Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 5 June 2018 at 1:02pm.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson

IN ATTENDANCE

Kathy Cumming

Barrier Bulletin

Great Barrier Local Board 05 June 2018

1          Welcome

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number GBI/2018/60

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 May 2018 as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Obituary - Councillor Dick Quax and Anne Rainbird
	The Great Barrier Local Board acknowledged the passing of Councillor Dick Quax on Monday, 28 May 2018 and Anne Rainbird on Thursday, 24 May 2018 with a minute’s silence.
	Resolution number GBI/2018/61 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) express its condolences to the whanau on the passing of Councillor Dick Quax and Anne Rainbird. CARRIED

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Adoption of the Great Barrier Local Board Agreement 2018/2019
	Jacqui Fyers – Local Board Advisor and Mark Purdie – Lead Financial Advisor (via teleconference) were in attendance to speak to the Adoption of the Great Barrier Local Board Agreement 2018/2019 report.
	A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number GBI/2018/62 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Aotea Great Barrier Local Board: a)      adopt local content for the 10-year Budget 2018-2028 (as tabled)), including: i.        a Local Board Agreement 2018/2019 ii.       a message from the chairperson iii.      local board advocacy. b)      adopt local fees and charges schedules for 2018/2019 (Attachment B of the report) noting that the local board will subsidise baby and child burials (0 – 12 years). c)      delegate authority to the chairperson to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019. d)      note: i.     that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018 ii.    that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the chairperson’s message at the front of the agreement iii.   that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018. iv. that $300,000 of capital expenditure will be added to the local community services activity in the local board agreement to progress the Great Barrier Local Board’s one local initiative. This is following decisions made at Finance and Performance Committee last week. CARRIED
	Attachment a     Updated Great Barrier Local Board Agreement 2018/2019

13

The addition of Local Improvement Projects to the Great Barrier Local Board 2017/2018 Community Facilities Work Programme

Resolution number GBI/2018/63 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a)      approve up to $40,000 of their LIPs Capex financial Year 2017/2018 budget to the Great Barrier Island Interpretive signage - stage two continuation b)      approve up to $20,000 of their LIPs Capex financial Year 2017/2018 budget to the Windy Canyon Lookout - stage one design, consult and consent noting that formal approval is required from mana whenua, Auckland Transport and the Department of Conservation before the project proceeds. c)      approve up to $40,000 of their LIPs Capex financial Year 2017/2018 budget to the Tryphena Coastal Trail directional signage - design d)      approve up to $10,000 of their LIPs Capex financial Year 2017/2018 budget to the Claris playground shade sail - design consent build. CARRIED

14

Endorsement of Great Barrier Local Board formal submissions

Resolution number GBI/2018/64 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board a)      endorse the following formal submissions delegated to the Great Barrier Local Board chairperson on: i.    Feedback on Rates Remission and Postponement Policy ii.   Draft 2018-2028 Regional Land Transport Plan, draft Regional Fuel Tax proposal and draft Contributions Policy b) note the report on the Review of Auckland Council’s representation arrangements for the 2019 elections. CARRIED

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................