Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 28 June 2018 at 9.33am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

From 9.49am, Item 10

 

Cr Dr Cathy Casey

 

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

Until 11.45am, Item 12

 

Cr Richard Hills

 

 

Cr Penny Hulse

 

 

Cr Mike Lee

Until 9.45am, Item 9

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr John Watson

 

 

ABSENT

 

 

Cr John Walker

For leave of absence

 

Cr Wayne Walker

For leave of absence

 

 

 

 


Governing Body

28 June 2018

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

 

Resolution number GB/2018/104

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)         accept the apology from Cr C Fletcher and Cr M Lee for early departure.

CARRIED

Note:   Apologies were subsequently received from Cr J Bartley for lateness.

 

 

3          Declaration of Interest

 

Cr C Fletcher declared an interest in relation to the Karaka Sports Trust (one of the One Local Initiatives).

 

 

4          Petitions

 

There was no petitions secton.

 

 

 

5          Public Input

 

There was no public input section.

 

 

 

6          Local Board Input

 

There was no local board input section.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 


 

 

 

The Chief Executive outlined the process for the meeting.

 

 

 

9

Tūpuna Maunga Authority Operational Plan 2018/2019

 

Cr M Lee retired from the meeting at 9.45am.

 

Resolution number GB/2018/105

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Governing Body:

a)      agree the Tūpuna Maunga Authority Operational Plan 2018/2019 (Attachment A to the agenda report) and Summary of the Tūpuna Maunga Authority Operational Plan 2018/2019 (Attachment B to the agenda report) for inclusion in the Long-term Plan 2018-2028.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote as follows:

·         relating to the Pukekewīwī/Puketapapa/Mt Roskill Operational Plan (Pages 65 -68 of Attachment B to the agenda report)

 

 

 

 

10

Allocation of Decision-Making Responsibility for Non-Regulatory Activities

 

Cr J Bartley joined the meeting at 9.49am.
Cr P Hulse left the meeting at 9.59am.

 

Resolution number GB/2018/106

MOVED by Deputy Mayor BC Cashmore, seconded by Cr R Clow:  

That the Governing Body:

a)         adopt the Long-term Plan 2018-2028 Allocation of Decision-Making Responsibility for Non-Regulatory Activities, that alters decision-making for service property optimisation in line with the findings of the Governance Framework Review.

CARRIED

 

 

 

 


 

 

 

11

Adoption of the Revenue and Financing Policy

 

Cr P Hulse returned to the meeting at 10.07am.

 

Resolution number GB/2018/107

MOVED by Cr R Clow, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      adopt the Revenue and Financing Policy in Attachment A of the agenda report.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows:

·           Cr C Fletcher - making provision for changes to the way general rates and the accommodation provider targeted rate are charged to online accommodation providers

·           Cr D Simpson – making provision for the regional fuel tax

·           Cr S Stewart - making provision for the regional fuel tax policy

 

 

 

 


12

Adoption of the Long-term Plan 2018-2028 (10-year Budget)

 

A memo outlining corrections was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Greg Schollum, Deputy Controller and Auditor-General and Sarah Markley, Sector manager, Local Government from the Office of the Auditor-General and Jo Smaill, Audit Director from Audit New Zealand addressed the Governing Body to present their opinion.  Mr Schollum confirmed that a standard audit report would be issued and the LTP was fit for purpose.

 

Resolution number GB/2018/108

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      adopt the Long-term Plan 2018-2028 (10-year Budget), including 21 local board agreements

b)      delegate the authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Long-term Plan 2018-2028 (10-year Budget) document to the chair of the Finance and Performance Committee, and the Group Chief Financial Officer.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows:

·         Cr E Collins against the regional fuel tax

·         Cr C Fletcher against online accommodation providers

·         Cr D Newman:

o   regional fuel tax

o   environment targeted rate

·         Cr G Sayers against entire Long-term Plan 2018-2028 (10-year Budget)

·         Cr D Simpson:

o   regional fuel tax

o   solid waste services, targeted rates and charges

o   the disestablishment of the Council-controlled organisation Auckland Council Investments Limited

·         Cr S Stewart against entire Long-term Plan 2018-2028 (10-year Budget)

 

Attachments

a     28 June 2018 - Governing Body, Item 12 - Adoption of the Long-term Plan 2018-2018 (10-year Budget), memorandum from Manager Financial Strategy (acting) dated 28 June 2018

 

Note:   Following the meeting Volumes 1, 2, and 3 of the Long-term Plan 2018-2028 (10-year Budget) were made available on the Auckland Council website at the following link:

 

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/budget-plans/our-10-year-budget/Pages/our-10-year-budget-2018-2028.aspx

 

 

13

Rates Setting 2018/2019

 

Cr C Fletcher retired from the meeting at 11.25am.

 

Resolution number GB/2018/109

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      resolve under the Local Government (Rating) Act 2002 to set rates and due dates for the 2018/2019 financial year and to authorise the addition of penalties as follows:

i)       that a Uniform Annual General Charge be set, for all rateable land, at $414 (including GST) per separately used or inhabited part of a rating unit (SUIP)

ii)      that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land as set out in the table below:

Property category

Rate in the dollar for 2018/2019 (including GST) ($)

Urban business

0.00512269

Urban residential

0.00183316

Urban moderate-occupancy online accommodation provider

0.00347792

Urban medium-occupancy online accommodation provider

0.00265554

Rural business

0.00461042

Rural residential

0.00164984

Rural moderate-occupancy online accommodation provider

0.00313013

Rural medium-occupancy online accommodation provider

0.00238999

Farm and lifestyle

0.00146653

No road access

0.00045829

Uninhabitable islands

0.00000000

iii)     that a Water Quality targeted rate be set on the capital value of all rateable land except land categorised as uninhabited islands, as defined for rating purposes, of an amount of $0.00010677 (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $0.00006076 (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban medium-occupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes

iv)     that a Natural Environment targeted rate be set on the capital value of all rateable land except land categorised as uninhabited Islands, as defined for rating purposes, of an amount of $ 0.00007603 (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $ 0.00004326  (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban medium-occupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes

v)      that waste management targeted rates be set differentially for different categories of land at different fixed amounts, as set out in the table below:

Service

Differential group

Amount of targeted rate for 2018/2019 (inc GST) $

Charging basis

Base service

Rating units in the former Auckland City

100.39

Per service available

Rating units in the former Franklin District, Manukau City, North Shore City, Papakura, Rodney District and Waitakere City

100.39

Per SUIP

Base service excluding recycling

Rating units in the former Auckland City

35.25

Per service available

Standard refuse

Rating units in the former Auckland City

123.78

Per service available

Rating units in the former Manukau City

123.78

Per SUIP

Large refuse

Rating units in the former Auckland City and Manukau City

58.18

Per service available

Additional recycling

All rating units

65.14

Per service available

Food waste

Rating units in the former Papakura District

67.00

Per SUIP

 

Note to table:   For these purposes the various waste services are as set out in the Auckland Waste Management and Minimisation Plan and the Funding Impact Statement in the council’s Long-term Plan 2018-2028.

vi)     that a city centre targeted rate be set differentially for all rateable land in the urban business, urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and in the city centre area, of an amount of $ 0.00126779 (including GST) per dollar of the capital value of the rating unit for urban business rating units and of a fixed amount of $60.42 (including GST) per separately used or inhabited part (SUIP) of a rating unit for urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider rating units

vii)    that an accommodation provider targeted rate be set for all rateable land that is in the urban business, rural business, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and that is located within Zones A or B, and that is operated as Tier one, Tier two, Tier three, Tier four, Tier five, or Tier six accommodation provider type, and be set differentially for different categories of land per dollar of the portion of capital value of the rating unit used for commercial accommodation purposes as set out in the table below:

Category

Rate in the dollar of capital value (including GST)

Tier one – Zone A

0.00567049

Tier two – Zone A

0.00340230

Tier three – Zone A

0.00283525

Tier four – Zone A

0.00170115

Tier five – Zone A

0.00141762

Tier six – Zone A

0.00085057

Tier one – Zone B

0.00283525

Tier two – Zone B

0.00170115

Tier three – Zone B

0.00141762

Tier four – Zone B

0.00085057

Tier five – Zone B

0.00070881

Tier six – Zone B

0.00042529

Note to table: For the purposes the accommodation provider targeted rate the various Zones and Tiers are set out in the Funding Impact Statement in the council’s Long-term Plan 2018-2028.

viii)   that a Rodney Local Board Transport targeted rate be set for all rateable land in the Rodney Local Board area except land categorised as uninhabited Islands as defined for rating purposes, of an amount of $150 (including GST) per separately used or inhabited part of a rating unit (SUIP)

 

 

 

ix)     that Business Improvement District (BID) targeted rates be set for all rateable land in the urban business or rural business differential categories, as defined for rating purposes, within the defined Business Improvement District area, of a fixed amount per rating unit and/or a rate in the dollar of capital value of the rating unit, as set out in the table below:

BID area

Fixed rate per rating unit for 2018/2019 (including GST) ($)

Rate in the dollar for 2018/2019 to be multiplied by the capital value of the rating unit (including GST) ($)

Avondale

0.00

0.00116859

Birkenhead

0.00

0.00088548

Blockhouse Bay

0.00

0.00144837

Browns Bay

0.00

0.00053238

Devonport

250.00

0.00061385

Dominion Road

0.00

0.00052696

Ellerslie

0.00

0.00192286

Glen Eden

0.00

0.00107244

Glen Innes

0.00

0.00104201

Greater East Tāmaki

195.00

0.00003089

Heart of the City

0.00

0.00042166

Howick

0.00

0.00088557

Hunters Corner

0.00

0.00072542

Karangahape Road

0.00

0.00051298

Kingsland

0.00

0.00039396

Mairangi Bay

250.00

0.00126774

Māngere Bridge

0.00

0.00140697

Māngere East Village

0.00

0.00029693

Māngere Town

0.00

0.00401509

Manukau Central

0.00

0.00032794

Manurewa

0.00

0.00092294

Milford

0.00

0.00054761

Mt Eden Village

0.00

0.00056159

New Lynn

0.00

0.00054930

Newmarket

0.00

0.00066205

North Harbour

150.00

0.00009373

North West District

250.00

0.00020209

Northcote

0.00

0.00236693

Old Papatoetoe

0.00

0.00146794

Onehunga

0.00

0.00109896

Orewa

0.00

0.00083269

Ōtāhuhu

0.00

0.00064901

Ōtara

0.00

0.00155399

Panmure

0.00

0.00142816

Papakura

0.00

0.00073930

Parnell

0.00

0.00051100

Ponsonby

0.00

0.00058283

Pukekohe

0.00

0.00050761

Remuera

0.00

0.00111725

Rosebank

0.00

0.00039412

South Harbour

0.00

0.00044770

St Heliers

0.00

0.00105659

Takapuna

0.00

0.00036465

Te Atatu

0.00

0.00128390

Torbay

0.00

0.00090904

Uptown

0.00

0.00014740

Waiuku

0.00

0.00099810

Wiri

0.00

0.00021195

x)      that the Ōtara-Papatoetoe and Māngere-Ōtāhuhu swimming pool targeted rates be set for all rateable land in the urban residential, rural residential, urban moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, located in the respective Māngere–Ōtāhuhu Local Board or Ōtara-Papatoetoe Local Board area, of a fixed amount per separately used or inhabited part of a rating unit (SUIP), as set out in the table below:

Local board area

Fixed rate for each separately used or inhabited part of a rating unit for 2018/2019 (including GST) ($)

Māngere-Ōtāhuhu

31.94

Ōtara-Papatoetoe

29.94

xi)     that the Riverhaven Drive targeted rate be set on land in Riverhaven Drive, Rodney, in respect of which the council has provided financial assistance for the construction of a road that gives access to the rating units, of an amount of $10,317.02 (including GST) per rating unit

xii)    that the Glorit flood gate restoration targeted rate be set at an amount per hectare of land in the three properties below protected by the facility (as assessed by the council), as follows:

Valuation number

Legal description (abbreviated)

Area of benefit (Ha)

Amount of rate ($) (including GST)

00910-00102

Sec 27 SO 59120

245

40,689.21

00910-00502

Lot 5 DP 127940

2

332.15

00910-12128597

Lot 1 DP 497349

17.5

2,906.37

xiii)   that the Waitakere rural sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the three-year period commencing 1 July 2018, of an amount of $194.54 (including GST) for each such on-site waste management system

 

xiv)   that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment

Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($)

1

0.14678592

2

0.16045527

3

0.17812329

4

0.20178998

5

0.23505519

6

0.28511857

7

0.36877905

xv)    that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment

Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($)

1

0.11952911

2

0.12467972

3

0.13067747

4

0.13773481

6

0.15630249

xvi)   that the On-site wastewater systems (septic tank) upgrades targeted rate be set on land in respect of which the council has provided financial assistance for the replacement or upgrade of failing on-site wastewater systems (septic tanks) in the west coast lagoons and Little Oneroa catchments, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:

Year of repayment

Rate in the dollar for 2018/2019 to be multiplied by the ratepayers outstanding balance as at 30 June 2018 (including GST) ($)

1

0.11952911

xvii)  that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per separately used or inhabited part of a rating unit based on the extent of the financial assistance as shown in the following table:

 

Total assistance provided

Amount of targeted rate per rating unit for 2018/2019 (including GST) ($)

$8,000

$674.60

$8,500

$716.76

$9,000

$758.92

$9,500

$801.08

$10,000

$843.25

xviii) that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay area, of an amount of $608.88 (including GST) per rating unit

xix)   that for the purposes of the above rates, the definitions of accommodation provider, the city centre area, the various Business Improvement Districts, the expression "separately used or inhabited part of a rating unit" and the differential categories for rates charged on a differential basis are as set out in the Funding Impact Statement in the council's Long-term Plan 2018-2028

xx)    that for the 2018/2019 financial year, the rates be payable in four equal instalments, on the following due dates:

Instalment

Due Date

1

31 August 2018

2

28 November 2018

3

28 February 2019

4

28 May 2019

xxi)   that a penalty of ten per cent of any portion of any instalment of rates assessed in the 2018/2019 rating year that is not paid by the due date for payment of that instalment be added to the amount of unpaid rates. The penalty will be added on the day following the due date, being 1 September 2018, 29 November 2018, 1 March 2019, and 29 May 2019 respectively

xxii)  that a further penalty of ten per cent of any rates assessed in any financial year prior to 1 July 2018 that remain unpaid on 5 July 2018, be added on 6 July 2018

xxiii) that a further penalty of ten per cent of any rates to which a penalty has been added under resolution (xxii) above if those rates are unpaid on 7 January 2019, be added on 8 January 2019

xxiv) that in accordance with the council’s Early Payment Discount Policy the discount for the early payment of rates be set at 0.87 per cent of the 2018/2019 rates, if those rates, together with any outstanding prior years’ rates and penalties, are paid in full on or before the due date of the first instalment (31 August 2018).

CARRIED

 

 

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows:

·         Cr D Newman against clause a) iv)

·         Cr D Simpson against clause a) v)

·         Cr G Sayers against clause a) v), a) vii) and a) viii)

·         Cr S Stewart against clause a) v), a) vii) and a) viii)

 

 

  

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

11.30 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................