Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 7 June 2018 at 4:30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

Janet Fitzgerald, JP

 

 

 

Members

Chris Bettany

 

 

 

 

David Cooper

 

 

 

 

Gary Holmes

 

 

 

 

Caitlin Watson (from 4.32pm)

Item 12

 

 

 

Mike Williamson

 

 

 

 

ABSENT

 

Member

Vicki  Watson

 

 

 

 


Hibiscus and Bays Local Board

07 June 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

  

Resolution number HB/2018/87

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member V Watson for absence and member C Watson for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

The ordinary minutes of the meeting, held on Wednesday, 16 May 2018, including the confidential section, will be confirmed at the business meeting on 20 June 2018.

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Member C Watson present at 4.32pm

 

 

12

Adoption of the Hibiscus and Bays Local Board Agreement 2018/2019

 

Michelle Sanderson, Senior Local Board Advisor, introduced the item.

 

Resolution number HB/2018/88

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         approves the following amendments to performance measure targets included in the local board agreement under the Community Services Levels of Service:

i.          the percentage of attendees satisfied with a nominated local community event, target 2018/2019 75%

ii.         the percentage of Empowered Communities activities that are community led, target 2018/2019 55%         

iii.       the percentage of Empowered Communities activities that build capacity and capability, target 2018/2019 55%

iv.       the number of participants in activities at art facilities, community centres and hire venues, target 2018/2019 227,500

v.         the percentage of park visitors who are satisfied with the overall quality of sportsfields, target 2018/2019 75%

vi.        the percentage of users who are satisfied with the overall quality of local parks, target 2018/2019 75%

b)      adopts local content for the 10-year Budget 2018-2028 (Attachment A), including:

i.       a local board agreement 2018/2019 with the amended performance measure targets outlined in a)

ii.      a message from the chairperson

iii.     local board advocacy.

c)      adopts local fees and charges schedules for 2018/2019 (Attachment B).

d)      delegates authority to the chairperson to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the local board agreement 2018/2019.

e)      notes:

i.        that local board agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018

ii.       that the Finance and Performance Committee, at its 31 May 2018 meeting, approved funding to progress the one local initiative (key advocacy project) of Orewa Beach Esplanade Enhancement Project phased implementation with $200,000 being added to the local community services activity in 2018/2019 to enable the business case to be prepared for the southern end of the beach

iii.      that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.

 

CARRIED

 

 

 

13

Hibiscus and Bays Grant Programme 2018/2019

 

Lesley Jenkins, Relationship Manager,  introduced the item. 

 

Resolution number HB/2018/89

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      adopts the Hibiscus and Bays Local Board Community Grants Programme 2018/2019 as amended.

 

CARRIED

  

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................