Agenda of Henderson-Massey Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League	Elected Member Patron Board Member	17 April 2018
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee	21 Feb 2017 5 June 2018
Brenda Brady, JP	Safer West Community Trust	Trustee	17 April 2018
Matt Grey	Zeal	Employee / CEO	21 March 2017
Paula Bold-Wilson	Community Waitakere Unitec Institute of Technology	Board member Employee	17 April 2018
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	17 April 2018
Warren Flaunty, QSM	NorSGA Properties The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Association	Director Director Director Elected Member Elected Member Member Member	17 April 2018 5 June 2018
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 5 June 2018 and the ordinary minutes of its meeting, held on Tuesday, 5 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement:

Whakarāpopototanga matua / Executive summary

1. The Henderson-Massey Local Board wish to formally acknowledge the passing of Auckland councillor Dick Quax on Monday 28^th May 2018, aged 70, and offer their condolences to his family and friends.

2. Councillor Quax had come to prominence in the 1970’s as a world-class athlete representing New Zealand as a middle distance athlete medaling at Commonwealth and Olympics games along with breaking a 5000m world record time.

3. Councillor Quax was a stalwart for his community having been an elected member for over 17 years for both Manukau City Council and then Auckland Council.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) acknowledge the passing of Auckland councillor Dick Quax on Monday 28^th May 2018, aged 70, and offer their condolences to his family and friends.

7 Ward Councillors’ Update

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Te Puna Reo o Manawanui - Matipo Reserve in Te Atatu Peninsula

Te take mō te pūrongo / Purpose of the report

1. Te Puna Reo o Manawanui, a Maori immersion early childhood service is requesting a long term lease to build a centre on the Matipo Reserve.

Whakarāpopototanga matua / Executive summary

2. Te Puna Reo o Manawanui was set up at Titoki Street, Te Atatu Peninsula in 2000. It is ECE registered and licenced for 30 pre-schoolers. The Puna’s main aim is to create a stimulating learning experience where tamariki are totally immersed in a Maori speaking environment. The programme is based on a holistic approach which incorporates the development of their physical, intellectual, social and cultural wellbeing.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) Receive the deputation from Carolyn Morgan, Chairperson for Te Puna Reo O Manawanui Early Childhood Centre.

Attachments

a Submission from Te Puna Reo o Manawanui............................................. 203

8.2 Deputation: Ranui Community Centre - The creation of a "Makers and Fixers Space" in Marinich Reserve, Ranui

Te take mō te pūrongo / Purpose of the report

1. To complement and add value to the work of the Ranui Community Garden and to create a space for a myriad of other community groups who need working space.

Whakarāpopototanga matua / Executive summary

2. Ranui Community Garden is 15 years old - it is thriving.

3. Ranui community Centre is full to bursting and provides space and activities to many community groups but it has to turn away many other groups because the facility is not fit for some purposes.

4. Our proposed venture will rectify both these situations.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from the Karen Perri from Ranui Community House.

Attachments

a Creating a Makers and Fixers Space in Marinich Reserve in Ranui........... 205

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Local Board

19 June 2018

Approval of the 2018/2019 Henderson-Massey local environment and development work programme

File No.: CP2018/08858

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment and development work programme for the Henderson-Massey Local Board, totaling $191,300 locally driven initiatives operational expenditure.

Whakarāpopototanga matua / Executive summary

2. The Henderson-Massey Local Board has identified an aspiration in its 2017 local board plan to achieve ‘natural spaces that are valued and restored’. To give effect to this aspiration, staff developed a number of project options for the board to consider supporting in the 2018/2019 financial year.

3. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 20 March 2018 and 22 May 2018 workshops. These projects have been outlined in the recommendations below, as well as Attachment A to this report.

4. In June 2017, the Henderson-Massey Local Board approved a three-year funding agreement with the EcoMatters Environment Trust, noting that EcoMatters would receive $107,000 per annum until 30 June 2020 to deliver environmental projects in the local board area (resolution HM/2017/99). Seven projects are proposed for delivery by EcoMatters in the 2018/2019 financial year as part of this $107,000 budget allocation. These projects are detailed in Attachment A.

5. The board also has $39,635 of asset based services operational budget for the continuation of the septic tank pump out programme, and $350,000 of asset based services capital expenditure for the continuation of the Totara Ponds project in Westgate.

6. This report recommends that the board approve this local environment and development work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendations

That the Henderson-Massey Local Board:

a) approve the allocation of $191,300 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Henderson-Massey North-West Wildlink Assistance Programme – Pest Free Te Atatū Coordinator	$20,000
Ngā Puna Manaaki Inanga project (year two)	$23,000
Kaitiaki Project – Pā Harakeke	$10,000
Temporary bike hub and permanent bike hub feasibility (EcoMatters)	$10,000
Henderson-Massey North-West Wildlink Assistance Programme – Rutherford College Lower Field Planting	$13,800
Henderson-Massey North-West Wildlink Assistance Programme – Pest Trapping Tunnels	$7,500
EcoMatters Environment Trust funding	$107,000
Total	$ 191,300

b) note that with the funding of $107,000, EcoMatters Environment Trust will deliver the following projects:

· Industry Pollution Prevention Programme - $10,000

· Love Your Streams - $24,000

· War on Weeds - $8,000

· Love Your Neighbourhood - $11,000

· Project HomeWise - $10,000

· EcoWest Festival - $9,000

· EcoMatters Environment Centre and Sustainability Hub - $35,000

c) note the allocation of $350,000 asset based services capital expenditure for the continuation of the Totara Ponds, Westgate project

d) note the allocation of $39,635 of asset based services operational expenditure for the septic tank pump-out programme.

Horopaki / Context

7. In late 2017, the Henderson-Massey Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes. The board noted its strong commitment to the environment, and in particular indicated its support for:

· sustainability initiatives

· the Pest Free Te Atatū Peninsula initiative

· investigating opportunities for bike hubs to be established in the Henderson-Massey Local Board area.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment and development work programme for the board’s feedback at a workshop on 20 March 2018.

9. The board indicated support in principle for the majority of proposed projects, but requested further information around the new proposal of a North-West Wildlink network. This information was provided to the board ahead of its 22 May 2018 workshop, however based on the limited budget available, this project was not considered to be a priority for the board at this time.

10. Based on the 22 May 2018 workshop discussion, 13 locally driven initiative-funded projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment and development work programme. The draft work programme has been amended to reflect local board feedback, and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment and development work programme is provided below. Further detail is provided in Attachment A.

New project – Henderson-Massey North-West Wildlink Assistance Programme – Pest Free Te Atatū Coordinator – $20,000

12. To achieve the local board plan outcome ‘natural spaces are valued and restored’ and the objective ‘people are central to maintaining our environment’, the board has indicated that it would like to provide funding towards a Pest Free Te Atatū coordinator role in the 2018/2019 financial year. This role was created by Community Waitākere in 2018 to support the Pest Free Te Atatū initiative that aims to work with 776 private landowners on the peninsula to undertake pest control on both public and private land.

13. In December 2017, Community Waitākere was granted $20,000 towards the Pest Free Te Atatū initiative through the Regional Environment and Natural Heritage Fund (resolution ENV/2017/190). It is recommended that the board allocate $20,000 of its locally driven initiatives operational budget towards this role in the 2018/2019 financial year, which would increase the capacity of the coordinator.

14. The coordinator role will:

· increase awareness and action on the ground around the North-West Wildlink

· build strong relationships and networks across community groups and individual landowners, and grow community capacity

· enable a landscape approach encompassing both public and private land to ensure an integrated approach across the wildlink

· enable improvements to freshwater and terrestrial biodiversity.

Ngā Puna Manaaki Inanga project (year two) – $23,000

15. To achieve the local board plan initiative to ‘identify, protect and improve rare and endangered habitats’ the board has indicated that it would like continue to fund the Ngā Puna Manaaki Inanga project in the 2018/2019 financial year. The board provided $23,000 towards the first year of this project in the 2017/2018 financial year, which enabled Community Waitākere to work alongside the local community to identify potential inanga spawning habitats within the Henderson-Massey Local Board area.

16. It is recommended that the board allocate $23,000 of its locally driven initiatives operational budget towards the continuation of this project in the 2018/2019 financial year. Year two of this project will involve engaging the community to restore inanga spawning sites that were identified in year one of the project. These sites include Pixie Creek, Gill Avenue (Te Atatū), Lowerhurst Reserve (Massey), and Manutewhau.

17. This project will involve:

· improving the health of local waterways through planting, fencing, weed control and targeted pest control

· protecting and restoring local riparian habitats, and encouraging and protecting local aquatic and terrestrial species

· educating and empowering local communities.

Kaitiaki Project – Pā Harakeke – $10,000

18. To achieve the local board plan key initiative to ‘support Māori as kaitiaki of the environment when developing community and council projects’, the board has indicated its continued support of the pā harakeke project in the 2018/2019 financial year. This will be year four of a multi-year initiative to develop three pā harakeke (flax gardens) with Māori communities in the Henderson-Massey Local Board area.

19. The board provided $10,000 towards this project in the 2017/2018 financial year, and it is recommended that the board allocate a further $10,000 of its locally driven initiatives budget towards this project in the 2018/2019 financial year. Focus for the 2018/2019 financial year will be on:

· further developing the pā harakeke established at Harbourview-Ōrangihina

· completing a pā harakeke in Rānui

· working with Piringatahi Marae on pā harakeke-related planning.

20. The board’s continued support for this project will provide the community with access to a natural resource and taonga, while also providing environmental learning and development opportunities for local community groups and schools.

New project – Temporary bike hub and permanent bike hub feasibility (EcoMatters) – $10,000

21. To achieve the local board plan outcome ‘it is easy to get around without a car’, the board has indicated that it would like to fund EcoMatters to support a temporary bike hub and investigate the feasibility of a permanent bike hub in the 2018/2019 financial year.

22. At the board’s April 2018 business meeting, the board reallocated $2,500 of its 2017/2018 environmental action plan budget to enable the Henderson Bike Hub to operate four hours every Saturday from April to end of June 2018 in addition to its current operating hours (resolution HM/2018/44).

23. It is recommended that the board provides $10,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. This budget would enable:

· collaboration with Panuku Development Auckland’s Unlock Henderson project operate a temporary bike hub at the council’s Henderson site

· the identification of a location and community partners for a future permanent bike hub repair centre for secondhand bikes in the Henderson-Massey Local Board area

· the development of a sustainable operating model for the bike hub that will result in predictable operating hours for users

· the identification of other sources of funding or support to enable the development of the bike hub and its programmes.

New project – Henderson-Massey North-West Wildlink Assistance Programme – Rutherford College Lower Field Planting – $13,800

24. To achieve the local board plan outcome ‘natural spaces are valued and restored’ and the objective ‘people are central to maintaining our environment’, the board has indicated that it would like to provide funding towards lower field planting at Rutherford College in the 2018/2019 financial year. This planting will be undertaken by Community Waitākere in partnership with students and staff from Rutherford College, the Graeme Dingle Foundation, and He Tohu Aroha Nursery.

25. It is recommended that the board provides $13,800 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. This will enable:

· site preparation and the purchase of 3,000 native plants

· planting along the entire lower field area to create a buffer of vegetation between the college and a fragile saltmarsh wetland area

· the creation of a larger and safer environment for saltmarsh birds such as the moho pererū (banded rail) and the mātātā (fernbird)

· increased awareness and education around maintenance and pest control, and increased community capacity

· improved freshwater and terrestrial biodiversity.

26. Staff time for the delivery of this project will be delivered in kind by Community Waitākere.

New project – Henderson-Massey North-West Wildlink Assistance Programme – Pest Trapping Tunnels – $7,500

27. To achieve the local board plan outcome ‘natural spaces are valued and restored’ and the objective ‘people are central to maintaining our environment’, the board has indicated that it would like to provide funding to He Tohu Aroha nursery to build pest trapping tunnels in the 2018/2019 financial year. These pest trapping tunnels would be distributed to the community as part of the Pest Free Te Atatū and North-West Wildlink projects.

28. It is recommended that the board allocate $7,500 of its locally driven initiatives operational budget towards this mana whenua-led project in the 2018/2019 financial year. This budget will cover the cost of building approximately 300 traps. Individuals who are completing community hours will work alongside the nursery staff to build the traps based on a proven standardised design that can be used on both private and public land.

29. The pest trapping tunnels funded by the board will target rates, hedgehogs and small mustelids, and will be designed to reduce the risk of non-target species (such as children or native birds) being harmed.

30. This project will allow reformed prisoners to learn new skills, and the traps could create an income source that will allow more traps to be made and distributed. Staff time for the delivery of this project will be provided in kind by He Tohu Aroha and Community Waitākere.

EcoMatters Environment Trust funding - $107,000

31. To achieve the local board plan outcome ‘natural spaces are valued and restored’, the board approved a three-year funding agreement with EcoMatters Environment Trust in June 2017 to enable the trust to continue to deliver a number of environmental projects in the Henderson-Massey Local Board area. The board approved funding for EcoMatters of $107,000 per annum for the 2017/2018, 2018/2019 and 2019/2020 financial years (resolution HM/2017/99).

32. The projects proposed for delivery for the 2018/2019 financial year are listed in Table 1 below, with a brief description and the key deliverables the trust will provide through these projects.

Table 1. Key deliverables for projects delivered by EcoMatters Environment Trust

Description of Project	Deliverables
Industry Pollution Prevention Programme ($10,000) To identify businesses in the local board area that could have the greatest impact on stream health due to potential industrial discharges, contaminated storm water, or litter, and to provide pollution prevention advice and education to these businesses.	· The industrial area for the delivery of this project will be identified by September 2018 · 25 businesses will be engaged one-to-one by May 2019 · Henderson-Massey industrial businesses will adopt pollution prevention measures, including installing drain markers · The risk of pollutants and litter reaching Henderson-Massey waterways from industrial and commercial activities will be reduced.
Love Your Streams ($24,000) To engage and support individuals, businesses, schools and community groups to adopt a proactive approach to pollution prevention of Henderson-Massey Waterways.	· This project will enable community streamside weeding bees and planting at priority sites in the local board area, including continuing to support weeding and planting initiatives along the Manutewhau Stream and in Sunnyvale · Planting locations will be confirmed with Park Services, community groups and schools by March 2019 · A minimum of four school or community streamside planting events will be undertaken by 30 June 2019.
War on Weeds ($8,000) A campaign to be run during the month of March 2019, where jumbo bins are provided at key sites in the local board area for communities to dispose of weeds.	· Weed bins will be continuously available at four locations in Henderson-Massey throughout March 2019 · Bin sites agreed and promoted in targeted media in February 2019 · Information billboards will be installed at bin sites for one week leading up to the event, and for the four-week duration of the event.
Love Your Neighbourhood ($11,000) Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.	· The mechanism for requesting assistance will be published on the EcoMatters website from July 2018 · Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2019) · Details of the initiatives supported will be reported to the board on a quarterly basis.
Project HomeWise ($10,000) Workshops targeted at ethnic and faith based communities, and vulnerable households to be provided on topics such as: · waste minimisation · water saving · energy efficiency · sustainable living.	· A minimum of six workshops will be delivered in the 2018/2019 financial year · Ethnic and faith-based communities and vulnerable households within the Henderson-Massey Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint.
EcoWest Festival ($9,000) Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2019.	· This funding will support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices · The festival will be marketed to businesses, institutions and community groups acknowledging Henderson-Massey Local Board's funding · A minimum of 10 events will be held in the Henderson-Massey Local Board area.
EcoMatters Environment Centre and Sustainability Hub ($35,000) Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.	· The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups · A minimum of 26 sustainability-related seminars or workshops will be provided over the 2018/2019 financial year, including a minimum of five seminars held in the Henderson-Massey Local Board area (in addition to the six HomeWise energy and water efficiency workshops held across the local board area).

Description of Project

Deliverables

Industry Pollution Prevention Programme ($10,000)

To identify businesses in the local board area that could have the greatest impact on stream health due to potential industrial discharges, contaminated storm water, or litter, and to provide pollution prevention advice and education to these businesses.

· The industrial area for the delivery of this project will be identified by September 2018

· 25 businesses will be engaged one-to-one by May 2019

· Henderson-Massey industrial businesses will adopt pollution prevention measures, including installing drain markers

· The risk of pollutants and litter reaching Henderson-Massey waterways from industrial and commercial activities will be reduced.

Love Your Streams ($24,000)

To engage and support individuals, businesses, schools and community groups to adopt a proactive approach to pollution prevention of Henderson-Massey Waterways.

· This project will enable community streamside weeding bees and planting at priority sites in the local board area, including continuing to support weeding and planting initiatives along the Manutewhau Stream and in Sunnyvale

· Planting locations will be confirmed with Park Services, community groups and schools by March 2019

· A minimum of four school or community streamside planting events will be undertaken by 30 June 2019.

War on Weeds ($8,000)

A campaign to be run during the month of March 2019, where jumbo bins are provided at key sites in the local board area for communities to dispose of weeds.

· Weed bins will be continuously available at four locations in Henderson-Massey throughout March 2019

· Bin sites agreed and promoted in targeted media in February 2019

· Information billboards will be installed at bin sites for one week leading up to the event, and for the four-week duration of the event.

Love Your Neighbourhood ($11,000)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

· The mechanism for requesting assistance will be published on the EcoMatters website from July 2018

· Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2019)

· Details of the initiatives supported will be reported to the board on a quarterly basis.

Project HomeWise ($10,000)

Workshops targeted at ethnic and faith based communities, and vulnerable households to be provided on topics such as:

· waste minimisation

· water saving

· energy efficiency

· sustainable living.

· A minimum of six workshops will be delivered in the 2018/2019 financial year

· Ethnic and faith-based communities and vulnerable households within the Henderson-Massey Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint.

EcoWest Festival ($9,000)

Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2019.

· This funding will support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices

· The festival will be marketed to businesses, institutions and community groups acknowledging Henderson-Massey Local Board's funding

· A minimum of 10 events will be held in the Henderson-Massey Local Board area.

EcoMatters Environment Centre and Sustainability Hub ($35,000)

Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.

· The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups

· A minimum of 26 sustainability-related seminars or workshops will be provided over the 2018/2019 financial year, including a minimum of five seminars held in the Henderson-Massey Local Board area (in addition to the six HomeWise energy and water efficiency workshops held across the local board area).

Totara Ponds, Westgate - $350,000 asset based services capital expenditure

33. In the 2017/2018 financial year, $3,407,000 of the board’s asset based services capital expenditure was allocated towards the acquisition of land and construction of stormwater ponds to allow for the development of plan change 15. In the 2018/2019 financial year, $350,000 asset based services capital expenditure is required for the continuation of this programme of works.

34. The Totara Ponds programme will deliver stormwater infrastructure and associated open space to enable developments in the Westgate area. The development of stormwater ponds will mitigate the effects of development through the creation of significant impervious surfaces combined with stream rehabilitation.

Septic tank pump-out programme - $39,635 asset based services operational expenditure

35. This programme manages the triennial pumpout of septic tanks within the former Waitākere City Council area. This is funded in a targeted rate in proportion with older septic systems in this area.

36. Within the Henderson-Massey Local Board area, there are an estimated 220 households that pay a targeted rate for maintenance of rural sewage systems. These households are visited every three years to have their tanks pumped out and cleaned.

37. The pumpout programme is based around improvements to the environment and public health and safety due to a reduction in the amount of emergency overflows through pumpouts. The community and environmental benefit is fewer failing septic tank systems and reduced contamination of streams and beaches in the board’s area.

38. In the 2017/2018 financial year, $47,716 was received for this programme, and a further $39,635 for this programme will be received in the 2018/2019 financial year.

Other project options considered

39. To achieve the local board plan outcome ‘natural spaces are valued and restored’ and the objective ‘people are central to maintaining our environment’, staff also proposed a project around establishing a North-West Wildlink restoration network for community restoration groups, with a minimum budget of $40,000 required.

40. This funding would be allocated towards resourcing the restoration activities of the groups. Staff proposed that funds would be managed in a way that builds the collaboration and capability of the community, with an aim to increase their reach across the community. The exact allocation of funds would be determined within the network, with support from council staff.

41. This project was included for the board’s consideration as part of its 2018/2019 local environment and development work programme. At the board’s 20 March 2018, the board requested further information on this proposal, and at its 22 May 2018 workshop, the board indicated that it could not support this project at this time.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

42. The projects proposed for inclusion in the board’s 2018/2019 local environment and development work programme will have positive environment and development outcomes across the Henderson-Massey Local Board area. Particular focus areas for the 2018/2019 work programme include Te Atatū peninsula, Rānui, Harbourview-Ōrangihina, and Westgate.

Local board views

43. The projects noted above align with the local board plan outcome ‘natural spaces are values and restored’ and ‘it is easy to get around without a car’. The proposed local environment and development work programme was discussed with the board at workshops on 20 March 2018 and 22 May 2018. At the 22 May 2018 workshop, the board indicated that it could not support the North-West Wildlink restoration network proposal at this time, however the board indicated support in principle of the proposed projects outlined in this report and Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

44. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

45. Table 2 below outlines how each of the projects contributes towards Māori outcomes.

Table 2. Māori impact assessment

Project	Māori impact assessment
Henderson-Massey North-West Wildlink Assistance Programme – Pest Free Te Atatū Coordinator	Te Atatū Marae Coalition has indicated interest in working alongside the coordinator, noting that a marae is planned to be built in the area within the next few years.
Ngā Puna Manaaki Inanga project (year two)	Optimising potential inanga spawning habitats will improve the mauri of the waterways, so healthy ecosystems and biodiversity are sustained.
Kaitiaki Project – Pā Harakeke	Engagement with Te Kawerau ā Maki was undertaken during the development of the project, including on the pā harakeke locations. Te Atatū Marae Coalition, local weavers and TAT UpCycle are key partners in the Harbourview-Ōrangihina pā harakeke. Engagement is maintained with the Rānui Māori Women’s Welfare League, who have expressed their ongoing support for this initiative. Te Ūkaipō is a key partner in establishing a pā harakeke in Rānui. Key aspirations expressed have focused on building local capacity in the traditional knowledge of practices and uses relating to harakeke.
Temporary bike hub and permanent bike hub feasibility (EcoMatters)	Opportunities to partner with Māori organisations to establish or provide the bike hub service will be explored.
Henderson-Massey North-West Wildlink Assistance Programme – Rutherford College Lower Field Planting	This project will be delivered in partnership with He Toha Aroha Nursery who can supply some of the native plants for the lower field planting. Te Atatū Marae Coalition has expressed that it would like to be involved in the programme.
Henderson-Massey North-West Wildlink Assistance Programme – Pest Trapping Tunnels	This is a mana whenua-led project which will see He Tohu Aroha nursery working alongside individuals who are completing community hours to build pest trapping tunnels.
EcoMatters Environment Trust funding	The funding provided by the local board to EcoMatters has an impact on Māori wellbeing and building capacity for Māori. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme. The Industry Pollution Prevention project has potential to engage Māori communities in stream protection initiatives, enhancing wellbeing, developing capacity, and enabling kaitiakitanga. For Māori, water quality is core indicator of ensuring sustainable futures as evidenced in The Māori Report for Tāmaki Makaurau 2016. There is potential for Project HomeWise to contribute to Māori well-being through educating Māori groups about energy, water and waste, which may result in financial savings and home livability improvements. EcoMatters provides support to build the capacity of other organisations involved in developing and delivering environmental initiatives. This includes engaging with Hoani Waititi Marae on opportunities for collaboration. With the Love Your Neighbourhood assistance, EcoMatters provide support for community environmental action, which has the potential to contribute to the development of Māori capacity through supporting applications for this assistance from Māori organisations.
Totara Ponds, Westgate	Te Kawerau ā Maki have been consulted as part of plan change 15, and are involved in the design development for the Totara Creek open space.

Ngā ritenga ā-pūtea / Financial implications

46. The proposed 2018/2019 local environment and development work programme will see the allocation of $191,300 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

47. If the proposed local environment and development work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

48. The risks and proposed mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

49. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey 2018/2019 local environment and development work programme	21
b ⇩	Risks of proposed 2018/2019 Henderson-Massey local environment projects	27

Ngā kaihaina / Signatories

Authors

Jaimee Maha - Team Leader Relationship Advisory

Mara Bebich - Stakeholder Manager, Infrastructure & Environmental Services

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Henderson-Massey Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/10253

Te take mō te pūrongo / Purpose of the report

1. To approve the Henderson-Massey Local Economic Development Work Programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Henderson-Massey Local Board as set out in attachment A.

3. The proposed work programme comprises, support for the implementation of the Young enterprise Scheme, The Kitchen Project and delivery of a Pop-Up Business School.

4. The total value of the Local Economic Development programme is $19,500.

5. The board is being asked to approve the 2018/19 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the 2017/18 local economic development programme (Attachment A to this report) as follows.

i) Pop-up Business School ($7,500)

ii) Support The Kitchen Project ($10,000)

iii) Young Enterprise Scheme ($2,000)

Horopaki / Context

6. This report provides the Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The 2018/2019 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Henderson-Massey Local Board Plan (2017) and the Henderson-Massey Local Economic Development Action Plan.

8. The proposed LED programme comprises the following activities.

Pop-up Business School ($7,500)

9. Henderson-Massey has a low number of jobs per resident and the quality of jobs is lower than average. Many people commute out of the area for work. The Pop-Up Business School provides a free 10-day business school to provide education, and support for local people interested in starting their own business.

10. Examples elsewhere have had positive results in terms of the numbers of businesses established. By supporting local residents by providing entrepreneurial training the generation of local businesses will be increased and local employment opportunities provided.

11. The Pop-Up Business School run by Pop-Up Business School Aotearoa typically has 40-60 attendees drawn from a range of socio-economic backgrounds. As such it provides practical business development training for people that would not ordinarily be able to access it.

Support The Kitchen Project ($10,000)

12. The Kitchen Project is an initiative established in Henderson. The project aims to support food entrepreneurs who are starting out, providing them with affordable commercial kitchen space for product development and business mentoring to provide sound business skills.

13. It is envisioned that The Kitchen Project will provide an opportunity for those who would not have access to business support, including but not limited to Youth and the migrant communities.

14. A pilot intake of participants commenced on the project in March 2018.

15. The project is funded by Panuku Development Auckland, ATEED and income from participants. To be sustainable the project needs to attract further sponsorship. A project manager has been appointed by ATEED to ensure the financial sustainability of the project going forward.

16. The project is very keen to get the recruitment for the next cohort underway in July for a September start date and need funds for this to happen. This project will provide sponsorship to the project while it establishes and attracts additional funding.

Young Enterprise Scheme ($2,000)

17. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

18. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

19. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The Local Board Plan outcome ‘A thriving local economy that supports quality of life’ aims to support innovation, enterprise and local business success. This includes initiatives to ‘work with migrant start-up businesses to enable them to grow and be more viable’ and to ‘support local Māori to explore establishing free enterprise / entrepreneurship ideas’.

21. The projects in this work programme support these objectives of promoting entrepreneurship for local people, including Māori, migrants and youth.

22. It is hoped a strong partnership with Waipareira Trust will enable the project to deliver significant outcomes for Māori and strengthen local board delivery of positive Māori economic outcomes.

23. The Kitchen Project is a positive initiative for the Henderson-Massey area which requires support from a range of stakeholders for it to establish itself on a sustainable footing. Local Board support in the short term would assist the project in continuing in 2018/19 while longer term sponsorship is secured.

24. Supporting the Young Enterprise Scheme will provide support to enable this initiative to be successful and grow in Henderson-Massey schools.

25. The proposed LED programme was presented to the Local Board at the 22 May 2017 workshop and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

26. In implementing the programme consideration of partnering opportunities that will help maximise economic benefits for Māori will be made. Partnering opportunities with Waipareira Trust on Pop-Up Business School and co-funding other Māori enterprise programmes they deliver can be explored.

Ngā ritenga ā-pūtea / Financial implications

27. The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

28. A risk for the Pop-Up Business School is that the number of participants is lower than the expected 40 plus. Previous events in smaller centres in New Zealand have had good participation and by making use of partnership working with local organisations it is expected that the event will be well attended.

29. The risk with supporting ‘The Kitchen Project’ is that support is insufficient to keep the project running should other sponsorship not be found. This is mitigated by dedicated resource being appointed to secure sponsorship for the longer-term operation of the project.

30. There is minimal risk in supporting the YES programme which is well established, and the local board support is the same as previous years.

Ngā koringa ā-muri / Next steps

31. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey ATEED Work Programme 2018/19	33

Ngā kaihaina / Signatories

Authors

Jonathan Sudworth – Local Economic Development Advisor (ATEED)

Authorisers

John Norman – Strategic Planner, Local Economic Growth (ATEED)

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Henderson-Massey Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/09717

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Henderson-Massey Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· A network of vibrant and loved urban neighbourhoods

· A thriving local economy that supports quality of life

· Communities know each other and work together on common interests

· Community facilities are vibrant and welcoming places at the heart of our communities

· It is easy to get around without a car

· Natural spaces are valued and restored

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Opex

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) Approve the following 2 year (2018-2019 and 2019-2020) multi-year funding allocations, for the CEU work programme:

MPHS Community Trust

· Line 822 Building Capacity – Governance and Business Support – MPHS - $90,000

· Line 829 Increase Diverse Participation: Engaging Children and Youth Programmes - $32,000

Ranui Action Project (RAP)

· Line 842 Community led placemaking: Ranui Neighbourhood Development - $40,000

Massey Matters

· Line 839 – Build Capacity: Massey Matters Work Programme and Match Funding - $115,000

· Line 853 - Community led Placemaking: Massey Matters Neighbourhood Development - $45,000

Community Waitakere

· Line 838 – Build Capacity: Community Waitakere Work Programme - $33,000

· Line 851 – Community Led Placemaking : Pomaria and Lincoln Rds Neighbourhood Development - $45,000

Te Whanau o Waipareira

· Line 833 – Respond to Maori Aspirations: Nga Kawa o Tangaroa Tikanga - $15,000

c) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

d) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

e) approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Henderson-Massey Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Henderson-Massey Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
A network of vibrant and loved urban neighbourhoods	ü		ü
A thriving local economy that supports quality of life	ü
Communities know each other and work together on common interests	ü	ü	ü
Community facilities are vibrant and welcoming places at the heart of our communities	ü	ü	ü	ü
It is easy to get around without a car			ü
Natural spaces are valued and restored			ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

19. At the 8 May workshop support was indicated that the following organisational lines in Sharepoint be proposed to receive multi-year funding (2 years funding) 2018-2019, and 2019-2020 for the CEU work programme:

MPHS Community Trust

· Line 822 Building Capacity – Governance and Business Support – MPHS - $90,000

· Line 829 Increase Diverse Participation: Engaging Children and Youth Programmes - $32,000

Ranui Action Project (RAP)

· Line 842 Community led placemaking: Ranui Neighbourhood Development - $40,000

Massey Matters

· Line 839 – Build Capacity: Massey Matters Work Programme and Match Funding - $115,000

· Line 853 - Community led Placemaking: Massey Matters Neighbourhood Development - $45,000

Community Waitakere

· Line 838 – Build Capacity: Community Waitakere Work Programme - $33,000

· Line 851 – Community Led Placemaking : Pomaria and Lincoln Rds Neighbourhood Development - $45,000

Te Whanau o Waipareira

· Line 833 – Respond to Maori Aspirations: Nga Kawa o Tangaroa Tikanga - $15,000

20. The indicated support was for a 2-year multi funding package of the above amounts, to the above-mentioned local anchor organisations so that they can continue developing strong community outcomes in the Henderson-Massey local board area and have certainty in management decisions for continuation of funding.

21. These organisations have a solid history in delivering strong community negotiated results to a high standard. The recommended two years aligns to the election timetable.

Tauākī whakaaweawe Māori / Māori impact statement

22. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

23. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

24. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Māori naming of community centres and venues for hire

· Local Māori Responsiveness Action Plan

· Māori naming of reserves and facilities Phase Two.

· Respond to Māori Aspirations: Nga Kawa o Tangaroa Tikanga: working with local Māori youth.

Ngā ritenga ā-pūtea / Financial implications

25. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Opex.

26. The Locally Driven Initiative budget for the local board for the 2018/2019 financial year is $1,384,000.

27. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

28. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

29. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

30. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

31. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

32. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

33. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

34. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey ACE Work Programme 2018/2019	41
b ⇩	Henderson-Massey Libraries Work Programme 2018/2019	53
c ⇩	Henderson-Massey PSR Work Programme 2018/2019	55
d ⇩	Henderson-Massey SSI Work Programme 2018/2019	59

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Auckland Transport Update Report for the Henderson-Massey Local Board - June 2018

File No.: CP2018/09500

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to respond to resolutions and requests on transport-related matters, provide an update on the current status of the Land Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and provide transport related information on matters of specific application and interest to the Henderson-Massey Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. This report covers:

i Current Status of the Local Board Transport Capital Fund Projects

ii Consultation on Proposed Safety Improvements

iii Traffic Control Committee (TCC) report

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the Auckland Transport Update to the Henderson-Massey Local Board - June 2018 report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

5. The local board have requested the following issues be investigated and they are in the initial investigation stage:

· Alan Avenue Walkway completion – Auckland Transport has referred your query to Auckland Council Parks as this falls under their control.

· Bahari Road, Ranui, safety issues - Auckland Transport has undertaken an initial review of the safety issues. Further detailed investigation now needs to be undertaken to ensure a comprehensive review is completed. We will update the Local Board in mid-July.

· Te Atatu Road and Jaemont Avenue Intersection Speeding Issues – this requires more time to investigate.

· Triangle Road congestion issues - Auckland Transport are currently investigating medium and long term solutions for this road, and we anticipate that further information on options will be available in the next six months.

6. Auckland Transport will report to the Local Board on these until the work is completed.

Local Board Transport Fund (LBTCF) Update

7. The Henderson-Massey Local Board’s annual funding allocation under the LBTCF is currently $810,647 pa.

Henderson Massey Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$4,623,969
Amount committed to date on projects approved for design and/or construction	$3,875,213
Remaining Budget left	$748,756

Vodanovich Road Intersection

8. Auckland Transport have completed internal consultation. External consultation is underway and feedback is sought from the Henderson-Massey Local Board on Auckland Transport’s preferred option.

Consultation documents on proposed improvements

9. Consultation documents for the following proposals have been provided to the Henderson-Massey Local Board for its feedback, and are summarised here for information purposes only.

10. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

· Proposed broken Yellow Lines on Kayle Glen, West Harbour

· Proposed broken Yellow Lines at Tiroroa Avenue and Lyndhurst Road intersection.

Auckland Transport’s Traffic Control Committee (TCC) report

11. Decisions of the TCC during the month of May 2018 affecting the Henderson-Massey Local Board area are listed below.

Date	Street (Suburb)	Type of Report	Nature of Restriction	Decision
1-May-18	Taikata Road, Te Atatu Road, Harbour View Road, Sail Rock Road, Te Atatu Peninsula	Permanent Traffic and Parking changes Combined	Nsaat, Bus Stop, Bus Shelter, Mobility Parking, Traffic Island, Give-Way, Stop Control, Flush Median, Edge Lines, Pedestrian Crossing, Road Hump, No Passing	Carried

Tauākī whakaaweawe Māori / Māori impact statement

12. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

13. All proposed schemes are subject to prioritisation, funding and consultation.

Ngā raru tūpono / Risks

14. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

15. Auckland Transport provides the Henderson-Massey Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Owena Schuster - Elected Members Relationship Manager (Western Boards)

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Henderson-Massey Local Board

19 June 2018

Approval for one new road name in the Ngāti Whātua Orākei Trust subdivision at 75-89 Moire Rd, Massey.

File No.: CP2018/07685

Te take mō te pūrongo / Purpose of the report

1. To seek approval from Henderson-Massey Local Board to change one previously approved road name for a new private road in the Ngāti Whātua Orākei Trust subdivision at 73-89 Moire Rd, Massey due to the approved name subsequently being identified by Land Information New Zealand as already being in use.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The Applicant, Ngāti Whātua Orākei Trust, has submitted the following road name for approval:

Access	Type	Preferred	Alternate 1	Alternate 2
JOAL 5	Lane	Muriels View	Old Farm	Conference

4. All of the proposed road names are deemed to meet the criteria and are acceptable to Land Information New Zealand (LINZ).

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) rescind only JOAL 5 name Pukio Lane approved in resolution HM/2017/30 on 21 March 2017.

b) approve a changed road name Muriels View Lane for the new private road JOAL 5 within the residential subdivision at 75-89 Moire Rd, Massey

Horopaki / Context

5. Henderson-Massey Local Board approved the previous name for JOAL 5 as follows:

21 March 2017 - Pukio Lane approved with 10 other road names in resolution HM/2017/30.

15 February 2018 all 11 names approved notified to LINZ as approved.

15 February 2018 LINZ advise Pukio Lane not acceptable as identical to a lane in Remuera.

Tātaritanga me ngā tohutohu / Analysis and advice

6. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for local board approval.

7. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduced) thematic identity in the area

8. Names need to be easily identifiable and intuitively clear, thus minimising confusion.

9. The one new private road to be renamed services properties within the subdivision and are shown on Attachment A.

10. The Applicant has proposed the road names listed in the table below. All names meet the criteria through historical association with the area.

Proposed New Road Names	Meaning
JOAL 5	(existing name Pukio Lane)
Muriels View Lane (preferred)	George McWhirter’s wife Muriel May Ella (nee Parker).
Old Farm Lane	Referencing the McWhirter farm and homestead
Conference Lane	Referencing a pear orchard at the McWhirter farm and homestead

11. The road naming criteria suggests that the road types could be referred to as:

Owner	Type	Guideline Description	Applicant Preferred
Private	Lane	Narrow roadway between walls, buildings or a narrow country roadway.	Lane

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the Henderson-Massey Local Board in this report.

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14. Ngāti Whātua Orākei Trust are a joint venture partner with Fletcher Living for this development. Local iwi were consulted previously during the original approvals process as two of names were originally submitted as alternatives in March 2017 but they declined comment as none of the names are Māori in nature.

Ngā ritenga ā-pūtea / Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the application.

Ngā koringa ā-muri / Next steps

17. Approved road names are notified to LINZ who record them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Location Plan	69

Ngā kaihaina / Signatories

Authors

Philip Steven - Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Road name approval: Nine new roads in subdivision at 84 Fred Taylor Drive, Massey

File No.: CP2018/08830

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to name seven new public roads and two new private accessways created by way of a subdivision at 84 Fred Taylor Drive, Massey

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of applicant Myland Partners Ltd, consultants Kensway Consultants Limited have submitted the following road name options:

	OPTION 1 (PREFERRED)		OPTION 2		OPTION 3
Reference	PREFERRED NAME	TYPE	ALTERNATIVE NAME	TYPE	ALTERNATIVE NAME	TYPE
Road 1	Matakohe	Road	Matawhero	Road	Marangai mā uru	Road
Road 2	Neretva	Street	Makomako	Street	Waekāhu	Road
Road 3	Vranjic	Street	Kerepi	Street	Morus	Road
Road 4	Houhora	Street	Puhikawa	Street	Topere	Road
Road 5	Biokovo	Street	Heri	Street	Tarapuka	Road
Road 6	Herekino	Street	Horokaka	Street	Mara Wāina	Road
Road 7	Tahetoka	Street	Cahors	Street	Pūwhā	Road
Accessway 8	Dinaric	Lane	Parauri	Lane	Akapuka	Lane
Accessway 9	Berba	Lane	Pressac	Lane	Kotiu	Lane

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) Approve nine names from the above mentioned list of options, for the following new roads created by way of subdivision at 84 Fred Taylor Drive, Massey (Council resource consent references BUN60304446, SUB60304460, LUC60310032 and DIS60304461):

· Road 1: ( local board to insert chosen name)

· Road 2: ( “ )

· Road 3: ( “ )

· Road 4: ( “ )

· Road 5: ( “ )

· Road 6: ( “ )

· Road 7: ( “ )

· Accessway 8: ( “ )

· Accessway 9: ( “ )

Horopaki / Context

4. The road name application involves seven new public roads and two new private accessways as part of a 3-stage subdivision development.

5. Resource consent BUN60304446 SUB60304460, LUC60310032 and DIS60304461 were issued 10th December 2017 for construction of this 3-stage subdivision to create 16 future residential super-lots. Stage 1 involves 12 super-lots; Stage 2 involves 3 super-lots; and Stage 3 involves 1 super-lot.

6. A site plan of the development for all 3 stages can be found in Attachment A.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. The Applicant has proposed road names, summarised in the table below:

Road Number	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)	Theme
Road 1:	Matakohe Road (preferred)	[Place] The kauri gum industry became established around Matakohe in 1867-70, possibly the first place in the Kaipara District that the industry developed amongst settlers	- Link to history around the Croatian/Dalmatian settlement in the Kumeu area (Dalmatian people collected kauri gum here in early 1911).
	Matawhero Road (alternative)	[Maori translation]: Mars. Name of New Zealand vineyard that grows and makes Malbec wine.	- Link to local area (Kumeu vineyards). - Link to name of development: Malbec
	Marangai mā uru Road (alternative)	[Maori translation]: (noun) Northwest - The location of the new subdivision	- Link to location of subdivision
Road 2:	Neretva Street (preferred)	The Neretva river flows through Croatia, Bosnia and Herzegovina.	- Link to history around the Croatian/Dalmatian settlement in the Kumeu area
	Makomako Street (alternative)	[Maori translation]: (noun) Wineberry: A small native tree which bears large clusters of pink flowers followed by dark red berries	- Link to vegetation in local area - Link to the Malbec wine that the subdivision is named after.
	Waekāhu Road (alternative)	[plant] A native twining stem climber found behind sand dunes and on rocky ground.	- Link to Muriwai / local vegetation - Malbec subdivision is at the original gate way to Northwest Beaches and other areas
Road 3:	Vranjic Street (preferred)	[Place] Vranjic is a town north of Split, near the mouth of Jadro River in Croatia.	- Link to history around the Croatian/Dalmatian settlement to the Kumeu area
	Kerepi Street (alternative)	[Maori translation]: (noun) grape	- Link to name of development: Malbec. - Link to local area (Kumeu vineyards)
	Morus Road (alternative)	The Morus Gannet - white seabird with a buff-yellow head and mainly black flight feathers, breeding in colonies on islands and headlands.	- Linked to Muriwai / in vicinity - Link to wildlife in local area - Malbec subdivision is at the original gate way to Northwest Beaches and other areas.
Road 4:	Houhora Street (preferred)	Houhora is located in Northland where both Maori and Dalmatian's collected kauri gum in early 1911 (first settlement of Dalmatians in NZ)	- Link to history around the Croatian/Dalmatian settlement in the Kumeu area
	Puhikawa Street (alternative)	[Plant] Horopito or pepper tree. Native shrubs	- Link to vegetation in local area - Tasting note of a traditional Malbec wine.
	Topere Road (alternative)	[Maori translation]: (noun) Strawberry	- Link to strawberry picking in Kumeu
Road 5:	Biokovo Street (preferred)	Biokovo is the highest coastal mountain located along the Dalmatian coast of the Adriatic Sea, between the rivers of Cetina and Neretva.	- Link to history around the Croatian/Dalmatian settlement in the Kumeu area
	Heri Street (alternative)	The Maori Cherry which is a tasting note for the Malbec wine	- Tasting note of a traditional Malbec wine that the subdivision is named after.
	Tarapuka Road (alternative)	The black-billed gull	- Linked to wildlife found in the area
Road 6:	Herekino street (preferred)	[Place] In the late 1890s, Dalmatians were growing grapes at Herekino (located in Northland).	- Link to history around the Croatian/Dalmatian settlement in Kumeu. - Link to local area (Kumeu/Huapai vineyards).
	Horokaka Street (alternative)	Horokaka is a native plant with green to wine red, succulent, three-angled leaves and white to deep pink flowers. Its sprawling nature forms a mat, and is found on coastal cliffs, salt meadows and sometimes behind sandy beaches.	- Link to vegetation in local area - Malbec subdivision is at the original gate way to Northwest Beaches and other areas
	Mara Wāina Road (alternative)	[Maori translation]: (noun) vineyard	- Link to local area (Kumeu/Huapai vineyards). - Link to the Malbec wine that the subdivision is named after.
Road 7:	Tahetoka Street (preferred)	Amber/ fossilized tree resin; Kauri Gum	- Link to history around the Croatian/ Dalmatian settlement in the Kumeu area; collection of kauri gum in early 1911.
	Cahors Street (alternative)	The area in south west of France that the Malbec grape originated	- Link to name of development: Malbec - Link to local area (Kumeu vineyards).
	Pūwhā Road (alternative)	[Plant] Pūwhā is a common sow-thistle (Sonchus oleraceus). Māori called kauri gum, Kāpia, and had many uses for it. They chewed fresh gum from trees, and softened older gum for chewing by soaking it in water and mixing it with the milk of pūwhā	- Link to history around the Croatian/ Dalmatian settlement in the Kumeu area and collection of kauri gum
Accessway 8:	Dinaric Lane (preferred)	Dinaric Alps is a mountain chain which spans from Italy in the northwest, over Slovenia & Croatia	- Link to history around the Croatian/ Dalmatian settlement in the Kumeu area
	Parauri Lane (alternative)	[Maori translation]: (verb) to be dark in colour, dark / chocolate brown. Dark Chocolate is a perfect food pairing with Malbec Wine.	- Link to name of development: Malbec
	Akapuka Lane (alternative)	A shrub with large, leathery, very glossy, alternating leaves. The fruit is dark purple.	- Link to vegetation in area
Accessway 9:	Berba Lane (preferred)	Wine festival celebrating the Croatian Grape Harvest	- Link to local area (Kumeu vineyards). - Link to history around the Croatian/ Dalmatian settlement in the Kumeu area
	Pressac Lane (alternative)	Located in France where the Malbec grapes are popular	- Link to name of development: Malbec - Link to local area (Kumeu vineyards).
	Kotiu Lane (alternative)	[Maori translation]: (noun) north-west wind	- Location of subdivision

9. Land Information New Zealand has confirmed the proposed names are acceptable for use in this location and that no duplicates exist.

10. The proposed names are all deemed to meet the council’s road naming guidelines.

11. The road suffix: All suffixes listed in the tables above are acceptable.

12. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Te Rūnanga o Ngāti Whātua responded to defer their interests to the remaining iwi, however, none of the six remaining iwi contacted responded.

13. Theme of proposed names: The prior land owner, Mate Jujnovich, was originally included as part of the theme for the preferred option of road names, as his Croatian heritage closely linked to the Dalmatian settlement into the Kumeu area. When consulted on the naming of the development roads, he advised he would have liked his first and last names used as street names. However, due to road naming standards where the names of living persons are discouraged, his names were removed from the proposed list of names, and the proposed options became solely about the history of the area and the links to settlers and wine industry, after the end of the kauri gum mining period.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement15. The review sought from the Henderson-Massey Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks17. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

18. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	77
b ⇩	Attachment B - Location Plan	79

Ngā kaihaina / Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Wendy Kjestrup - Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Trevor Cullen - Team Leader Subdivision

Henderson-Massey Local Board

19 June 2018

Henderson-Massey Quick Response, Round Three 2017/2018 grant applications

File No.: CP2018/09473

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for the Henderson-Massey Quick Response Round Three 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received for the Henderson-Massey Quick Response Round Three 2017/2018 (see Attachment B).

3. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2017/2018 on 18 April 2017 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Henderson-Massey Local Board has set a total community grants budget of $124,000 for the 2017/2018 financial year.

5. A total of $113,761 has been allocated in Local Grants Round One, Local Grants Round Two, Quick Response Round One and Quick Response Round Two, leaving a total of $8,239 to be allocated to Quick Response Round Three 2017/2018.

6. Twenty-four applications were received for Henderson-Massey Quick Response Round Three 2017/2018, requesting a total of $53,924.00.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) Agree to fund, part-fund or decline each application in Local Board Quick Response Round Three 2017/2018 in Table One.

Table One: Quick Response Round Three 2017/2018 grant applications

Application No.	Organisation Name	Project	Total Requested
QR1805-301	E Toka Tu Moana Limited	Towards the costs of venue hire, resource materials, facilitation fees, administration, promotion and marketing and hospitality fees for four community development training workshops.	$2,000
QR1805-302	Neuro Connection Foundation	Towards the cost of building a new website for the Neuro Connection Foundation that help neurologically impaired communities.	$3,000
QR1805-303	West City Band Incorporated	Towards registration fees and a portion of accommodation costs for both adult and youth concert bands and all solo and ensemble performances participating in the 'National concert band association national festival' held from 17 - 19 August 2018.	$2,000
QR1805-307	Auckland Marklin Club Incorporated	Towards promotion, transport, consumables, venue hire and central controller costs for the model train exhibition in November 2018.	$2,000
QR1805-308	CARE Waitakere Trust	Towards the fees of the facilitator for the eight session “Circle of Security” parenting programme.	$1,920
QR1805-309	Worawut Sadakorn	Towards costs to purchase and develop machinery and equipment for a plastic transformer project.	$6,200
QR1805-310	FHK Productions	Towards the venue hire at Corban Estate Arts Centre for its three-part work ‘Like an Octopus by its Own Ink Erased’.	$978
QR1805-312	West Harbour Playcentre	Towards costs of new equipment for science and music areas at West Harbour Playcentre.	$1,869
QR1805-314	Deaf Wellbeing Society Incorporated	Towards a portion of a “Deaf Wellbeing Arts and Crafts” coordinators' salary based in Gillies Avenue, Epsom.	$2,000
QR1805-315	Waitakere Japanese Supplementary School	Towards cost of venue hire at Glen Eden Intermediate School for term three after-school programme.	$1,150
QR1805-318	Ranui Community Centre Incorporated	Towards school holiday costs for art, cooking and sewing project activities.	$2,000
QR1805-319	Nicole Otte	Towards venue hire for home-schooling families.	$1,000
QR1805-321	Zeal Education Trust	Towards the artist and Disc Jockey fees, marketing costs, and venue hire for the event “Zeal X Celebrating 10 years” in September 2018.	$2,000
QR1805-324	West Auckland Kiribati Association Incorporated	Towards venue costs and operational costs for a weekly gathering to celebrate culture and participate in community activities.	$3,620
QR1805-325	Waitakere City Association Football and Sports Club Incorporated	Towards the purchase and installation of security cameras, and monitoring software to increase safety and security.	$1,994
QR1805-326	Waitakere Seventh Day Adventist School	Towards the purchase of books for the school library.	$2,000
QR1805-327	Asthma New Zealand Incorporated	Towards nurse educator costs to continue the free community education service.	$2,700
QR1805-330	Pasifika Migrant Services Trust	Towards office and car-park rental costs for the period July 2018 to July 2019.	$5,678
QR1805-332	Going West Trust	Towards promotion and printing costs for the “Going West Festival Whanau Day” on 2 September 2018.	$1,635
QR1805-336	Sisters United Trust	Towards programme facilitation and stationery costs for a 10 week “Crown Yourself” girls programme.	$2,180
QR1805-337	New Zealand Flower and Garden Show Charitable Trust	Towards equipment and audio-visual hire costs for a community gardening zone at the Trusts Arena for the New Zealand Flower and Garden Show in November 2018.	$2,000
QR1805-338	Charlotte Graham	Towards artist fees, materials and designs as part of an exhibition exploring the rahui on the Waitakere Ranges on 14 July 2018.	$1,000
QR1805-339	Jeanine Clarkin	Towards artist fees, materials and equipment hire as part of an exhibition exploring the rahui on the Waitakere Ranges on 20 July 2018.	$1,000
QR1805-340	Mountains to Sea Conservation Trust	Towards administration, trip guidance, video development and sea kayak hire costs for a free kayak event into Motu Manawa Marine Reserve.	$2,000
		Total requested	$53,924

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Henderson-Massey Local Board adopted their grants programme for 2017/2018 on 18 April 2017 and will operate three quick response and two local grant rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

14. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application received through Henderson-Massey Local Grants, Round Two 2017/2018 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

17. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

18. The Henderson-Massey Local Board has set a total community grants budget of $124,000.

19. A total of $113,761 has been allocated in Local Grants Round One, Local Grants Round Two, Quick Response Round One and Quick Response Round Two, leaving a total of $8,239 to be allocated to Quick Response Round Three 2017/2018.

20. Twenty-four applications were received for Henderson-Massey Quick Response Round Three 2017/2018., requesting a total of $53,924.

Ngā raru tūpono / Risks

21 The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22 Following the Henderson-Massey Local Board allocation of funding for Quick Response Round Three, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Grants Programme 2017/2018	87
b ⇩	Henderson-Massey Quick Response Round Three 2017/2018 grant applications	89

Ngā kaihaina / Signatories

Authors

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Road Name Approval: Two New Private Roads at 38-46 and 53-63 Coburg Street, Henderson

File No.: CP2018/09119

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to name two new private roads created by way of subdivisions at 38-46 and 53-63 Coburg Street, Henderson.

Whakarāpopototanga matua / Executive summary

3. The Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

4. Developer Housing New Zealand Limited has submitted the following road name options for the two new roads within the two development sites, each serving 16 separate new dwellings:

38-46 Coburg Street, Henderson site:

· Aporo Tawhito Lane (preferred)

· Peach Tree Lane (alternative 1)

· Apple Tree Lane (alternative 2)

53-63 Coburg Street, Henderson site:

· Frieda Hanare Lane (preferred)

· Apple Tree Lane (alternative 1)

· Peach Tree Lane (alternative 2)

5. The proposed names were suggested by Henderson South School students, since the school is in close proximity to the two development sites (borders the 53-63 Coburg Street site).

6. Local iwi were also consulted on the proposed names and there were no objections to, or further comments on any of the names.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve two names from the abovementioned list of options, for the two new private roads created by way of subdivisions at 38-46 and 53-63 Coburg Street, Henderson (Council resource consent references BUN60301647 and BUN30584640), in accordance with section 319(1)(j) of the Local Government Act 1974. Specifically:

i. 38-46 Coburg Street, Henderson site: [insert chosen name]

ii. 53-63 Coburg Street, Henderson site: [insert chosen name]

Horopaki / Context

7. Resource consent has been obtained for construction of 16 new homes on each of the two development sites:

· 38-46 Coburg Street development was approved on 20^th October 2017 under council resource consent references BUN60301647, LUC60301649 and SUB60301652, for: 11 two-bedroom, 3 three-bedroom and 2 four-bedroom homes.

· 53-63 Coburg Street development was approved on 13th April 2017 under the Housing Accords and Special Housing Area Act 2013 (HASHAA) resource consent references BUN30584640, SUB-2016-2414 & LUC-2016-2411, for: 10 two-bedroom, 4 three-bedroom, 1 four-bedroom, 1 five-bedroom and 1 six-bedroom homes.

8. Both approved developments contain a new private road, in the form of a jointly owned access lot, and both of these new roads require a name as they serve more than 5 lots.

9. Site plans of the new roads and developments can be found in Attachment A.

10. Housing New Zealand factsheets for the developments are also attached (Attachment B).

Tātaritanga me ngā tohutohu / Analysis and advice

11. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. Name Themes and Consultation: As the subject developments are in close proximity to Henderson South School, Housing New Zealand approached the Principal to ask the children to suggest names. In line with the history of the Henderson area –vineyards and orchards, etc, the children selected a number of names connected with this history. Housing New Zealand proposes to use a name that is associated with horticulture (Apple Tree / Peach Tree) along with the name of a local Kuia who was associated with the school (Frieda Henare).

13. The proposed road names are summarised in the table below:

Proposed Names & Preferences

Meaning

38-46 Coburg Street, Henderson site:

Frieda Henare Lane

(preferred name)

Frieda Henare worked at Henderson South School and was a highly respected staff member. She passed away in April 2015. Comments from the Henderson South School Principal were: “I contacted the family and they have given permission [to use Frieda’s name] and are thrilled at the thought of their mother having one of the lanes named after her. She used to live in the Coburg Street cul-de-sac, so the lane facing the school would be best [53-63 site]. She was well-respected and much loved as an office worker and librarian for our school for many years”.

The following is an excerpt from an obituary for her:

“Lots of lovely memories of the 9 years I worked with Frieda at Henderson South Primary. Frieda was a very gentle, gracious lady and we always had lots of laughs working together. I will always remember those times with Frieda. Arohanui to Aroha, Ariana, Vosa and Vaughan and all the whanau, love Dawn Rudolph (formerly Dawn Harvey)”.

53-63 Coburg Street, Henderson site:

Aporo Tawhito Lane

(preferred name)

Meaning ‘Old Apple Tree’ Lane:

In line with the history of the Henderson area; vineyards and orchards, etc, the children of Henderson South School selected a number of names connected with this history.

Alternative Name options: Suitable for either road

Apple Tree Lane

As above, in line with the horticultural history of the Henderson area

Peach Tree Lane

As above, in line with the horticultural history of the Henderson area

14. Land Information New Zealand has confirmed the proposed names are acceptable for use in this location and that there are no duplicates in the region.

15. The proposed names and the suggested road type of ‘Lane’ are all deemed to meet the council’s road naming guidelines and criteria.

16. Permission from relatives has been obtained for the use of Frieda Henare’s name. (see comments in the table above).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18. Housing New Zealand consulted relevant local iwi via email concerning the proposed names:

· Ngāti Whātua O Kaipara and Ngāti Whātua responded to defer their interests to any other Mana Whenua entities more actively engaged with the developments.

· Te Kawerau a Maki responded to confirm that they did not oppose the use of Āporo as a road name (later modified to ‘Aporo Tawhito’, since Aporo alone was already in use in the region).

· There were no other comments or objections.

19. The consultation period set by Housing New Zealand was brief in terms or working days available for iwi to respond, however, Housing New Zealand confirmed that all relevant parties had responded and that no other iwi were actively engaged with the development.

20. The decision sought from the Henderson-Massey Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

21. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

22. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

23. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A: Site and Location Plans	157
b ⇩	Attachment B: Development Fact Sheet Housing New Zealand	163

Ngā kaihaina / Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09420

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Henderson-Massey Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Henderson-Massey Local Board area and have concluded there are:

· fifteen sites with adequate evidence to be scheduled as prohibited

· no sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Henderson-Massey Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) recommend to the Regulatory Committee that the 15 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) confirm their general views on the management of freedom camping as follows:

i) freedom camping in sports parks, parks with large playgrounds, destination parks, parks with small parking areas, stadiums and community centres should be prohibited to protect community access

ii) freedom campers should be directed to suitable locations which are away from high use areas

iii) rules should be simple and communicated in a way which freedom campers can easily understand. This includes how information would be provided to, and used by, mobile apps

c) monitoring of the bylaw and clear signage is required.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Henderson-Massey Local Board area site assessments

28. The outcome of the initial site assessments for the Henderson-Massey Local Board area is included in Attachment A.

29. Attachment B includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Henderson-Massey Local Board area initial site assessments identified:

· ten sites where there was adequate evidence to suggest a prohibition was required to protect the area

· ten sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area.

31. Attachment A also provides a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Henderson-Massey Local Board area:

· fifteen sites have adequate evidence to be scheduled as prohibited

· no sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Henderson-Massey Local Board also provided general feedback on the development of the bylaw at the workshop on 24 April 2018. This feedback included that:

· freedom camping in sports parks, parks with large playgrounds, destination parks, parks with small parking areas, stadiums and community centres should be prohibited to protect community access

· freedom campers should be directed to suitable locations which are away from high use areas. For example, some industrial areas are not in high use during the weekend

· rules should be simple and communicated in a way which freedom campers can easily understand. This includes how information would be provided to, and used by, mobile apps

· monitoring of the bylaw and clear signage is required.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Henderson-Massey Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	173
b ⇩	Sites reassessed following workshop	179

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

19 June 2018

Governance Forward Work Calendar

File No.: CP2018/10759

Te take mō te pūrongo / Purpose of the report

1. To present to the Henderson-Massey Local Board with their most current governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) note the updated Governance Forward Work Calendar for June 2018. (attachment A).

Horopaki / Context

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in four columns, “Date”, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	June - Governance forward work programme	199

Ngā kaihaina / Signatories

Authors	Busola Martins - Local Board Democracy Advisor (West)
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP