Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

05 June 2018

Member Brenda Brady led the meeting in a prayer.

There were no apologies.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League	Elected Member Patron Board Member	17 April 2018
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee	21 Feb 2017 5 June 2018
Brenda Brady, JP	Safer West Community Trust	Trustee	17 April 2018
Matt Grey	Zeal	Employee / CEO	21 March 2017
Paula Bold-Wilson	Community Waitakere Unitec Institute of Technology	Board member Employee	17 April 2018
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	17 April 2018
Warren Flaunty, QSM	NorSGA Properties The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Association	Director Director Director Elected Member Elected Member Member Member	17 April 2018 5 June 2018
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

Resolution number HM/2018/74

MOVED by Member B Brady, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 May 2018, including as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Adoption of the Henderson-Massey Local Board Agreement 2018/2019

Resolution number HM/2018/75

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) adopts local content for the 10-year Budget 2018-2028 (Attachment A), including:

i. a Local Board Agreement 2018/2019

ii. a message from the Chair

iii. local board advocacy.

b) adopts local fees and charges schedules for 2018/2019 (Attachment B).

c) delegates authority to the Chair to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019.

d) notes:

i. that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018

ii. that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement

iii. that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.

CARRIED

Resolution number HM/2018/76

MOVED by Member W Flaunty, seconded by Member B Brady:

That the Henderson-Massey Local Board:

e) thanks local board services staff for the work they have done on the Henderson-Massey local board agreement for the 2018/19 Financial year.

CARRIED

13 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14 Procedural motion to exclude the public

Resolution number HM/2018/77

MOVED by Deputy Chairperson P Chan, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) exclude the public from the following part of the proceedings of this meeting.

b) agree that Glenn Boyd, Relationship Manager (West Local Boards) be permitted to remain for Confidential Item CONFIDENTIAL ITEM NO C1.: Panuku work programme 2018-2021 after the public has been excluded, because of their knowledge of the subject matter, which will help the Henderson-Massey Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Panuku work programme 2018-2021

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information unseen by decision makers.

(2) Subject to sections 6, 8, and 17, this section applies if, and only if, the withholding of the
information is necessary to—
(b) protect information where the making available of the information—
(ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information; or

Additionally, the clause 7 (2) (j) applies

(j) prevent the disclosure or use of official information for improper gain or improper advantage.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.19 am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

10.26 am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Restatement

Panuku work programme 2018-2021

That the Henderson-Massey Local Board:

e) confirm that there be no restatement of this confidential report (Panuku work programmes 2018-2021) or resolutions until the reasons for confidentiality no longer exist.

10.26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Vanessa Neeson, JP