Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 20 June 2018 at 04:30pm.
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Janet Fitzgerald, JP |
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Members |
Chris Bettany |
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David Cooper |
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Gary Holmes |
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Caitlin Watson |
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Vicki Watson |
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Mike Williamson |
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ALSO PRESENT
Councillor |
John Watson (from 5.20pm) |
Item 13 |
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Hibiscus and Bays Local Board 20 June 2018 |
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The Chairperson opened the meeting and welcomed those in attendance.
There were no declarations of interest.
Resolution number HB/2018/90 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meetings held on Wednesday, 16 May 2018, including the confidential section and Thursday, 7 June 2018, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
Secretarial Note: Items were take in the following order
There was no extraordinary business.
There were no notices of motion.
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Approval of the 2018/2019 Hibiscus and Bays local environment work programme |
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Theresa Pearce, Relationship Advisor was in attendance for this item. |
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MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve the 2018/2019 Infrastructure and Environmental Services 2018/2019 work programme (attachment A to the agenda report) as follows: i) small building sites ambassador project $20,000 ii) the water sensitive design for schools’ project $20,000 iii) the North-west Wildlink terrestrial project $65,000 iv) the North-west Wildlink water project $41,000 v) Business waste reduction programme $20,000
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Note: Clause a) i) – v) were put separately as follows: |
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Resolution number HB/2018/91 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve the 2018/2019 Infrastructure and Environmental Services 2018/2019 work programme (attachment A to the agenda report) as follows: i) small building sites ambassador project $20,000
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Note: Pursuant to Standing Order 1.9.7 the following Members requested their dissenting votes be recorded: · Member D Cooper · Member C Watson |
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Resolution number HB/2018/92 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board approves: ii) the water sensitive design for schools’ project $20,000
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Resolution number HB/2018/93 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board approves: iii) the North-west Wildlink terrestrial project $65,000
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Resolution number HB/2018/94 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board approves: iv) the North-west Wildlink water project $41,000
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Resolution number HB/2018/95 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board approves: v) Business waste reduction programme $20,000 |
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Note: Pursuant to Standing Order 1.9.7 the following members requested that their dissenting votes be recorded: · Member D Cooper · Member C Watson |
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Resolution number HB/2018/96 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: b) request that the extra $11,000 funding included in the North-West Wildlink – Water project is used to focus on the Awaruku and Deep Creek areas providing investigation indicates there are suitable inanga spawning habitats c) delegate to Local Board Member C Bettany and Local Board Member J Parfitt authority to approve minor changes to the 2018/2019 Infrastructure and Environmental Services work programme d) advise the Finance and Performance Committee that the local board believes the targeted rate should be meeting the costs of the small building sites ambassador programme and the business waste reduction programme in the future. CARRIED |
Retrospective land owner and landlord approval for a permeable surface to provide for the storage of boats at Manly Sailing Club Incorporated, Manly Park, 65 Laurence Street, Manly. |
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Raewyn Sendles, Land Use Adviser was in attendance to speak to this item. |
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Resolution number HB/2018/97 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board : a) approve the retrospective land owner and landlord application from the Manly Sailing Club Incorporated for the installation of a permeable surface material within the existing lease area to provide a stable surface for boat storage and access to and from this area b) approve the land owner and landlord application from Manly Sailing Club Incorporated for the installation of grass retention matting up to the leased boundary in front of the fenced area to reduce the muddy surface caused by increased pedestrians, boat and trailer use.
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Auckland Transport Update to HIbiscus and Bays Local Board June 2018 |
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Ellen Barrett, Elected Member Relationship Manager, Auckland Transport, was in attendance for this item. |
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Resolution number HB/2018/98 MOVED by Chairperson J Parfitt, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport June 2018 update report. |
Councillor Watson present at 5.20pm
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Hibiscus and Bays Local Board Community Services Work Programmes 2018/2019 |
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Michelle Sanderson, Senior Local Board Advisor, spoke to this item. |
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Resolution number HB/2018/99 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report) b) delegate to Local Board Member C Bettany and Local Board Member C Watson authority to approve minor changes to the 2018/2019 Arts, Community and Events Programme c) approve the 2018/2019 Libraries and Information work programme (Attachment B to the agenda report d) approve the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the agenda report) e) delegate to Local Board Member D Cooper and Local Board Member M Williamson authority to approve minor changes to the 2018/2019 Parks, Sport and Recreation work programme f) approve the 2018/2019 Service Strategy and Integration work programme (Attachment D to the agenda report) g) delegate to Local Board Member G Holmes and Local Board Member J Parfitt authority to approve minor changes to the 2018/2019 Service Strategy and Integration work programme. |
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Hibiscus and Bays Local Board 2018/2019 Economic Development Work Programme |
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Resolution number HB/2018/100 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) approve the 2018/2019 Local Economic Development Work Programme as presented in Attachment A to this report b) delegate to Local Board Member J Fitzgerald and Local Board Member G Holmes authority to approve minor changes to the 2018/2019 Local Economic Development Work Programme.
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Resolution number HB/2018/101 MOVED by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) recommend to the Regulatory Committee that the 24 sites contained in Attachment A be prohibited for freedom camping through a bylaw under the Freedom Camping Act 2011 b) recommend to the Regulatory Committee that the following restrictions be applied to three sites only, at Gulf Harbour Marina Hammerhead Reserve, Hatfields Beach Recreation Reserve, and on the seaward side of Stanmore Bay Park through a bylaw under the Freedom Camping Act 2011: i. certified self-contained vehicles only ii. limited numbers of vehicles iii. only in identified parking spaces iv. ensure that there is a 3 metre separation between motor homes to comply with New Zealand Motor Caravan Association Health and Safety rules and that no awnings be erected c) does not approve the proposed areas of: i. Duncansby Lookout and Esplanade Reserve due to the narrow and winding access and being very close to residential properties ii. Orewa Library carpark due to the Nautilus remediation work utilising a significant portion of the area, it not being an easily visible space and the remaining space is for library staff and patrons parking. The Hibiscus and Bays Local Board believes this area should be dedicated to library staff and patrons in the future iii. Red Beach Lookout Reserve, Vista Motu due to the close proximity to Whangaparaoa Road and residential neighbours d) does not approve the proposed area of Victor Eaves Park as local police have indicated their concerns about this area being used for freedom camping, the parking provided is specifically for the sports facilities users, and the local board has received numerous complaints from residents about the behavior of people freedom camping there e) does not approve the proposed areas in Attachment C as appropriate for freedom camping: i. Edith Hopper Park, to protect access as this carpark is for the use of the Tennis Club, Netball and the Bridge Club users and is closely surrounded by residential properties ii. Cooper-Lea Reserve, to protect access as this carpark is for boat trailer parking and other reserve users and is closely surrounded by residential properties iii. Kinloch Reserve, to protect access as this small carpark is for reserve users and is closely surrounded by residential properties iv. Manly Park, to protect access as this area is for the users of the tennis club and bowling club and boat trailer parking for recreational sailors and fishermen and reserve users. This reserve is also frequently used for large events v. Silverdale Reserve, as this area is under a community lease by the Silverdale Pioneer Village and Senior net and the small hall is frequently in use after hours vi. Little Manly Beach Reserve, to protect access as this is a small carpark along the edge of Whangaparaoa Road for beach users and is unsuitable for freedom camping vii. noting that the two regional parks, Long Bay and Shakespear do not fall within the local board decision-making allocation f) does not consider that the default rules, enforcement of the Reserves Act, are effective as there is insufficient resources to effectively provide enforcement g) provides its views on the management of freedom camping as follows: i. freedom camping must be limited to certified self-contained vehicles only. Campers should be required to use the water supply and toilet facilities on board their vehicle ii. the number of vehicles on a site needs to be limited and clearly marked iii. expresses concerns that inability to enforce 24 hours per day, 7 days per week will make the bylaw ineffective iv. supports the purpose and overall intent of the bylaw and seeks assurance that dedicated resources will be available to provide 24/7 compliance v. requests that the bylaw is not overly complicated, is specific and can be clearly understood vi. requests that the bylaw and associated resourcing is in place by Christmas 2018 vii. considers that any sites identified for freedom camping should be well away from residents and that some rural areas are more appropriate for the activity to occur. |
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Pursuant to Standing Order 1.9.7 following Member C Watson requested that her dissenting vote be recorded for clause b i). |
Ward Councillors Update |
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Councillor John Watson was in attendance to speak to this item. |
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Resolution number HB/2018/102 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a) thank Councillor Watson for his update. |
Governance Forward Work Calendar |
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Resolution number HB/2018/103 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Governance Forward Work Calendar. |
Record of Workshop Meetings |
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Resolution number HB/2018/104 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) endorse the records of the workshop meetings held on 10 and 24 May 2018 and 7 June 2018. |
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Panuku Development Auckland Local Board six-monthly update 1 November 2017 - 30 April 2018 |
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Resolution number HB/2018/105 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Panuku Development Auckland Local Board six-monthly update for 1 November 2017 to 30 April 2018. |
Dinner adjournment 6.05pm – 6.28pm
Mairangi Bay Surf Life Saving Club |
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Michael Buck,Chairperson Mairangi Bay Surf Lifesaving Club and Tony Sands, Redevelopment Chairperson Mairangi Bay Surf Lifesaving Club were in attendance to discuss the temporary relocation of the surf club’s assets to Montrose Reserve during the term of the Watercare redevelopment. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2018/106 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thanks the representatives from the Mairangi Bay Surf Life Saving Club for their presentation. |
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a Tabled Powerpoint |
Sculpture for Orewa Estuary |
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Nick Hindson, Millwater Gallery was in attendance to discuss his proposals for the sculpture walk around the Te Ara Tahuna Walkway. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2018/107 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a) thanks Mr Hindson for his presentation. |
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a Tabled Powerpoint |
Gulf Harbour Marina Berth Holders |
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Mr Allsop-Smith, President of the Gulf Harbour Marina Berth Holders Association was in attendance to make a presentation on the Gulf Harbour Marina. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2018/108 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thanks Mr Allsopp-Smith for his presentation. |
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a Tabled presentation |
North Shore Community Toy Library |
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Sarah Lewis from the North Shore Community Toy Library was in attendance to discuss the continued usage of the property at 1 Sidmouth Street, Mairangi Bay. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2018/109 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) thanks Ms Lewis for her presentation. |
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a Tabled Powerpoint |
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Gulf Harbour Marina |
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Marian Webb, Manager Portfolio Strategy, Panuku Development Auckland, Carlos Rahman, Governance Relations, Corporate Affairs, Panuku Development Auckland, Rochelle Killey, Portfolio Specialist, Portfolio Strategy,Panuku Development Auckland, and Kevin Ramsay, General Manager Corporate Finance and Property were in attendance for this item. |
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MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) believes that it is essential for council to secure the Hammerhead to ensure continued free public access to and use of facilities for both public transport and recreational use in perpetuity b) supports retention of the Gulf Harbour ferry terminal and its anticipated extension to allow for improved ferry services and connecting public transport options at Gulf Harbour c) seeks confirmation that the decision making over the parks assets will remain under the control of the local board with the associated asset based services budgets. |
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MOVED by Member C Watson, seconded by Member D Cooper, an amendment by way of addition: That the Hibiscus and Bays Local Board: d) supports the use of the Public Works Act to secure control of the Hammerhead e) opposes the sale of the Gulf Harbour Marina land lots 1-6 f) notes that the marina land was recovered from seabed and foreshore and was vested in the council to hold in trust for community benefit g) expresses concern at the lack of financial detail provided to the local board for decision making.
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Note: The amendment clauses were put separately as follows: |
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MOVED by Member C Watson, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: d) supports the use of the Public Works Act to secure control of the Hammerhead
A division was called for, voting on which was as follows:
The motion was declared lost by 3 votes to 4. LOST
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MOVED by Member C Watson, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: e) opposes the sale of the Gulf Harbour Marina land lots 1-6 LOST |
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Note: Pursuant to Standing Order 1.9.3 the following members requested that their abstention from voting be recorded: · Member C Bettany · Member D Cooper · Member V Watson |
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Resolution number HB/2018/110 MOVED by Member C Watson, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: f) notes that the marina land was recovered from seabed and foreshore and was vested in the council to hold in trust for community benefit |
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Resolution number HB/2018/111 MOVED by Member C Watson, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: g) expresses concern at the lack of financial detail provided to the local board for decision making |
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The substantive motion was put |
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Resolution number HB/2018/112 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a) believes that it is essential for council to secure the Hammerhead to ensure continued free public access to and use of facilities for both public transport and recreational use in perpetuity b) supports retention of the Gulf Harbour ferry terminal and its anticipated extension to allow for improved ferry services and connecting public transport options at Gulf Harbour c) seeks confirmation that the decision making over the parks assets will remain under the control of the local board with the associated asset based services budgets d) notes that the marina land was recovered from seabed and foreshore and was vested in the council to hold in trust for community benefit e) expresses concern at the lack of financial detail provided to the local board for decision making. CARRIED UNANIMOUSLY
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23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.30 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................