Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 19 June 2018 at 4.00pm.

present

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

ALSO PRESENT

Nerissa Henry

Local Board Member, Maungakiekie-Tamaki

Henderson-Massey Local Board 19 June 2018

1          Welcome

The chairperson welcomed those present and Member Vanessa Neeson led the meeting in prayer.

2          Apologies

There were no apologies.

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League	Elected Member Patron Board Member	17 April 2018
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor  Trustee	21 Feb 2017 5 June 2018
Brenda Brady, JP	Safer West Community Trust	Trustee	17 April 2018
Matt Grey	Zeal	Employee / CEO	21 March 2017
Paula Bold-Wilson	Community Waitakere Unitec Institute of Technology	Board member Employee	17 April 2018
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	17 April 2018
Warren Flaunty, QSM	NorSGA Properties The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Association	Director Director Director Elected Member Elected Member Member Member	17 April 2018 5 June 2018
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4          Confirmation of Minutes

Resolution number HM/2018/78

MOVED by Member W Flavell, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 5 June 2018 including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Acknowledgement:
	Resolution number HM/2018/79 MOVED by Chairperson S Henderson, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)         acknowledge the passing of Auckland councillor Dick Quax on Monday 28^th May 2018, aged 70, and offer their condolences to his family and friends. CARRIED

Precedence of Business

Resolution number HM/2018/80

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

b) agree that items 8 – 24 be accorded precedence at this time.

CARRIED

8          Deputations

8.1	Deputation: Te Puna Reo o Manawanui - Matipo Reserve in Te Atatu Peninsula
	Resolution number HM/2018/81 MOVED by Member W Flaunty, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a) receive the deputation from Carolyn Morgan, Chairperson for Te Puna Reo O Manawanui Early Childhood Centre. b) request staff update the board on the process and timeframes for granting a lease on Matipo Reserve. c) nominate member Paula Bold-Wilson to work alongside subject matter expert and Te Puna Reo o Manawanui on their request. CARRIED
	Secretarial note:        Tabled papers have been placed on file and can be viewed on the Auckland Council website.
	Attachments a     Tabled documents from Te Puna Reo o Manawanui

8.2	Deputation: Ranui Community Centre - The creation of a "Makers and Fixers Space" in Marinich Reserve, Ranui
	Resolution number HM/2018/82 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a) receive the deputation from the Karen Perri from Ranui Community House. b) request staff to investigate options for a Makers and Fixers Space in Marinich Reserve, Ranui. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Chairperson's Report
	Resolution number HM/2018/83 MOVED by Member W Flaunty, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a)      receive the Chairperson’s report. CARRIED

13

Approval of the 2018/2019 Henderson-Massey local environment and development work programme

Resolution number HM/2018/84

MOVED by Member B Brady, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a)      approve the allocation of $191,300 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Henderson-Massey North-West Wildlink Assistance Programme – Pest Free Te Atatū Coordinator	$20,000
Ngā Puna Manaaki Inanga project (year two)	$23,000
Kaitiaki Project – Pā Harakeke	$10,000
Temporary bike hub and permanent bike hub feasibility (EcoMatters)	$10,000
Henderson-Massey North-West Wildlink Assistance Programme – Rutherford College Lower Field Planting	$13,800
Henderson-Massey North-West Wildlink Assistance Programme – Pest Trapping Tunnels	$7,500
EcoMatters Environment Trust funding	$107,000
Total	$ 191,300

b)      note that with the funding of $107,000, EcoMatters Environment Trust will deliver the following projects:

·   Industry Pollution Prevention Programme - $10,000

·   Love Your Streams - $24,000

·   War on Weeds - $8,000

·   Love Your Neighbourhood - $11,000

·   Project HomeWise - $10,000

·   EcoWest Festival - $9,000

·   EcoMatters Environment Centre and Sustainability Hub - $35,000

c)      note the allocation of $350,000 asset based services capital expenditure for the continuation of the Totara Ponds, Westgate project

d)      note the allocation of $39,635 of asset based services operational expenditure for the septic tank pump-out programme.

CARRIED

14	Henderson-Massey Local Board 2018/19 Local Economic Development Work Programme
	Resolution number HM/2018/85 MOVED by Member W Flavell, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a)      approve the 2017/18 local economic development programme (Attachment A to this report) as follows. i)       Pop-up Business School ($7,500) ii)      Support The Kitchen Project ($10,000) iii)     Young Enterprise Scheme ($2,000) CARRIED

15

Henderson-Massey Local Board Community Services Work Programmes 2018/2019

Resolution number HM/2018/86 MOVED by Member W Flaunty, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report). b)      Approve the following 2 year (2018-2019 and 2019-2020) multi-year funding allocations, for the CEU work programme: MPHS Community Trust ·     Line 822 Building Capacity – Governance and Business Support – MPHS  - $90,000 ·    Line 829 Increase Diverse Participation: Engaging Children and Youth Programmes - $32,000 Ranui Action Project (RAP) ·  Line 842 Community led placemaking: Ranui Neighbourhood Development - $40,000 Massey Matters ·    Line 839 – Build Capacity: Massey Matters Work Programme and Match Funding  - $115,000 ·    Line 853 - Community led Placemaking: Massey Matters Neighbourhood Development - $45,000 Community Waitakere ·    Line 838 – Build Capacity: Community Waitakere Work Programme - $33,000 ·    Line 851 – Community Led Placemaking : Pomaria and Lincoln Rds Neighbourhood Development - $45,000 Te Whanau o Waipareira · Line 833 – Respond to Maori Aspirations: Nga Kawa o Tangaroa Tikanga - $15,000 c)      Allocate the remining events partnership funds in the Arts, Community and Events work programme to the following: $10,00 to Waitangi Day (Te Whanau o Waipareira Trust) $3,500 00 to Diwali and Holi festivals (Waitakere Indian Association) d)      approve the 2018/19 Libraries work programme (Attachment B to the agenda report). e)      approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report). f)       approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report). CARRIED

16	Auckland Transport Update Report for the Henderson-Massey Local Board - June 2018
	Resolution number HM/2018/87 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      receive the Auckland Transport Update to the Henderson-Massey Local Board - June 2018 report. CARRIED

17	Approval for one new road name in the Ngāti Whātua Orākei Trust subdivision at 75-89 Moire Rd, Massey.
	Resolution number HM/2018/88 MOVED by Member V Neeson, seconded by Member W Flaunty: That the Henderson-Massey Local Board: a)      rescind only JOAL 5 name Pukio Lane approved in resolution HM/2017/30 on 21 March 2017. b)      approve a changed road name Muriels View Lane for the new private road JOAL 5 within the residential subdivision at 75-89 Moire Rd, Massey. CARRIED

18	Road name approval: Nine new roads in subdivision at 84 Fred Taylor Drive, Massey
	MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a)     approve nine names from the list of options, for the following new roads created by way of subdivision at 84 Fred Taylor Drive, Massey (Council resource consent references BUN60304446, SUB60304460, LUC60310032 and DIS60304461): i. Road 1: Matakohe Road ii. Road 2: Neretva Street iii. Road 3: Vranjic Street iv. Road 4: Houhora street v. Road 5: Tarapuka Road vi. Road 6: Herekino Street vii. Road 7: Tahetoka Street viii. Accessway 8: Dinaric Lane ix. Accessway 9: Berba Lane
	Resolution number HM/2018/89 MOVED by Member M Grey, seconded by Member P Bold-Wilson an amendment by way of replacement to clause (aii) and (aiii): That the Henderson-Massey Local Board: a) approve the following names: ii. Road 2: Waekahu Road iii. Road 3: Kerepi Street CARRIED
	The substantive motion was put.
	Resolution number HM/2018/90 MOVED by Member M Grey, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a)      approve the following names from list of options, for the following new roads created by way of subdivision at 84 Fred Taylor Drive, Massey (Council resource consent references BUN60304446, SUB60304460, LUC60310032 and DIS60304461): ·   Road 1: Matakohe Road ·   Road 2: Waekahu Road ·   Road 3: Kerepi Street ·   Road 4: Houhora street ·   Road 5: Tarapuka Road ·   Road 6: Herekino Street ·   Road 7: Tahetoka Street ·   Accessway 8: Dinaric Lane ·   Accessway 9: Berba Lane CARRIED

19

Henderson-Massey Quick Response, Round Three 2017/2018 Grant Applications

Resolution number HM/2018/91

MOVED by Member V Neeson, seconded by Chairperson S Henderson:

That the Henderson-Massey Local Board:

a)   Agree to fund, part-fund or decline each application in Local Board Quick Response Round Three 2017/2018 in Table One.

Table One: Quick Response Round Three 2017/2018 grant applications

Applicant Application ID	Focus area	Requesting funding for	Amount Allocated
QR1805-301 E Toka Tu Moana Limted	Community	Towards the costs of venue hire, resource materials, facilitation fees, administration, promotion and marketing and hospitality fees for 4 community development training workshops.	$400.00
QR1805-302 Neuro Connection Foundation	Community	Towards the cost of building a new website for the Neuro Connection Foundation that help neurologically impaired communities in need.	$0 * Low alignment with local board priorities.
QR1805-303 West City Band Incorporated	Arts and culture	Towards registration fees and portion of accommodation costs for both adult and youth concert bands, all solo and ensemble performances of individuals participating in the 'National concert band association national festival' held from 17 - 19 August 2018.	$0 * Low alignment with local board priorities.
QR1805-307 Auckland Marklin Club Incorporated	Events	Towards promotion, transport, consumables, venue hire and central controller costs.	$0 * Ticketed events are considered low priority.
QR1805-308 CARE Waitakere Trust	Community	Towards the fees of the facilitator.	$0 * Grant round oversubscribed: limited funding.
QR1805-309 Worawut Sadakorn	Environment	Towards costs to purchase and develop machinery and equipment for project.	0 * Low alignment with local board priorities.
QR1805-310 FHK Productions	Arts and culture	Towards the venue hire at Corban Estate Arts Centre and materials for art works.	$0 * Not eligible: Applicant not eligible under the terms of the Community Grants Policy 2014,
QR1805-312 West Harbour Playcentre	Community	Towards costs of new equipment for science and music areas at West Harbour Playcentre.	$420
QR1805-314 Deaf Wellbeing Society Incorporated	Community	Towards a portion of Deaf Wellbeing Arts and Crafts Coordinators' salary.	$0 * Salaries are excluded from funding.
QR1805-315 Waitakere Japanese Supplementary School	Community	Towards cost of venue hire at Glen Eden Intermediate School for term 3.	$0 * Grant round oversubscribed: limited funding. Applicant currently funded for Term 1 of same project.
QR1805-318 Ranui Community Centre Incorporated	Community	Towards school holiday costs for art, cooking and sewing project activities.	$1,000.00
QR1805-319 Nicole Otte	Community	Towards venue hire for homeschooling families	$400.00
QR1805-321 Zeal Education Trust	Events	Towards the artist and DJ fees, marketting costs, and venue hire for the event Zeal X - Celebrating 10 years.	$0 * Grant round oversubscribed: limited funding.
QR1805-324 West Auckland Kiribati Association Incorporated	Community	Towards venue costs and operational costs.	$1,040.00
QR1805-325 Waitakere City Association Football & Sports Club Incorporated	Sport and recreation	Towards the purchase and installation of security cameras, and monitoring software.	0 * Low alignment with local board priorities.
QR1805-326 Waitakere Seventh Day Adventist School	Community	Towards purchase of books for school library.	$1,579.00
QR1805-327 Asthma New Zealand Incorporated	Community	Towards nurse educator costs.	$0 * Salaries are excluded from funding.
QR1805-330 Pasifika Migrant Services Trust	Community	Towards office and car-park rent costs.	$0 * Grant round oversubscribed: limited funding.
QR1805-332 Going West Trust	Arts and culture	Towards promotion and printing costs for the Going West Whanau Day on 2 September 2018.	$0 * Grant round oversubscribed: limited funding.
QR1805-336 Sisters United Trust	Arts and culture	Towards programme facilitation and stationery costs.	$1,400 * Tagged to the condition that this funding is spent on Henderson and Massey High School recipients.
QR1805-337 New Zealand Flower and Garden Show Charitable Trust	Events	Towards equipment and audio-visual hire costs for a community gardening zone at the New Zealand Flower and Garden Show in November 2018.	$1,000 * Tagged to the condition that this funding is spent towards West Auckland schools / community groups.
QR1805-338 Charlotte Graham	Arts and culture	Towards artist fee, materials and designs.	$500
QR1805-339 Jeanine Clarkin	Arts and culture	Towards artist fee, materials and equipment hire.	$500
QR1805-340 Mountains to Sea Conservation Trust	Community	Towards administration, trip guidance, video development and sea kayak hire costs.	0
			$8,239.00

CARRIED

Secretarial note: Member Matt Grey declared an interest in this item and left the room during the discussion.

20

Road Name Approval: Two New Private Roads at 38-46 and 53-63 Coburg Street, Henderson

Resolution number HM/2018/92 MOVED by Member V Neeson, seconded by Chairperson S Henderson: That the Henderson-Massey Local Board: a)      approve two names as following, for the two new private roads created by way of subdivisions at 38-46 and 53-63 Coburg Street, Henderson (Council resource consent references BUN60301647 and BUN30584640), in accordance with section 319(1)(j) of the Local Government Act 1974. Specifically: i. 38-46 Coburg Street, Henderson site: Āporo Tawhito Lane ii.      53-63 Coburg Street, Henderson site: Frieda Henare Lane CARRIED

Member P Bold-Wilson left the meeting at 5.50 pm

Member P Bold-Wilson returned to the meeting at 5.52 pm

21

Freedom Camping Bylaw Development

Resolution number HM/2018/93 MOVED by Deputy Chairperson P Chan, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      recommend to the Regulatory Committee that the 15 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011. b)      confirm their general views on the management of freedom camping as follows: i)       freedom camping in sports parks, parks with large playgrounds, destination parks, parks with small parking areas, stadiums and community centres should be prohibited to protect community access ii)      freedom campers should be directed to suitable locations which are away from high use areas iii)     rules should be simple  and communicated in a way which freedom campers can easily understand. This includes how information would be provided to, and used by, mobile apps c)      monitoring of the bylaw and clear signage is required, and we must commit more resources to monitoring and enforcement. CARRIED

22	Appointment of Board Member to Waitakere Healthlink
	Resolution number HM/2018/94 MOVED by Member V Neeson, seconded by Member P Bold-Wilson: That the Henderson-Massey Local Board: a)      appoints  Member Peter Chan to be liaison for Waitakere Healthlink. CARRIED

23	Confirmation of workshop records
	Resolution number HM/2018/95 MOVED by Member W Flaunty, seconded by Deputy Chairperson P Chan: That the Henderson-Massey Local Board: a)      receive the workshop records held on: ·      1 May 2018 ·      8 May 2018 ·      15 May 2018 ·      22 May 2018 ·      29 May 2018 ·      5 June 2018 CARRIED

24	Governance Forward Work Calendar
	Resolution number HM/2018/96 MOVED by Member V Neeson, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      note the updated Governance Forward Work Calendar for June 2018. (attachment A). CARRIED

7          Ward Councillors’ Update

There were no ward councilllors’ update

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................