

26 June 2018

Franklin Local Grants, Round Two 2017/2018 grant allocations

File No.: CP2018/07147

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Local Board Local Grants Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Franklin Local Board Local Grants, Round Two 2017/2018 (refer to Attachment B).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2017/2018 on 18 April 2017 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year.

5. A total of $74,777.36 has been allocated for one local grant round and three quick response rounds. This leaves a total of $106,222.64 to be allocated for 2017/2018.

6. Thirty five applications were received for Franklin Local Board Local Grants Round Two 2017/2018, requesting a total of $528,376.00, and three multiboard applications requesting a total of $7,429.58.

Ngā tūtohunga / Recommendations

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Local Grants, Round Two, listed in table one and table two below.

Table One: Franklin Local Grants Round Two 2017/2018 grant applications

Application ID	Applicant		Requesting funding for	Amount requested	Decision
LG1803-209	Franklin Arts Festival Society Incorporated		Towards the cost of Pukekohe Town Hall hire for the Franklin Arts Festival 2018.	$3,000.00	Eligible
LG1803-211	Ray Porter		Towards writer fees to develop a script on the history of Ngati Te Ata.	$2,000.00	Eligible
LG1803-228	Jasmin Ziedan under the umbrella of Touch Compass Dance Trust		Towards venue hire, promotion, advertising and wages for a choreographer, administrator and musicians to implement a community youth dance project.	$13,199.00	Eligible
LG1803-238	Clevedon School		Towards materials for construction of seventeen sculptures to create the Clevedon School Sculpture Trail.	$6,200.00	Eligible
LG1803-201	The Knitting Grannies		Towards the cost of wool to make garments for premature and new born babies.	$2,000.00	Eligible
LG1803-203	Franklin Tourism Group Incorporated		Towards promotional brochures production, display screens, promotional banners and administrator and tourism advocates wages.	$24,400.00	Eligible
LG1803-204	Children's Autism Foundation		Towards delivery of a specialized awareness workshop about autism and provision of twenty support consultations for families to address autism related issues.	$4,632.00	Eligible
LG1803-205	The Rising Foundation Trust		Towards part wages for the programme coordinator based at Pukekohe High School.	$10,431.00	Eligible
LG1803-206	Pukekohe Community Action		Towards coordinators wages, transportation, volunteer companion training and operational manuals to provide the “Seasons for Growth” programme.	$15,000.00	Eligible
LG1803-207	Pukekohe Park Counties Racing Club		Towards a portion of the costs of the landscape plan, traffic studies, access input and engineering plans needed to apply for Pukekohe Park Counties Racing Club surplus land rezoning.	$40,000.00	Eligible
LG1803-208	Franklin Family Support Services		Towards venue hire, adverts, community newsletter publishing, facilitator fees and catering for a community awareness event around the negative effects of methamphetamine abuse.	$4,371.00	Eligible
LG1803-214	Waiuku Family Support Network Community Trust		Towards recovering the entrance way with asphalt and installing closed-circuit television (CCTV) video surveillance cameras for the Waiuku Family Support Network premises.	$12,531.00	Eligible
LG1803-223	Kids Safe with Dogs Charitable Trust		Towards instructor wages, administration and printing of activity booklets.	$6,748.00	Eligible
LG1803-236	Beachlands Maraetai University of the Third Age (U3A)		Towards a multimedia projector, laptop and tripod projector screen.	$2,000.00	Eligible
LG1803-239	Franklin Agricultural and Pastoral Society		Towards a prebuilt ablution block and dump station on the Pukekohe Showgrounds.	$101,577.00	Eligible
LG1803-250	Life Education Trust Counties Manukau		Towards delivery of a preventative health message programme for 2233 school students in Franklin.	$20,000.00	Eligible
LG1803-227	Pukekohe Christmas Parade under the umbrella of Pukekohe Lions Club Incorporated		Towards the costs of traffic management, high visibility vests, St John Ambulance, signage and advertising for the Pukekohe Christmas Parade 2018.	$2,290.00	Eligible
LG1803-247	Business and Professional Women Franklin Incorporated		Towards venue hire, sound systems and the provision of sashes for the Kiwi women Leading the “World Suffrage 125 Franklin” event.	$4,285.00	Eligible
LG1803-212	The Building Excellence Group Limited		Towards a portion of the wages for a project manager to implement a waste minimisation initiative in Beachlands.	$2,000.00	Eligible
LG1803-240	Scouting Pukekohe		Towards transfer costs of collected waste cardboard and paper to a recycling facility.	$2,000.00	Eligible
LG1803-213	Rochelle Payne		Towards advertising, promotion, liaison fees and prizes to implement the Hauraki Gulf beach clean-up Initiative.	$2,000.00	Eligible
LG1803-248	The Urban Ecoliving Charitable Trust		Towards the costs of qualiﬁed teachers and assistants to deliver the Tread Lightly Caravan programme to Bombay School, Sandspit School and Te Hihi School over 13 days.	$3,271.00	Eligible
LG1803-218	Brookby Primary School		Towards a portion of the rejuvenation and restoration costs of the Brookby Historic Church.	$10,000.00	Eligible
LG1803-226	Rotary Club of Pohutukawa Coast Incorporated		Towards purchase and erection costs for three tri-sided panels to display photos and historical information about Maraetai history on Maraetai Beach.	$9,500.00	Eligible
LG1803-232	Pukekohe Vegetable Growers Association (PVGA)		Towards the costs of the centenary gala, history boards, road signs, filming and photography to celebrate the PVGA centenary.	$21,000.00	Eligible
LG1803-244	Anglican Parish of Clevedon		Towards drainage works for the registered historic building of the St. James Church.	$6,680.00	Eligible
LG1803-251	Glenbrook Vintage Railway Charitable Trust Board		Towards the cost of engineering drawings for construction of a bridge across the Waiuku River to extend the Glenbrook Vintage Railway line.	$15,000.00	Eligible
LG1803-202	The Hunua Tennis Club Incorporated		Towards replacement of the floodlights in the multisports complex in Hunua.	$20,000.00	Eligible
LG1803-210	Karaka Bowling Club Incorporated		Towards replacement of nine leaky canopy shelters in Karaka Bowling Club.	$2,000.00	Eligible
LG1803-217	Waiau Pa Boating Club Incorporated		Towards damage assessment, repairs and reinstatement of the Waiau Pa Boating Club pontoon system which was damaged in the storm of April 2018.	$55,370.00	Eligible
LG1803-220	Kelly Group New Zealand Limited		Towards coaching fees and resources kits to deliver a traditional Maori games programme to five schools in Franklin.	$50,070.00	Eligible
LG1803-221	Auckland Hang Gliding and Paragliding Club		Towards the cost of materials to fill potholes on the vehicle track from “Castaways” to the club’s launch site in Karioitahi.	$496.00	Eligible
LG1803-225	Rotary Club of Pukekohe Incorporated		Towards part of the costs to hold the “Counties Cycle Classic 2018” event which comprises traffic management plan, electronic time recording, site hire, St John ambulance, signage, printing, advertising, online promotion and Pukekohe Raceway track hire.	$19,325.00	Eligible
LG1803-231	Counties-Manukau Sports Foundation		Towards costs associated with the community recreation and events coordinator role delivery in Franklin.	$30,000.00	Eligible
LG1803-246	Puni School		Towards a portion of the cost to establish a bike track at Puni School.	$5,000.00	Eligible
			Total Requested	$528,376.00
Table Two: Franklin Local Grants Round Two 2017/2018 multiboard grant applications:
Application ID	Applicant	Requesting funding for		Amount requested	Eligibility
LG1810-202	New Zealand Kiribati National Council	Towards the National Kiribati youth dance competition in Otahuhu on 14 July 2018, including venue hire, artists and project manager fees, transport and catering for the Kiribati dancing youth competition		$1000.00	Eligible
LG1807-330	The Kids for Kids Charitable Trust	Towards venue hire and production costs for a youth choir performance.		$3130.58	Eligible
LG1815-212	Project Litefoot Trust	Towards the overall cost of Project Litefoot implementation in six community sports clubs in Franklin.		$3,299.00	Eligible
		Total Requested		$7,429.58

Horopaki / Context6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Franklin Local Board adopted their grants programme for 2017/2018 on 18 April 2017 and will operate three quick response and two local grants rounds for this financial year.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

14. A summary of each application received through Franklin Local Grants, Round Two 2017/2018 is provided (refer to Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Two organisations applying in this round identified themselves to be a Māori organisation, and 19 organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2015-2025 and local board agreements.

17. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year.

18. A total of $74,777.36 has been allocated for one local grant round and three quick response rounds. This leaves a total of $106,222.64 to be allocated for 2017/2018.

19. Thirty five applications were received for Franklin Local Board Local Grants Round Two 2017/2018, requesting a total of $528,376.00, and three multiboard applications requesting a total of $7,429.58.

Ngā raru tūpono / Risks20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Franklin Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Community Grants Programme 2017/2018	15
b ⇩	Franklin Local Grants Round Two 2017/2018 grant applications	21

Ngā kaihaina / Signatories

Authors

Adam Abdeldayem - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Franklin Local Board

26 June 2018

Auckland Transport update to the Franklin Local Board - June 2018

File No.: CP2018/07841

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Franklin Local Board on transport-related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and projects.

Whakarāpopototanga matua / Executive summary

2. The Franklin Local Board currently has five LBTCF proposals underway:

· Construction is underway on the Beachlands gardens upgrade, and currently work is on the two gardens on the eastern side of Wakelin Road

· For the Waiuku pavers upgrade (Stage 2), construction is expected to recommence on the final 100m² section on Kitchener Road in the week of 11-15 June

· Construction of new kerb and channel has been completed on First View Avenue, and the contractor will return to site on 18 June (from Second View Avenue) to complete the pavement formation of the whole road and seal (funded by Auckland Transport)

· Construction of new kerb and channel has been completed on Second View Avenue, and work now focuses on reinstatement

· Auckland Transport does not support the installation of Flagtrax on its streetlight poles, and a second meeting to discuss other options is to be scheduled.

3. There remains $4,178 in the LBTCF, from the 2019/20 financial year. There is no requirement to allocate this amount prior to the next election.

4. Auckland Transport is developing a public transport promotional campaign for Pukekohe as requested by the Franklin Local Board via resolution on 5 June. The final report for the Pukekohe Comprehensive Parking Management Plan is on track for completion by the end of June.

5. The Minister of Transport and Mayor of Auckland formally opened the new Pukekohe bus station and park-and-ride on 6 June. The opening of the new over-bridge at the station is delayed and is expected later in July.

6. An update on East Coast Road slip repair works is provided.

7. Information is provided to illustrate Auckland Transport’s support for the Franklin Local Board’s ‘Key Initiatives’ as recorded in its 2017 Local Board Plan.

8. Auckland Transport consulted the Franklin Local Board on two proposals in its area, comprising parking restrictions in Carlton Crescent, Maraetai, and a proposed bus stop in Second View Avenue in Beachlands. The Board had no objection to either proposal after clarification was provided to certain questions.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the report entitled ‘Auckland Transport update to the Franklin Local Board – June 2018’.

Horopaki / Context

9. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

10. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

11. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

12. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

13. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund financial summary:

Funds available in current political term (includes 2019/20 FY)	$1,654,863
Amount committed to date on projects approved for design and/or construction	$1,650,685
Remaining budget (from 2019/20 FY so not required to be allocated by the end of the current political term)	$4,178

14. The Board’s current or recently completed LBTCF projects are included in the table below (NB: ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396 (for hardwood)

· Spend to date = $37,606

· On 6-Jun-17, the Board approved construction, based on hardwood FEC.

· Construction in progress.

Latest update:

· The contractor is currently working on the two gardens on the eastern side of Wakelin Road.

· Footpath works are complete and timber poles have been concreted in place. The hardwood retaining wall and seating is due to be completed by 15 June, weather permitting.

516

Waiuku pavers upgrade, Stage 2

· ROC estimate of $505,000

· Spend to date = $459,657

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000.

· Construction is complete apart from 100m² in Kitchener Road, as further pavers had to be imported from China.

Latest update:

· Further pavers have arrived. The contractor has approved Traffic Management Plans and is planning to recommence work in the week of 11-15 June.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· FEC estimate of $347,097

· Spend to date = $168,682

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $347,097.

· Construction in progress.

Latest update:

· The contractor has completed all kerb and channel on both sides of First View Ave.

· The contractors will return to the site on the 18-June to repair some patches and complete the pavement formation of the whole road and seal.

· AT will pay for the pavement repairs and the difference for the pavement formation and seal that is beyond the scope of the agreed project. The road will be reshaped to match the new kerbing, and sealed for the project length.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· FEC estimate of $340,000

· Spend to date = $38,341

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $340,000.

· Construction in progress.

Latest update:

· The contractor has installed kerb and channel along the full length. The next few weeks they will focus on reinstatement of berm area/vehicle crossing(s), carriageway and sealing of the road.

520

Pukekohe Flagtrax – proposed installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend to date = $6,770

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units.

· An inventory of poles has been compiled. This is for the loop road around the Pukekohe CBD that has 154 poles.

Latest update:

· AT’s Streetlighting team has given further consideration to the proposal and does not support the installation of Flagtrax on AT assets.

· A meeting was held in early May between AT and a Board representative to discuss other options. A further meeting in follow up is to be scheduled.

Responses to resolutions

15. At its 5 June business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2018/71

That the Franklin Local Board:

a) request that Auckland Transport plan a new public transport promotional campaign for the Pukekohe area once the new overbridge is opened, to ensure that potential users are aware of the improved facilities.

16. Auckland Transport is working on a promotion for Pukekohe as requested, and once the concept is defined further, details will be provided. The promotion will be in line with the existing ‘Go Metro’ campaign, but localised to Pukekohe.

17. At its 17 November 2017 business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2017/71

That the Franklin Local Board:

d) requests that Auckland Transport expedite completion of the Comprehensive Parking Management Plan and parking survey for Pukekohe, in order that current and projected car parking requirements can be ascertained in light of the town’s growth and to inform decisions on proposed disposals of car parking land.

18. Further to the update provided in April after the parking survey had been undertaken, progress continues on the completion of the draft report. Auckland Transport met with the consultant on 12 June and the final report is on track for completion by the end of June.

Local projects and activities

Pukekohe Station project update

19. The scope of works for Stage 2 of the station upgrade project includes a new six-bay bus station, a new 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus station side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

20. The Minister of Transport and Mayor of Auckland formally opened the new Pukekohe bus station and park-and-ride on 6 June, accompanied by members of the Franklin Local Board. A dawn Karakia and blessing was also held in the early morning ahead of the formal ceremony.

Official opening of Pukekohe station upgrade

21. The new over-bridge is due for completion late July with a phased opening. The target is for the Station Road side to open and connect with the rail platform prior to the next Block of Line (BOL) scheduled on 14-15 July. During the BOL the old ramp will be lifted out and the remaining platform surfacing completed during the following few nights. Between the BOL and 26 July, Downer plans to complete the stairwell on the bus station side and open it to public. This is subject to Council granting the required Certificate for Public Use.

22. An issue arose with the new Exeloo as the flush was not functioning satisfactorily. A remedial proposal was developed and the contractor instructed to undertake the works, with completion and re-opening expected by 15 June.

23. From Stage 1 of the project, an agreement for land purchase has been reached with owners of 99 Manukau Road, where Auckland Transport will purchase the strip of footpath in front of the shops to allow the installation of five car parks. The timeline for construction is not yet finalised.

24. For more information on the project, visit at.govt.nz/pukekohestation.

East Coast Road update

25. There are multiples dropouts on East Coast Road, and Auckland Transport is currently repairing three slips. There are also three other repairs programmed for next financial year.

26. New slips developed during the last storm at Queen’s Birthday weekend, which are still being assessed. The contractor is clearing slip debris along the road, and further repairs may be added onto the programme once the assessments are completed.

27. A pictorial site summary of the current and programmed works is included at Attachment A.

Local board advocacy

28. The following table provides information on how Auckland Transport is supporting the Franklin Local Board’s ‘Key Initiatives’ as recorded in its 2017 Local Board Plan.

Objective	Key Initiative	Status
More attractive, accessible and affordable public transport options.	Continue to advocate to Auckland Transport (AT) for improvements to public transport services and infrastructure.	The new Pukekohe bus station and park-and-ride was officially opened on 6 June and outstanding station upgrade works (including the new over-bridge and stairs) are nearing completion. AT is developing a public transport promotional campaign for Pukekohe, to run around the time the new over-bridge is opened. For the old Pukekohe station building, AT has commissioned a full building assessment/condition survey and cost estimates for relocating and upgrading to building code standards. AT is working on requested bus shelters at Kitchener Rd (both Pukekohe and Waiuku).
Roads are well planned and safe.	Advocate to AT and NZTA for roads that are fit for all types of users, safe, and reflect the rural environment.	In response to issues raised by the Board: · Reconstruction is expected in July on the roundabout at Jutland Rd/Victoria St West. · Pedestrian improvements at the Helvetia Rd/West St/Harris St roundabout will be made in conjunction with planned road rehabilitation works in 18/19 · AT is developing proposals for intersection improvements on Helvetia Rd, and other intersections identified by the Board · Enabling works are completed and construction is expected to commence on a new rural roundabout at Waiuku Rd/ Patumahoe Rd/Attewell Rd intersection in November · AT is developing a plan to maximise parking on Station Rd.
Roads are well planned and safe.	Work with AT to continue improving road safety throughout Franklin, including the Self Explaining Rural Roads (SERR) project.	The Auckland speed management plan is a 3-year project to review speed limits across Auckland. Following engagement with the Board, the initial focus in Franklin in 18/19 will be on a number of rural roads in the Wairoa subdivision. Planned reactive speed limit changes have also been discussed with the Board. With higher road safety investment confirmed, a number of road safety initiatives are in development for Franklin. The Road Safety team will be seeking a workshop with the Board early in the new FY to discuss its various projects for 18/19.
Accessibility and safety is improved in urban centres.	Work with AT to improve pedestrian safety and accessibility in urban centres.	Once opened in July, the new over-bridge at Pukekohe station will significantly improve accessibility to the station. Other pedestrian safety projects to be delivered in 18/19 include: · a pedestrian crossing on John St for Pukekohe High School · a kea crossing at Bombay School · a kea crossing, parking changes and traffic calming for Ardmore School · a pedestrian refuge at Reynolds Rd /Valley Rd (Pukekohe) · a pedestrian splitter island at intersection Colombo Rd/Victoria Ave (Waiuku).

Other transport news

State Highway 22 Drury to Paerata safety improvements

29. The NZ Transport Agency’s June project update is included at Attachment B. The NZTA project team will also update the Board at a workshop scheduled in June.

State Highway 1 temporary lane changes

30. As part of the Southern Corridor Improvements Project, a temporary new motorway lane layout at the Takanini Interchange Northbound will be put in place on Friday 15 June. The changes will create a safe work zone on the left-hand lane and shoulder.

31. The lanes will be split just after the Takanini northbound off ramp, for approximately 1000m before converging again after the interchange. The left (slow) lane will be closed off completely and traffic will travel in the area currently occupied by the right (fast) lane. The right (fast) lane will move to the right – into the area currently occupied by the southbound fast lane.

32. This traffic layout change will be in place for approximately 9 months

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

34. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

35. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. The proposals are summarised below, as is any feedback received, and any responses to that feedback, if available at the time of writing.

36. Following public and stakeholder consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

37. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Carlton Crescent, Maraetai – Auckland Transport is proposing to install NSAATs at various points along Carlton Crescent in Maraetai, a narrow road with number of bends. The proposal will reduce the risk of an accident by improving visibility between opposing drivers.

38. Board feedback was that the proposal seemed sensible, but given the number of NSAATs proposed, reassurance was sought on whether all affected residents had been consulted. Auckland Transport provided a map illustrating the properties consulted, which included all those on Carlton Crescent.

39. Proposed bus stop, 99A Second View Avenue, Beachlands – Auckland Transport is proposing a bus stop outside 99A Second View Avenue to replace the current stop outside 119 Second View Avenue, due to drainage issues at that current location.

40. The Board’s feedback sought clarification why the particular location was chosen when it was not centrally located between the two stops either side of it – being 292m in one direction and 694m in the other. AT Metro acknowledged the unequal distances and advised that, at a later stage, it plans to install another bus stop within the larger gap to make the distance approximately 300m between the bus stops.

Traffic Control Committee (TCC) resolutions

41. Resolutions passed by the TCC during the month of May 2018 affecting the Franklin Local Board area are shown below.

Street (Suburb)	Type of Report	Nature Of Restriction	Decision
Karaka Road, Sunkist Bay Road, Jack Lachlan Drive, Quarters Lane, Seventh View Avenue (Beachlands)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Give-Way, Lanes	Carried

Tauākī whakaaweawe Māori / Māori impact statement

42. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

43. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

44. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

45. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	East Cost Road pictorial slip repair update	151
b ⇩	SH22 Drury to Paerata safety improvements_newsletter 2 June 2018	157

Ngā kaihaina / Signatories

Authors

Jenni Wild – Local Board Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09431

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Franklin Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Franklin Local Board area and have concluded there are:

· twenty-three sites with adequate evidence to be scheduled as prohibited

· nineteen sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Franklin Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) recommend to the Regulatory Committee that the 23 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the 19 sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 1 May 2018 as follows:

i) the majority of areas in the Franklin Local Board have toilets on septic tanks, which are often overloaded

ii) freedom camping should be limited to certified self-contained vehicles only

iii) international travellers who are camping responsibly should be looked after

iv) that a booking and/or permit system, along with guidelines for use of an area, should be developed

v) there should be some flexibility to allow changes to the bylaw with sites able to be added as prohibited or restricted if issues arise as a result of freedom camping occurring there

vi) the council to consider costs of the maintenance of park infrastructure due to increased use

d) a smaller number of areas should be promoted as freedom camping sites to allow easier enforcement

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Franklin Local Board area site assessments

28. The outcome of the initial site assessments for the Franklin Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Franklin Local Board area initial site assessments identified:

· nineteen sites where there was adequate evidence to suggest a prohibition was required to protect the area

· thirty-eight sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Franklin Local Board area:

· twenty-three sites have adequate evidence to be scheduled as prohibited

· nineteen sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o Of these, all 19 sites are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on the sites where the reserve management plan does not provide for camping. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Franklin Local Board also provided general feedback on the development of the bylaw at the workshop on 1 May 2018. This feedback included:

· the majority of areas in the Franklin Local Board have toilets on septic tanks, which are often overloaded

· freedom camping should be limited to certified self-contained vehicles only

· international travellers who are camping responsibly should be looked after

· that a booking and/or permit system, along with guidelines for use of an area, should be developed

· there should be some flexibility to allow changes to the bylaw with sites able to be added as prohibited or restricted if issues arise as a result of freedom camping occurring there

· the council to consider costs of the maintenance of park infrastructure due to increased use

· a smaller number of areas should be promoted as freedom camping sites to allow easier enforcement.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Franklin Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Ssites to be recommended to the Regulatory Committee as prohibited	165
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	173
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	187

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Approval of the 2018/2019 Franklin Local Board local environment work programme

File No.: CP2018/08696

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme for the Franklin Local Board totalling $137,000 locally driven initiatives operational expenditure.

Whakarāpopototanga matua / Executive summary

2. The Franklin Local Board has identified the aspiration in their local board plan for ‘a well-cared for natural environment’.

3. To give effect to this aspiration, staff developed options for projects for the board to consider funding through the 2018/2019 local environment work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at workshops in March and May 2018. These projects include:

· $72,000 on water quality improvement

· $35,000 on pest control

· $25,000 on weed control and enhancement of biodiversity values

· $5,000 on litter reduction

5. This report recommends that the board approve this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves the allocation of $137,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Manukau Harbour Forum	$5,000
Waterways protection fund	$30,000
Awakura restoration project (Mayhead Esplanade Reserve)	$15,000
Biodiversity management plan implementation – biodiversity improvements at Hunua Domain Recreation Reserve	$10,000
Wairoa River action plan	$33,000
Shell barrier management	$15,000
Waiuku estuary water quality monitoring	$4,000
Litter prevention plan	$5,000
Pest free Franklin – Pest management capacity building programme	$20,000
Total	$137,000

Horopaki / Context

6. In late 2017 the Franklin Local Board provided strategic direction to staff about the projects it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes. The board noted its strong commitment to the environment and indicated support for:

· water quality improvement

· pest plant and pest animal control

· enhancement of biodiversity values

7. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop in March 2018.

8. The board indicated its support in principle for most of the proposed projects but requested that staff include a new project to reduce litter in Franklin.

9. At a workshop in May, the board requested staff include a new pest management capacity building project.

10. Based on these workshop discussions nine projects are proposed to be funded with the board’s locally driven initiatives operational budget. These projects will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment work programme is provided below.

Manukau Harbour Forum ($5,000)

12. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

13. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. Staff proposed that the board contribute $10,000 towards the Manukau Harbour Forum in the 2018/2019 financial year. During workshop discussions the board indicated it was only supportive of the proposed governance review and industry education programmes and that it would reduce its funding contribution for the 2018/2019 financial year.

14. It is recommended that the board allocate $5,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and an education programme targeting youth leaders and businesses around the harbour.

15. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Waterways protection fund ($30,000)

16. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated it would like to continue funding the grants programme supporting landowners in the Mauku stream catchment to protect and enhance land, streams, wetlands and waterways within the catchment and reduce the potential for erosion and water contamination.

17. Waterway protection funds support farmers and growers to fence and plant their streams from stock through meeting 50 per cent of the cost of the work. Exclusion of stock from waterways has a positive impact on water quality in local streams and is the first step in undertaking longer-term riparian restoration projects. In the 2017/2018 financial year, the board allocated $20,000 towards this initiative.

18. It is recommended that the board allocate $30,000 of its locally driven initiatives operational budget towards this waterway protection fund in the 2018/2019 financial year.

Awakura restoration project (Mayhead Esplanade Reserve) ($15,000)

19. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to continue supporting biodiversity and water quality improvements along the Awakura stream.

20. Funding will enable further weed control on the adjacent reserve of Mayhead Esplanade, as well as riparian fencing and planting in the catchment. Initiatives will be delivered in partnership with Ngāti te Ata and will support their role as kaitiaki. In the 2017/2018 financial year, the board allocated $10,000 towards this project.

21. It is recommended that the board allocate $15,000 of its locally driven initiatives operational budget towards this restoration project in the 2018/2019 financial year.

Biodiversity management plan implementation ($10,000)

22. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated it would like to continue supporting the implementation of the recommendations of the Biodiversity Management Plan previously prepared for the Hunua Domain Recreation Reserve.

23. In the previous financial year, the board allocated $15,000 towards the implementation of biodiversity management plan actions for high priority reserves. Staff investigated options and recommended that the 2017/2018 funding be used for riparian fencing and planting works at the Hunua Domain Recreation Reserve. Due to contractor unavailability this project has not been delivered and the budget has not been spent.

24. The initial scope of the proposed 2018/2019 project as presented to the board at the March and May workshops, was dependent upon the successful completion of the planned riparian fencing and planting works in the 2017/2018 financial year.

25. The proposed scope for the biodiversity management plan implementation project for 2018/2019 has been amended to include an option of undertaking riparian fencing and planting works at the Hunua Domain Recreation Reserve.

26. It is recommended that the board allocate $10,000 of its locally driven initiatives operational budget towards implementation of the biodiversity management plan in the 2018/2019 financial year. Board approval of this project will enable the future delivery of the Biodiversity Management Plan actions and recommendations.

27. The scope of this biodiversity management plan implementation project will be developed and agreed with the board at a quarter one workshop.

Wairoa River Action Plan ($33,000)

28. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to continue funding the implementation of the Wairoa River Action Plan. The Wairoa River Action Plan responds to community interest in working together to improve the water quality and biodiversity values in the Wairoa river catchment.

29. Implementation of the Wairoa River Action Plan began in the 2017/2018 financial year when the board allocated $30,000 towards these initiatives. This plan aims to enhance and improve the environment by working with communities to educate and enable people to restore, protect and value their rivers and environment.

30. It is recommended that the board allocate $33,000 of its locally driven initiatives operational budget towards these initiatives in the 2018/2019 financial year. Funding will cover:

· the employment of a coordinator to lead the implementation of the Wairoa River Action Plan

· a contribution towards cluster projects

· a community workshop with Friends of Te Wairoa

· communication/community engagement.

Shell barrier management ($15,000)

31. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to support the strategic management and protection of high priority shell barrier ecosystems along the coastlines of the Franklin area.

32. Several shell barrier ecosystem sites in the Franklin area have been identified as biodiversity focus areas as part of a regional ecosystem prioritisation project. These shell barrier ecosystems provide habitat for a large number of threatened shore bird species, including New Zealand Dotterel, Black Billed Gull, Wrybill, Bar-Tailed Godwit, Variable Oyster Catcher and the Fernbird. Management will primarily involve control of predators, which are the greatest threat to these bird populations.

33. Funding will enable a contractor to set up and monitor a network of predator traps at several shell barriers sites. The contractor will also collect data about a threatened ecosystem and threatened species in the Franklin area which may better inform actions elsewhere in the region. The regional biodiversity budget will also contribute funding and materials towards this project.

34. It is recommended that the board allocate $15,000 of its locally driven initiatives operational budget towards these initiatives in the 2018/2019 financial year.

Waiuku estuary water quality monitoring ($4,000)

35. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to continue to fund monthly water quality monitoring of a site in the Waiuku town basin.

36. Local funding for this monitoring ensures a more comprehensive assessment of water quality around the Manukau Harbour and the Franklin board area. In the 2017/2018 financial year, the board allocated $6,000 towards these initiatives.

37. The initial project scope included an alternative option, where the board could fund a detailed investigation into the causes of contamination of the Waiuku estuary. During workshop discussions the board indicated it would like to continue to fund the monthly water quality tests carried out by the Auckland Council Research and Monitoring Unit.

38. It is recommended that the board allocate $4,000 of its locally driven initiatives operational budget towards these initiatives in the 2018/2019 financial year.

Litter prevention plan ($5,000)

39. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to fund initiatives that reduce littering behaviour in Franklin. The board have asked that staff work in collaboration with the Keep Auckland Beautiful Trust to design and implement a litter reduction plan.

40. This plan will look at practical options to address littering at local trouble spots. The Papakura and Manurewa Local Boards have also indicated support for a litter reduction plan. Staff will identify opportunities for collaboration across these three local board areas.

41. It is recommended that the board allocate $5,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. The scope of the litter plan will be developed and agreed with the board at a quarter one workshop.

Pest free Franklin – Pest management capacity building programme ($20,000)

42. To achieve the local board plan outcome ‘a well-cared for natural environment’, the board has indicated that it would like to provide funding to support community-led pest management in the Franklin area.

43. At the local board workshop held on 22 May 2018, the board requested that staff include a new project in the proposed 2018/2019 local environment work programme to support community-led pest management in the Franklin area. The board indicated it would like to contribute $20,000 of LDI Opex funding to this project in the 2018/2019 financial year.

44. The board gave direction that this project should include initiatives which support existing and emerging conservation groups in Franklin by:

· facilitating access to best practice information and innovation

· creating opportunities for shared learnings

· empowering community-led pest management.

45. Funding will support the delivery of at least two pest control workshops with local conservation groups, to build capability and facilitate a coordinated pest management approach across Franklin. This funding will also enable the provision and distribution of pest control materials and equipment to support local conservation activities.

46. It is recommended that the board allocate $20,000 of its locally driven initiatives operational budget towards these initiatives in the 2018/2019 financial year. The scope of this project will be developed and agreed with the board at a quarter one workshop.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

47. The projects proposed for inclusion in the board’s 2018/2019 local work programme will have positive environmental outcomes across Franklin. Focus areas for the 2018/2019 work programme include improving the water quality and biodiversity of local streams and the Manukau Harbour, targeted improvement of shell barrier ecosystems, and reducing litter.

Local board views

48. The proposed projects align with the local board plan outcome ‘a well-cared for natural environment’ and support the board’s work to achieve these priorities.

Tauākī whakaaweawe Māori / Māori impact statement

49. This report provides information for environmental projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

50. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. Table 1 below outlines how the projects contribute towards Māori outcomes.

Table 1. Māori impact assessment

Project	Māori impact assessment
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
Waterways protection fund	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. This project will enhance cultural values of this land and water through the preservation of native plant species via fencing, pest plant control and riparian planting.
Awakura restoration project (Mayhead Esplanade Reserve)	This project is being delivered with local iwi Ngāti Te Ata directly. The project site is immediately adjacent to Tahuna Pa and the awa is of great cultural significance to Ngāti Te Ata iwi.
Biodiversity management plan implementation	This project has no particular focus on Māori outcomes or engagement. However, this project will help enhance cultural values of this land through the preservation of native plant species via pest plant control.
Wairoa River action plan	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Feedback from mana whenua as part of other council consultation is supportive of projects which aim to improve water quality.
Shell barrier management	Possibilities for Māori outcomes are limited as many sites are bordered by private land. However, this project will help enhance cultural values of this land through the preservation of native bird species via pest animal control.
Waiuku estuary water quality monitoring	This project has no particular focus on Māori outcomes or engagement. Water quality has integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Litter prevention plan	This project has no particular focus on Māori outcomes or engagement. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Pest free Franklin – Pest management capacity building programme	There is potential for mana whenua to advocate for better environmental outcomes and in some instances to actively be involved in this work. Staff are already working with Ngāti Te Ata and Ngai Tai ki Tāmaki on other projects and will engage with these iwi as part of this work.

Ngā ritenga ā-pūtea / Financial implications

51. The proposed 2018/2019 local environment work programme will see the allocation of $137,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

52. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

53. The risks, and proposed mitigation measures, associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

54. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

55. Workshops with the local board and staff will be scheduled in quarter one to develop and agree the biodiversity management plan implementation project, the litter prevention plan, and the pest free Franklin project.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 local environment work programme	201
b ⇩	Risks and proposed mitigation measures of 2018/2019 local environmental projects	205

Ngā kaihaina / Signatories

Authors

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Franklin Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10647

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Franklin Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· A thriving local economy

· A well-cared for natural environment

· Communities feel ownership and connection

· Growth is dealt with effectively

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries and PSR departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The Community Services work programmes 2018/2019 for the Franklin Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

12. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

13. The work programmes 2018/2019 align to the following Franklin Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR
A thriving local economy	ü
A well-cared for natural environment			ü
Communities feel ownership and connection	ü	ü	ü
Growth is dealt with effectively			ü

14. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

15. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

17. Feedback from these workshops is reflected in the work programmes included in Attachments A, B and C.

Tauākī whakaaweawe Māori / Māori impact statement

18. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

19. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

20. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Local Māori Responsiveness Action Plan.

Ngā ritenga ā-pūtea / Financial implications

21. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

22. The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $1,091,334

23. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

24. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

25. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

26. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

27. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

28. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

29. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

30. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin ACE Work Programme 2018/2019	211
b ⇩	Franklin Libraries Work Programme 2018/2019	221
c ⇩	Franklin PSR Work Programmes 2018/2019	225

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Ian Maxwell - Director Community Services

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Renewal and variation of community lease at Massey Park, 117 Queen Street, Waiuku

File No.: CP2018/09347

Te take mō te pūrongo / Purpose of the report

1. To approve the renewal of a community lease and variation to the rent amount for Waiuku Bowling Club Incorporated at Massey Park, 117 Queen Street, Waiuku.

Whakarāpopototanga matua / Executive summary

2. The Waiuku Bowling Club Incorporated holds a community lease for the land its building is located on commencing 1 January 2007 for 10 years with two further terms of renewal of 10 years each. The first term of the lease expired on 31 December 2016 and the final expiry, if all renewals are approved, is 31 December 2036.

3. The club has applied for the first renewal term from 1 January 2017 to 31 December 2026.

4. A renewal process has been undertaken which includes:

· a review of the lessee’s performance to ensure that all lease conditions are being met

· a review to ascertain there is sufficient need for the required use and the premises or any part of them are not required for any other purpose

· that the organisation holds sufficient funds to meet its financial liabilities and is financially sustainable

· that the services or programmes offered align with the objectives in the local board plan

5. Staff are satisfied the club meets the required standard and recommend the lease renewal.

6. The clubs current rent is $150.00 plus GST per annum. As the club own the building and improvements it pays all maintenance and utilities. Franklin Local Board members have indicated they would approve a variation to the lease decreasing the rent to $1.00 plus GST per annum if requested. This is in line with the Community Occupancy Guidelines 2012 for group owned buildings.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves a renewal and variation of the community lease to Waiuku Bowling Club Incorporated for the land at Massey Park, 117 Queen Street, Waiuku subject to the following terms and conditions:

i) term – 10 years commencing 1 January 2017 to 31 December 2026

ii) variation of the rent to $1.00 plus GST per annum if requested

iii) all other terms and conditions in accordance with the lease to Waiuku Bowling Club Incorporated dated 10 December 2006, the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki / Context

The land and buildings

7. The land at Massey Park, 117 Queen Street, Waiuku is described as Pt Allot 73 Village Waiuku District held by the Department of Conservation as a classified recreation reserve under the Reserves Act 1977 and vested in council in trust for this purpose.

8. The building and improvements on the land are owned by Waiuku Bowling Club Incorporated.

Waiuku Bowling Club Incorporated

9. The club was incorporated on 10 August 1921 with a purpose to promote and foster the game of bowls, other sports and pastimes, to provide events and tournaments and to use the facilities for the betterment of the local community and members.

10. The club has 30 members and has seen its membership grow in recent times. It is affiliated to Counties Manukau Bowls and Bowls NZ and competes in tournaments in the surrounding area.

11. The building and green is well cared for and the club has a maintenance plan in place which has seen repainting in recent times and a roof to be replaced in the next two years. It does not use one of its greens but hopes to apply for grants in future to turn its present green into artificial turf.

12. Bowls takes place on site four times per week and the facility is hired for meetings and social functions.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The club has submitted a comprehensive lease renewal application and financial statements and a site visit has been carried out on 3 November 2017.

14. The clubs lease commenced 1 January 2007 for a 10-year term with two 10-year renewal terms. The club is seeking the first renewal term from 1 January 2017 to 31 December 2026.

15. Under the terms of the lease the renewal can be approved if council is satisfied the club has not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

16. Renewal checks have been undertaken and staff recommend the Franklin Local Board approve the renewal of lease.

17. The clubs current rent amount is $150.00 plus GST per annum. The club owns the improvements and pays all maintenance and utilities. Local board members have indicated they would approve a decrease in rent to $1.00 plus GST per annum if demanded in line with the rate in the Community Occupancy Guidelines 2012 for group owned buildings.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The recommendation falls within the local board’s allocated authority relating to local, recreation, sports and community facilities.

19. Local board members were invited to give support for the contractual renewal of this lease in a memo dated 9 March 2018. Members were supportive of the renewal but requested the matter come to a business meeting so variation to the rent could be considered.

20. While the reduction in rent is reflected in the boards budget it does not affect funds available to the board to expend.

Tauākī whakaaweawe Māori / Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

22. Membership of the club is open to all and local Māori are able to benefit as members of the club and users of the facility.

Ngā ritenga ā-pūtea / Financial implications

23. Costs involved in the preparation of the deed of renewal are borne by Auckland Council.

Ngā raru tūpono / Risks

24. If the lease renewal is not approved the club’s ability to carry out its core activity is impacted. Council has a contractual responsibility to formalise a lease renewal if the conditions stipulated in the lease have been met.

Ngā koringa ā-muri / Next steps

25. If approved council staff will prepare a deed of renewal for the group to sign.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Christine Benson – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Amendment to resolution for lease at 2 Edinburgh Street, Pukekohe

File No.: CP2018/09348

Te take mō te pūrongo / Purpose of the report

1. To amend the 15 December 2015 resolution of the Franklin Local Board granting a new community lease to the Scout Association of New Zealand at 2 Edinburgh Street, Pukekohe to reflect a joint lease with The Girl Guides Association New Zealand Incorporated.

Whakarāpopototanga matua / Executive summary

2. At the Franklin Local Board Meeting on 15 December 2015 the board resolved under FR/2015/212 (in part):

That the Franklin Local Board approves a new community lease for the following groups under the terms and conditions as specified in the schedule (Attachment A )– Grant of new community leases, group owned buildings:

…

vi) Scout Association of New Zealand (Pukekohe unit), 2 Edinburgh Street, Pukekohe

…

3. It is requested that resolution FR/2015/212 vi) be amended to reflect that the hall at 2 Edinburgh Street, Pukekohe is jointly owned by The Scout Association of New Zealand and The Girl Guides Association New Zealand Incorporated and that the lease should be in both names.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

amend Resolution FR/2015/212 vi) made at the Franklin Local Board Meeting on 15 December 2015 from –

…

vi) “Scout Association of New Zealand (Pukekohe unit), 2 Edinburgh Street, Pukekohe”

vi) “jointly to The Scout Association of New Zealand and The Girl Guides Association New Zealand Incorporated (Pukekohe units), 2 Edinburgh Street, Pukekohe”

…

with the other terms and conditions to remain as previously approved.

Horopaki / Context

4. A new community lease was granted to the Scout Association of New Zealand on 15 December 2015 for the land at 2 Edinburgh Street, Pukekohe. The land contains a group owned building and the group have held previous leases for the site.

5. Upon drafting the deed of lease for the premises the Scout Association of New Zealand advised council that the building is jointly owned with The Girl Guides Association New Zealand Incorporated and that this group should be reflected in the lease document.

6. This information was not properly noted at the time of processing the new lease approval and council staff apologise for this error.

Tātaritanga me ngā tohutohu / Analysis and advice

7. To correct the error it is recommended Resolution FR/2015/212 vi) be amended to reflect a new community lease to The Scout Association of New Zealand and The Girl Guides Association New Zealand Incorporated at 2 Edinburgh Street, Pukekohe.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. The recommendation falls within the local board’s allocated authority relating to local, recreation, sports and community facilities.

Tauākī whakaaweawe Māori / Māori impact statement

9. The recommendation is procedural in nature and does not impact on Maori. Maori benefit by the provision of youth services from the premises and the use of the hall for community purposes.

Ngā ritenga ā-pūtea / Financial implications

10. Costs for the preparation of the amended deed of lease are met by council.

Ngā raru tūpono / Risks

11. If the recommendation is not followed the deed of lease will not accurately reflect the ownership of the building. This can have a detrimental effect on the rights of the joint owners.

Ngā koringa ā-muri / Next steps

12. If the amendment to the resolution is approved council will send an amended deed of lease to both parties to sign.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Christine Benson- Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Request for land owner approval for the installation of a permanent artwork plinth at Pukekohe Town Square, 163 King Street, Pukekohe

File No.: CP2018/09527

Te take mō te pūrongo / Purpose of the report

1. To seek land owner approval from the Franklin Local Board for the installation of a permanent plinth to host semi-permanent (up to five years) artwork at Pukekohe Town Square, 163 King Street, Pukekohe.

Whakarāpopototanga matua / Executive summary

2. Council’s Arts, Community and Events staff have requested permission to install a permanent artwork plinth at Pukekohe Town Square, 163 King Street, Pukekohe.

3. The project was prompted by the upcoming 125^th anniversary of women’s suffrage and will allow for the placement of semi-permanent (up to five years) artwork that responds to particular themes, the first being women’s suffrage.

4. The plinth will consist of a concrete foundation with a standardised attachment system specified to support a 3D sculptural form within a set of parameters e.g. foundation attachment, max height, weight etc. The artwork will be designed within these parameters and fixed to the plinth.

5. Pukekohe Town Square has been chosen as a potential site to host a women’s suffrage themed artwork, in part, because it presents an opportunity to explore themes such as agriculture, horticulture and the critical leadership role women have played in establishing and maintaining these industries in the local area.

6. Council staff supports the proposal noting that it will not adversely affect the square and may increase the usage and enjoyment of the public space; while also supporting outcome five of the Franklin Local Board plan 2017.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves the land owner approval application for the installation of a permanent artwork plinth at Pukekohe Town Square, 163 King Street, Pukekohe in accordance with the following documents:

· The GIS screenshot showing the proposed plinth location at Pukekohe Town Square (Attachment A);

· The plans title “Proposed Suffrage Foundation: Auckland Council”, prepared by Mitchell Vranjes Consulting Engineers, DWG no. S.1, dated May 2018 (Attachment B).

Horopaki / Context

7. In light of the upcoming 125^th anniversary of women gaining the vote in New Zealand and the passing of the New Zealand Electoral Act (1893), Arts staff have been investigating opportunities to respond to this occasion with public art.

8. Staff have proposed to install art addressing this theme at four different locations around the region that have thematic suffrage ties and that would also suit an artwork opportunity.

9. Pukekohe Town Square has been chosen as a potential site to host a women’s suffrage themed artwork, in part, because it presents an opportunity to explore themes such as agriculture, horticulture and the critical leadership role women have played in establishing and maintaining these industries in the local area.

10. The plinth proposed to be installed would host semi-permanent pieces of art that would remain installed for periods of five years, the first of which would address women’s suffrage. Once this five-year period was over the artwork will be deaccessioned and a new piece would be commissioned to respond to a different theme.

11. Arts staff will manage all design and development of the foundation and artworks and will pay for care and maintenance of the assets.

12. The plinth will consist of a concrete foundation, 2x2 metres, with a standardised attachment system specified to support a 3D sculptural form within a set of parameters (foundation attachment, max height, weight etc.). The maximum envelope the artwork could occupy is 4x4x4 meters. The artwork will be designed within these parameters and fixed to the plinth.

13. After the five year exhibition period the work will be decommissioned and new work commissioned. There is potential that if multiple plinths with identical attachments were commissioned around the region, this could enable the rotation of work between plinths.

14. At this stage approval is only being sought for the plinth, not the artwork itself. The endorsement for the artwork will come later, once/if the plinth is approved.

15. Franklin based artist, Jae Kang has been directly appointed to develop a concept design for an artwork that references the role of women in the Pukekohe area. Themes of interest are agriculture, horticulture and the critical leadership role women have played in establishing and maintaining these industries in the local area. The local board will be kept informed once concept design stage is reached.

16. Outcome five of the Franklin Local Board Plan 2017 recognises the value of art and cultural heritage. The artwork plinth will provide a space to showcase art in the heart of Pukekohe town as well as opportunity to acknowledge and carry forward the area’s cultural heritage.

Tātaritanga me ngā tohutohu / Analysis and advice

Land status

17. Pukekohe Town Square is described as Allotment 327 SO 49816 and comprising 847 square metres and not contained in any title.

18. Allotment 327 is currently held by the Crown through Department of Conservation as a classified recreation reserve and vested in the Auckland Council, in trust, for recreation purposes and subject to the provisions of the Reserves Act.

Options

19. Option 1 (recommended): The Franklin Local Board approves the request for land owner approval and the plinth is installed at the proposed site.

20. Option 2: The Franklin Local Board declines the request for land owner approval and Arts staff will need to consider another site within the wider Auckland region.

Staff views

21. Operational Management and Maintenance staff have not raised any issues with the proposal. The ongoing maintenance of the sculpture will be the full responsibility of ACE.

22. Parks and Places staff support the proposal in the suggested location.

23. Pukekohe Town Square sits adjacent to part of Roulston Street which effectively functions as a shared space. While the plinth does not sit on Roulston Street, Auckland Transport staff have been briefed on the proposal nevertheless and have indicated their support.

24. Any proposed artwork design will consider pedestrian and vehicle movements and the health and safety of people using this space. Auckland Transport will be kept informed of any artwork proposed for this location.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25. Some members of the board have already visited the site and indicated some support for the proposed location. Local impact will be beneficial with the plinth accommodating art work that complements people’s enjoyment of the open space.

Tauākī whakaaweawe Māori / Māori impact statement

26. No specific consultation has been undertaken with mana whenua. Local iwi groups will have opportunity to respond to future expression of interest requests for the commissioning of subsequent artworks, when they are released.

Ngā ritenga ā-pūtea / Financial implications

27. There are no known financial implications associated to the land owner approval.

28. The installation of the plinth is included in the regional public art programme and budget. This is approved annually by the Environment and Community Committee. The budget for installation of the plinth is $20,000.

Ngā raru tūpono / Risks

29. There are no anticipated risks associated to the installation of the plinth.

Ngā koringa ā-muri / Next steps

30. If land owner approval is granted then staff will proceed with seeking resource consent for the project. This will be followed by the installation of the plinth.

31. The Franklin Local Board will be kept informed by Arts staff when the artwork reaches concept stage and detailed design stage.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Pukekohe Town Square GIS map	239
b ⇩	Prelim Foundation Design	241

Ngā kaihaina / Signatories

Authors

Devin Grant-Miles – Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Glenbrook Vintage Railway Trust Board project update and grant of easement

File No.: CP2018/09528

Te take mō te pūrongo / Purpose of the report

1. To provide an update on the Glenbrook Vintage Railway Trust Board (GVR) railway extension project and to recommend that the Franklin Local Board endorse and approve the necessary land transactions that are required to enable the project to proceed.

Whakarāpopototanga matua / Executive summary

2. The GVR is seeking to extend the existing GVR line from its current terminus through to a long planned station at the Tamakae Reserve, Waiuku. The extension project will be tackled in three stages. Over the short to medium term the GVR is looking to advance the project to a temporary position on Centennial Park. In order to progress the project to this point the GVR wishes to secure occupation rights across council and crown owned land.

3. Historically, the GVR rail extension project has been supported by legacy councils, the community (through the adoption of a 2010 Reserve Management Plan) and in more recent times the local board (following informal presentations in 2014 and in 2018).

4. This report recommends, subject to consultation and agreeing funding arrangements, that council assist the GVR to secure legal rights-of-way across public land, to enable the first two stages of the extension project to progress. Furthermore, parks staff recommend that a review of the 2010 Reserve Management Plan is undertaken prior to stage three of the GVR project proceeding, in order to improve the context for the GVR extension project and to ensure all aspects of reserve development continue to meet demand now and into the future.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) endorses council acquiring a right of way easement in gross from the Crown across Lions Lake, Waiuku, at current market value, as described generally in Attachment A, for the purpose of enabling the Glenbrook Vintage Railway extension project; supports council assigning the benefits and obligations of the easement noted in a) to the Glenbrook Vintage Railway, with the final terms and conditions to be agreed under officer delegation;

b) approves the grant of an easement in gross under section 48(1)(f) of the Reserves Act 1977 to the Glenbrook Vintage Railway over the area of reserve land described generally in Attachment A at Centennial Park, Waiuku, for a sum of $1 with final terms and conditions to be agreed under officer delegation;

c) notes that the above recommendations are for the purpose of enabling stages one and two of the Glenbrook Vintage Railway extension project as described in the agenda item; and

d) notes that stage three of the extension project will be presented to the Franklin Local Board for consideration at a later date, following a review of the 2010 Reserve Management Plan.

e) notes that recommendations a) to d) are subject to:

i) the satisfactory conclusion of public and iwi consultation

ii) the Glenbrook Vintage Railway agreeing to fund the council’s and the crown’s costs in relation to the project (including compensating the crown for the market value of the easement interest)

iii) the Glenbrook Vintage Railway securing all necessary planning, building, coastal, and engineering consents and/or permits, and

iv) the local board approving the final design and operational arrangements in relation to any built form, line construction and configuration, landscaping, and operations within the areas noted in b) and c), and

v) the Glenbrook Vintage Railway agreeing to indemnify the council against all loss, damage or injury in relation to the project and its operations.

Horopaki / Context

5. The Glenbrook Vintage Railway Charitable Trust Board (GVR) was granted resource consent in 2003 to extend the GVR railway line from Fernleigh to the Tamakae Reserve in Waiuku. In 2010, the first tranche of the extension project was completed, extending the line to its present day temporary terminus at Victoria Avenue.

6. The GVR wish to progress the final tranche of the project. The proposed extension in its entirety extends in a northerly direction from Victoria Avenue across Lions Lake, alongside the Waiuku stream through Centennial Park to terminate on Tamakae Reserve. See attachment B.

7. The GVR propose to progress the extension project in three stages:

· Stage 1 Extending the current terminus at Victoria Avenue station to Kitchener Rd.

· Stage 2 Kitchener Rd to King St through Centennial Park, adjacent to the Waiuku River

· Stage 3 Waiuku Terminus on the Tamakae Reserve

8. Two at-grade road crossings will be required for stages two and three: one across Kitchener Road and one across King Street. The road crossings will need to be negotiated and agreed between the GVR and Auckland Transport (AT), who manage and control the transport network. The AT road crossings are not included as part of this report.

9. In order to obtain the necessary funding and tenure to complete the project, the GVR is looking to secure formal occupation rights across areas of publically owned land. Council owns part, but not all of the public land over which the railway must pass. Areas around and over Lions Lake (stage one) and areas of Tamakae Reserve (stage three) are owned by the Crown.

10. This report recommends that council assist the GVR to secure the necessary rights-of-way across public land to enable stages one and two of the project to progress. Stage three will be reported at a later date.

11. The recommendations in this report do not trigger council’s significance policy.

Tātaritanga me ngā tohutohu / Analysis and advice

12. Currently, the GVR line terminates at the end of land that it owns at a location known as the Victoria Avenue Station. The station is situated directly adjacent to Lions Lake and the Waiuku Cosmopolitan Club. The proposed future stages of the extension project are envisaged to proceed as follows:

Stage 1:

13. A railway line crossing over Lions Lake will be achieved via a traditional steel bridge. The GVR advise that much work has gone into identifying a practical and cost-effective design that is sympathetic to the location, including a pedestrian bridge that will directly connect Victoria Avenue station with Kitchener Rd. The GVR intend that the Victoria Avenue station will remain active in order to service the new tractor museum and the Waiuku Cosmopolitan Club.

14. Lions Lake is held in a series of crown owned titles. The Crown (through Land Information New Zealand or LINZ) has informally agreed to grant an easement to the council for the Lions Lake area; for which council may (with LINZ approval) assign the benefits on to the GVR. The Crown requires compensation for the easement as well as associated costs. The market value for the easement area was assessed as $8,300 in 2012.

Stage 2:

15. Stage two involves extending the GVR line through Centennial Park. The land is council owned recreation reserve subject to an adopted 2010 Reserve Management Plan (RMP) for Centennial Park, Tamakae Reserve and others. The RMP contemplates council granting a ‘concession’ to the GVR for the railway to operate over the appropriate areas (subject to terms and conditions to be agreed upon). Legal advice confirms that an easement instrument is preferable tenure to that of a lease due to the nature of the intended land use. This report recommends that the RMP ‘concession’ is granted to the GVR as an easement in gross at a sum of $1.

16. The GVR propose that an embankment with a maximum height of 2 metres (+ ballast and track) will be required through a portion of Centennial Park. Based on the GVR’s preliminary route plan and agreed landscaping recommendations (see Attachment C, prepared by Reset Urban in 2015), parks staff are in support of the GVR’s proposal.

17. The GVR advise that the original railway route may require some realignment and a possible encroachment into the current carpark space. The detail of these works will be worked through and addressed at the consenting and landowner approval stage (to agree final design and ongoing operational arrangements).

Stage 3:

18. Stage three of the extension project involves a group of titles to the north of King Street, and around the banks of the inlet. For the most part the titles relate to a reclamation that the Franklin District Council undertook prior to the 1990’s. These titles were not part of council’s original approach to the Crown regarding the acquisition of easements for the GVR; therefore dialogue will need to be established with LINZ regarding this stage.

19. The GVR have accepted that the Tamakae Reserve stage presents some challenges which are the subject of ongoing investigation. As a result they are not yet seeking to progress this stage. The GVR are working closely with the Waiuku Museum Society to ensure that the Maritime Museum project and the GVR plans are complementary and work in together.

20. Council Parks staff have recommended that a review of the 2010 RMP (specifically the section related to Tamakae Reserve) be undertaken prior to stage three in order to provide better context as to how the rail line, terminus and proposed maritime museum might be integrated on this part of the reserve, and to provide more clarity on the layout of the reserve area - including how the GVR proposal will enable other aspects of reserve development to continue in order to meet demand now and into the future.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. The GVR rail extension project was supported by the legacy councils and it remains a significant priority for the GVR. The project has the support of the Waiuku Business Development Association, the Waiuku Waterfront & Reserves Committee and previous local boards, and is outlined in the 2010 Reserve Management Plan (RMP) for Centennial and Tamakae Reserves. The RMP sets out its first goal as being to “Develop the GVR Charitable Trust Board railway through Centennial Park and Tamakae Reserve, ensuring that development is in keeping with the purpose of the reserves” and notes a policy to “support the initiatives of the GVR charitable Trust Board to establish a train track and railway station”.

22. Following a presentation to the Franklin Local Board workshop by Ross Crook of the GVR in January 2018, the board requested that an “(officer) report to the business meeting seeking formal board support for the project, for acquiring an easement from the Crown and to address community lease arrangements”. This report is in response to this action item.

23. The recommendations in this report align with the 2014 Franklin Local Board Plan by “seeking to develop tourism potential and celebrating heritage”, as well as aligning with key initiatives set out in the 2017 plan: “supporting a thriving local economy by the promotion and linking of local attractions, events and heritage”.

Tauākī whakaaweawe Māori / Māori impact statement

24. Full consultation regarding the 2010 RMP was undertaken prior to its adoption and the Reserves Management Committee includes representation from Ngati Te Ata iwi, amongst other community representatives. Ngati Te Ata were submitters to the publically notified GVR resource consent; subsequently granted in 2003.

25. The RMP requires that iwi consultation, input and contribution into decision making will be included when considering a development proposal where a site of cultural significance is registered, or identified through a cultural values assessment and archaeological assessment, on that reserve or an adjoining title. The Auckland Council Cultural Heritage inventory records that a reported site is present (namely the Awaroa Portage | Waka Haulage Track | Paeo Kaiwaka Hauling Track) over reserves in the area. Council records show that five iwi have a noted a tribal interest in the area, namely Ngati Te Ata, Ngati Tamaoho, Te Ahiwaru - Waiohua, Ngati Maru, Waikato – Tainui.

26. Moreover, the Reserves Act 1977 requires that the proposed easement across Centennial Park must be publicly advertised under section 48(2) of the Act. The Department of Conservation also requires that local iwi must be consulted pursuant to section 4 of the Conservation Act, notwithstanding the activity already being contemplated in the adopted RMP.

27. Accordingly, this report requests that public and iwi consultation is undertaken prior to proceeding with any of the recommendations in the report. Any objections received as part of the consultation process will be presented to the local board for further consideration and and/or resolution.

Ngā ritenga ā-pūtea / Financial implications

28. The GVR have informally agreed to bear responsibility for all costs associated with the project. This may include survey, valuation and legal costs for both council and the crown, as well compensation to the crown for the easement ‘purchase’. Council’s technical input to date has, and will likely continue to be funded as an operational overhead.

29. The GVR confirm that physical works for each stage would not commence until sufficient funding is available to complete it. The GVR’s construction efforts to date have been financed almost exclusively by the efforts of volunteer members of the Railway Enthusiasts Society and Glenbrook Vintage Railway. The GVR own the land, buildings, infrastructure and rolling stock. The GVR would retain ownership of the bridge, track, station buildings and any other infrastructure proposed in future stages.

30. As the land between Victoria Avenue and Tamakae Reserve is a public asset, the GVR advises that it would look to seek external funding to implement this section and that the West Franklin Trust has expressed interest in assisting the GVR in this regard. The GVR are also keen to explore the possibility of Auckland Council funding assistance (potentially through the local board grant process) on the basis that the project seeks to catalyse potentially major economic and social benefits for the Waiuku community.

31. The recommendations in this report do not give rise to major financial risk so long as the GVR agree to indemnify council from any costs associated with the proposal. Further financial security (in the form of a bond or guarantee) is often required where council is entering into an agreement concerning the construction of infrastructure on council land, however given the charitable status of the GVR trust, the public-good nature of the project together with the shared strategic initiatives that the GVR is seeking to contribute to, this report recommends that no further financial security be required.

Ngā raru tūpono / Risks

32. There are no significant risks associated with the proposed decision in this report that cannot be reasonably managed or mitigated.

33. Any public concerns with the proposal will be addressed through the consultation process. Design outcomes and operational protocols will be negotiated by the parties and approved by the local board at the time of agreeing the final easement terms and conditions. Any significant project or construction risks will be managed and addressed by the GVR (and its agents or contractors) through the relevant consenting and construction processes.

34. Future railway operations will be required to operate under the relevant railway statutes and regulations which promote and govern the safety of rail operations. The New Zealand Transport Agency monitors compliance and has powers to intervene where it believes a specific risk is not acceptably addressed.

35. In the unlikely event of the GVRs operations ceasing in the future, the GVR has agreed to make good and reinstate the easement areas either by facilitating a potential cycle way conversion along the line or arranging for removal. Reinstatement requirements will be set out in an agreement with the GVR and the subsequent easement instruments.

Ngā koringa ā-muri / Next steps

36. Subject to local board approval, staff will work with GVR to enter into a conditional agreement to give effect to the recommendations in this report. Once the agreement is executed, staff will proceed to undertake a consultation process and will report back to the local board with a project update following the results of consultation.

37. Following the local board update, staff will work with the Crown and the GVR to progress the balance of the recommendations accordingly.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Extension Easement Plan	249
b ⇩	GVR Proposed Track	251
c ⇩	Centennial Park Landscape Plan June 2015	253
d ⇩	Indicative Track Alignment	255

Ngā kaihaina / Signatories

Authors

Natash Fredericksen – Senior Acquisitions and Disposals Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Transfer of building ownership and assignment of community leases at 213R Maraetai Drive, Maraetai

File No.: CP2018/10709

Te take mō te pūrongo / Purpose of the report

1. To approve the transfer of ownership of buildings at 213R Maraetai Drive, Maraetai from Pohutukawa Coast Sea Rescue Trust to Coastguard Maraetai Incorporated and the assignment of leases of the land held by the Trust to the Coastguard.

Whakarāpopototanga matua / Executive summary

2. The Pohutukawa Coast Sea Rescue Trust holds two land leases with Auckland Council for reserve land at 213R Maraetai Drive, Maraetai, upon which it has two buildings; a training room and a boat shed. The leases commenced on 1 December 2003 and following one 10 year renewal, reaches final expiry on 30 November 2023.

3. The Trust’s key purpose is to fundraise for and make available premises for the operation of marine search and rescue services and water safety education in the area. The training room and boat shed are primarily used by Coastguard Maraetai Incorporated for these purposes.

4. The two groups have agreed the best operating model for the future is for Coastguard Maraetai Incorporated to purchase the buildings from the Trust and continue as the leaseholder. The Trust will continue to operate and provide support.

5. The deeds of lease with Pohutukawa Coast Sea Rescue Trust allow for the transfer of ownership of the buildings to another community organisation and assignment of the leases with approval. The delegation for this approval sits with the local board.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves the transfer of building improvements owned by Pohutukawa Coast Sea Rescue Trust at 213R Maraetai Drive, Maraetai to Coastguard Maraetai Incorporated

b) approves the assignment of the two leases granted to Pohutukawa Coast Sea Rescue Trust for terms of 10 years expiring on 30 November 2023 under the same terms and conditions as Coastguard Maraetai Incorporated.

Horopaki / Context

6. The Pohutukawa Coast Sea Rescue Trust was granted a 10 year lease for a boat shed on land classified as a Local Purpose (Community Building) Reserve at 213R Maraetai Drive, Maraetai. The lease commenced 1 December 2003 with one 10 year right of renewal providing a final expiry date of 30 November 2023.

7. On 3 April 2013 the Trust was assigned, with the approval of the Franklin Local Board, a second lease at the premises for a training room previously owned by the Order of St John Northern Region Trust Board, with the same term and expiry date.

8. The two leases contain the following clause:

5.1 “The lessee will not assign, charge, sublet or part with possession of the property or any part of it with the prior written consent of the lessor.”

Furthermore the training rooms lease provides the following option:

6.3 “The lessee may, as an alternative to removal of the improvements in accordance with clause 6.2, transfer the improvements to any body or organisation approved by the lessor who will enter into a lease agreement with the lessor for the use and enjoyment of the leased area”.

9. The Pohutukawa Coast Sea Rescue Trust’s key purpose is to fundraise for and support the operation of marine search and rescue services and water safety education in the area. The boat shed and training rooms are primarily used by Coastguard Maraetai Incorporated to fulfil these key purposes. The two groups work in close co-ordination.

10. Coastguard Maraetai Incorporated has been offered funding to purchase the buildings from the Trust. This gives it security of tenure to operate its vital service and access to continued funding for its vessels and buildings. This also frees up funding for the Trust who will continue to support marine rescue and education services in the area, while it does not require the building assets to do so. The two groups agree this is the best operating model for both for the future.

Tātaritanga me ngā tohutohu / Analysis and advice

11. Coastguard Maraetai was incorporated on 14 January 2014 and is affiliated with Coastguard Northern Region Incorporated and Coastguard New Zealand. Its objectives are to provide a 24 hour, seven day a week marine emergency search and rescue service and water safety, boatmaster and seamanship education. The group has 31 active crew, takes on and trains new recruits, and is supported by shore crew in administrative roles.

12. Coastguard Boating Education courses are made available to the public and members complete Coastguard training programmes, radio and Marine Medic courses and Boat Masters certificates. There is ongoing training and water-based practical exercises. The group attended 177 incidents in the year ending 30 April 2018 involving 474 people. It is currently the Coastguard Northern Region Unit of the Year.

13. The buildings are used for storage of the group’s rescue vessel and marine equipment, for meetings and training, and can be booked by groups in the local area and members of the public.

14. The purchase of the building improvements owned by the Pohutukawa Sea Rescue Trust will allow Coastguard Maraetai Incorporated to better facilitate its coastguard services and training programmes in the area. The assignment of the two leases under the same terms and conditions allow it to continue its occupation of the premises until the lease expiry on 30 November 2023 at which point it would apply for one lease to cover both buildings.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sports and community facilities.

16. The primary use of the premises will not change and the same programmes and services will be run. The Trust and the coastguard have been working together at the premises for many years and will continue to do so. The plans to apply for approval to transfer ownership of the buildings and assign the leases have been the subject of updates in the monthly Mahi Tahi local board newsletter.

Tauākī whakaaweawe Māori / Māori impact statement

17. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

18. There is no significant change for Māori associated with the recommendations in this report. Local Māori benefit from the activities of the Coastguard in the community and are involved as members. Coastguard Maraetai works with the local Umupuia Marae on local boating events and courses.

Ngā ritenga ā-pūtea / Financial implications

19. Costs for the preparation of transfer of ownership and assignment of lease documents sit with the applicants, Pohutukawa Coast Sea Rescue Trust and Coastguard Maraetai Incorporated, and there are no cost implications for Auckland Council.

Ngā raru tūpono / Risks

20. The land at 213R Maraetai Drive is classified as a Local Purpose (Community Building) Reserve and subject to the Reserves Act 1977. The leases are appropriate under the Act and as the use is not changing there is no impediment to the assignment of the leases.

21. If the transfer of ownership and assignment of leases is not approved the future operating model for both Coastguard and the Trust in the local area can be impacted.

Ngā koringa ā-muri / Next steps

22. If approved, transfer of ownership and assignment of lease documents would be drawn up by Pohutukawa Coast Sea Rescue Trust and Coastguard Maraetai Incorporated for review and execution with Auckland Council.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Christine Benson – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

26 June 2018

Franklin Local Board Governance Forward Work Calendar

File No.: CP2018/10072

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update of the Franklin Local Board governance forward work calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) Ensuring advice on agendas and workshop material is driven by local board priorities

ii) Clarifying what advice is required and when

iii) Clarifying the rationale for reports.

4. The calendar will be regularly updated to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the June 2018 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

Horopaki / Context

6. The governance forward work calendar brings together reporting on all of Franklin Local Board’s projects and activities previou7sly approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

7. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

8. The forward work calendar is arranged in three columns: ‘Topic’, ‘Purpose’ and ‘Governance Role’:

i.) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii.) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii.) Governance role is a high-level categorisation of the work of local boards.

9. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Governance Forward work calendar as of 14 June 2018	275

Ngā kaihaina / Signatories

Authors	Denise Gunn - Democracy Advisor - Franklin
Authorisers	Nina Siers - Relationship Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

No.	Title	Page
a ⇩	20180417 Franklin Local Board workshop record	279
b ⇩	20180424 Franklin Local Board workshop record	281
c ⇩	20180501 Franklin Local Board workshop record	283
d ⇩	20180508 Franklin Local Board workshop record	285
e ⇩	20180515 Franklin Local Board workshop record	287
f ⇩	20180522 Franklin Local Board workshop record	289
g ⇩	20180529 Franklin Local Board workshop record	291
h ⇩	20180605 Franklin Local Board workshop record	293
i ⇩	20180612 Franklin Local Board workshop record	295

Authors	Georgina Gilmour - Local Board Advisor Franklin
Authorisers	Nina Siers - Relationship Manager