Minutes of Howick Local Board

Howick Local Board

18 June 2018

1 Welcome

The Chairperson opened the meeting and welcomed those present.

2 Apologies

Resolution number HW/2018/96

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) accept the apology from Member J Spiller for absence.

CARRIED

3 Declaration of Interest

Member Turinsky declared an interest in Item 16 - Howick Quick Response, Round Two 2017/2018 Grant Applications and Member Bungard declared an interest in Item 20 - New community lease for the community room at 115 Picton Street, Howick.

4 Confirmation of Minutes

Resolution number HW/2018/97

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Acknowledgement- The recent passing of Councillor Dick Quax
	The Chair read a statement acknowledging Councillor Dick Quax.
	Resolution number HW/2018/98 MOVED by Chairperson D Collings, seconded by Member G Boles: That the Howick Local Board: a) acknowledge the recent passing of Howick Ward Councillor Dick Quax. CARRIED
	Attachments a Acknolwedgement of Councillor Dick Quax

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum- Dee Petit, Youth Tribe Leadership Program in Howick
	Dee Petit was in attendance to update the Board on the Youth Tribe Leadership Program, an eight week student leadership program for female and male highschool students. A copy of presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number HW/2018/99 MOVED by Chairperson D Collings, seconded by Member B Wichman: That the Howick Local Board: a) receive the presentation and thank Dee Petit for her attendance. CARRIED
	Attachments a Youth Tribe presentation

9.2	Public Forum- Andries Popping, Howick Ratepayers and Residents Association assessment for Stockade Hill
	Andries Popping, from the Howick Ratepayers and Residents Association, was in attendance to discuss the protection of Stockade Hill with the Board. A copy of presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number HW/2018/100 MOVED by Chairperson D Collings, seconded by Member A White: That the Howick Local Board a) receive the presentation and thank Andries Popping for his attendance. CARRIED
	Attachments a Howick Ratepayers and Residents Association presentation

9.3

Public Forum- Colin Salt, Howick Lions Club February Festival

Colin Salt, from the Howick Lions Club, was in attendance to update the Board on the upcoming February 2019 Festival, which is held annually at Lloyd Elsmore Park.

Resolution number HW/2018/101

MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard:

That the Howick Local board:

a) receive the presentation and thank Colin Salt for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Chairperson's Report
	A copy of the Chairman’s June 2018 report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number HW/2018/102 MOVED by Member G Boles, seconded by Member M Turinsky: That the Howick Local Board: a) note the Chairperson’s verbal update and tabled written report. CARRIED
	Attachments a Chairman's report

13	Councillor Update
	A copy of the Councillor’s May/June 2018 report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number HW/2018/103 MOVED by Chairperson D Collings, seconded by Member M Turinsky: That the Howick Local Board: a) note the verbal and written tabled report from Councillor Sharon Stewart. CARRIED
	Attachments a Councillor report

Auckland Transport June 2018 update to the Howick Local Board

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager was in attendance to speak to his report.

Resolution number HW/2018/104

MOVED by Member J Donald, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board:

a) receive the Auckland Transport June 2018 update report.

CARRIED

Freedom Camping Bylaw Development

Resolution number HW/2018/105

MOVED by Chairperson D Collings, seconded by Member B Wichman:

The Howick Local Board:

a) recommend to the Regulatory Committee that the 20 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the seven sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 16 May 2018 as follows:

i) freedom camping is to be limited to certified self-contained vehicles only

ii) number of vehicles on a site is to be limited

iii) that a booking system and/or permit system should be developed

iv) encourage consideration of enforcement tools such as wheel clamping

v) difficulties in enforcement may make the bylaw less effective.

CARRIED

Howick Quick Response, Round Two 2017/2018 Grant Applications

Resolution number HW/2018/106

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) approve the following 2017/2018 Howick Quick Response, Round Two 2017/2018 grant:

Application No.

Organisation Name

Project

Total Requested

Allocated

QR1807-225-

Cession Community Trust

Towards the facilitation fees for a series of four parenting and family seminars.

$2240.00

CARRIED

Note: Member Turinsky declared an interest to resolution a) with respect to his association with Cession Community Trust, and took no part in the discussion or voting on the matter.

Resolution number HW/2018/107

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

b) approve the following 2017/2018 Howick Quick Response, Round Two 2017/2018 grants:

Application No.	Organisation Name	Project	Total Requested	Allocated
QR1807-201	Pakuranga Inter-Church Charitable Trust (operating as Pakuranga Counselling Centre)	Towards counsellor fees to hold thirty-three counselling sessions for vulnerable youth.	$3000.00	$3000.00
QR1807-203	Auckland Seniors Support and Caring Group	Towards the costs to host a Chinese festival celebration, specifically performance fees, venue hire and catering.	$3000.00	$2000.00
QR1807-205	Howick Pakuranga Hockey Club Incorporated	Towards coach and facilitator fees to run a youth hockey leadership development programme.	$3000.00	$3000.00
QR1807-206	Anchorage Park Primary School	Towards the cost of purchasing native trees and shrubs to develop a native bush walk on school grounds.	$3000.00	$1500.00
QR1807-208	U3A Ormiston	Towards the venue hire and speakers koha for monthly group meetings.	$795.00	$795.00
QR1807-209	LifeKidz Trust	Towards a portion of the costs to purchase and install a swing set on their playground at Lloyd Elsmore Park.	$3000.00	$3,000.00
QR1807-213	Farm Cove Intermediate School	Towards the purchase of 15 indoor bins for recycling, composting and landfill waste.	$2975.00	$2000.00
QR1807-217	The Howick and Districts Historical Society Incorporated	Towards the cost of materials and labour to make eight replica fencible soldier uniforms.	$2960.00	$1480.00
QR1807-218	Howick Golf Club Incorporated	Towards the purchase of native plants for a native planting programme.	$3000.00	$3000.00
QR1807-222	Sunnyhills Primary School	Towards the cost of two compost bins for the schools’ edible garden.	$587.00	$510.00
QR1807-224	Asthma New Zealand	Towards the fees of three nurse educators to deliver the "Breathe Easy School Education" project.	$3000.00	$2255.70
QR1807-226	River of Life	Towards the hire of a toddler zone and the purchase of lollies, prizes and games for a Halloween party.	$1000.00	$1,000.00
QR1807-227	River of Life	Towards the hiring of a rock climbing wall and balloon entertainer for a holiday youth programme.	$1000.00	$1000.00
QR1807-228	Howick Art Group Incorporated	Towards the venue hire and artist fees to host monthly art demonstrations and workshops for the community.	$4000.00	$3000.00
QR1807-229	Howick Sea Scout Group	Towards the purchase of five fire extinguishers, a fire blanket, a hose and safety signage.	$988.00	$988.00
QR1807-230	Hazara Afghan Youth Association Incorporated	Towards the venue and equipment hire, and the food cost for a Hazara Afghan youth event.	$1152.00	$1152.00
QR1807-231	Life Education Trust Counties Manukau	Towards the cost of a laptop to be used by the educator who teaches across Howick Local Board schools.	$889.00	$889.00
QR1807-233	South East Auckland Senior Citizens Association	Towards the production of a magazine and costs for venue hire, layout, decoration and cleaning for a Diwali celebration.	$2000.00	$1800
QR1807-234	Uxbridge Community Projects Incorporated	Towards music and dance performance fees for a Diwali Celebration.	$1800.00	$1800
QR1807-236	Howick Tennis Club	Towards the fees to deliver coaching training to youth players across 20 weeks.	$2400.00	$2400.00
QR1807-239	Auckland Seniors Support and Caring Group	Towards performance fees, food, drink and venue hire for a Christmas and Chinese Spring Festival.	$2500.00	$2500.00
QR1807-241	GirlBoss New Zealand	Towards facilitator fees, administration, travel, printing and merchandise costs to run two two-hour workshops.	$2640.00	$1320.00
QR1807-242	Youthline Auckland Charitable Trust	Towards a portion of the overall annual phone and text cost to operate the Youthline helpline.	$2000.00	$2000.00
		Total requested	$50686.00	$42389.70

CARRIED

Resolution number HW/2018/108

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

c) approve the following Howick Local Grants, Round Three 2017/2018 grants:

Application ID	Organisation	Main Focus	Requesting funding for	Amount requested	Eligibility
LG1807-308	Lloyd Elsmore Park Badminton Club under the umbrella of Auckland Badminton Association Incorporated	Sport and recreation	Towards the cost to purchase and install replacement curtains to divide courts.	$60,074.00	$8500.00

d) decline the following 2017/2018 Howick Quick Response, Round Two and 2017/2018 Howick Local Grants, Round Three local grant applications:

Application No.	Organisation Name	Project	Total Requested	Declined
QR1807-210	Uxbridge Community Projects Incorporated	Towards the costs to bring a Richard Stratton exhibition to the Malcolm Smith Gallery, specifically the artist fee, travel cost and exhibition tour fee.	$2738.00	Declined - based on grants already given to them, and they have applied this round already
QR1807-212	J. Liu	Towards the venue hire fee at Auckland Girls Grammar for a Chinese language stage play.	$1000.00	Declined- no evidence delivering this play, out of the area
QR1807-219	Albert Kwok	Towards the venue hire at Te Tuhi, advertisement, catering and speaker fees for two community workshops on personal finance management.	$1559.00	Declined- other funding services

e) approve the $120,000 previously allocated to the Howick Community Menz Shed Incorporated (LG1807-326), in Howick Local Grants Round Three 2017/2018, to be funded from the Locally Driven Initiative capex fund.

CARRIED

New Road Name Approval for residential subdivision by Lexus Residential Ltd at 26A & 26B Botany Road, Howick.

Resolution number HW/2018/109

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name ‘Libby Lane’, for the new road created by way of subdivision at 26A & 26B Botany Road, Howick.

CARRIED

Request for land owner approval for the installation of a permanent artwork plinth at Crawford Reserve, Howick

Resolution number HW/2018/110

MOVED by Member A White, seconded by Member G Boles:

That the Howick Local Board:

a) approve the land owner approval application for the installation of a permanent artwork plinth at Crawford Reserve, Howick in accordance with the following documents:

i) The GIS screenshot showing the proposed plinth location at Crawford Reserve, Howick (Attachment A)

ii) The plans title “Proposed Suffrage Foundation: Auckland Council”, prepared by Mitchell Vranjes Consulting Engineers, DWG no. S.1, dated May 2018 (Attachment B).

CARRIED

New community lease to Howick Art Group Incorporated at Green Gables Cottage 66 Cook Street, Howick

Resolution number HW/2018/111

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) grant a new community lease to Howick Art Group Incorporated at 66 Cook Street, Howick (Attachment A), subject to one month’s public notification, and provided no objections are received on the following terms and conditions:

i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) Howick Art Group Incorporated Community Outcomes Plan be attached to the lease document.

iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

CARRIED

Note: Member Bungard declared an interest to Item 20 with respect to her being the Chair of the Howick Radio Charitable Trust, and took no part in the discussion or voting on the matter.

New community lease for the community room at 115 Picton Street, Howick

Resolution number HW/2018/112

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) grant a new community lease to Howick Radio Charitable Trust for the room at 115 Picton Street, Howick (Attachment A) subject to one month’s public notification and iwi engagement, and provided no objections are received on the following terms and conditions:

i) term – five (5) years commencing 1 July 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) the Howick Radio Charitable Trust Community Outcomes Plan will be attached to the lease document.

iv) a subsidised maintenance fee of $250.00 per annum (plus GST)

v) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification and iwi engagement process and to make a decision in that regard.

CARRIED

Implementing the Howick Heritage Plan and the Howick Village Centre Plan

Resolution number HW/2018/113

MOVED by Member A White, seconded by Member J Donald:

That the Howick Local Board:

a) approve the allocation of $60,000 LDI opex and $40,000 LDI capex for the implementation of actions in the Howick Village Centre Plan to be co-ordinated by Plan and Places Department in 2018/19 as summarised in the table below:

Project	Budget
Wayfinding and information signage	$40,000 [LDI CAPEX]
Project Management	$40,000 [LDI OPEX]
Other supporting actions in the plan	$20,000 [LDI OPEX]
Total budget	$100,000

b) approve the allocation of $100,000 LDI opex and $35,000 LDI capex for the continued delivery of projects in the Howick Heritage Plan to be co-ordinated by Plans and Places Department in 2018/19 as summarised in the table below:

Project	Budget
Interpretative panels and plaques	$35,000 [LDI CAPEX]
Project Manager	$40,000 [LDI OPEX]
Expansion of digital APPS	$30,000 [LDI OPEX]
Other projects in the plan Including: Formalisation of Heritage Learning Unit into Year 9 curriculum module Collection of recorded histories (audio segments from longtime residents for inclusion in the Howick Heritage Plan ($350 each) Assessments and planning reports for sites of historical/natural significance ($10,000) Other projects as identified via the Howick Heritage Plan	$60,000 [LDI OPEX]
Total budget	$135,000

c) delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

CARRIED

Approval of the 2018/2019 Howick Local Board local environment and development work programme

Resolution number HW/2018/114

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board:

a) approve the allocation of $176,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Pest free Howick	$110,000
Howick stream improvement programme	$60,500
Tāmaki Estuary Environmental Forum (Howick)	$5,000
Total	$ 175,500

b) note the allocation of $3,759,783 asset based services capital expenditure for the continuation of the Flat Bush stormwater ponds project.

c) delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

CARRIED

Howick Local Board Community Services Work Programmes 2018/2019

Ian Milnes, Senior Local Board Advisor, was in attendance to speak to this report.

Resolution number HW/2018/115

MOVED by Member A White, seconded by Member J Donald:

That the Howick Local Board:

a) approve the 2018/2019 Arts, Community and Events work programme (Attachment A to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

b) approve the 2018/2019 Libraries work programme (Attachment B to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

c) approve the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the agenda report), with the exception of line items 1215 and 2449, and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

d) approve the 2018/2019 Service Strategy and Integration work programme (Attachment D to the agenda report), and delegate authority to the Chair and Deputy Chair, in consultation with all local board members, to approve minor re-allocation of budget during the 2018/2019 year.

CARRIED

Workshop Records

Resolution number HW/2018/116

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

a) note the workshop records for workshops held on 16, 17, 23, 24, 30, 31 May, and 6, 7 June 2018.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Councillor	Sharon Stewart