2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The following are declared interests of elected members of the
Henderson-Massey local board:
|
BOARD MEMBER
|
ORGANISATION
|
POSITION
|
Updated
|
|
Shane Henderson (Chairman)
|
Waitakere Licensing Trust
Waitakere Badminton
Waitemata Seagulls Rugby League
|
Elected Member
Patron
Board Member
|
17 April 2018
|
|
Peter Chan, JP
(Deputy Chairman)
|
Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Association
NZ-China Business Association
Auckland Chinese Environment Protection Association (ACEPA)
Whau Coastal Walkway Trust
Auckland Asian Association
|
Member
Member
Member
Member
Advisor
Trustee
President
|
21 Feb 2017
|
|
Brenda Brady, JP
|
Safer West Community Trust
|
Trustee
|
17 April 2018
|
|
Matt Grey
|
Zeal
|
Employee / CEO
|
21 March 2017
|
|
Paula Bold-Wilson
|
Community Waitakere
Unitec Institute of Technology
|
Board member
Employee
|
17 April 2018
|
|
Vanessa Neeson, JP
|
Village Green Quilters
Ranui Advisory Group
|
Member
Chairperson
|
17 April 2018
|
|
Warren Flaunty, QSM
|
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd
Life North West Pharmacy
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Association
|
Director
Director
Director
Director
Elected Member
Elected Member
Member
Member
|
17 April 2018
|
|
Will Flavell
|
Te Atatū
Tennis Club
Asia New Zealand Leadership Network
Rutherford College
Waitākere Literacy Board
|
Member
Member
Employee
Board Member
|
15 Nov 2016
|
4 Confirmation
of Minutes
|
That the Henderson-Massey Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 15 May 2018, as a true and correct
record.
|
5 Leave
of Absence
At the close of the agenda no requests for leave of absence had been
received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Item withdrawn
8 Item withdrawn
9 Item withdrawn
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no notices of motion.
|
Henderson-Massey
Local Board
05 June 2018
|
|
Adoption
of the Henderson-Massey Local Board Agreement 2018/2019
File No.: CP2018/08614
Te take mō te pūrongo / Purpose of the report
1. To
adopt a Local Board Agreement 2018/2019, a message from the chair, local board
advocacy, and a local fees and charges schedule for 2018/2019.
Whakarāpopototanga matua / Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the
Governing Body and the local board, for each local board area.
3. From
28 February to 28 March 2018, council consulted on the 10-year Budget
2018-2028. Local boards considered this feedback and then held discussions with
the Finance and Performance Committee on 16 and 17 May 2018 on regional issues,
community feedback and key local board initiatives and advocacy areas.
4. Local
boards are now considering local content for the 10-year Budget 2018-2028 which
includes a local board agreement, a message from the chair, local board
advocacy, and a local fees and charges schedule for 2018/2019.
5. On
28 June 2018, the Governing Body will meet to adopt Auckland Council’s
10-year Budget 2018-2028, including 21 local board agreements.
|
Ngā tūtohunga / Recommendation/s
That the Henderson-Massey
Local Board:
a) adopts local content for the 10-year Budget 2018-2028 (Attachment A), including:
i. a Local Board Agreement 2018/2019
ii. a message from the Chair
iii. local board advocacy.
b) adopts local fees and charges schedules for 2018/2019 (Attachment B).
c) delegates authority to the Chair to make any final minor changes
to the local content for the 10-year Budget 2018-2028,
including the Local Board Agreement 2018/2019.
d) notes:
i. that Local Board Agreement 2018/2019 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018
ii. that if there are outstanding (not yet
agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters
in the Chair’s message at the front of the agreement
iii. that the resolutions of this meeting will be reported back to the
Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.
|
Horopaki / Context
6. Local
board plans are strategic documents that are developed every three years to set
a direction for local boards. Local board plans influence and inform the
10-year Budget 2018-2028 (and associated local board agreements) which outlines
priorities, budgets and intended levels of service over a 10-year period and
for each financial year, Auckland Council must have a local board agreement
between the Governing Body and the local board, for each local board area.
7. Local
board nominees have had the opportunity to attend Finance and Performance
Committee workshops on key topics and provide local board views on the 10-year
Budget 2018-2028.
8. From
28 February to 28 March 2018, Council consulted with the public on the 10-year
Budget 2018-2028. Four local events were held in the Henderson-Massey Local
Board area to engage with the community and seek feedback on both regional and
local proposals.
9. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the 8 May business meeting agenda.
10. Local
boards considered this feedback, and then held discussions with the Finance and
Performance Committee on 16 and 17 May 2018 on regional issues, community
feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā tohutohu / Analysis and advice
11. Both
staff and the local board have reviewed the feedback received on 10-year Budget
2018-2028 and local boards have received a report analysing the feedback. It is
now recommended that local boards adopt local content for the 10-year Budget
2018-2028 (Attachment A), including the Local Board Agreement 2018/2019, and a
local fees and charges schedule for 2018/2019 (Attachment B).
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. This report seeks local board adoption of its
content for the 10-year Budget 2018-2028 and other associated material, including the Local Board
Agreement 2018/2019.
Tauākī whakaaweawe Māori / Māori impact
statement
13. Many
local board decisions are of importance to and impact
on Māori. Local board agreements and the 10-year Budget are important
tools that enable and can demonstrate council’s responsiveness to
Māori.
14. Local
board plans, which were developed in 2017 through engagement with the community
including Māori, form the basis of local priorities. There is a need to
continue to build relationships between local boards and iwi, and where
relevant the wider Māori community.
15. Of
those who submitted to the 10-year Budget 2018-2028 from the Henderson-Massey
Local Board area 74 identified as Māori. No iwi entities from the
Henderson-Massey Local Board rohe made a submission to the 10-year Budget
2018-2028, using instead the 15 March Mana Whenua forum. Te Kawerau a Maki;
Ngāi Tai Ki Tāmaki; Ngāti Paoa; Ngāti Whātua o Kaipara
and Te Ākitai Waiohua participated in the forum. Their feedback was
provided to the local board for consideration when finalising their local board
agreement.
16. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Ngā ritenga ā-pūtea / Financial implications
17. The
local board agreement includes the allocation of locally driven initiatives
(LDI) funding and asset based services (ABS) funding to projects and services
for the 2018/2019 financial year.
18. Funding
for locally driven initiatives (LDI) is discretionary funding local boards can
spend on local priorities that are important to their communities.
19. Funding
for asset based services (ABS) is required to run and maintain our local assets
including parks, pools and recreation facilities, community facilities, and
libraries.
20. A
local fees and charges schedule for 2018/2019 is adopted alongside of the Local
Board Agreement 2018/2019.
Ngā raru tūpono / Risks
21. Decisions
on the local content of the 10-year Budget 2018-2028, including the Local Board
Agreement 2018/2019 and a local fees and charges schedule for 2018/2019, are
required by 7 June 2018 to ensure the Governing Body can adopt the 10-year
Budget 2018-2028 at its 28 June 2018 meeting.
Ngā koringa ā-muri / Next steps
22. The
resolutions of this meeting will be reported to the Governing Body on 28 June
2018 when it meets to adopt the 10-year Budget 2018-2028, including 21 local
board agreements.
23. It
is possible that minor changes may need to be made to the attachments before
the 10-year Budget 2018-2028 is adopted, such as correction of any errors
identified and minor wording changes. Staff therefore recommend that the local
board delegates authority to the Chair to make final changes if necessary.
24. Local
board agreements set the priorities and budget envelopes for each financial
year. Work programmes then detail the activities that will be delivered within
those budget envelopes. Work programmes will be agreed between local boards and
operational departments at business meetings in June 2018.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Henderson-Massey Local Board Agreement 30 May 18
|
11
|
|
b⇩
|
Henderson-Massey Local Board Local fees and charges
schedule 2018/2019
|
25
|
Ngā kaihaina / Signatories
|
Authors
|
Christie McFayden - Strategic Project Advisor
|
|
Authorisers
|
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
