I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 5 June 2018

1:00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Local Board Democracy Advisor

 

29 May 2018

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Great Barrier Local Board

05 June 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Adoption of the Great Barrier Local Board Agreement 2018/2019                          7

13        The addition of Local Improvement Projects to the Great Barrier Local Board 2017/2018 Community Facilities Work Programme                                                                   27

14        Endorsement of Great Barrier Local Board formal submissions                          33

15        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 15 May 2018 as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Great Barrier Local Board

05 June 2018

 

 

Adoption of the Great Barrier Local Board Agreement 2018/2019

 

File No.: CP2018/08674

 

  

Te take mō te pūrongo / Purpose of the report

1.       To adopt a Local Board Agreement 2018/2019, a message from the chairperson, local board advocacy, and a local fees and charges schedule for 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3.       From 28 February to 28 March 2018, the council consulted on the 10-year Budget 2018-2028. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 16 and 17 May 2018 on regional issues, community feedback and key local board initiatives and advocacy areas.

4.       Local boards are now considering local content for the 10-year Budget 2018-2028 which includes a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2018/2019.

5.       On 28 June 2018, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2018-2028, including 21 local board agreements.

 

Ngā tūtohunga / Recommendations

That the Aotea Great Barrier Local Board:

a)      adopt local content for the 10-year Budget 2018-2028 (Attachment A), including:

i.        a Local Board Agreement 2018/2019

ii.       a message from the chairperson

iii.       local board advocacy.

b)      adopt local fees and charges schedules for 2018/2019 (Attachment B).

c)      delegate authority to the chairperson to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019.

d)      notes:

i.      that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018

ii.     that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the chairperson’s message at the front of the agreement

iii.    that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.

Horopaki / Context

6.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2018-2028 (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10-year period and for each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

7.       Local board nominees have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the 10-year Budget 2018-2028.

8.       From 28 February to 28 March 2018, Auckland Council consulted with the public on the 10-year Budget 2018-2028. Two locally held events were held in the Aotea Great Barrier Local Board area to engage with the community and seek feedback on both regional and local proposals.

9.       A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 8 May business meeting agenda.

10.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee on 16 and 17 May 2018 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     Both staff and the local board have reviewed the feedback received on 10-year Budget 2018-2028 and local boards have received a report analysing the feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2018-2028 (Attachment A), including the Local Board Agreement 2018/2019, and a local fees and charges schedule for 2018/2019 (Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     This report seeks local board adoption of its content for the 10-year Budget 2018-2028 and other associated material, including the Local Board Agreement 2018/2019.

Tauākī whakaaweawe Māori / Māori impact statement

13.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

14.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

15.     Of those who submitted to the 10-year Budget 2018-2028 from the Aotea Great Barrier Local Board area one identified as Māori. Two iwi entities from the Aotea Great Barrier Local Board rohe also made a submission to the 10-year Budget 2018-2028. These submissions were provided to the local board for consideration when finalising their local board agreement.

16.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

17.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2018/2019 financial year.

18.     Funding for locally driven initiatives (LDI) is discretionary funding local boards can spend on local priorities that are important to their communities.

19.     Funding for asset based services (ABS) is required to run and maintain our local assets including parks, pools and recreation facilities, community facilities, and libraries.

20.     A local fees and charges schedule for 2018/2019 is adopted alongside of the Local Board Agreement 2018/2019.

Ngā raru tūpono / Risks

21.     Decisions on the local content of the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019 and a local fees and charges schedule for 2018/2019, are required by 7 June 2018 to ensure the Governing Body can adopt the 10-year Budget 2018-2028 at its 28 June 2018 meeting.

Ngā koringa ā-muri / Next steps

22.     The resolutions of this meeting will be reported to the Governing Body on 28 June 2018 when it meets to adopt the 10-year Budget 2018-2028, including 21 local board agreements.

23.     It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2018-2028 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make final changes if necessary.

24.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Local content to support the 10-year Budget 2018-2028:
o          Local Board Agreement 2018/2019
o          Message from the Chair
o          Local board advocacy

11

b

Local fees and charges schedule 2018/2019

25

 

Ngā kaihaina / Signatories

Authors

Christie McFadyen – Strategic Project Advisor

Jacqui Fyers – Local Board Advisor Great Barrier

Authorisers

Louise Mason – General Manager Local Board Services

Helgard Wagener – Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

05 June 2018

 

 

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05 June 2018

 

 

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Great Barrier Local Board

05 June 2018

 

 

The addition of Local Improvement Projects to the Great Barrier Local Board 2017/2018 Community Facilities Work Programme

 

File No.: CP2018/08218

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Great Barrier Local Board for the addition of two Local Improvement Projects (LIPs) capital projects to the 2017/2018 and 2018/2019 Community Facilities Work Programmes.

Whakarāpopototanga matua / Executive summary

2.       The Great Barrier Local Board has proposed to Community Services and Community Facilities staff a number of projects to be scoped utilising their LIPs capital funding.

3.       The list below was agreed by local board members during a Local Improvement Projects workshop in April 2018 to be approved for funding from the 2017/2018 LIPS capital budget. Delivery is expected within the first six months of the 2018/2019 financial year:

·    Great Barrier Island Interpretive signage - stage two continuation

·    Windy Canyon Lookout - Stage one design and consent

·    Tryphena Coastal Trail directional signage - design

·    Claris playground shade sail- design consent build.

4.       This report outlines the scope of each project and recommends the LIPs capital budget allocation required for each project.

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)       approve up to $40,000 of their LIPs Capex financial Year 2017/2018 budget to the Great Barrier Island Interpretive signage - stage two continuation

b)       approve up to $20,000 of their LIPs Capex financial Year 2017/2018 budget to the Windy Canyon Lookout - Stage one design and consent

c)       approve up to $40,000 of their LIPs Capex financial Year 2017/2018 budget to the Tryphena Coastal Trail directional signage  - design

d)       approve up to $10,000 of their LIPs Capex financial Year 2017/2018 budget to the Claris playground shade sail- design consent build.

 

Horopaki / Context

Great Barrier Island Interpretive signage - stage two continuation

5.       The purpose of this project is to design, produce and install additional interpretive signage on Aotea/Great Barrier Island.

6.       The Great Barrier Island interpretation plan (developed in 2015) sets out the board’s aspirations for the extent, style and location of story-telling signage across the island. The plan is attached.

7.       The signage will reward locals and visitors who explore the area on foot.  It will not be aimed at vehicle traffic and should generally be located and/or oriented away from the road.

8.       The interpretive signage will enhance the local and visitor experience by telling the back story about interesting places and things on Aotea/Great Barrier Island. It will include information on mana whenua history (where available), farming, settler and more recent history, interpretation of views, and information about environmental and marine points of interest.

Windy Canyon Lookout - Stage one design and consent

9.       Windy Canyon is a unique location in the Auckland Region.  Sheer rock faces thrust out of the ground close to the main road through the island.  A walkway to Hirakimata winds through the canyon which can be experienced through a 30 minute out and back walk formed to tramping track standard. 

10.     While Windy Canyon is a popular destination for trampers, it is not easily appreciated by those who are driving through the island.  There is a wooden seat at a viewpoint which captures the view and scale of the canyon and the ridge behind it, but this roadside stop is not inviting enough to encourage many drivers to stop and does not immerse the visitor in the environment.  There is no interpretation at the site.

11.     By creating an inviting and clearly visible destination structure we can encourage those driving through the island to stop and appreciate what makes Aotea/Great Barrier Island so special. The geology, the nature, the stories of those who lived here. 

12.     The walkway will encourage people driving through the island to stop and experience the view and the environment at Windy Canyon and the surrounding area.

Tryphena Coastal Trail directional signage - design

13.     The purpose of this project is to revisit and confirm the design of the Tryphena/Rangitawhiri Coastal Trail, a signposted walkway along the waterfront in Tryphena between Puriri Bay Wharf and Shoal Bay wharf.

14.     Rangitawhiri Bay in Tryphena has around 10km of coastal road along its edge. The harbour is stunning and has many layers. Tryphena is a popular destination for visitors to the island. An opportunity exists to encourage locals and visitors to discover the stories of the bay by walking or cycling the coastal road.

15.     The installation of Rangitawhiri/Tryphena Coastal Trail signage would enable and encourage people to walk and cycle around the bay. It would provide a clear, safe, marked route with directional and storytelling signage at key points.

16.     Storytelling (interpretive) signage will help locals and visitors to understand what’s special about the bay, about Tryphena and about the island.

Claris playground shade sail- design consent build

17.     The Great Barrier Local Board has been approached by members of the community concerned about the lack of shade at the playgrounds across the island. 

18.     New Zealand has high levels of ultra violet rays and low ozone levels that contribute to health issues. It is important that adequate shade is provided in our parks so that people’s exposure to harmful rays is minimized. The provision of shade is important in areas where people undertake an activity for an extended period of time.

19.     This includes the following areas: playgrounds, seating associated with playgrounds, sports field’s walkways, barbeques and areas of respite. There are options for the provision of shade, natural and man-made. The consideration of factors such as levels of use and site characteristics must be considered for each setting. The preferred option is for the use of trees as they contribute to the amenity of parks and are environmentally friendly.

Tātaritanga me ngā tohutohu / Analysis and advice

Great Barrier Island Interpretive signage - stage two continuation

20.     By investing in interpretive signage we create a connection between people and the treasures that surround us.  By sharing these stories we safeguard their future and protect their subjects.

21.     The Tryphena Coastal Trail signage design project will develop the generic styles/templates for directional and interpretive signage along the coastal edge so that all signage on the route complements each other. Noting this project is currently on hold pending Iwi consultation. 

22.     The Great Barrier Local Board supports the aims and approach in the Great Barrier Interpretation plan and has requested for this project to progress. Refer attachment B Great Barrier Island Interpretive signage plan.

23.     This report seeks funding of $40,000 capital funding to progress stage two. Stage three funding of $40,000 will be sought as part of the 2018/2019 Community Facilities work programme.

Windy Canyon Lookout - Stage one design and consent

24.     An initial appraisal by the engineering consultant Frame Group proposed two options:

a)   an out and back platform

b)   ‘U’ shaped walkway structure. 

25.     The local board has given support to option 2 - the ‘U’ shaped structure. Refer attachment B - Windy Canyon Platform Concept Final.

26.     Stage two physical works have been estimated at $200,000.

27.     The Department of Conversation (DoC) has been approached regarding the location of part of the structure on their land.  They are supportive in principle.  However, Auckland Council will need to apply to for land owner approval as part of the design phase.

28.     This report seeks funding of $20,000 capital funding to progress stage one design and consent. Stage two physical works funding of $200,000 will be sought as part of the 2018/2019 Community Facilities work programme.

Tryphena Coastal Trail directional signage - design

29.     The project will deliver a plan detailing the design, number and location of directional and naming signs and the designs of appropriate interpretation signs along the Tryphena Coastal Trail.  It will include: 

a)   confirming the objectives of the trail

b)   agreeing the name of the trail

c)   the type, style and location of directional and interpretive signage

d)   moving Gooseberry Flat walkway exit to beach

e)   the outline design of a walkway behind the seawall at Mulberry Grove

f)    steps to beach by stone wall at school.

30.     Consultation will revisit main elements of Tryphena Coastal Trail plan. The local board are committed to engagement with Ngāti Rehua Ngātiwai ki Aotea during the design stage.

31.     The approval of $40,000 LIPs capital funding within this report will enable the following to progress:

a)   design of Tryphena Coastal Trail, engaging with iwi

b)   moving of the Gooseberry Flat walkway exit to beach

c)   Mulberry Grove walkway - consultation and design.

Claris playground shade sail- design consent build

32.     The board requested staff to investigate options available to provide shade at Auckland Council’s playgrounds at Motairehe, Claris, Medlands, Gooseberry Flat and Mulberry Grove.

33.     Shade sails are professionally designed to provide maximum shade at hottest times of day and year. They are designed to withstand most weather conditions during summer period.

34.     Although they can be designed to fit in with surrounding environment, they can be difficult to retro-fit to existing playgrounds where poles are required inside playground footprint without compromising fall areas.

35.     Investigation is required to confirm any resource consenting requirements.

36.     Shade sails will require an annual removal over the winter period to enable cleaning. Installation will re occur at the start of the summer season. 

37.     This report seeks the capital funding of up to $10,000 to enable the establishment of a shade sail over the playground at Claris.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

38.     The proposed projects in this report were discussed at the local board workshop held April 2018. The local board was in support of the proposed recommendations.

39.     Progressing Windy Canyon lookout - stage one design and consent will enable an improved visitor experience through connection with the environment. It will enable the ability to capture and convey the stories associated with this area.

40.     The projects proposed in this report align with two of the outcomes that the Great Barrier Local Board have prioritized:

a)   We have more residents and visitors but we won’t lose our way of life - We want to attract more people to our island to create more jobs and opportunities and make our lives better. At the same time we must protect the special things we have and promote these as the reason to come here.

b)   Infrastructure that fits with our environment - As our island attracts more people and visitors, we will ensure new buildings, communications, and our transport network don’t compromise the special things that bring people here.

Tauākī whakaaweawe Māori / Māori impact statement

41.     All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken with Ngāti Rehua Ngātiwai ki Aotea.

42.     Te Ao Māori values have influenced all design aspects of the proposals presented.

Ngā ritenga ā-pūtea / Financial implications

43.     The cost estimates for the preferred options presented in this report are seeking to be funded from the Great Barrier Local Board’s LIPs capital budget, which currently has approximately $460,000 available for allocation within the 2017/2018 financial year.

44.     Any savings achieved will be returned to local board’s LIPs capital budget for reallocation.

Ngā raru tūpono / Risks

45.     A delay in decision making could potentially impact upon the ability to progress stage one design works before the end of financial year 2017/2018.

Ngā koringa ā-muri / Next steps

46.     Following approval from the local board, next steps are to:

a)   complete any resource consent planning assessments

b)   undertake the design, public consultation phases

c)   apply for any required consents.

47.     The projects requesting capital funding within this report, stage one works – design and consent, will reach completion during the first six months of the 2018/2019 financial year. 

48.     Stage two physical works capital funding approval will be sought from the local boards LIPs 2018/2019 capital funding with physical works delivery programme planned for completion by June 2019.

49.     The board will receive monthly updates on the progress of this project through regular community facilities reporting.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Katrina Morgan - Manager Community Led & LDI Projects

Authorisers

Rod Sheridan - General Manager Community Facilities

Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

05 June 2018

 

 

Endorsement of Great Barrier Local Board formal submissions

 

File No.: CP2018/08380

 

  

Te take mō te pūrongo / Purpose of the report

1.       To endorse the formal submissions delegated to the Great Barrier Local Board chairperson on the following:

a.   Feedback on Rates Remission and Postponement Policy

b.   Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

c.   Review of Auckland Council’s representation arrangements for the 2019 elections.

Whakarāpopototanga matua / Executive summary

2.       The Great Barrier Local Board has resolved to delegate the Chairperson, in discussion with other board members, to provide its formal written feedback on:

a.   Feedback on Rates Remission and Postponement Policy (Resolution number GBI/2018/38, meeting of 8 May 2018) 

b.   Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy (Resolution number GBI/2018/39, meeting of 8 May 2018)

c.   Review of Auckland Council’s representation arrangements for the 2019 elections (Resolution number GBI/2018/59, meeting of 15 May 2018).

3.       The formal submission on the Feedback on Rates Remission and Postponement Policy (Attachment A) was submitted on Friday, 11 May 2018.

4.       The formal submission on the Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy (Attachment B) was submitted on Monday, 14 May 2018.

5.       This report seeks the local board’s endorsement of the above submissions.

 

Ngā tūtohunga / Recommendation

That the Great Barrier Local Board

a.    endorse the following formal submissions delegated to the Great Barrier Local Board chairperson on:

i.    Feedback on Rates Remission and Postponement Policy

ii.    Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

iii.   Review of Auckland Council’s representation arrangements for the 2019 elections.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Feedback on Rates Remission and Postponement Policy

35

b

Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy

37

     

Ngā kaihaina / Signatories

Author

Guia Nonoy – Local Board Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Helgard Wagener – Relationship Manager Great Barrier and Waiheke Local Boards

 


Great Barrier Local Board

05 June 2018

 

 

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Great Barrier Local Board

05 June 2018

 

 

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