Howick Local Board
OPEN MINUTES
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Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 18 June 2018 at 6.01pm.
Chairperson |
David Collings |
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Deputy Chairperson |
Katrina Bungard |
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Members |
Garry Boles |
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Jim Donald, JP |
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Mike Turinsky |
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Adele White |
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Bob Wichman |
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Peter Young, JP |
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ABSENT
Member |
John Spiller |
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ALSO PRESENT
Councillor |
Sharon Stewart |
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IN ATTENDANCE
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Howick Local Board 18 June 2018 |
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The Chairperson opened the meeting and welcomed those present.
Resolution number HW/2018/96 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) accept the apology from Member J Spiller for absence.
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Member Turinsky declared an interest in Item 16 - Howick Quick Response, Round Two 2017/2018 Grant Applications and Member Bungard declared an interest in Item 20 - New community lease for the community room at 115 Picton Street, Howick.
Resolution number HW/2018/97 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, including the confidential section, as a true and correct record.
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There were no leaves of absence.
6.1 |
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The Chair read a statement acknowledging Councillor Dick Quax. |
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Resolution number HW/2018/98 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) acknowledge the recent passing of Howick Ward Councillor Dick Quax.
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a Acknolwedgement of Councillor Dick Quax |
There were no petitions.
There were no deputations.
9.1 |
Public Forum- Dee Petit, Youth Tribe Leadership Program in Howick |
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Dee Petit was in attendance to update the Board on the Youth Tribe Leadership Program, an eight week student leadership program for female and male highschool students. A copy of presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number HW/2018/99 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) receive the presentation and thank Dee Petit for her attendance.
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a Youth Tribe presentation |
9.2 |
Public Forum- Andries Popping, Howick Ratepayers and Residents Association assessment for Stockade Hill |
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Andries Popping, from the Howick Ratepayers and Residents Association, was in attendance to discuss the protection of Stockade Hill with the Board. A copy of presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number HW/2018/100 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board a) receive the presentation and thank Andries Popping for his attendance.
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a Howick Ratepayers and Residents Association presentation |
9.3 |
Public Forum- Colin Salt, Howick Lions Club February Festival |
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Colin Salt, from the Howick Lions Club, was in attendance to update the Board on the upcoming February 2019 Festival, which is held annually at Lloyd Elsmore Park. |
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Resolution number HW/2018/101 MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard: That the Howick Local board: a) receive the presentation and thank Colin Salt for his attendance.
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There was no extraordinary business.
There were no notices of motion.
12 |
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A copy of the Chairman’s June 2018 report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number HW/2018/102 MOVED by Member G Boles, seconded by Member M Turinsky: That the Howick Local Board: a) note the Chairperson’s verbal update and tabled written report.
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a Chairman's report |
13 |
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A copy of the Councillor’s May/June 2018 report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number HW/2018/103 MOVED by Chairperson D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) note the verbal and written tabled report from Councillor Sharon Stewart.
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a Councillor report |
14 |
Auckland Transport June 2018 update to the Howick Local Board |
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Ben Stallworthy, Auckland Transport Elected Member Relationship Manager was in attendance to speak to his report. |
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Resolution number HW/2018/104 MOVED by Member J Donald, seconded by Deputy Chairperson K Bungard: That the Howick Local Board: a) receive the Auckland Transport June 2018 update report.
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15 |
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Resolution number HW/2018/105 MOVED by Chairperson D Collings, seconded by Member B Wichman: The Howick Local Board: a) recommend to the Regulatory Committee that the 20 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011. b) recommend to the Regulatory Committee that the following restrictions be applied to the seven sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011: i) certified self-contained vehicles only ii) limited numbers of vehicles iii) only in identified parking spaces. c) confirm their general views on the management of freedom camping expressed through the workshop on 16 May 2018 as follows: i) freedom camping is to be limited to certified self-contained vehicles only ii) number of vehicles on a site is to be limited iii) that a booking system and/or permit system should be developed iv) encourage consideration of enforcement tools such as wheel clamping v) difficulties in enforcement may make the bylaw less effective.
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16 |
Howick Quick Response, Round Two 2017/2018 Grant Applications |
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Resolution number HW/2018/106 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) approve the following 2017/2018 Howick Quick Response, Round Two 2017/2018 grant:
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Note: Member Turinsky declared an interest to resolution a) with respect to his association with Cession Community Trust, and took no part in the discussion or voting on the matter.
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Resolution number HW/2018/107 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: b) approve the following 2017/2018 Howick Quick Response, Round Two 2017/2018 grants:
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Resolution number HW/2018/108 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: c) approve the following Howick Local Grants, Round Three 2017/2018 grants:
d) decline the following 2017/2018 Howick Quick Response, Round Two and 2017/2018 Howick Local Grants, Round Three local grant applications:
e) approve the $120,000 previously allocated to the Howick Community Menz Shed Incorporated (LG1807-326), in Howick Local Grants Round Three 2017/2018, to be funded from the Locally Driven Initiative capex fund.
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17 |
New Road Name Approval for residential subdivision by Lexus Residential Ltd at 26A & 26B Botany Road, Howick. |
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Resolution number HW/2018/109 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name ‘Libby Lane’, for the new road created by way of subdivision at 26A & 26B Botany Road, Howick.
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18 |
Request for land owner approval for the installation of a permanent artwork plinth at Crawford Reserve, Howick |
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Resolution number HW/2018/110 MOVED by Member A White, seconded by Member G Boles: That the Howick Local Board: a) approve the land owner approval application for the installation of a permanent artwork plinth at Crawford Reserve, Howick in accordance with the following documents: i) The GIS screenshot showing the proposed plinth location at Crawford Reserve, Howick (Attachment A) ii) The plans title “Proposed Suffrage Foundation: Auckland Council”, prepared by Mitchell Vranjes Consulting Engineers, DWG no. S.1, dated May 2018 (Attachment B).
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19 |
New community lease to Howick Art Group Incorporated at Green Gables Cottage 66 Cook Street, Howick |
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Resolution number HW/2018/111 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) grant a new community lease to Howick Art Group Incorporated at 66 Cook Street, Howick (Attachment A), subject to one month’s public notification, and provided no objections are received on the following terms and conditions: i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years; ii) rent -$1.00 (+ GST) per annum, if demanded; iii) Howick Art Group Incorporated Community Outcomes Plan be attached to the lease document. iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012. b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.
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Note: Member Bungard declared an interest to Item 20 with respect to her being the Chair of the Howick Radio Charitable Trust, and took no part in the discussion or voting on the matter.
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New community lease for the community room at 115 Picton Street, Howick |
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Resolution number HW/2018/112 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board: a) grant a new community lease to Howick Radio Charitable Trust for the room at 115 Picton Street, Howick (Attachment A) subject to one month’s public notification and iwi engagement, and provided no objections are received on the following terms and conditions: i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years; ii) rent -$1.00 (+ GST) per annum, if demanded; iii) the Howick Radio Charitable Trust Community Outcomes Plan will be attached to the lease document. iv) a subsidised maintenance fee of $250.00 per annum (plus GST) v) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012. b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification and iwi engagement process and to make a decision in that regard.
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Implementing the Howick Heritage Plan and the Howick Village Centre Plan |
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Resolution number HW/2018/113 MOVED by Member A White, seconded by Member J Donald: That the Howick Local Board: a) approve
the allocation of $60,000 LDI opex and $40,000 LDI capex for the
implementation of actions in the Howick Village Centre Plan to be
co-ordinated by Plan and Places Department in 2018/19 as summarised in the
table below:
b) approve the allocation of $100,000 LDI opex and $35,000 LDI capex for the continued delivery of projects in the Howick Heritage Plan to be co-ordinated by Plans and Places Department in 2018/19 as summarised in the table below:
c) delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.
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Approval of the 2018/2019 Howick Local Board local environment and development work programme |
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Resolution number HW/2018/114 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board: a) approve the allocation of $176,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:
b) note the allocation of $3,759,783 asset based services capital expenditure for the continuation of the Flat Bush stormwater ponds project. c) delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.
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Howick Local Board Community Services Work Programmes 2018/2019 |
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Ian Milnes, Senior Local Board Advisor, was in attendance to speak to this report. |
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Resolution number HW/2018/115 MOVED by Member A White, seconded by Member J Donald: That the Howick Local Board: a) approve the 2018/2019 Arts, Community and Events work programme (Attachment A to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year. b) approve the 2018/2019 Libraries work programme (Attachment B to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year. c) approve the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the agenda report), with the exception of line items 1215 and 2449, and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year. d) approve the 2018/2019 Service Strategy and Integration work programme (Attachment D to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.
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Resolution number HW/2018/116 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) note the workshop records for workshops held on 16, 17, 23, 24, 30, 31 May, and 6, 7 June 2018.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................