Agenda of Howick Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum- Dee Petit and Josh Roche, Youth Tribe Leadership Program in Howick

Te take mō te pūrongo / Purpose of the report

1. Dee Petit and Josh Roche will be in attendance to present to the board on promoting the Youth Tribe Leadership Program in Howick.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the presentation and thank Dee Petit and Josh Roche for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Howick Local Board

18 June 2018

Auckland Transport June 2018 update to the Howick Local Board

File No.: CP2018/10062

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Howick Local Board (HLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month but the report contains information about the following:

· The wider ‘context’ involving a summary of the strategic projects or issues effecting the HLB’s Area.

· An update on the Local Board Transport Capital Fund (LBTCF).

· An update on Auckland Transport activities in Howick including a response to the HLB’s request for a review the changes at the intersection of Palm Road and Ti Rakau Drive.

· Progress on HLB advocacy initiatives is reported.

· A summary of consultation about future Auckland Transport activities is included as an attachment.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport June 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport continues to deliver a number of strategic projects in the HLB area and they are discussed below.

Regional Land Transport Plan

6. The most significant strategic issue with relation to the HLB in this reporting period is the Regional Land Transport Plan. This is the plan for how transport delivery agencies (Auckland Transport, New Zealand Transport Agency, and Kiwi Rail) will respond to growth and other challenges facing Auckland over the next 10 years. It includes a 10-year prioritized delivery programme of transport services and activities. Essentially, it is a budget for Auckland’s transport expenditure.

7. The Regional Land Transport Plan is a statutory plan that describes how these agencies will work together to improve transport infrastructure and networks in Auckland over the next ten years.

8. Auckland Transport released the draft version at the beginning of May 2018 and the HLB has taken the time to analyse the impacts and make both a verbal and a written submission.

9. It is important to note that the Draft Regional Land Transport Plan has confirmed the high priority given to East Auckland in transport planning by maintaining the momentum of the AMETI project now known as the Eastern Busway.

Eastern New Network

10. Simplifying, bus routes across East Auckland, the Eastern New Network is a public transport plan aiming to increase patronage. This is because there are more buses servicing each route so reliability increases. The Eastern New Network became operational on 10 December 2017.

11. Most importantly, patronage figures continue to improve compared to the same month in the previous year. The monthly comparisons tracked by Auckland Transport are as follows:

· January a 5% increase

· February a 3% increase

· March a 9% increase

· April a 7% increase.

12. In the first quarter of 2018, the Eastern New Network has recorded an average difference of a 6% increase in patronage over 2017.

AMETI - Eastern Busway

13. AMETI is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station all the way to Botany. When it is completed, people will be able to commute easily and quickly from Botany to Panmure and vice versa.

14. Recently, Auckland Council approved resource consent and recommended approval of the ‘Notice of Requirement’ smoothing the pathway towards Panmure to Pakuranga stage being delivered.

15. Soon the remaining tenants in houses scheduled for removal for the Panmure to Pakuranga stage will start to receive their 90-day notification letters. This process will be very carefully managed and the HLB will be kept informed of progress.

16. With momentum, increasing the HLB recently had an opportunity to discuss how traffic will be managed during construction of the Panmure to Pakuranga stage. This has been a key concern for the HLB who are worried that commuter traffic could be ‘choked’ when this part of project starts. Members of the project team and external consultants met with the HLB and discussed the project and the approaches to managing traffic during construction.

17. Meanwhile the design process for the section from Pakuranga to Botany (including Reeves Road) is progressing rapidly and the team expects to be able have some more advanced designs for review in the next few months,

18. Construction of the AMETI – Eastern Busway section from Panmure to Pakuranga is still programmed to start late this year.

Quarterly report on Auckland Transport projects and activities

19. Information about Auckland Transport’s activities over the past quarter (January – March 2018). Is included as Attachment’s A and B:

· Attachment A – Howick Auckland Transport Activity Report.

· Attachment B – Howick Board Report – AT School Community Transport

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

20. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

21. HLB’s total funding in this term is approx. $ 2.9 million. The following table provides an overall summary of the current LBTCF position.

Table 1: Howick LBTCF Financial Summary

22. Auckland Transport strongly encourages all Local Board’s to identify potential projects as early as possible to ensure delivery within the current electoral term. The fund allows local boards to build transport focused local improvements in their areas. Ideally, projects will be completed during the term of the local board that started them. However, for those boards who have yet to commit funding to projects this is increasingly unlikely.

23. This is because projects take time to investigate, design and build. Local boards that delay allocating their Local Board Transport Capital Fund may not see their projects built during this term.

24. The current projects that the HLB are working on are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

General Overview
Project	Current Status	Problem or Opportunity Being Addressed
Half Moon Bay Ferry Pier and Bus Turnaround		Funding is from the previous electoral term (2013-16) and the project will deliver better facilities for ferry passengers at Half Moon Bay.
Buckland’s Beach Walkway Improvements		At this stage, the roundabout is ‘on hold’. Expert advice has been provided that it is not practical to build the roundabout at the intersection of Buckland Beach and Whitcombe Roads. A ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’ was presented at a HLB workshop on 3 May 2018. The HLB did not wish to proceed with the project at that time.
Howick Village Centre Plan		Supporting the Howick Village Centre Plan. Currently ‘on hold’.
Cascades Walkway		Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.
Detailed Project Progress Report
Half Moon Bay Ferry Terminal The pier is complete and was opened on 7 April 2017. Work has now started building the bus turn around area. The planned completion date is now the end of June or early July 2018 and work is progressing and the main constraint is the weather. The local tourism organisation has approached the project team about having an information ‘plinth’ with a map of local tourist attractions at the bus interchange. The project manager is working with them and we will keep the HLB posted on progress.
Bucklands Beach Update Auckland Transport has reported to the HLB about both projects including providing estimated costs as follows: · Improved pedestrian facilities and one-way options on The Parade - Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx. $ 450,000 An independent contractor has reviewed building a round-about at the intersection of Buckland’s Beach and Whitcombe Road and concluded that this is not practical. The HLB has disputed the report. On 10 July 2018 the contractor will be available to discuss this project with the HLB. A ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’ was presented at a HLB workshop on 3 May 2018. The HLB did not wish to proceed with the project at that time. .
Howick Village Centre Plan Rough Orders of Cost were requested for four projects to support the Howick Village Centre Plan in October 2017. Rough Orders of Cost for three of the four projects have been provided: · Improving the pedestrian linkages between Howick Village and Stockade Hill : Approx. $320, 000 · Footpath Upgrade on Uxbridge and Selwyn Road : Approx. $370- $920,000 depending on specifications · Picton Street Improvements: Approx.$1.5 – $2.7 million depending on options. Auckland Transport has suggested that starting ‘detailed design’ would provide the resourcing to run a comprehensive and inclusive planning process involving Council, local shop owners and other stakeholders. The HLB did not support authorizing Auckland Transport to start ‘detailed design’. Auckland Transport continues to meet with Auckland Council’s planning team to develop an integrated approach that will be discussed with the HLB in coming months.
Cascades Walkway Auckland Transport plans to have the ‘Firm Cost Estimate’ ready by the end of June or early July 2018. This should synchronise with the HLB’s planned Local Board Transport Capital Fund workshop in July 2018. This month topographical surveys, geotechnical investigations and arborist reports were completed and a tree removal consent submitted. An initial planning assessment indicates that a full resource consent will not be required. Completion of detailed design and ‘Firm Estimate’ of cost should be ready for July. The Rough Order of Cost was previously updated to $298,000.

Local board advocacy

25. The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’.

Table 2: Howick Advocacy Initiative Summary

Advocacy Initiative	Key Initiative	Status
A well-integrated efficient public transportation system	Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots.	Since the last report Auckland Transport has supported this ‘Key Initiative’ by: · Continued to grow the Eastern New Network, which achieved 7% growth in patronage last month. · AMETI – Eastern Busway continues to progress and is funded in the draft Regional Land Transport Plan
Well designed and quality development in Howick	Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub	Auckland Transport has started work on the bus turn around area that supports the ferry terminal and expects it to be delivered in the next couple of months,
Well designed and quality development in Howick	Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces	Auckland Transport is working with Council planners to discuss strategies for the Howick Village Plan.
Parks and open spaces allow for a wide variety of recreational activities.	Continue to extend existing walkways and cycle ways, including informative signage.	The new path linking Cascades Road with the Cascade Stream Track continues to progress. Auckland Transport continues to provide quality advice for ways in which the HLB can achieve this initiative.

Progress made on investigations

Removal of ‘Keep Clear’ Markings on Ti Rakau Drive

26. Recently, ‘Keep Clear’ markings at the intersection of Palm Ave on Ti Rakau Drive were removed. A community group has petitioned the HLB and the Members have requested that the markings are returned and that an explanation for their removal provided.

27. Auckland Transport will not replace the ‘Keep Clear’ markings. Current expert opinion is that ‘Keep Clear’ markings should not be used at intersections on multi-lane roads because they create a false sense of security. This makes intersections less safe.

28. This is not intuitive and Figure 1 provides a diagram that will be used to explain –Why.

29. On Ti Rakau there are three lanes of traffic moving north. Marked with red arrows and the numbers 1-3.

30. A car at the Palm Ave intersection may turn either left or right but I will use a left turn to discuss the safety aspects because it is the safest turn to make.

31. The left turning car starts in position ‘A’. Lane 1 or lanes 1 and 2 may slow to a stop to let them turn. But a person travelling fast in lanes 2 or 3 may not be visible to car ‘A’ whose visibility is obscured by the vehicles stopping in lanes 1 or 2. Likewise, the person travelling in lane 3 may have their visibility obscured by vehicles in lanes 1 and 2.

32. When ‘A’ executes their turn the risk of being hit unexpectedly is increased. The same issue apply to a vehicle making a right turn from Ti Rakau Drive into Palm Ave. Which may have visibility blocked by traffic stopped in lanes 2 and 3 preventing them seeing a moving vehicle in lane 1.

Figure 1: Palm Ave / Ti Rakau Drive Intersection

33. Markings on the road such at these can add to the confusion. This is because during ‘peak hours’ considerate people on Ti Rakau may stop and leave a ‘gap’ even if there is not a car wanting to turn out. This means that a regular commuter familiar with this practice travelling fast in lane 2/3 may risk racing through even if they can see that traffic lanes 1 /2 is stopped. Without markings, the only reason there would be a gap is if the drivers in lanes 1 or 2 were letting someone from Palm Ave into the flow of traffic.

34. Finally, this is a temporary problem because this intersection will eventually be signalised as part of the AMETI – Eastern Busway project.

Picton Street Bus Stop

35. About 14 months ago, the bus shelter on Picton Street, outside the ‘Good Home’ pub, was ‘knocked over’ by a bus. Auckland Transport has not replaced the shelter and does not intend too.

36. The reason for this decision is the narrowness of the footpath. In Fig 2 (below) there is a picture of the location of the shelter being an old aerial photograph it is shown. The width of the footpath is 3.5 metres.

37. Modern buses have considerable ‘over hang’ (i.e. the bus extends to the rear past the back wheels). In the Auckland Transport Code of Practice, it states that there must be, at least 80cm setback from the kerb to avoid bus strike and provides a guideline of at least 150cm and preferably 180cm of footpath between a shelter and the kerb. This allows for both safe progress of pedestrians and for the ‘overhang’.

38. This means that to install a safe bus shelter that is not going to get ‘clipped’ by buses it must be set back from the kerb a little bit. The narrow footpath means that in this location the shelter would need to be ‘hard’ against the windows of the pub. Auckland Transport’s public transport team do not believe that this is a good solution.

39. The HLB has recently completed a Howick Village Centre Plan for upgrading this town centre. This plan may provide opportunities for removal of carparks and building out the footpaths possibly providing more space for amenities like bus shelters.

Figure 2: Aerial View of the Picton Street Bus Shelter

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

40. Over the last reporting period, Auckland Transport did not require feedback from the local board about local projects.

Traffic Control Committee resolutions

41. Traffic Control Committee (TCC) decisions from April 2018 are included in the following table.

Table 4: Traffic Control Committee Decisions March and April 2018

Street

Area

Work

Decision

Timmer Road, Golden Pond Road, Nightingale Road, Koropa Road

Nsaat, Give-Way

Tauākī whakaaweawe Māori / Māori impact statement

42. In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

43. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project.

Ngā ritenga ā-pūtea / Financial implications

44. The most significant financial implications contained in this report is the status of the Local Board Transport Capital Fund (LBTCF). In last month’s report it was clarified that the HLB still has $2.9 million that is not ‘committed to construction’.

45. Since the last report it has become likely that the Governing Body will increase the amount of money provided to Local Boards though the LBTCF.

46. The proposed increase would essentially double the 18-19 Financial Year contribution. Therefore, the HLB could start the 18-19 Financial Year with a total of nearly $ 4 million ‘not allocated to construction’.

Ngā raru tūpono / Risks

47. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

48. The “Ngā ritenga ā-pūtea / Financial implications” section of this report summarized the HLB’s LBTCF financial situation. This situation has implications which are uncertain but creates risks that can be summarized as follows:

· Last month Auckland Transport reported that the HLB is unlikely to deliver a full $ 2.9 million worth of project work this electoral term. If the Governing Body chooses to increase the annual allocation of money, the implications are greater. Instead of trying to deliver $ 2.9 million in twelve months, the HLB will be trying to deliver approx. $ 4 million. Auckland Transport is unlikely to be able to achieve this amount of work.

· Further, if this money is ‘rolled over’ to the 2019/21 Financial Year, Auckland Transport could be required to deliver approx. $ 9.8 million worth of projects in one electoral term. A very difficult task.

· If the Governing Body decides not to ‘roll over’ the funding the HLB would lose, any money not committed to projects.

49. In summary, the HLB is taking a number of potential risks by not allocating its LBTCF early in its term.

50. Auckland Transport is helping to mitigate the risk by organizing a workshop on 10 July 2018 to support the HLB. Before the workshop, Auckland Transport is also reviewing the existing projects and providing prioritization advice about them.

Ngā koringa ā-muri / Next steps

51. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Auckland Transport Activity Report.	21
b ⇩	Howick Board Report- AT School Community Transport	35

Ngā kaihaina / Signatories

Author

Ben Stallworthy - Elected Member Relationship Manager

Authorisers

Jonathan Anyon- Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09986

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Howick Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Howick Local Board area and have concluded there are:

· twenty sites with adequate evidence to be scheduled as prohibited

· seven sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Howick Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

The Howick Local Board:

a) recommend to the Regulatory Committee that the 20 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the seven sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 16 May 2018 as follows:

i) freedom camping is to be limited to certified self-contained vehicles only

ii) number of vehicles on a site is to be limited

iii) that a booking system and/or permit system should be developed

iv) encourage consideration of enforcement tools such as wheel clamping

v) difficulties in enforcement may make the bylaw less effective.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Howick Local Board area site assessments

28. The outcome of the initial site assessments for the Howick Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Howick Local Board area initial site assessments identified:

· twelve sites where there was adequate evidence to suggest a prohibition was required to protect the area

· twenty-seven sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Howick Local Board area:

· twenty sites have adequate evidence to be scheduled as prohibited

· seven sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o Of these, three are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Howick Local Board also provided general feedback on the development of the bylaw at the workshop on 16 May 2018. This feedback included:

· freedom camping to be limited to certified self-contained vehicles only

· number of vehicles on a site to be limited

· that a booking system and/or permit system should be developed

· consideration should be given to enforcement tools such as wheel clamping

· concerns that difficulties in enforcement may make the bylaw less effective.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Howick Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as Prohibited	45
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	51
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	55

Ngā kaihaina / Signatories

Author

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Howick Quick Response, Round Two 2017/2018 Grant Applications

File No.: CP2018/08707

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Howick Quick Response, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. The Howick Local Board adopted the Howick Local Grants Programme 2017/2018 on 15 May 2017 (see Attachment A). The document sets application guidelines for contestable community grants.

3. This report presents applications received in Howick Quick Response, Round Two 2017/2018 and one application received in Howick Local Grants, Round Three (see Attachment B).

4. The Howick Local Board has set a total community grants budget of $578,362.00 for the 2017/2018 financial year. A total of $581,562.30 was allocated between Local Grants Round One, Local Grants Round Two, Local Grants Round Three and Quick Response Round One. Additionally, $63,670.00 was allocated to various Locally Driven Initiative projects (resolutions HW/2017/190, HW/2018/13, HW/2017/211, HW/2017/180, HW/2017/181, HW/2017/196, HW/2017/199). This leaves a negative balance of $66,870.30

5. Further to this, $120,000 previously allocated to the Menz Shed, is recommended to be funded from the Local Driven Initiative budget. This would leave a total of $53,129.70 to be allocated to Howick Quick Response Round Two 2017/2018.

6. Twenty-seven applications were received for Howick Quick Response, Round Two 2017/2018, requesting a total of $58,223.00.

7. One further application from Howick Local Grants, Round Three 2017/2018, is requested to be reconsidered.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund or decline each application in Howick Quick Response, Round Two, listed in Table One.

Application No.	Organisation Name	Project	Total Requested	Eligibility
QR1807-201	Pakuranga Inter-Church Charitable Trust (operating as Pakuranga Counselling Centre)	Towards counsellor fees to hold thirty-three counselling sessions for vulnerable youth.	$3000.00	Eligible
QR1807-203	Auckland Seniors Support and Caring Group	Towards the costs to host a Chinese festival celebration, specifically performance fees, venue hire and catering.	$3000.00	Eligible
QR1807-205	Howick Pakuranga Hockey Club Incorporated	Towards coach and facilitator fees to run a youth hockey leadership development programme.	$3000.00	Eligible
QR1807-206	Anchorage Park Primary School	Towards the cost of purchasing native trees and shrubs to develop a native bush walk on school grounds.	$3000.00	Eligible
QR1807-208	U3A Ormiston	Towards the venue hire and speakers koha for monthly group meetings.	$795.00	Eligible
QR1807-209	LifeKidz Trust	Towards a portion of the costs to purchase and install a swing set on their playground at Lloyd Elsmore Park.	$3000.00	Eligible
QR1807-210	Uxbridge Community Projects Incorporated	Towards the costs to bring a Richard Stratton exhibition to the Malcolm Smith Gallery, specifically the artist fee, travel cost and exhibition tour fee.	$2738.00	Eligible
QR1807-212	J. Liu	Towards the venue hire fee at Auckland Girls Grammar for a Chinese language stage play.	$1000.00	Eligible
QR1807-213	Farm Cove Intermediate School	Towards the purchase of 15 indoor bins for recycling, composting and landfill waste.	$2975.00	Eligible
QR1807-217	The Howick and Districts Historical Society Incorporated	Towards the cost of materials and labour to make eight replica fencible soldier uniforms.	$2960.00	Eligible
QR1807-218	Howick Golf Club Incorporated	Towards the purchase of native plants for a native planting programme.	$3000.00	Eligible
QR1807-219	Albert Kwok	Towards the venue hire at Te Tuhi, advertisement, catering and speaker fees for two community workshops on personal finance management.	$1559.00	Eligible
QR1807-222	Sunnyhills Primary School	Towards the cost of two compost bins for the schools’ edible garden.	$587.00
QR1807-224	Asthma New Zealand	Towards the fees of three nurse educators to deliver the "Breathe Easy School Education" project.	$3000.00	Eligible
QR1807-225	Cession Community Trust	Towards the facilitation fees for a series of four parenting and family seminars.	$2240.00	Eligible
QR1807-226	River of Life	Towards the hire of a toddler zone and the purchase of lollies, prizes and games for a Halloween party.	$1000.00	Eligible
QR1807-227	River of Life	Towards the hiring of a rock climbing wall and balloon entertainer for a holiday youth programme.	$1000.00	Eligible
QR1807-228	Howick Art Group Incorporated	Towards the venue hire and artist fees to host monthly art demonstrations and workshops for the community.	$4000.00	Eligible
QR1807-229	Howick Sea Scout Group	Towards the purchase of five fire extinguishers, a fire blanket, a hose and safety signage.	$988.00	Eligible
QR1807-230	Hazara Afghan Youth Association Incorporated	Towards the venue and equipment hire, and the food cost for a Hazara Afghan youth event.	$1152.00	Eligible
QR1807-231	Life Education Trust Counties Manukau	Towards the cost of a laptop to be used by the educator who teaches across Howick Local Board schools.	$889.00	Eligible
QR1807-233	South East Auckland Senior Citizens Association	Towards the production of a magazine and costs for venue hire, layout, decoration and cleaning for a Diwali celebration.	$2000.00	Eligible
QR1807-234	Uxbridge Community Projects Incorporated	Towards music and dance performance fees for a Diwali Celebration.	$1800.00	Eligible
QR1807-236	Howick Tennis Club	Towards the fees to deliver coaching training to youth players across 20 weeks.	$2400.00	Eligible
QR1807-239	Auckland Seniors Support and Caring Group	Towards performance fees, food, drink and venue hire for a Christmas and Chinese Spring Festival.	$2500.00	Eligible
QR1807-241	GirlBoss New Zealand	Towards facilitator fees, administration, travel, printing and merchandise costs to run two two-hour workshops.	$2640.00	Eligible
QR1807-242	Youthline Auckland Charitable Trust	Towards a portion of the overall annual phone and text cost to operate the Youthline helpline.	$2000.00	Eligible
		Total requested	$58223.00

b) agree to fund, part-fund or decline one application in Howick Local Grants, Round Three 2017/2108, listed in Table Two.

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested	Eligibility
LG1807-308	Lloyd Elsmore Park Badminton Club under the umbrella of Auckland Badminton Association Incorporated	Sport and recreation	Towards the cost to purchase and install replacement curtains to divide courts.	$60,074.00	Eligible

c) to approve the $120,000 previously allocated to the Howick Community Menz Shed Incorporated (LG1807-326), in Howick Local Grants Round Three 2017/2018, to be funded from the Locally Driven Initiative capex fund.

Horopaki / Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Howick Local Board adopted their grants programme for 2017/2018 on 15 May 2017 and will operate two quick response and three local grants rounds for this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each grant application received through Howick Quick Response, Round Two 2017/2018 and one application received through Howick Local Grants, Round Three 2017/2018 is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. One organisation applying in this round has indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18. The allocation of grants to community groups is within the adopted Long-Term Plan 2015 -2025 and local board agreements.

19. The Howick Local Board has set a total community grants budget of $578,362.00 for the 2017/2018 financial year. A total of $581,562.30 was allocated between Local Grants Round One, Local Grants Round Two, Local Grants Round Three and Quick Response Round One. Additionally, $63,670.00 was allocated to various Locally Driven Initiative projects (resolutions HW/2017/190, HW/2018/13, HW/2017/211, HW/2017/180, HW/2017/181, HW/2017/196, HW/2017/199). This leaves a negative balance of $66,870.30

20. To offset the over-allocation there are two options available:

· the Facility Partnership Fund budget is utilised. There currently is a total of $600,000 unallocated in the Facility Partnership Fund. To fund the over allocation and the final quick response round from this budget would reduce the carry forward amount of the facility partnership fund to $470,000.

· fund the grant allocated to the Menz Shed (LG1807-326), in Howick Local Grants Round Three 2017/2018, for $120,000, from the Locally Driven Initiatives (LDI) capex fund. The allocated grant of $120,000, would offset the over allocation in the grants budget and provide further budget for allocation in this final quick response round.

21. The recommended option is to allocate $120,000 to the Menz Shed from the Local Driven Initiatives capex fund. This would leave a total of $53,129.70 to be allocated to Howick Quick Response Round Two 2017/2018.

22. For Howick Quick Response, Round Two 2017/2018, twenty-seven applications were received, requesting a total of $58,223.00.

23. One application, from the Lloyd Elsmore Park Badminton Club, from Howick Local Grants, Round Three, is to be reconsidered and requested a total of $60,074.00.

Ngā raru tūpono / Risks

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

25. Following the Howick Local Board allocating funding for Howick Quick Response Round Two 2017/2108, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Local Grants Programme 2017/2018	67
b ⇩	Howick Quick Response Round Two 2017/2018 Grant Applications	71

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Howick Local Board

18 June 2018

New Road Name Approval for residential subdivision by Lexus Residential Ltd at 26A & 26B Botany Road, Howick.

File No.: CP2018/09185

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to seek approval from the Howick Local Board for a new road name for a road created by way of subdivision at 26 & 26C Botany Road, Howick.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Libby Lane’ (applicant’s preferred road name), and ‘Zhonghua Lane’ (alternate name proposed by applicant) were determined to meet the road naming guideline criteria.

4. All local iwi groups were contacted to provide road naming suggestions, however, no responses were received from any of the iwi groups. Therefore only two names have been put forward for this road naming application.

5. The name ‘Maycoll Lane’ was also proposed by the applicant; however similar road names exist (McColl Street – New Market, McCall Place - Papakura, McCall Drive - Waiuku and McCauley Lane - Papatoetoe) and therefore was rejected by LINZ and does not meet the road naming guideline criteria.

6. The name ‘Zhonghua Lane´ is difficult to pronounce, spell and write and therefore does not fully meet the road naming criteria.

7. However, the names ‘Libby Lane’ and ‘Zhonghua Lane’ are forwaded for approval by the Local Board.

Ngā tūtohunga / Recommendation/s

a) That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Libby Lane’, and alternative name being ‘Zhonghua Lane’, for the new road created by way of subdivision at 26 & 26C Botany Road, Howick.

Horopaki / Context

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9. The subdivision consent SUB60301225 was granted for a 9-lot subdivision; however 26C Botany Road is an existing dwelling and will also be accessed via the new private way. As part of the consent, a Private Way was created to service the proposed 9 Lots and one existing lot, therefore will provide access to 10 dwellings.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

11. The applicant has proposed the following names for consideration for the private way created as part of the development at 26A & 26B Botany Road, Howick.

Preference	Proposed New Road Name	Meaning
Preferred Name	Libby Lane	A frequently used abbreviation for Elizabeth and it is also the developer’s daughters name.
First Alternative	Zhonghua Lane	A name representing the Chinese Civilisation

Figure 1: Location and layout of new Private Way off Botany Road, Howick

12. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

13. The applicant’s preferred names meet the road naming criteria as there is no duplication of the names within the Auckland Region and consultation was carried out with Local iwi and they have not provided any alternative names or objection to the proposed names.

14. As the applicants preferred name (‘Libby Lane’) meets the criteria, it is recommended for consideration for approval. While noting that the applicants second preferred name ‘Zhonghua Lane’ is a bit more difficult to pronounce and can be hard to understand.

15. ‘Maycoll Lane’ is not recommmended because it could be confused with other street names which are prounounded in a similar manner.

16. The applicant’s proposed road names have also been approved by LINZ, as no similar names exist within the Auckland region.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

18. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Ngā raru tūpono / Risks

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Ngā koringa ā-muri / Next steps

21. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Anshita Jerath- Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Request for land owner approval for the installation of a permanent artwork plinth at Crawford Reserve, Howick

File No.: CP2018/09441

Te take mō te pūrongo / Purpose of the report

1. To seek land owner approval from the Howick Local Board for the installation of a permanent plinth to host semi-permanent (up to five years) artwork at Crawford Reserve, Howick.

Whakarāpopototanga matua / Executive summary

2. Council’s Arts, Community and Events team (ACE) have requested permission to install a permanent artwork plinth at Crawford Reserve, Howick.

3. The project was prompted by the upcoming 125^th anniversary of women’s suffrage and will allow for the placement of semi-permanent (up to five years) artwork that responds to particular themes, the first being women’s suffrage.

4. The plinth will consist of a concrete foundation with a standardised attachment system specified to support a 3D sculptural form within a set of parameters e.g. foundation attachment, maximum height, weight etc. The artwork will be designed within these parameters and fixed to the plinth.

5. Crawford Reserve has been chosen as a potential site in part due to Howick’s strong links to its heritage and its pioneering women.

6. Council staff support the proposal noting that it will not adversely affect the reserve and may increase the usage and enjoyment of the public space.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the land owner approval application for the installation of a permanent artwork plinth at Crawford Reserve, Howick in accordance with the following documents:

i) The GIS screenshot showing the proposed plinth location at Crawford Reserve, Howick (Attachment A)

ii) The plans title “Proposed Suffrage Foundation: Auckland Council”, prepared by Mitchell Vranjes Consulting Engineers, DWG no. S.1, dated May 2018 (Attachment B).

Horopaki / Context

Proposal

7. In light of the upcoming 125^th anniversary of women gaining the vote in New Zealand and the passing of the New Zealand Electoral Act (1893), ACE has been investigating opportunities to respond to this occasion with public art.

8. ACE has proposed to install art addressing this theme at four different locations around the region that have thematic suffrage ties and that would also suit an artwork opportunity.

9. Crawford Reserve has been chosen as a potential site in part due to Howick’s strong links to its heritage and its pioneering women.

10. The plinth proposed to be installed would host semi-permanent pieces of art that would remain installed for periods of five years, the first of which would address women’s suffrage. Once this five-year period is over, the artwork will be deaccessioned and a new piece will be commissioned to respond to a different theme.

11. ACE will manage all design and development of the foundation and artworks and will pay for care and maintenance of the assets.

12. The plinth will consist of a concrete foundation, 2x2 metres, with a standardised attachment system specified to support a 3D sculptural form within a set of parameters (foundation attachment, maximum height, weight etc.). The maximum envelope the artwork could occupy is 4x4x4 metres. The artwork will be designed within these parameters and fixed to the plinth.

13. After the five year exhibition period, the work will be decommissioned and new work commissioned. There is potential that if multiple plinths with identical attachments were commissioned around the region, this could enable the rotation of work between plinths.

14. At this stage approval is only being sought for the plinth, not the artwork itself. The endorsement for the artwork will come later, once/if the plinth is approved and after the expression of interest for the commissioning of the artwork has been released and responded to.

Local board plan

15. Outcome three of the Howick Local Board Plan 2017 recognises the value of arts and culture and the importance of having facilities that support it.

16. Crawford Reserve is a space with a lot of potential to support this outcome due to its unique location and design, which includes the stage area in the north. The addition of a piece of artwork to the reserve would help further promote it as a location for creative activities to take place.

Tātaritanga me ngā tohutohu / Analysis and advice

Land status

17. The land sited at 10R Picton Street in Howick and known as Crawford Reserve, is described as Lot 4 DP 27084 comprising 1728 square metres and contained in NA813/70.

18. Lot 4 is currently held in fee simple by the Auckland Council under the Local Government Act 2002.

Staff views

19. Operational Management and Maintenance have not raised any issues with the proposal. The ongoing maintenance of the sculpture will be the full responsibility of ACE.

20. Parks and Places support the proposal in the suggested location noting that an artwork would complement the design of the reserve.

21. Crawford Reserve is at a lower elevation than the road and as such is partially hidden from view. The location chosen for the placement of the plinth (and therefore artwork) onsite will hopefully draw people in; not only to enjoy the art, but also the reserve and associated views.

22. The proposed location of the art will not detract from any significant views shafts. It is set to the side of the main viewing platform of the reserve and the view from the proposed plinth location is already obstructed by buildings.

Options

23. Option 1 (recommended): The Howick Local Board approves the request for land owner approval and the plinth is installed at the proposed site. This is the recommended option for the reasons given above.

24. Option 2: The Howick Local Board declines the request for land owner approval and ACE will need to consider another site within the wider Auckland region.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25. An on-site meeting was held with some board members who indicated support for the proposed location.

26. The proposal aligns with the Howick Local Board Plan 2017 as previously discussed.

Tauākī whakaaweawe Māori / Māori impact statement

27. No specific consultation has been undertaken with mana whenua. Local iwi groups will have opportunity to respond to the expression of interest request for the commissioning of the artwork, when it is released.

Ngā ritenga ā-pūtea / Financial implications

28. There are no known financial implications associated to the land owner approval.

29. The installation of the plinth is included in the regional public art programme and budget. This is approved annually by the Environment and Community Committee. The budget for installation of the plinth is $20,000.

Ngā raru tūpono / Risks

30. There are no anticipated risks associated with the installation of the plinth.

Ngā koringa ā-muri / Next steps

31. If land owner approval is granted, then ACE will proceed with seeking resource consent for the project. This will be followed by the installation of the plinth.

32. An expression of interest request will call for concept proposals from emerging artists and the chosen piece will be commissioned.

33. The Howick Local Board will be kept informed at concept stage and detailed design stage through ACE staff.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Crawford Reserve GIS map	155
b ⇩	Prelim Foundation Design	157

Ngā kaihaina / Signatories

Author

Devin Grant-Miles- Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

New community lease to Howick Art Group Incorporated at Green Gables Cottage 66 Cook Street, Howick

File No.: CP2018/09444

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Howick Art Group Incorporated at 66 Cook Street, Howick should there be no objections from public notification.

Whakarāpopototanga matua / Executive summary

2. Howick Art Group Incorporated was granted a lease of the premises at 66 Cook Street, Howick by the former Manukau City Council for a period of three years from 13 September 2008. The lease finally expired on 12 September 2011 and is holding over on a month to month basis.

3. Staff recommend that a new community lease is granted to Howick Art Group Incorporated at 66 Cook Street, Howick for five years commencing 1 July 2018 with one five year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant a new community lease to Howick Art Group Incorporated at 66 Cook Street, Howick (Attachment A), subject to one month’s public notification, and provided no objections are received on the following terms and conditions:

i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) Howick Art Group Incorporated Community Outcomes Plan be attached to the lease document.

iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

Horopaki / Context

The premises

4. Green Gables Cottage at 66 Cook Street Howick comprises art exhibition rooms storage area, kitchenette and toilet. The council owned building is well used, managed and maintained.

5. The land is described as Part Lot 4 DP 2039 comprising 1012 square metres contained in NA639/250, and Lot 8 DP 34310 comprising 1636 square metres contained in NA882/10. Both are held in fee simple by the Auckland Council under the Local Government Act 2002.

The group

6. Howick Art Group Incorporated was founded on 11 February 1965 with a membership of 50 people. The group became incorporated in December 1997. An agreement under the Community Tenancy Policy for the occupancy of the Green Gables Cottage at 66 Cook Street was approved in 2008 by the Manukau City Council.

7. The group’s objects are:

a) To develop the interest and the ability of members in the arts with particular emphasis on painting.

b) To educate member in the principles, techniques and appreciation of painting.

c) Adherence to the principle that such objects can be better achieved as a group.

d) To foster an interest in the district of Howick

e) To hold exhibitions of works of art.

f) To do all such acts, matters and things as are or may be incidental or conducive to the attainment of the objects of the group.

8. The activities of the group are managed by seventeen part-time volunteers. Activities occur daily, and exhibitions are open to the public. Membership consists of 140 people, with the majority being aged 22 and over.

9. The cottage hosts exhibitions, competitions, artist demonstrations, workshops and small painting groups that encourages the appreciating and sharing of art skills and knowledge in the community.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The recommended term of lease for a council owned building is five years with one five year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

11. The land at 66 Cook Street is held in fee simple by the Auckland Council under the Local Government Act 2002. Leasing land held under the Local Government Act 2002 requires iwi engagement and public notification before doing so. There is no cost to the local board for the iwi engagement or public notification processes. It is recommended that the board delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

12. Council staff have negotiated and agreed on a community outcomes plan with the group (Attachment B) which will be appended as a schedule to the community lease.

13. The financial accounts provided indicate that the group’s funds are sufficient to meet its liabilities and are being managed appropriately.

14. The group has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The recommendations within this report fall within local boards’ allocated authority to grant leases within local community facilities (in line with the Community Occupancy Guidelines 2012). Providing a space for the community to view and understand the significance of artworks created by local artists aligns with the Howick Local Board Plan 2017 outcome: “involved and connected communities”.

16. The proposed new community lease was discussed at the Howick Local Board workshop of 19 October 2017, at which time no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

17. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

18. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

19. Iwi engagement has been undertaken with a submission period from 12 January 2018 to 16 February 2018. No submissions opposing the lease were received from iwi.

Ngā ritenga ā-pūtea / Financial implications

20. The building is currently part of the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

21. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

22. Should the Howick Local Board resolve not to grant the Howick Art Group Incorporated a new community lease, this decision may materially affect the group's ability to undertake its core activities. Since the original lease was put in place, the club has invested funds in its improvements and community activities.

Ngā koringa ā-muri / Next steps

23. If the local board makes the decision to grant the lease, public notification will commence for a period of one month.

24. Provided there are no objections during the public notification period, staff will then prepare the deed documents for sending to the group.

25. If there any submissions that require local board consideration, staff will work with the chair on this process.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site Plan showing the lease area for Howick Art Group Incorporated at 66 Cook Street, Howick	163
b ⇩	Howick Art Group Incorporated Community Outcomes Plan	165

Ngā kaihaina / Signatories

Author

Angela Yang- Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

New community lease for the community room at 115 Picton Street, Howick

File No.: CP2018/09446

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease for the community room at 115 Picton Street, Howick.

Whakarāpopototanga matua / Executive summary

2. The community lease to Save the Children New Zealand for the room at 115 Picton Street, Howick expired on 1 July 2012 and the room was vacated.

3. An expression of interest process was undertaken from 31 January 2018 to 21 February 2018, and three community groups made applications to lease the room.

4. The three applications have been assessed against the criteria of the Community Occupancy Guidelines 2012, the outcomes of the Howick Local Board Plan 2017 and the Auckland Plan, and discussed with the Howick Local Board. The Howick Radio Charitable Trust was identified as the preferred candidate as they will maximise the use of the room and offer passive surveillance for the Howick community at night.

5. This report recommends that a new community lease is granted to the Howick Radio Charitable Trust for five years commencing 1 July 2018 with one five year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant a new community lease to Howick Radio Charitable Trust for the room at 115 Picton Street, Howick (Attachment A) subject to one month’s public notification and iwi engagement, and provided no objections are received on the following terms and conditions:

i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) the Howick Radio Charitable Trust Community Outcomes Plan will be attached to the lease document.

iv) a subsidised maintenance fee of $250.00 per annum (plus GST)

v) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification and iwi engagement process and to make a decision in that regard.

Horopaki / Context

6. The previous lease of the community room at 115 Picton Street expired in 2012 and since then the room has been issued on an informal basis for a range of community based activities.

7. The Howick Local Board wishes to maximise the use of the room and has sought applications from qualifying groups in the community by way of an expression of interest process.

8. This report discusses these applications and recommends a suitable group to occupy the premises.

Tātaritanga me ngā tohutohu / Analysis and advice

The premises

9. The land at 115 Picton Street, Howick is described as Part Lot 2 DP 31428 comprising 678 square metres contained in NA15C/258 and Part Lot 3 DP 31428 comprising 678 square metres contained in NA15C/259. The land is held in fee simple by Auckland Council under the Local Government Act 2002.

10. The area for lease is approximately 33 square metres of the building on the site and comprises one open plan room.

The expressions of interest process

11. The Auckland Council Community Occupancy Guidelines 2012 direct that vacancies of council owned premises be publicly advertised.

12. Following advertisement in the Eastern Courier in February 2018, interested parties were invited to an “open home”, resulting in three applications from local community organisations.

13. The three applicants are:

· Howick Radio Charitable Trust

· Manukau East Council of Social Services (MECOSS)

· The Art for All Trust.

14. All applications meet the eligibility criteria specified in the Auckland Council Community Occupancy Guidelines, including;

· legal status

· organisational sustainability

· the ability to demonstrate a clear and effective governance structure

· evidence of sound financial management, and

· provision of services and programmes that align with the Howick Local Board Plan.

The applicants

Howick Radio Charitable Trust

15. East FM started broadcasting in 2008 as Howick Village Radio. In 2015, the Howick Radio Charitable Trust was established and broadcasting continued as East FM. The trust was incorporated on 13 March 2015.

16. East FM broadcasts community information and entertainment, and provides a platform for community groups to promote messages and events. The trust’s constitution describes the purpose of the trust as:

a) Establishing a quality community radio service in the eastern Auckland area;

b) Providing a local information service and community educational and access programs;

c) Providing access to broadcasting facilities for community groups, organisations and agencies;

d) Providing alternative programs on outlets of a nature not normally available from commercial broadcasting outlets;

e) Encouraging men’s, women’s, youth, children’s, ethnic, minority, disabled and religious and ethical community groups to obtain access to broadcasting facilities to communicate their views and interests more effectively to the community at large and to their own interest groups;

f) Providing training in the use of broadcasting and archiving facilities;

g) Co-operating with other bodies or organisations having objects in whole or in part similar to objects of the Trust;

h) Raising money by any lawful means and to solicit, receive and enlist financial or other aids from the individuals or organisations and to conduct fundraising campaigns to further the charitable purposes of the Trust.

17. The trust is currently broadcasting from a studio at 12 Central Terrace, Howick which is leased from the Howick Village Business Association. The space is small and adjacent spaces are shared with other tenants.

18. The trust would like to broadcast from a separate space to minimize background noise during broadcasts, and would also like a space that is more visible to the community to assist with community engagement.

19. The trust is currently run by 26 part-time volunteers, sharing three broadcasting shifts throughout the day that run from 8am to 9pm on weekdays and Sunday, and 8am to 11pm on Saturdays.

20. The trust has recently increased their broadcasting reception range to Auckland Airport Greenlane and Point England, and are looking to increase the range even further to cover the whole Howick Local Board area.

21. The trust has been involved in many community events including broadcasting for the Howick Santa Parade, and interviewing various groups active in the community. The trust also hosts events in the community including Midnight Madness family event at Christmas, movie night at Monterey Cinemas, and upcoming quiz nights and local concerts.

22. The New Zealand Police and Fire and Emergency visit the studio on alternative weeks to speak to the community about safety and awareness.

23. Operational costs for the trust will continue to be covered by fundraising and sponsorships.

24. Should the trust be the successful applicant, they have confirmed that their volunteers will work to upgrade the premises. A grant will be sought for the costs of materials needed for the renovation.

Manukau East Council of Social Services (MECOSS)

25. MECOSS is affiliated to Community Networks Aoteoroa and was incorporated on 8 December 1997.

26. The primary purpose of MECOSS is to provide opportunities for providers of social services, community organisations, service clubs, statutory organisations and individuals to meet together and share information, resources and training.

27. MECOSS is currently run by volunteers and one full time employee that is in the office every weekday. MECOSS also has ten active members and provides services used by the wider community. Services include:

· Community Transport Services which includes a medical appointment shuttle service for the community, and the Manukau East Shopping Shuttle Service which provides transport to shopping centres in the east Auckland area.

· Community Capacity Building Courses which includes life and work-skill-seminars, courses, training and workshops.

· Community Network Meetings which connects like- minded people in the community.

· Community Health and Welfare which include activities like dance classes that encourage physical activity.

· Community Communication through monthly newsletters sent into the community.

· Community Health Expo

· Community Safety Breakfast which provides a community networking platform and a chance to listen to a high profile civic speaker.

28. MECOSS is currently operating from office space at All Saints Community Hall. They wish to move into a larger office space that is more visible and accessible to the community.

29. Operational costs are funded from MECOSS activities, and grants from various sources.

30. Should MECOSS be the successful applicant, they are willing to establish a formal agreement with The Art for All Trust to share with them some storage space so that their paintings can be easily displayed at the Howick Village Market.

The Art for All Trust

31. The Art for All Trust was established in June 2017, and was incorporated on 8 August 2017.

32. The trust has a current membership of 14 people, and is operated by five part-time volunteers and one paid part-time staff member. Membership is anticipated to increase to 30 people in the next year.

33. The trust was established for the purposes of providing stimulation, education, encouragement and support for students with learning disabilities through creating and exhibiting art.

34. The trust is currently operating from the art room at Somerville Special School. However, the school is scheduled for demolition and rebuilding and will therefore no longer be able to accommodate the activities of the trust.

35. The trust is looking for around two square metres of space to store their artwork in close proximity to the Howick village centre, so that artworks can be displayed during the Howick Village Market on Saturdays. The trust would like to share the premise with the successful applicant. The trust has already been in negotiation with MECOSS who agree to share some storage space with the trust should they be the successful applicant.

Application assessment

36. All the applications received were assessed against the criteria contained in the Community Occupancy Guidelines 2012, the outcomes of the Howick Local Board Plan 2017 and the Auckland Plan.

37. All applicants have demonstrated that the room would be utilised for activities that promote community engagement. The Howick Local Board has indicated it wishes to ensure that use of the room is maximised and that any activity in the room would be interactive with pedestrians walking by.

38. Howick Radio Charitable Trust has demonstrated that its activities would require daily utilisation of the room from 8am to 11pm at the latest. Additionally, the trust has expressed that they would like their broadcasting activities to be on display in the room so that the public has visibility of and interaction with the broadcasters. This also allows the trust to offer passive surveillance on the adjacent area at night time. It has also been confirmed that upgrading works to the premise will be done by the trust’s volunteers.

39. This report recommends that Howick Radio Charitable Trust is the preferred candidate following assessment against criteria stated in the Community Occupancy Guidelines 2012.

40. The recommended term of lease for a council owned building is five years with one five year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

41. The guidelines also recommend that community groups occupying council-owned premises under 100 square metres pay a maintenance fee of $250. This provides for part recovery of the direct costs to council of providing the premises, including building insurance, structural maintenance, utility and water charges.

42. Council staff have negotiated and agreed on a community outcomes plan with the trust (Attachment B) which will be appended as a schedule to the community lease.

43. The financial accounts provided indicate that the trust’s funds are sufficient to meet its liabilities and are being managed appropriately.

44. The trust has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

45. As the land is held by Auckland Council under the Local Government Act 2002, iwi engagement and public notification is required prior to a lease being provided. There is no cost to the local board for the iwi engagement or the public notification processes. It is recommended that the board delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification and iwi engagement process and to make a decision in that regard.

46. The recommendations within this report fall within local boards’ allocated authority to grant leases within local community facilities (in line with the Community Occupancy Guidelines 2012). Providing a space for the Howick Radio Charitable Trust to engage and share information with the local community aligns with the Howick Local Board Plan 2017 outcome: “Involved and connected communities”.

47. The proposed new community lease was discussed at the Howick Local Board workshop of 11 April 2018, at which time, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

48. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

49. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

Ngā ritenga ā-pūtea / Financial implications

50. The building is currently part of the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

51. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

52. Should the Howick Local Board resolve not to grant the Howick Radio Charitable Trust a new community lease, this decision may materially affect the trust’s ability to undertake its core activities, and may result in the room at 115 Picton Street, Howick remaining vacant.

Ngā koringa ā-muri / Next steps

53. Subject to the grant of a new community lease, council staff will work with the trust to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for Howick Radio Charitable Trust	173
b ⇩	Community Outcomes Plan for Howick Radio Charitable Trust	175

Ngā kaihaina / Signatories

Author

Angela Yang- Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Implementing the Howick Heritage Plan and the Howick Village Centre Plan

File No.: CP2018/08362

Te take mō te pūrongo / Purpose of the report

1. To approve the allocation of funding for the implementation of the Howick Heritage Plan and the Howick Village Centre Plan.

Whakarāpopototanga matua / Executive summary

2. This report provides information to support the Howick Local Board [the local board] to make decisions required to approve The Plans and Places Department’s co-ordination role in the 2018/19 work programme.

3. The board have identified projects which align with outcomes in their local board plan that includes “involved and connected communities” for the Howick Village Centre Plan and “a treasured environment” for the Howick Heritage Plan.

4. A proposed work programme for implementation of actions was discussed at workshops with the board on 15 and 29 March and 24 May.

The work programme covers the following areas:

· implementation of actions in the Howick Village Centre Plan and

· continued implementation of projects in the Howick Heritage Plan.

5. For Howick Village Centre Plan, the work programme includes:

· $40,000 for wayfinding and information signage [LDI CAPEX]

· $40,000 for project management [LDI OPEX]

· $20,000 for other projects outlined in the Village Centre Plan [LDI OPEX].

6. For Howick Heritage Plan, the work programme includes:

· $35,000 for interpretative panels and plaques [LDI CAPEX]

· $40,000 for project management [LDI OPEX]

· $60,000 for other projects outlined in the Heritage Plan [LDI OPEX].

7. A work programme is appended to this report at Attachment A. This report recommends that the board approve The Plans and Places Department’s co-ordination role to implement actions in the work programme and associated budgets for 2018/19.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the allocation of $60,000 LDI opex and $40,000 LDI capex for the implementation of actions in the Howick Village Centre Plan to be co-ordinated by Plan and Places Department in 2018/19 as summarised in the table below:

Project	Budget
Wayfinding and information signage	$40,000 [LDI CAPEX]
Project Management	$40,000 [LDI OPEX]
Other supporting actions in the plan	$20,000 [LDI OPEX]
Total budget	$100,000

b) approve the allocation of $100,000 LDI opex and $35,000 LDI capex for the continued delivery of projects in the Howick Heritage Plan to be co-ordinated by Plans and Places Department in 2018/19 as summarised in the table below:

Project	Budget
Interpretative panels and plaques	$35,000 [LDI CAPEX]
Project Manager	$40,000 [LDI OPEX]
Other projects in the plan	$60,000 [LDI OPEX]
Total budget	$135,000

Horopaki / Context

8. The delivery of projects identified through the Howick Village Centre Plan and the Howick Heritage Plan aligns to the following local board plan outcomes:

· Involved and connected communities - this includes supporting more community involvement in shaping places and the future look and feel of Howick Village through the Howick Village Centre Plan

· A treasured environment - this involves implementing the recommendations of the Howick Heritage Plan which is an online, guiding, living document. It includes information on items of natural significance, data on historical buildings and local features, educational resource material and a collection of personal narratives. These include identifying, preserving and protecting natural features, historic places, property and relics.

9. The Village Centre Plan was adopted in June 2017. This was the first step towards achieving the 30 year vision for the village. The supporting actions identified under the Plan for the four agreed concepts will be coordinated by The Plans and Places Department, delivered using a project manager, through a collaborative approach with the board, key stakeholders and the community.

10. The Heritage Plan was adopted in September 2016. A project manager has overseen the progress from the initial draft to an approved plan, managed the Heritage Plan Steering Group and continued to drive activities set out in the heritage area. There have been a number of achievements to date and it is recommended that funding be continued for further development of heritage matters.

Tātaritanga me ngā tohutohu / Analysis and advice

11. For both the Heritage Plan and the Village Plan, the proposed work programme continues the implementation of actions identified within these plans. Some actions have been achieved already, some have started and will continue to be progressed and new projects investigated and developed.

Howick Village Centre Plan

12. Priorities identified for 2018/19 work programme include investigation and development of:

· wayfinding and information signage to/at key places such as Stockade Hill, community facilities, the beach, toilets, car parking areas

· activation of laneways through lighting, signage and artwork

· refurbishment of existing community noticeboard in the village square

· improvements to the bus shelter by the village square.

13. The co-ordination of transport linked projects, focussing on pedestrian amenity and safety, are subject to discussion and will continue to be supported and developed.

Howick Heritage Plan

14. The projects identified in the plan are priorities identified by the Heritage Steering Group and supported by the board. These include:

· additional interpretative panels and plaques

· expansion of the digital apps

· formalisation of the Learning Unit

· collecting recorded history

· assessments of sites of historical/natural significance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The projects described above support the local board’s work to achieve outcomes set out in the Local Board Plan 2017.

16. The local board considered the draft 2018/19 work programme at workshops on 15 and 29 March along with a follow up email sent to the local board on 5 April. A further workshop was held on 24 May. Feedback from the local board on priorities has been incorporated where possible into the work programme.

Tauākī whakaaweawe Māori / Māori impact statement

17. This report provides information for local planning and development projects. It is recognised that planning and development [including heritage matters] has integral links with activities of interest to Māori. Some of the identified activities will require participation, contribution and consultation with iwi.

Ngā ritenga ā-pūtea / Financial implications

18. Subject to approval, this work programme will commence [or continue] in the new financial year [1 July 2018].

Ngā raru tūpono / Risks

19. In order to continue the successful delivery of the outcomes within these approved plans, it is recommended to continue the funding of a project management services to assist with the delivery of actions identified in the Village Plan and the Heritage Plan. The Plans and Places Department’s role will be to co-ordinate the delivery of the actions and projects identified within the respective plans in conjunction with the Project Manager.

20. Without funding for a Project Management Services, delivery of actions identified in the Village Plan and the Heritage Plan will be very limited.

Ngā koringa ā-muri / Next steps

21. Subject to approval, this model of delivery, with a project manager and a Steering Group in place, along with a facilitator from The Plans and Places Department, will result in delivery of a number of actions. Reporting to the local board will continue on a regular basis, along with contributions to the local board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Plans and Places Howick Work Programme 2018/19	181

Ngā kaihaina / Signatories

Author

Vanessa Leddra - Planner-Area Planning & Policy Central/South

Authorisers

John Duguid - General Manager - Plans and Places

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Approval of the 2018/2019 Howick Local Board local environment and development work programme

File No.: CP2018/08700

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment and development work programme for the Howick Local Board.

Whakarāpopototanga matua / Executive summary

2. The Howick Local Board has identified aspirations in their local board plan to create ‘a treasured environment’ and to ensure ‘our future growth is managed effectively’.

3. To give effect to these aspirations, staff developed a number of options for projects for the board to consider funding through the 2018/2019 local environment and development work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at the 29 March 2018 and 24 May 2018 workshops. These projects include:

· pest-free Howick initiatives ($110,000)

· improvements to water quality and stream environments in Howick ($60,500)

· a funding contribution to the Tāmaki Estuary Environmental Forum ($5,000)

5. The board also has $3,759,783 of asset based services operational budget for the continuation of the Flat Bush stormwater ponds programme.

6. This report recommends that the board approve this local environment and development work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the allocation of $176,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Pest free Howick	$110,000
Howick stream improvement programme	$60,500
Tāmaki Estuary Environmental Forum (Howick)	$5,000
Total	$ 175,500

b) note the allocation of $3,759,783 asset based services capital expenditure for the continuation of the Flat Bush stormwater ponds project.

Horopaki / Context

7. In late 2017, the Howick Local Board provided strategic direction to staff about the projects it would like to fund in the 2018/2019 financial year, in alignment with local board plan outcomes. The board noted its strong commitment to the environment, and indicated its support for:

· pest-free Howick initiatives to reduce pest plants and animals in the environment

· improvements to water quality and stream environments in Howick

· the continuation of a funding contribution to the Tāmaki Estuary Environmental Forum work programme

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment and development work programme for the board’s feedback at a workshop on 29 March 2018.

9. The board indicated its support in principle for the proposed projects but requested that staff investigate opportunities to utilise additional funding for pest-free Howick initiatives. At the 24 May 2018 workshop, staff explained how an additional $25,000 would help secure the services of a part-time contractor to assist staff with planning and leading the facilitation and coordination of pest-free Howick activities.

10. At the 30 May 2018 workshop, staff discussed updates to the proposed water quality and stream improvement initiatives. The board has funded an industry pollution prevention programme since April 2014. Staff advised that this programme will not be required again until the 2019/2020 financial year and recommended the reallocation of funding to other water quality and stream improvement projects.

11. Based on these workshop discussions a total of three projects to be funded with the board’s locally driven initiatives operational budget are proposed. These projects are to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment and development work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

12. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment and development work programme is provided below.

Pest free Howick ($110,000)

13. To achieve the local board plan outcome ‘a treasured environment’, the board has indicated that it would like to support the development and implementation of pest-free Howick initiatives to reduce pest plants and animals in the environment.

14. It is recommended that the board allocates $110,000 of its locally driven initiatives operational budget to fund this package of projects in the 2018/2019 financial year. This budget will cover:

· part-time contractor to assist staff with planning and leading the facilitation and coordination of pest-free Howick activities ($25,000).

· enhancing the ecological and recreational values of high value parks through pest plant and animal control ($25,000).

· pest plant reduction on Te Naupata Musick Point through assistance on mana whenua owned land as well as reducing pest plant seed dispersal risks to the inner gulf islands ($8,000).

· ongoing animal control on Te Naupata Musick Point working closely with mana whenua ($7,000).

· community awareness and education initiatives to encourage and enable individuals and groups to control pest plants ($10,000).

· empowering local students and community groups to control pest animals through local board assisted education programmes and equipment supply ($15,000).

· initial pest plant control on Ōtara Creek to enhance biodiversity and improve water quality ($20,000).

Howick stream improvement programme ($60,500)

15. To achieve the local board plan outcome ‘a treasured environment’, the board has indicated that it would like to continue supporting initiatives that improve water quality and stream environments in Howick.

16. It is recommended that the board allocates $60,500 of its locally driven initiatives operational budget to fund this package of projects in the 2018/2019 financial year. This budget will cover:

· Model small site – construction education in Flat Bush ($10,000): following on from the 2017/2018 ‘Small sites ambassador’ programme, a Flat Bush site will be sponsored to put in place best practice measures to prevent sediment run off and pollution, and secure storage of waste on site. This site will also be used for an event to demonstrate to other local operators.

· Small sites working group ($500): providing a forum for builders, waste providers and consultants to meet for half a day to network, share best practice and identify areas for improvement.

· Adopt a spot ($15,000): improve water quality outcomes by engaging community and business groups to adopt and care for their local creek. Funding and support provided to allow groups to undertake weed control, planting and rubbish removal.

· Willow control Ōtara Creek tributaries ($20,000): partnership between Healthy Waters and biosecurity to look at eradicating willows growing between Te Irirangi Drive and Chapel Road. Part of a wider plan to link restored sections of this Otara catchment to provide habitat for Giant Kōkopu.

· Community planting ($15,000): large community planting event on Ōtara Creek to improve water quality and enhance biodiversity.

Tāmaki Estuary Environmental Forum (Howick) ($5,000)

17. To achieve the local board plan outcome ‘a treasured environment’ the board has indicated support for funding the Tāmaki Estuary Environmental Forum Coordinator project.

18. The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Ōrākei, Howick, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe Local Boards.

19. The board provided $5,000 in the 2017/2018 financial year to deliver the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki estuary and improvements to water quality. The budget also funded a coordinator to support groups in progressing the vision for the Tāmaki estuary.

20. Funding for the 2018/2019 financial year will support the continued collaboration of the five member local boards and several community organisations who advocate for the Tāmaki catchment through the forum. Staff will also explore additional funding sources and sponsors to support the aspirations of the group going forward. Staff will also investigate opportunities for the forum to partner with academic institutions to discover more about the environmental issues and social interactions of communities within the Tāmaki catchment.

21. It is recommended that the board allocate $5,000 of its locally driven initiatives operational budget towards the Tāmaki Estuary Environmental Forum in the 2018/2019 financial year.

Flat Bush stormwater ponds

22. In 2017/2018 financial year $3,759,783 of the board’s asset based services capital expenditure was allocated towards land acquisitions and Infrastructure Funding Agreements for the development and construction of stormwater management infrastructure in Flat Bush. In the 2018/2019 financial year $3,759,783 of the board’s asset based services capital expenditure is required for the continuation of this programme of works.

23. The Flat Bush stormwater ponds programme will deliver stormwater infrastructure and associated open space to enable developments and growth in the Flat Bush area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

24. The projects proposed for inclusion in the board’s 2018/2019 local environment and development work programme will have positive environment and development outcomes across the Howick Local Board area. Focus areas for the 2018/2019 work programme include Te Naupata Musick Point, Flat Bush and Ōtara Creek.

Local board views

25. The proposed projects align with the local board plan outcome ‘a treasured environment’ and ‘our future growth is managed effectively’ and support the board’s work to achieve these priorities.

Tauākī whakaaweawe Māori / Māori impact statement

26. This report provides information for environmental and development projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

27. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment

Project	Māori impact assessment
Pest free Howick	Part of the project will be working with mana whenua on Te Naupata Musick Point. This site has significance to Ngai Tai ki Tāmaki. Ngai Tai ki Tāmaki have expressed interest in carrying out work on this land. To date Ngai Tai ki Tāmaki have set up a bait station and trap network which they are actively managing with the support of council staff. This project will help enhance cultural values of this land through the preservation of native plant species via pest plant control. Part of the budget has been allocated to engage Ngai Tai ki Tāmaki directly with managing pest animals on their land.
Howick stream improvement programme	This will help enhance cultural values of this land and water through the preservation of native plant species via pest plant control and riparian planting. Feedback from mana whenua as part of other council consultation is supportive of projects that aim to improve water quality.
Tāmaki Estuary Environmental Forum (Howick)	The forum’s terms of reference state that members include ‘local iwi with a historical relationship with the Tāmaki Estuary.’ To date, local iwi have not participated in the forum. Local iwi will be invited again to participate in 2018/2019.

Ngā ritenga ā-pūtea / Financial implications

28. The proposed 2018/2019 local environment and development work programme will see the allocation of $175,500 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

29. If the proposed local environment and development work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

30. The risks, and proposed mitigation measures, associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

31. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 local environment and development work programme	189
b ⇩	Risks and proposed mitigation measures of proposed 2018/2019 local environmental projects	191

Ngā kaihaina / Signatories

Author

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Nina Siers - Relationship Manager

Howick Local Board

18 June 2018

Howick Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/09467

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/2019 work programmes for the Howick Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· A treasured environment

· Involved and connected communities

· Our people are active and healthy

· Valuing our cultural diversity

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the 2018/2019 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/2019 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

d) approve the 2018/2019 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SS&I departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step towards a more integrated approach to developing work programmes.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Howick Local Board includes the following areas of activity:

· ACE – Provision of events, programmes, places, projects and experiences that enhance identity, connect people and engage communities.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Howick Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
A treasured environment			ü
Involved and connected communities	ü	ü	ü	ü
Our people are active and healthy	ü		ü
Valuing our cultural diversity	ü	ü	ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan.

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programme that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· ACE Local Māori Responsiveness Plan – Howick.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

23. The Locally Driven Initiative budget for the local board for the 2018/2019 financial year is $1,465,417 Opex and $300,000 Capex

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submit a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick ACE Work Programme 2018/2019	197
b ⇩	Howick Libraries Work Programme 2018/2019	205
c ⇩	Howick PSR Work Programme 2018/2019	207
d ⇩	Howick SSI Work Programme 2018/2019	211

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Nina Siers - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Author	Vilecea Naidoo - Democracy Advisor
Authorisers	Nina Siers - Relationship Manager