Agenda of Kaipātiki Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 6 June 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Dick Quax

Te take mō te pūrongo / Purpose of the report

1. For the Kaipātiki Local Board to acknowledge the recent passing of Dick Quax.

Whakarāpopototanga matua / Executive summary

2. Dick Quax was born in 1948 and passed away aged 70 years, after his long battle with cancer on 28 May 2018. Dick Quax is remembered as hard-working, a fine athlete and a friend to many.

3. Dick Quax had a notable career in local government, was a Manukau City Councillor from 2001 to 2007, stood for the mayoralty once, and served as an Auckland Councillor since 2011.

4. He became an Olympic 5000m silver medallist at the 1976 Montreal Games and broke the world record for 5000m in 1977, clocking 13min 12.9sec at a race in Stockholm, Sweden.

5. The Kaipātiki Local Board is deeply saddened by Dick Quax’s passing and extends its condolences to his family.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) acknowledge the passing of Dick Quax and express its condolences to his family.

6.2 Miss Janette Maisie Tasker, JP

Te take mō te pūrongo / Purpose of the report

1. For the Kaipātiki Local Board to acknowledge and thank Miss Janette Maisie Tasker for her service to the community and education.

Whakarāpopototanga matua / Executive summary

2. Miss Janette Tasker was awarded a New Zealand Order of Merit: Member (MNZM), at the Queen’s birthday honours. Janette has been involved with the Methodist Church in a number of roles at Parish level, with the Auckland Synod Executive for 20 years, and nationally.

3. Miss Tasker was Chair of the Board for the Ministry from 1997 to 2007, served on the Council of Conference, the Stationing Committee, the Budget Group, and is currently a member of the Law Revision Committee.

4. Miss Tasker was Vice President of the Methodist Church of New Zealand from 2012 to 2014. She has held leadership roles with Girls Brigade, both locally and with the National Executive for 14 years. She was also the Deputy Principal of Target Road Primary School from 1987 to 2011, where she made a significant contribution to special needs education.

5. Janette was the driving force behind the purchase of a house for the special needs department, relocated to the school grounds and named ‘Sunshine House’. Miss Tasker trained teacher aides to support the particular needs of the children, who were mainstreamed into classrooms with their peer groups for part of the school day.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) acknowledge and congratulate Janette Maisie Tasker on being awarded as a member of the New Zealand Order of Merit.

b) thank Janette Maisie Tasker for her service to the community over the last 20 years.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Netball North Harbour

Te take mō te pūrongo / Purpose of the report

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Netball North Harbour.

Whakarāpopototanga matua / Executive summary

2. Chief Executive Officer, Lynette Brady and Netball Northern – Community Netball Manager, Anita Coy-Macken, will be in attendance to address the Kaipātiki Local Board.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Netball North Harbour.

b) thank Lynette Brady and Anita Coy-Macken for their attendance and presentation.

Attachments

a Netball North Harbour Presentation............................................................. 223

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Kaipātiki Local Board

20 June 2018

Equitable Access to Sport and Recreation Facilities Grant

File No.: CP2018/10461

Te take mō te pūrongo / Purpose of the report

1. To allocate $50,000 from the 2017/2018 Parks, Sport and Recreation Work Programme item: Equitable Access to Sport and Recreation Facilities grant; and

2. To reallocate anticipated $90,000 LDI budget underspend to sport and recreation projects to be delivered within the 2017/18 financial year.

Whakarāpopototanga matua / Executive summary

3. As part of the 2017/2018 Parks, Sport and Recreation Work Programme, the Kaipātiki Local Board resolved to allocate $50,000 of their locally driven initiatives operational (LDI opex) budget to assist with equitable access to sport and recreation facilities.

4. The board’s objective in establishing this grant was to address issues of equity arising from different models of sport and recreation facility provision and funding.

5. Following a workshop with the local board in November 2017, a number of projects were identified and considered. These projects were investigated, and another workshop was held in March 2018 to update on current projects and add potential projects.

6. The following final projects were assessed:

· Glenfield College – upgrade of outdoor courts;

· North Shore Table Tennis – pop up ping pong programme;

· Northcote and Birkenhead Yacht Club – new learning boat;

· Netball North Harbour – support with operational costs; and

· Glenfield Intermediate – perimeter bike track.

7. In addition to the Equitable Access grant, there is approximately $90,000 of underspent LDI operational funding that could be reallocated to sport and recreation projects to achieve further equitable access outcomes within the 2017/18 financial year.

8. On 12 June 2018 the Environment and Community Committee resolved to allocate $28,000 per annum, for two years, to Netball North Harbour from underspend within the existing Sport and Recreation Community Access Scheme budget.

9. The Community Access Scheme objective is to gain access to non-council operated facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities.

10. The funding period, July 2018 to 30 June 2020, allows council to adopt Sport Facilities Investment Plan recommendations before making further funding decisions.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) allocate $40,000 from its Equitable Access Grant funding line plus $48,150 from its locally driven initiative (LDI) operational budget underspend to Glenfield College for the upgrade of netball courts to be activated by Netball North Harbour as a satellite programme venue.

b) allocate $10,000 from Equitable Access Grant funding line to North Shore Table Tennis for pop up ping pong programme delivery.

c) allocate $41,850 from its locally driven initiative (LDI) operational budget underspend to Netball North Harbour as a two-year operational subsidy, with further operational investment discussion deferred until council’s adoption of Sports Facilities Investment Plan recommendations.

Horopaki / Context

11. There are five main types of sports facilities available to organised sport in the Kaipātiki Local Board area: sports fields, outdoor courts/turfs, indoor courts, aquatic and specialty/bespoke facilities (such as squash courts, indoor cricket nets, rifle ranges, bowling greens, etc). Below is a brief commentary on the existing funding streams for these facilities.

12. Sports fields: There is currently a capital funding programme – Sports Infrastructure Development Programme (SID), funded regionally, that prioritises investment into sports fields. Operationally most sports fields are provided at no cost to sport users.

13. Outdoor courts/turfs: For non-grass based sports e.g. hockey/tennis/netball/multi-purpose. These facilities are largely non-council owned but typically located on council land. Future capital investment to address growth/capacity is starting to be incorporated into the SID Programme on a code by code basis, driven by evidence of need in code facility plans. There is currently no ongoing operational funding from council to address maintenance or asset renewal, but a number of local boards/governing body provide operational subsidies to organisations with significant facility overheads to support their operating sustainability.

14. Indoor courts: There has been no capital or operational funding stream from council to address investment into indoor courts, other than through existing council-owned or council-partnership facilities. Sport NZ has identified a current shortage of at least 13 indoor courts in the Auckland region, which is anticipated to grow over the next 20 years to a shortage of 42 indoor courts. A regional indoor facility strategy is currently being developed and due to be completed in June 2018.

15. Aquatic: There are two current aquatic facilities in the local board area which are fully funded and run by council. There are also a number of school pools that have varying community access arrangements, but health and safety concerns are the biggest factor in placing limits on that access. Schools no longer receive funding from Ministry of Education for the maintenance of those facilities.

16. Specialty facilities: There has been no current funding stream in council to address investment into bespoke or specialist facilities.

17. On 31 May 2018 council approved $120 million in the 10-year Budget to establish sports facility investment through a contestable process.

18. Each of the five identified projects falls into either the outdoor courts/turf or the speciality facilities categories, neither of which has a current funding stream from council.

19. The five projects were assessed against the criteria below that have been identified in the Auckland Sport Sector Facilities Priorities Plan, which is a sector wide plan developed to guide appropriate investment and provision of sport and recreation facilities:

· Community need/participation;

· Complementary to existing network;

· Strategic/sector support;

· Sustainability;

· Return on investment; and

· Achievability.

Tātaritanga me ngā tohutohu / Analysis and advice

Glenfield College – upgrade of outdoor courts

20. Overview: Glenfield College was included in a sport facility stocktake as part of the Community & School Partnership Project led by Auckland Council, MOE, Sport NZ and Aktive.

21. They were identified as a potential partner for council in that they are a willing partner, open to community access and have capacity to increase community utilisation of their fields, turf and gym. Glenfield College was identified by Netball North Harbour as an ideal site for setup of a satellite competition to increase participation and reduce travel time to the sub-regional centre. This programme would complement similar models setup at Westlake Girls and Pinehurst schools. The project would deliver three netball hardcourts (an increase of two) to add to the three netball turf courts. Netball require this minimum of six courts to run a satellite programme.

22. In order to allow activity such as this to occur, the scope of work will include removal of the existing block wall separating the netball court from the tennis courts; resurfacing the base of the old block work to match up to the existing asphalt level; supply and install in ground netball sleeves for two additional netball courts to create a three court facility; reposition of the existing netball court so that the base run off area is even at each end; grind and repair old asphalt lines and court surface; and apply new surface and re-mark lines. The court finish will be similar to the Windmill Road facility completed last month.

23. Physical works and equipment costs include:

· Removal of block wall $19,750

· Base prep and rebound ace install $49,650

· Six new in-ground net sleeves $6,000

· Court painting $1,750

· Container to store equipment $5,000

· New netball hoops $2,000

· Portable posts $2,000

· Signage $2,000

· Total project cost $88,150 +GST

24. In addition to the above, Netball North Harbour will contribute approximately $10,000 per annum in providing equipment and administration for competition delivery. Glenfield College will pay approximately $15,000 as a one-off contribution towards fence upgrades and staff time, as well as being responsible for asset maintenance throughout the agreement period.

25. The contribution from council would be in the form of a one off payment, subject to confirmation of the final project plan. The funding agreement will stipulate that community access is guaranteed for a period of time that is appropriate to the life of the asset.

Assessment

26. Community need/participation: Total participation numbers in a similar size competition is approximately 700 per week over a winter season.

27. Complementary to existing network: There are competitions running for similar aged children at Westlake Girls High School and Pinehurst School. These are catering for the Devonport/Takapuna/Milford/Forrest Hill and Albany areas. However, there is nothing currently for the Northcote/Birkenhead/Beach Haven/Glenfield areas, meaning young people have to travel to participate.

28. Strategic/sector support: Netball North Harbour and Harbour Sport are very supportive of the project and it aligns with the Sport and Recreation Strategic Action Plan initiative 8.1: Work with Ministry of Education, School Boards of Trustees and school clusters to form better partnerships to improve access to existing recreation and sport assets and align planning for future provision of community facilities.

29. Sustainability: Location of facility/competition is on a main transport route and has very good access. The sharing of costs between three parties provides the basis for a strong partnership and there is strong evidence that competition delivery will be effective based on the success of similar venues.

30. Return on investment: Council would contribute $88,150 toward a total year one project cost of $113,000. However, council’s investment over the agreement period (approximately ten years) looks more favourable, i.e. an approximate $100,000 investment from netball (at $10,000 per annum for equipment and admin) and $65,000 from Glenfield College (based on an initial $15,000 capital investment and annual maintenance of approximately $5,000).

31. The social outcomes are strong in that the satellite venue will draw local people to participate, and volunteer engagement should be excellent as it will enable students from Glenfield College to get involved in coaching, refereeing and leadership development as part of the competition.

32. Achievability: Glenfield College and Netball North Harbour have provided letters of support for the project and are willing to start the project immediately. There is very little extra funding needed with both groups providing in-kind support.

North Shore Table Tennis – Pop up Ping Pong Programmes

33. Overview: North Shore Table Tennis is the affiliated body for table tennis on the North Shore. They are an incorporated society and their aim is to introduce table tennis to more venues and people. One example of a club operating under North Shore Table Tennis is the Glenfield Club at ActivZone, Glenfield.

34. Pop Up Ping Pong (PUPP) is an innovative 3-year social participation programme for primary and immediate school-aged children. The goal is to make table tennis more accessible and affordable across the North Shore. A fully trained Project Coordinator (PC) will make use of 5-10 smaller, STAG MIDI tables during 1 hour 'table tennis taster' sessions, which will focus on improving the participant's fundamental movement skills, hand-eye co-ordination and understanding of the sport.

35. The total project cost is $35,000 of which North Shore Table Tennis will contribute $5,000. Kiwisport will contribute $10,000, other various funders will contribute $10,000 and Kaipatiki Local Board is being asked to contribute $10,000.

36. The contribution from council would be in the form of a one-off payment once total project costs are raised. The funding agreement will stipulate that the tables must be used at a number of different Kaipatiki schools each year for the next three years.

Assessment

37. Community need/participation: Investment into 10 mini and 10 midi tables would enable North Shore Table Tennis to engage approximately 500-600 children in one-off taster events, as well as 60 in a five-week programme.

38. Complementary to existing network: The grant would allow table tennis to make good use of existing school facilities by taking portable equipment to the children, rather than the children to the activity.

39. Strategic/Sector Support: There is another table tennis facility in Northcote, but they are no longer affiliated to the regional or national body.

40. Sustainability: Strong proposition on the basis that funding for the Project Coordinator continues. The programme empowers teachers to deliver programmes and has good development pathways through school-club links.

41. Return on investment: The local board would only be required to fund 30% of the initial project setup cost, with North Shore Table Tennis covering long-term project admin and delivery costs.

42. Achievability: High and quick to implement. No facility development costs to consider.

Northcote and Birkenhead Yacht Club – New learning boat

43. Overview: Northcote and Birkenhead Yacht Club is an incorporated society and has a membership of approximately 50 full time members. The club has a large focus on learn to sail and attracting new memberships, particularly of families and children.

44. They have recently completed a project to raise funding for four new Feva boats which are for children’s’ learn to sail programmes and can hold two people. The club are now in the middle of a project to raise funding for two new Quest boats which can be used for children’s and adults learn to sail and hold four people. They have purchased one boat and are looking to raise the last part of the funding needed to purchase a second boat.

45. The club also store a number of primary school learn to sail boats, so they work well in partnership with other groups and there is the potential to get more school children sailing.

Assessment

46. Community need/participation: Over the course of a year there could be an increase in current participation numbers of approximately 30 children.

47. Complementary to existing network: There are limited number of sailing/yachting clubs on the North Shore, with Hobsonville Yacht Club being the only other one. Enabling the club to increase its learn to sail offerings fills a gap in the network.

48. Strategic/sector support: There is support from local schools who currently store their boats at the club, as the Quest boats are the next step up from their current Feva boats.

49. Sustainability: The club is growing and will utilise the new boats to increase their membership and get more people into sailing.

50. Return on investment: Council would contribute $10,000 of a $90,000 project as a one-off cost. There is little involvement of groups outside the organisation.

51. Achievability: Project only requires another $10,000 to be complete so project is very achievable.

52. Due to no community access requirements being needed for this project, it is recommended that the group apply to the next Kaipatiki Local Board Local Grants Round for the funding.

Netball North Harbour – Help with operational costs

53. Overview: Netball North Harbour is a sub-regional facility based in the Kaipātiki Local Board area utilised by 1,181 teams in 2017 and over 400,000 users annually that serves all the northern local boards as well as some central local boards.

54. Netball North Harbour has an average annual facility operating cost of around $280,000. This consists of costs for items such as equipment, lighting cleaning, maintenance, security, insurance and utilities.

55. Netball North Harbour generally run at a small surplus annually after depreciation is accounted for. This surplus is split between game development and a development fund for renewal and future development of the netball facilities.

56. Traditionally Netball North Harbour has not received assistance from council to cover operating costs and have applied to council for grants to renew and upgrade their facilities. There is currently no consistent model which applies to all netball centres across Auckland. The models range from council taking full responsibility for maintenance and renewal costs (e.g. Windmill Road Netball Courts and Waitakere Netball Centre), the netball centre addressing maintenance costs and council addressing renewal costs (e.g. Kaipara Netball Centre in Helensville), council providing an annual operating grant (e.g. Auckland Netball Centre).

57. Netball North Harbour is arguably the netball facility which receives the lowest level of consistent council financial support. This means facility users are shouldering the burden of renewal and maintenance costs, which is inequitable in comparison to other sporting facilities. Given the importance of Netball North Harbour and the level of impact achieved in the community, it is equitable to provide some financial assistance to minimise this burden.

58. On 12 June 2018 the Environment and Community Committee resolved to allocate $28,000 per annum, for two years, to Netball North Harbour from underspend within the existing Sport and Recreation Community Access Scheme budget.

59. The Community Access Scheme objective is to gain access to non-council operated facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities.

60. The funding period, July 2018 to 30 June 2020, allows council to adopt Sport Facilities Investment Plan recommendations before making further funding decisions.

61. Netball North Harbour has indicated that they wish to support the satellite venue to be established at Glenfield College, but not if that comes as the expense of receiving an operational subsidy that supports their current operations and facility maintenance.

62. The local board has considered this project as a separate item within the 2018/19 work programme, based on an operational subsidy of $50,000 per annum requested by Netball North Harbour.

63. The recommended funding approach - $56,000 through Community Access Scheme funding over a two-year period, plus $41,850 LDI funding covering a two-year period, would provide Netball North Harbour with an operational subsidy of $48,925 per annum, for a two-year period.

Willow Park School – Bikes in Schools project

64. Overview: Willow Park School are working closely with Bikes in Schools to scope up a project that would entail a pump track, a storage container and a fleet of bikes.

65. Total project cost would be approximately $60,000, with the idea that the local board would contribute a total of $10,000 to $20,000.

66. Bikes in Schools projects have been very successful in the past with the local board previously funding Glenfield Intermediate $10,000 towards a $90,000 total project that included a pump track, 35 bikes, 100 helmets, storage facility and fit out, staff personal development.

Assessment

67. Community need/participation: Willow Park School has a role of 642 students as well as a much wider catchment of children in the local area.

68. Complementary to existing network: There are other similar facilities at Birkenhead War Memorial Park, Albany Primary School, Glenfield Intermediate, Onepoto School (track does need renewing soon), and Takapuna Primary. This facility would add to and complement the existing network well.

69. Strategic/sector support: Bikes in Schools have chosen Willow Park as a key project for the upcoming calendar year as they have a large role and many children who are interested in learning to ride. Harbour Sport are also very supportive of the project and it aligns with the Sport and Recreation Strategic Action Plan initiative 8.2: Promote and prioritise investment into partnerships to provide multisport and multi-use recreation and sport facilities.

70. Sustainability: Willow Park School is located right in the middle of a very populated area in Ocean View/Northcote/Hillcrest. The school has very good access by foot and plenty of parking available.

71. Return on investment: Council would contribute $10,000 toward the project as a one-off cost. Community access would then be guaranteed for a period appropriate to the life of the asset, to be outlined in the funding agreement.

72. Achievability: This project is just beginning to be scoped so may not be ready to proceed until the 2018/2019 financial year.

73. Further investigation into this project is required with the possibility of funding it from LDI operational budgets in the 2018/2019 financial year or, request the school applies to the next Kaipatiki Local Board Local Grants round. A consideration for the board is that if funding comes from local grants then community access requirements will not be able to be put in the funding agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

74. It is anticipated that at least 1,400 Kaipātiki resident children will participate in netball and table tennis programmes as a result of funding the recommended projects.

75. A new community sport facility will be created in partnership with multiple organisations and a key sub-regional sports facility will have some operational security with a clear plan as to how their long-term concerns may be addressed.

Tauākī whakaaweawe Māori / Māori impact statement

76. Netball is a high participation sport for Māori, particularly Māori girls. Operational subsidies help Netball North Harbour to keep the cost of play down, mitigating potential barriers to participation.

Ngā ritenga ā-pūtea / Financial implications

77. Allocation of existing local board budget.

Ngā raru tūpono / Risks

78. The recommendations contained within this report assume LDI underspend will be allocated to sport and recreation projects. Other community needs are not considered in this report.

79. Any LDI underspend would need to be allocated by 30 June 2018 through the form of a signed funding agreement with Netball North Harbour.

Ngā koringa ā-muri / Next steps

80. Any relevant funding agreements drafted by Sport and Recreation team and signed by community sport groups before 30 June 2018.

81. Council staff will request that Netball Northern Zone carry out an assessment of netball facility models currently in place, which will enable the local board to make an informed decision regarding equitable access funding. The timeframe of the assessment will coincide with Sport & Recreation Investment Plan recommendations.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Neil Coventry - Sport Partnerships Project Manager

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Approval of the 2018/2019 Kaipātiki local environment work programme

File No.: CP2018/08748

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme (totaling $225,000) for the Kaipātiki Local Board.

Whakarāpopototanga matua / Executive summary

2. The Kaipātiki Local Board has identified an aspiration in its 2017 local board plan to achieve a natural environment that is protected for future generations to enjoy.

3. To give effect to this aspiration, staff developed several projects for the board’s consideration.

4. The board has provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative (LDI) projects it would like to fund at its 28 March 2018 and 23 May 2018 workshops. These projects include:

· $30,000 for Industry Pollution Prevention;

· $20,000 for Small Building Sites Ambassador;

· $100,000 for Pest Free Kaipātiki Strategy Implementation;

· $65,000 for Kaipātiki Project Environmental Centre Operational Funding and Stream Quality Monitoring; and

· $10,000 Kauri Dieback Strategy for Kaipātiki.

5. This report recommends that the board approve the proposed local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) approve the allocation of $225,000 for local environmental projects from its locally driven initiatives (LDI) operational budget to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019, as detailed in the agenda report and summarised in the table below:

Project	Budget
Industry Pollution Prevention	$30,000
Small Building Sites Ambassador	$20,000
Pest Free Kaipātiki Strategy Implementation	$100,000
Kaipātiki Project Environmental Centre Operational Funding and Stream Quality Monitoring	$65,000
Kauri Dieback Strategy for Kaipātiki	$10,000
Total	$ 225,000

Horopaki / Context

6. At its 22 November 2017 workshop, the local board requested that projects be scoped around the protection of waterways in the Kaipātiki Local Board area and reduction of waste to landfill.

7. The board also indicated its intention to continue to support the implementation of the Kaipātiki Pest Free Strategy and the operation of the Kaipātiki Project.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s consideration at a workshop on 28 March 2018. The board provided feedback and asked officers to scope two additional projects - one for community stream health monitoring, and another for a kauri dieback strategy for the local board.

9. At the 23 May 2018 workshop the local board agreed to support the two new projects as scoped by staff. The board decided to remove a project previously scoped for a business waste advisory programme to allow the new projects to be funded. The board also indicated a budget of $225,000 would be made available from its 2018/2019 locally driven initiatives (LDI) operational budget to support the delivery of the local environment work programme.

10. Based on that discussion, five projects are now proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the local board’s 2018/2019 local environment work programme. The draft work programme has been amended and included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

11. In response to direction from the local board, Infrastructure and Environmental Services staff developed several options for projects for the board to consider.

12. The board indicated a budget of $225,000 would be made available from its 2018/2019 locally driven initiatives (LDI) operational budget to support the delivery of the local environment work programme.

13. Based on that discussion, five projects are now proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the local board’s 2018/2019 local environment work programme. The draft work programme has been amended and included as Attachment A to this report.

14. A brief description of each of the projects in the work programme is provided below.

Industry Pollution Prevention Programme – $30,000

15. To achieve the local board plan outcome ‘a natural environment protected for future generations to enjoy’, the board has indicated that it would continue to fund the Industry Pollution Prevention project. The board provided $8,000 towards this project in the 2017/2018 financial year.

16. It is recommended that the board allocate $30,000 of its locally driven initiatives (LDI) operational budget towards the project in the 2018/2019 financial year, with a suggestion to target the Wairau Creek catchment within the local board area.

17. This project will deliver education and information to urban industry and business owners about the impacts their activities may be having on local waterways. The programme includes a site inspection and discussion with the business owners about potential issues around pollution and spill training.

18. If changes are recommended, a report is sent to the business and a revisit to the business is made to see how many recommendations have been actioned. The programme involves a GIS mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

Small Building Sites Ambassador – $20,000

19. To achieve the local board plan outcome ‘a natural environment protected for future generations to enjoy’, the board has indicated that it would fund a new project focused on reducing the impact small building sites have on the environment. This project involves engagement of an ambassador to work with and support council’s Compliance team to reduce the amount of sedimentation and litter produced from small building sites entering waterways.

20. It is recommended that the board allocate $20,000 of its locally driven initiatives (LDI) operational budget towards this programme in the 2018/2019 financial year.

21. This project will deliver a decrease the amount of sedimentation, runoff and litter entering the Waitemata Harbour. It will achieve greater engagement and ownership from small building sites contractors to better manage their sites and reduce environmental harm.

Pest Free Kaipātiki Strategy Implementation Project – $100,000

22. To achieve the local board plan outcome ‘a natural environment protected for future generations to enjoy’, the board has indicated that it would continue to fund the Pest Free Kaipātiki Strategy Implementation project. The board provided $100,000 towards the implementation of the Kaipātiki Pest Free Strategy in the 2017/2018 financial year.

23. It is recommended that the board allocate $100,000 of its locally driven initiatives (LDI) operational budget towards the project in the 2018/2019 financial year.

24. This project will be delivered in collaboration with the Pest Free Kaipātiki Incorporated Society, and will involve community engagement in pest animal and plant removal and habitat and species restoration by volunteer groups with support and technical advice from council staff. Local native ecosystems will be protected and enhanced, thus providing a habitat for native wildlife and a more engaged local community, interested in partnering with council to protect biodiversity within the local board area.

Kaipātiki Project Environmental Centre – $65,000

25. To achieve the local board plan outcome ‘a natural environment protected for future generations to enjoy’, the board has indicated that it would continue to fund the Kaipātiki Project Environmental Centre. The board provided $45,000 towards the support of the operations of the Kaipātiki Project Environmental Centre in the 2017/2018 financial year.

26. It is recommended that the board allocate $65,000 of its locally driven initiatives (LDI) operational budget towards the project in the 2018/2019 financial year. In addition to the $45,000 provided for the support of the operations of the Kaipātiki Project Environmental Centre, an additional $20,000 is proposed to be ring fenced to deliver a community streams monitoring and restoration project.

27. This project will support growth in environmental awareness and action within Kaipātiki Local Board communities. The Kaipātiki Project provides leadership and support to the community for Pest Free Kaipātiki and the Kaipātiki Restoration Network. They build community and sense of place within Kaipātiki Local Board and provide accessible opportunities and support for those with special needs or learning difficulties.

28. The environment centre also provides a plant nursery programme with volunteers, producing an estimated 20,000 plants per annum.

29. An additional $20,000 has been proposed in the 2018/2019 financial year to deliver a stream quality monitoring project and to improve environmental water quality in the Kaipātiki Local Board area through supporting local initiatives and working with community.

Kauri Dieback Strategy for Kaipātiki Local Board – $10,000

30. To achieve the local board plan outcome ‘a natural environment protected for future generations to enjoy’, the board has indicated it would fund a new project focused on developing a strategy to assist in mitigating the risk of movement of kauri dieback between locations on public land in Kaipātiki Local Board area. This project is supported by the Biosecurity team and Parks and Community Facilities units within council.

31. It is recommended that the board allocate $10,000 of its locally driven initiatives (LDI) operational budget towards this programme in the 2018/2019 financial year. This project will deliver, with support from the Biosecurity team in Infrastructure and Environmental Services, a strategic response to the threat of kauri dieback incursion into the local board area.

32. To assist elected members with prioritisation, staff analyzed these options against alignment to key local board strategies, value for money, and effectiveness.

33. The projects which rank highly against these criteria are recommended for funding. Projects ranked medium cannot be recommended at this stage as the available funding would be exceeded. Results of this prioritisation are summarised in Table 1 below:

Table 1. Project options provided to Kaipātiki Local Board members

Project Description	Alignment to board strategies	Value for money	Potential Environmental Impact
Industry Pollution Prevention Programme - $30,000	2017 Kaipātiki Local Board Plan	High - visits to urban industry and business owners about the impacts their activities may be having on local waterways. The proposed Wairau Creek catchment is a highly industrialised catchment with potential for improved water quality downstream.	High as the project has potential to improve water quality (long term) and biodiversity along streams. It involves business and community engagement to take ownership of specific areas of stream.
Small Building Sites Ambassador $20,000	2017 Kaipātiki Local Board Plan	High - engagement of an ambassador to work with, and support council’s Compliance team to reduce the amount of sedimentation, and litter produced from small building sites entering waterways. Targeted areas within the Kaipātiki Local Board to be identified.	High - this programme will decrease the amount of sedimentation, runoff and litter entering the Waitemata Harbour. It will achieve greater engagement and ownership from small building sites contractors to better manage their sites and reduce environmental harm.
Pest Free Kaipātiki Strategy Project – $100,000	2017 Kaipātiki Local Board Plan and delivery of the Kaipātiki Local Board Pest Free Strategy and Action Plan.	High – Pest Free Kaipātiki Incorporated Society also attract funding from sources other than council to increase the outcomes achieved for the local boards investment.	High – community and volunteer groups are supported and enabled to lead and undertake effective restoration action across the local board area. Local native ecosystems are protected and enhanced providing habitat for native wildlife.
Kaipātiki Project Environment Centre - $65,000	2017 Kaipātiki Local Board Plan. Delivery of the Kaipātiki Local Board Pest Free Strategy.	High - the local board provide $45,000 for the operation of the Kaipātiki Project Environment Centre in Birkdale. Kaipātiki Project also attract additional resource to support the centre. The board has provided a further $20,000 to support stream quality monitoring in the Kaipātiki Local Board area.	High - this project will support growth in environmental awareness and action within Kaipātiki Local Board communities. The Kaipātiki Project provides leadership and support to the community for Pest Free Kaipātiki and the Kaipātiki Restoration Network. They provide accessible opportunities and support for those with special needs or learning difficulties.
Kauri Dieback Strategy for Kaipātiki - $10,000	Aligned to outcomes in the 2017 Kaipātiki Local Board Plan. Delivery of the Kaipātiki Local Board Pest Free Strategy.	High - meaningful management can only be achieved through a collaborative response from all stakeholders. With the possible discovery of kauri dieback within the board area this is investment is seen as vital by the local board.	High - this investment will assist in mitigating the risk of movement of kauri dieback between locations on public land in Kaipātiki Local Board area. Community groups will be supported and enabled to protect their local native biodiversity.
Kaipatiki Business Waste Advisory Programme - $20,000	Aligned to outcomes in the 2017 Kaipātiki Local Board Plan to encourage neighbourhoods to reduce waste and shift to low-carbon living.	Medium - assists industry and business to identify and implement opportunities to reduce and divert waste. The approach is proactive and non-regulatory.	Medium - this project targets one sector of the local board community to increase awareness of how businesses contribute to the waste stream. This project was not supported by the local board in the 2018/2019 financial year due to budgetary constraints, however the board indicated an interest in supporting a similar project in the future.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

34. The Kaipātiki Local Board has many engaged and collaborative community and volunteer groups who work to protect and restore native biodiversity within the board area. This work programme supports those groups and the local board to work collaboratively with their community.

Local board views

35. The proposed local environment work programme was discussed with the board at workshops on 28 March 2018 and 23 May 2018. The board indicated its support for the proposed projects outlined in this report at its 23 May 2018 workshop.

Tauākī whakaaweawe Māori / Māori impact statement

1. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

2. Table 2 below outlines how each of the projects contributes towards Māori outcomes:

Table 2. Māori impact assessment

Project	Māori impact assessment
Industry Pollution Prevention Programme	No specific consultation with Māori on this environment programme has been undertaken. However, it is acknowledged that sustainable living practices and water quality have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Small Building Sites Ambassador	No specific consultation with Māori on this environment programme has been undertaken. However, it is acknowledged that sustainable living practices and water quality have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Pest Free Kaipātiki Strategy Implementation Project	No specific consultation with Māori on this environment programme has been undertaken. However, it is acknowledged that sustainable living practices and water quality have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Kaipātiki Project Environmental Centre	No specific consultation with Māori on this environment programme has been undertaken. However, it is acknowledged that sustainable living practices and water quality have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.
Kauri Dieback Strategy for Kaipātiki	Te Kawerau a Māki kaitiaki, and Ngāti Manuhiri kaitiaki have offered to assist the board should a rāhui on local park land be deemed appropriate to mitigate the risk of kauri dieback spread.

Ngā ritenga ā-pūtea / Financial implications

36. The proposed 2018/2019 local environment work programme will see the allocation of $225,000 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board, tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

37. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

38. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (from 1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kaipātiki I and ES work programme 2018/2019	25

Ngā kaihaina / Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Kaipātiki Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/09949

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Kaipātiki Local Board including the following departments:

· Arts, Community and Events (ACE);

· Libraries and Information (Libraries);

· Parks, Sport and Recreation (PSR); and

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE);

· Libraries and Information (Libraries);

· Parks, Sport and Recreation (PSR); and

· Service Strategy and Integration (SSI).

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Kaipātiki Local Board Plan outcomes:

· Our community facilities and assets are high quality and well managed;

· Our natural environment is protected for future generations to enjoy;

· Our people are active and healthy;

· Our people identify Kaipātiki as their kāinga (home);

· Our urban centres are vibrant; and

· Services are well managed and meet community needs.

5. The work programmes include funding from asset based services (ABS) operational budgets and locally driven initiatives (LDI) operational budgets.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (insert member name) and (insert member name).

d) approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area, and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Kaipātiki Local Board includes the following areas of activity:

· ACE – Provision of service through local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support for more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans;

· identify budget allocation; and

· outline estimated timeframes for delivery.

14. The Community Services work programmes 2018/2019 align to the following Kaipātiki Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
Our community facilities and assets are high quality and well managed	ü
Our natural environment is protected for future generations to enjoy			ü
Our people are active and healthy			ü	ü
Our people identify Kaipātiki as their kāinga (home)	ü		ü
Our urban centres are vibrant	ü
Services are well managed and meet community needs	ü	ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan.

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan.

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan.

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes consideration is given to how council can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori;

· Māori Naming of Reserves and Facilities Phase Two; and

· Manaakitanga.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: asset based services (ABS) operational budgets and locally driven initiatives (LDI) operational budgets.

23. The Community Facilities department leads capital development and asset enhancing activities (including renewals) and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

24. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

25. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

26. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

27. If a change is required to the work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

28. Once approved, delivery of activities identified in the Community Services work programmes will begin from 1 July 2018.

29. The work programmes list further decisions and milestones for each activity, which will be brought to the local board when appropriate.

30. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kaipātiki ACE Work Programme 2018/2019	31
b ⇩	Kaipātiki Libraries Work Programme 2018/2019	41
c ⇩	Kaipātiki PSR Work Programmes 2018/2019	45
d ⇩	Kaipātiki SSI Work Programme 2018/2019	47

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Kaipātiki Local Board 2018/2019 Local Economic Development Work Programme

File No.: CP2018/09128

Te take mō te pūrongo / Purpose of the report

1. To approve the Kaipātiki Local Board local economic development work programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed Kaipātiki Local Board Local Economic Development (LED) Work Programme for the 2018/19 financial year, as set out in Attachment A.

3. The proposed work programme comprises support for the Young Enterprise Scheme.

4. The total value of the Local Economic Development work programme is $1,000.

5. The board is asked to approve the 2018/19 Local Economic Development work programme.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) approve the 2017/18 Local Economic Development work programme (as provided in Attachment A to the agenda report) as follows.

i) Young Enterprise Scheme ($1,000).

Horopaki / Context

6. This report provides the Kaipātiki Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The proposed local economic development (LED) work programme comprises the following activity.

Young Enterprise Scheme ($1,000)

8. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

9. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for young people. Through the programme, students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The Kick Start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, find out about their 2019 year, what YES is about, and what to expect. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether or not to participate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The proposed LED work programme was presented to the Kaipātiki Local Board at its 23 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

12. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

13. Progress on the 2018/2019 Local Economic Development work programme will be reported directly to the Kaipātiki Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

14. There is minimal risk, as the YES programme is well established and the proposed financial support from the local board remains the same as previous years.

Ngā koringa ā-muri / Next steps

15. Following approval from the local board, the Local Economic Development team at Auckland Tourism, Events and Economic Development (ATEED) will begin implementation of the board’s 2018/2019 Local Economic Development work programme. Further scoping of activities will be undertaken and presented back to the local board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Economic Development: ATEED Work Programme 2018/2019	51

Ngā kaihaina / Signatories

Authors	Jonathan Sudworth - Local Economic Development Advisor
Authorisers	John Norman - Strategic Planner Local Economic Development

Kaipātiki Local Board

20 June 2018

Ridgewood Reserve Tracks Renewal Closure

File No.: CP2018/08756

Te take mō te pūrongo / Purpose of the report

1. To seek approval to close and decommission a short section of duplicate track in Ridgewood Reserve, Birkenhead, from the entrance of Ridgewood Crescent.

2. To confirm the proposed closure and decommissioning of the section of track in Castleton Reid Reserve adjoining the Verran Road Primary School as part of the programme of works commenced to renew/upgrade the network of paths and tracks for Verran Road/Castleton Reid/Ridgewood Reserves.

Whakarāpopototanga matua / Executive summary

3. A call centre enquiry was received from an adjoining property owner regarding the lack of notification and consultation in response to the commencement of construction works in Ridgewood Reserve for the renewal/upgrade of the Verran Road/CastletonReid/Ridgewood Reserves networks of paths and tracks.

4. Following consultation with the resident and other stakeholders through several on-site meetings, agreement has been reached with all parties in principle to review the current consented design for an engineered retaining wall with culvert flue that would impact adversely on a small colony of glow-worms in Ridgewood Reserve, along with a recommendation to the local board that a duplicate entrance track from Ridgewood Crescent that partly encroaches onto private property be closed.

Ngā tūtohunga / Recommendation/s

That the Kaipatiki Local Board :

a) receive the report summarising the outcomes of consultation with the adjoining property owner of 14 Inglis Street and Ridgewood Reserve as a result of construction works commencing on renewal/upgrading of the Verran Road/Castleton Reid/Ridgewood Reserves network of paths and tracks.

b) close and decommission the duplicate entrance track path five from Ridgewood Crescent into Ridgewood Reserve as outlined and shown on the plan attached as Appendix A to the agenda report.

c) confirm and agree the proposed closure and decommissioning of the section of track in Castleton Reid Reserve labelled path seven in the map attached as Appendix A to the agenda report, as part of the programme of works commenced to renew/upgrade the network of paths and tracks for the Verran Road/Castleton Reid/Ridgewood Reserves.

Horopaki / Context

5. The renewal/upgrade of the network of paths and tracks for Ridgewood /Castleton Reid/Verran Road Reserves commenced in early May with construction works starting in Ridgewood Reserve.

6. An enquiry was received through council’s Call Centre from the adjoining property at 14 Inglis Street, advising she had not received notification of the works and had not been involved in any prior consultation of the proposed works during the planning or consenting phase of the project. The resident has had a long interest in the bush reserve and had worked with the Kaipatiki Project in planting and weed management in the reserve.

7. Several site meetings were held with the resident at 14 Inglis Street along with representatives from Pest Free Kaipatiki and Kaipatiki Project to address the concerns raised. One of the main concerns was the decimation of a glow-worm colony on a bank beside a section of track and in the adjoining water course that was going to occur with the consented design. This involves an engineered retaining wall and culvert to replace an existing retaining wall that was undermined by the watercourse that also runs under the roots of a large tree.

8. The agreed outcomes of the site meetings were:

· To revisit the current over-engineered design solution for the proposed retaining wall and stormwater culvert with an alternative design, utilising a boardwalk/footbridge structure that would have minimal impact on the glow-worm colony. A concept design is to be prepared and brought back to the stakeholders for review and their input.

· To replace the proposed 300mm culvert pipe with rock revetment outfall in the overlay flow section of the Ridgewood Reserve track with an elevated boardwalk that involves minimal disturbance of the ground/earthworks.

· Recommend to the local board that path five be decommissioned as it is a duplicate entry track close to path four which is the main path entrance (refer to the map in Attachment A). Path five also has some steep grades in it and runs hard up alongside property boundaries and encroaches partly onto 14 Inglis Street. The resident at 14 Inglis Street advised her new neighbours are also supportive of path five being closed. At the time of this report, Community Facilities staff were awaiting a return call from the residents to confirm this.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The resident at 14 Inglis Street provided the historical background as to how the two tracks were formed so close to each other. Path five was the original entrance track into Ridgewood Reserve that was formed. Some years later an access track was formed for machinery to install a storm water pipe from the road into the head of the watercourse in the reserve. The access track remained after the works were completed and has since become the main entrance track path four, as it is an easier grade. Path five is now a secondary entrance track that runs hard up alongside property boundaries, including the property at 14 Inglis Street which it partly encroaches onto before dropping down the slope with a series of bends to re-join the main track. The secondary path four is approximately 80 metres in length.

10. The contract awarded for the renewal/upgrade construction works also includes the closing and decommissioning of a section of bush track in the Castleton Reid Reserve labelled as path seven in the maps attached as Appendix A. The decision to recommend closure of this bush track has been made in consultation with the Community Facilities Operations Management and Maintenance team. It does not have any impact on access to the adjoining primary school property.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

11. Proposed closure of the path five track would have the following benefits:

· It removes it from being hard up against private property boundaries and the partial encroachment onto 14 Inglis Street.

· There would be cost savings of not renewing/upgrading along with ongoing operational costs to maintain a duplicate section of track. These cost savings cannot be quantified until it is repriced by the contractor which has yet to be completed. There are no obvious negative impact on community and public enjoyment of the reserve from the proposed closure of the duplicate section of track.

Ngā ritenga ā-pūtea / Financial implications

12. The cost to decommission the track and undertake some planting would be less than the proposed renewal/upgrade works, resulting in an overall saving to the renewal project. It would also contribute to less operational cost for an asset that no longer requires maintaining. Any project savings are returned to the capex renewals general fund and cannot be reallocated by the local board to other projects within its area.

Ngā raru tūpono / Risks

13. There are no perceived risks associated with the recommendations of this report.

Ngā koringa ā-muri / Next steps

14. Community Facilities has agreed to keep the resident at 14 Inglis Street and other identified stakeholders informed with regular updates on progress in the Ridgewood Reserve section of the project. The concept design for an alternative solution to the engineered retaining wall with culvert pipe flue is to be reported back to the stakeholders for review and input before finalising the design.

15. Signage has already been erected at the key entrances of the network of walkways advising of the paths upgrade works. A letterbox drop of surrounding streets has been done advising of the programme for temporary closure of the various sections of the networks of paths over the five-month construction period.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	RIDGEWOOD RES APPENDIX A	57

Ngā kaihaina / Signatories

Authors

Peter Bilton – Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09424

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Kaipātiki Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Kaipātiki Local Board area and have concluded that there are:

· ten sites with adequate evidence to be scheduled as prohibited;

· two sites with adequate evidence to be scheduled as restricted; and

· one suitable site for non-self-contained camping.

5. Recommendations provided by the Kaipātiki Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) recommend to the Regulatory Committee that the ten sites contained in Attachment A to the agenda report be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the two sites contained in Attachment B to the agenda report through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only;

ii) limited numbers of vehicles; and

iii) only in identified parking spaces.

c) recommend to the Regulatory Committee that the following restrictions be applied to the one site contained in Attachment C to the agenda report through a bylaw under the Freedom Camping Act 2011:

i) limited numbers of vehicles; and

ii) only in identified parking spaces.

d) confirm its general views on the management of freedom camping expressed through the workshop on 9 May 2018 as follows:

i) freedom camping should be limited to certified self-contained vehicles only, and that campers should be required to use the toilet facilities on board their vehicle;

ii) that the cost on ratepayers of maintenance of infrastructure used by freedom campers be minimised;

iii) number of vehicles on a site needs to be limited;

iv) number of sites available in an area needs to be limited;

v) number of variations of rules and restrictions would need to be limited so the signage is not too complicated or create visual pollution through large numbers of signs;

vi) that a registration licence and/or permit system should be developed;

vii) education of freedom campers about where they can and cannot go is required;

viii) the management of freedom camping should align with the nationwide approach;

ix) rural areas are more appropriate for freedom camping activity to occur, and that freedom camping in suburban areas and those areas close to the central city are not appropriate; and

x) issues associated with homelessness and freedom camping may overlap.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [resolution number REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue freedom campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment

· other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

· the council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

10. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

11. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

12. Staff sought initial local board views through local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

13. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”;

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area;

· to encourage the activity in suitable areas that meet the needs of freedom campers; and

· to protect areas of regional significance.

14. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

15. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

16. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area;

· existing use including any leases over the area;

· issues around safety in the area including anti-social behaviour and lighting;

· existing facilities including toilets, drinking water, rubbish bins and gates; and

· the environmental, historical or cultural significance of the area.

17. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers; and

· level of protection required under the Act.

Figure 1 – Site Assessment Matrix

18. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

19. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

20. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

21. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

22. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

23. For reserves that meet the prohibition evidential requirements under the Freedom Camping Act, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

24. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles;

· camping is permitted for no more than two nights in any four-week consecutive period; and

· a time by which a camper must leave the area in the morning.

25. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Kaipātiki Local Board area site assessments

26. The outcome of the initial site assessments for the Kaipātiki Local Board area are included in Attachments A, B and C. Attachments B and C also note where the Reserves Act applies.

27. Attachment D includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

28. The Kaipātiki Local Board area initial site assessments identified:

· nine sites where there was adequate evidence to suggest a prohibition was required to protect the area;

· four sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area; and

· one area where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

29. Attachments A, B and C also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

30. A summary of the recommendations for the Kaipātiki Local Board area:

· ten sites have adequate evidence to be scheduled as prohibited;

· two sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only); and

· one site has adequate evidence to be scheduled as restricted, however is suitable for non-self-contained.

o Of the restricted sites, all three are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

31. The Kaipātiki Local Board also provided general feedback on the development of the bylaw at the workshop on 9 May 2018. This feedback included:

· freedom camping should be limited to certified self-contained vehicles only, and that campers should be required to use the toilet facilities on board their vehicle;

· that the cost on ratepayers of maintenance of infrastructure used by freedom campers be minimised;

· the number of vehicles on a site needs to be limited;

· the number of sites available in an area needs to be limited;

· the number of variations of rules and restrictions would need to be limited so the signage is not too complicated or create visual pollution through large numbers of signs;

· that a registration licence and/or permit system should be developed;

· education of freedom campers about where they can and cannot go is required;

· the management of freedom camping should align with the nationwide approach;

· rural areas are more appropriate for freedom camping activity to occur, and that suburban areas and those close to the central city are not appropriate; and

· issues associated with homelessness and freedom camping may overlap.

Tauākī whakaaweawe Māori / Māori impact statement

32. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

33. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

34. There are no financial implications for the local board from the decision being sought.

Ngā raru tūpono / Risks

35. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

36. The graduated enforcement model used by council’s Licensing and Regulatory Compliance team enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

37. The Affordable Housing Policy unit are currently developing a cross sectoral strategy on homelessness.

38. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

39. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

40. If the Kaipātiki Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

41. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	81
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	87
c ⇩	Sites to be recommended to the Regulatory Committee as restricted (non-self-contained permitted). Site specific restrictions to limit number and location.	89
d ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules	91

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Delegation for formal local board views on notified resource consents, plan changes and notices of requirement

File No.: CP2018/08361

Te take mō te pūrongo / Purpose of the report

1. To seek that the Kaipātiki Local Board delegates the responsibility of providing formal views (feedback) on notified resource consents, plan changes and notices of requirement to a local board member.

Whakarāpopototanga matua / Executive summary

2. Local board feedback can be provided on notified resource consents, plan changes and notice of requirements. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). This feedback is included in the planner’s report verbatim and local boards are also able to speak to their written feedback at the public hearing. Views should be received by the processing planner or reporting consultant by the submission closing date to ensure the content can be considered in planning reports.

3. This report explores options to enable local boards to provide their views in a timely way. Local boards normally provide their formal views at business meetings. Because local board reporting timeframes don’t usually align with statutory timeframes, in most instances formal reporting at a business meeting will not allow local feedback to be provided by submission closing dates.

4. Providing formal local board views by way of a delegation to a local board member is considered the most efficient way of providing formal local board views. This is because the delegate can provide views within the regulatory timeframes and because no additional reporting is required when new applications of interest are notified

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) delegates the authority to Chairperson John Gillon and Deputy Chairperson Danielle Grant, as an alternate, to prepare and provide local board views and speak those local board views at any hearings on:

· Notified resource consents

· Notified plan changes

· Notices of requirement.

a) agrees to note and ratify any views provided, or expressed on the local board’s behalf, by its duly authorised delegate at its next business meeting.

Horopaki / Context

Background

5. In 2011, the Governing Body confirmed a process whereby local boards could make their interests and preferences of the people within the local board area known by providing comments which could be taken into consideration for notification decisions for resource consents.

6. In May 2016, a political working party was set up to review the statutory context of that practice. As a result of that work, it was confirmed that local boards could provide feedback on notified applications and could also make an oral presentation as part of any hearing on notified applications. The opportunity to present at a hearing is in alignment with section 15(2) of the Local Government (Auckland Council) Act 2009 (LGACA).

7. In relation to resource consents, a standard practice was signalled and endorsed by the Hearings Committee (20 September 2016, CP2016/20479) to enable local boards to speak to their local views and preferences when a hearing occurs in relation to any of the relevant resource management applications.

8. In the current political term, and since the completion of the Auckland Unitary Plan, there is now an increased number of plan change applications (both council-initiated and privately-initiated) and notices of requirement. This has a highlighted an issue with timeframes and the wider process of obtaining local board views and preferences. Relying on local board workshops to present these types of applications or monthly business meetings to obtain local board views and preferences is not ideal. On some occasions local boards have not received notification of plan change applications in their area until timeframes are well underway and this has resulted in urgent decisions and limited opportunities for local boards to consider their views and preferences and provide them to the reporting planner.

9. Providing local board views and preferences (feedback) is different from making a submission. Local board feedback is the formal view of the local board providing local context. In comparison, submissions (which cannot be made by local boards) are made by submitters on notified applications for resource consents, plan changes and notice of requirements. Those who have submitted have formal rights to speak at a subsequent hearing and have appeal rights to the Environment Court.

10. This report seeks a delegation from local boards to provide feedback (local views and preferences) to address the times when applications are not able to meet local board timeframes. This will also acknowledge those local board members who have knowledge and understanding of planning and to ensure local boards do not miss the opportunity to express views and preferences as provided for by LGACA.

Notified Resource Consents

11. Local boards are able to provide input into the determination of applications that may be notified. Local boards, via their appointed Resource Consents Leads, input into a wide range of resource consents that are received by the council and that trigger the matters of particular interest to local boards.

12. Local views and preferences are also able to be provided, once a decision of notification is made, and local boards can then provide further feedback to any notified resource consent application within their local board area. This feedback is then included in the planner’s report verbatim for the hearing and for the consideration of the commissioners who determine the outcome of the resource consent application.

13. Local boards are also able to speak to their written feedback at any notified resource consent hearing. Local boards are taking this opportunity up more often and it is considered important to ensure any feedback is authorised by the local board and a delegation is in place for the Resource Consent Lead to authorise them to speak on behalf of the local board at hearings.

Notified Plan Changes and Notices of Requirement

14. The Auckland Unitary Plan was made “Operative in Part” in November 2016. As plan changes and notices of requirement can now be received and processed by council, there are opportunities for local boards to provide their views and give feedback on notified applications.

15. For council-initiated plan changes and notices of requirement, staff will seek local board views prior to notification for proposals where there are issues of local significance. For private plan changes and notices of requirement submitted by non-council requiring authorities, local boards may not have any prior knowledge of the application until notification.

16. Local boards can provide written feedback on notified applications. Written feedback needs to be provided prior to the submission closing date (usually 20 working days after public notification). Local boards can subsequently present their feedback to support their views at any hearing.

17. It is important that options are explored to enable local boards to provide their views in a timely way and a delegation to ensure timely feedback is desirable. At present the local board views must be confirmed formally and statutory timeframes are short and do not always align with local board reporting timeframes.

18. Local boards may want to add the responsibility for plan changes and notices of requirement feedback to the Resource Consent Lead role. This will broaden the responsibilities of the role to enable feedback on notified plan changes and notices of requirement to be provided. Alternatively, local boards may want to develop a separate planning lead role and each local board has the flexibility to make appointments that best suit their needs.

Tātaritanga me ngā tohutohu / Analysis and advice

Options considered

19. Options available for local boards to provide their views into the hearings process have been summarised in Table 1.

20. Local boards normally provide their formal views at business meetings (option 2). Because local board reporting timeframes do not usually align with statutory timeframes, in most instances formal reporting at a business meeting will not allow local feedback to be provided by submission closing date. Views must be received by the processing planner or reporting consultant by the submission closing date to ensure the content can be considered in planning reports.

21. Providing formal local board views by way of a delegation to one local board member (option 5) is considered the most efficient way of providing formal views. This is because no additional reporting is required when new applications of interest are notified.

Table 1: Options for local boards to provide their formal views on notified applications (resource consents, plan changes, notices of requirement)

Options	Pros	Cons
1. No formal local board views are provided		· Local board views will not be considered by the hearings commissioners
2. Formal local board views are provided at a business meeting	· All local board members contribute to the local board view · Provides transparent decision making	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process
3. Formal local board views are provided as urgent decisions	· Local boards can provide their views in a timely way that meets statutory deadlines	· Decisions are not made by the full local board · Urgent decisions may not be accompanied by full information and the discussion may be rushed · Not transparent decision-making because the decisions do not become public until after they have been made
4. Formal local board views are provided by separate and specific delegation for each application on which the local board wishes to provide their views	· Delegations can be chosen to align with area of interest and/or local board member capacity	· Local board meeting schedules and agenda deadlines required to make each separate delegation are unlikely to align with statutory deadlines imposed by the planning process · Decisions are not made by the full local board
5. Formal local board views are provided by way of delegation to one local board member (preferred option) for all applications	· Delegate will become subject matter expert for local board on topic they are delegated to · Local boards can provide their views in a timely way that meets statutory deadlines · Any feedback can be regularly reported back to the local board	· Decisions are not made by the full local board

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

22. This report seeks a delegation to a local board member for resource consents, plan changes and notices of requirement, to allow local boards to provide feedback in accordance with agreed timeframes on notified resource consents, plan changes and notices of requirement.

23. Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori / Māori impact statement

24. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

25. The Resource Management Act 1991 requires that council consult with mana whenua of the area who may be affected, through iwi authorities, on draft plan changes prior to their notification. Council must also consider iwi authority advice in evaluations of plan changes.

26. For private plan changes, council seeks that the applicant undertakes suitable engagement with relevant iwi authorities, and where necessary will undertake consultation before deciding whether to accept, reject or adopt a private plan change.

27. For notices of requirement, council serves notice on mana whenua of the area who may be affected, through iwi authorities. Requiring authorities must also consult with the relevant iwi as part of the designating process.

Ngā ritenga ā-pūtea / Financial implications

28. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono / Risks

29. If local boards choose not to delegate to provide views on notified applications, there is a risk that they will not be able to provide formal views prior to the submission closing date and may miss the opportunity to have their feedback presented and heard at a hearing.

Ngā koringa ā-muri / Next steps

30. For notified applications of interest to the local board, local board members delegated under these resolutions will provide feedback and speak at hearings on behalf of their Local Board.

31. Additional training for local board members will be offered on the Resource Management Act and the preparation of effective feedback for applications notified as part of a Resource Management Act process.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

20 June 2018

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter three, 1 January - 31 March 2018

File No.: CP2018/09637

Te take mō te pūrongo / Purpose of the report

1. To provide the Kaipātiki Local Board with an integrated quarterly performance report for quarter three, 1 January - 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter included:

· receiving the Uruamo Maranga Ake Marae Committee feasibility study and providing approval to continue to the next stage of development;

· delivery of the Movies in Park event at Harvey Wright fields; and

· completion of the Birkenhead Leisure Centre Bathroom renewals, Birkenhead Library Heating and Ventilation (HVAC) project and vehicle exit from Kaipātiki Community Facilities Trust to Marlborough Park.

4. Performance against the agreed 2017/2018 work programmes is tracking positively as indicated in the snapshot provided as Attachment A.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery (refer Attachment B). The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (behind delivery, significant risk):

· CF: Investigation and Design - Norman King Building - renew heating & ventilation - first floor;

· CF: Investigation and Design - Shepherds Park - renew coastal walkway;

· CF: Investigation and Design - Birkenhead War Memorial – renew tracks;

· CF: Investigation and Design - Chelsea Estate Heritage Park - remediation of slip across walkway;

· CF: Investigation and Design - Birkenhead War Memorial Park - renew car parks; and

· CF: Community Leases - Use of Northcote War Memorial Hall.

6. The following activities are reported as cancelled with a status of red as they have either been delivered or merged with another activity line:

· CF: Investigation and Design - Larking's Landing - renew furniture and fixtures;

· CF: Investigation and Design - Kaipātiki - renew minor park buildings 2018-19;

· CF: Investigation and Design - Lysander Crescent Reserve – renew paths and structures;

· CF: Investigation and Design - Tuff Crater - upgrade track; and

· CF: Project Delivery - 47 Jacaranda Ave remove tree and repair beach access walkway.

7. The financial performance report compared to budget 2017/2018 is attached. There are several points for the local board to note:

· the overall operational net cost of service was $9.5 million, a variance of $2 million above budget; the main driver for this variance is related to parks maintenance costs and lower revenue from Early Childhood Education Centres;

· capital invested to date is $5 million, or 41% of the annual budget;

· in the locally driven initiatives operational budget (LDI opex) $89,000 remains unallocated in the community response fund;

· approximately $80,000 of the LDI opex budget will require deferral to the next financial year; and

· operating revenue targets (asset based services) are unlikely to be met.

8. The key performance indicators show a trend of delivery that is meeting the indicators, with the exceptions being those measures that have year-end outlook based on the results of 2016/17. These are explained further in detail in Attachment D.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

Horopaki / Context

9. The Kaipātiki Local Board has an approved 2017/2018 work programme for the following operating departments:

· Libraries and Information; approved on 21 June 2017,

· Infrastructure and Environmental Services; approved on 21 June 2017,

· Parks, Sport and Recreation; approved on 21 June 2017,

· Community Facilities: Build Maintain Renew; approved on 19 July 2017,

· Community Leases; approved on 19 July 2017,

· Arts, Community and Events; approved on 19 July 2017, and

· Local Economic Development; approved on 19 July 2017.

10. The work programmes are aligned to the 2014 Kaipātiki Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter three

11. The Kaipātiki Local Board has a number of key achievements to report from the quarter three period, which include:

· CS: ACE: Community Empowerment - Local Māori Responsiveness Action Plan (KT) – The local board received a copy of the Uruamo Maranga Ake Marae Committee feasibility study and approved it continuing to the next stage of development.

· CS: ACE: Events – Delivered Events – Kaipātiki - Movies In Parks, Paddington 2, was delivered on Friday 30 March at Harvey Wright Park, Birkenhead, with a great turn-out with approximately 1,500 attendees.

· CF: Project Delivery - Birkenhead Pool and Leisure Centre - renew bathrooms - Project completed January 2018.

· CF: Project Delivery - Birkenhead Library - replace HVAC system - Project completed January 2018.

· CF: Project Delivery - Kaipātiki Community Facilities Trust - Marlborough Park car park - develop vehicle exit - Project completed March 2018.

· CS: Libraries & Information - Summer Reading Programme Kaipātiki - The Kia Māia te Whai / Dare to Explore summer reading programme was very successful.

· ATEED: Local Economic Growth - Young Enterprise Scheme (KT) - The YES kick start days were delivered between the 19 and 23 February 2018.

Key project updates from the 2017/2018 work programme

12. The following are progress updates against key projects identified in the Kaipātiki Local Board Plan and/or Local Board Agreement:

13. CS: ACE: Community Empowerment Increase diverse participation: Kaipātiki Community Facilities Trust

· Kaipātiki Community Facilities Trust (KCFT) hosted one community network and Kaipātiki MAST Network meeting and three Northcote Tasking Project meetings. KCFT supported the delivery of the Family BIG Day Out, Babylon Community Day, Doggie Day Out and Light the Bridge event. The events help promote the diverse identity of the community. KCFT is the umbrella organisation leading the establishment of the Beach Haven Marae. Other organisations involved are Birkdale Beach Haven Garden Circle, North Shore Russian Community Centre and Uruamo Maranga Ake.

14. CS: PSR: Park Services - Birkenhead War Memorial Park: Develop a Master Plan

· Three co-design workshops completed with user groups. Feedback on prototype (model of park) currently being sourced. Pool and leisure component of needs assessment commenced.

15. CS: PSR: Park Services - Kaipātiki local parks: Ecological volunteers and environmental programme FY17/18

· Ongoing support to volunteers for ecological restoration park projects. Total volunteer hours this quarter was 900 hours. The community ranger continues to work with Pest Free Kaipātiki on pest free initiatives such as the Predator Blitz, Pest Free Kaipātiki school projects and the Dirty Duo weeds 2018 campaign (targeting moth plant and wild ginger). This quarter three ranger guided walks have taken place in the Tahi area, two of which were in Kaipātiki including a walk at Le Roys Bush on the 20 February, 30 people attended. Another walk was at Kauri Point/Centennial Park in celebration of Parks Week 2018 on the 15 March, 15 people participated. Planning for the 2018 planting season is underway. Volunteer plantings will take place at the following 11 Kaipātiki reserves: Hinemoa Park, Willow Bay, Le Roys Bush, Seaview Ave walkway/Dudding Park, Chelsea Park Estate (Million Tree site), Fernglen Gardens, Onepoto Domain (Million Tree site), Birkenhead War Memorial Park, Hadfield Reserve, Tuff Crater (Million Tree site) and Rangatira Reserve. On the 26 March a meeting was held in Beach Haven with the Kaipātiki Restoration Network and others to discuss the serious issue of kauri dieback disease. Currently kauri dieback has not been detected in Kaipātiki and volunteers are working together with Auckland Council to find ways of preventing the disease. Finally on the 28 February a Growsafe Course was held for park volunteers at Smiths Bush Cricket club rooms, 15 volunteers attended.

16. I&ES: Environmental Services - Pest Free Kaipātiki Strategy Implementation Programme

· A funding agreement has been completed with Pest Free Kaipātiki Incorporated Society and full payment has been made. Pest Free Kaipātiki continue to use the funding for pest control materials, restoration plans, contractor pest plant control and signage as per the agreement. Pest Free Kaipātiki are in regular consultation with Pest Free Auckland, biosecurity, biodiversity and parks staff and are following the Pest Free Kaipātiki Strategy. Reporting is being provided back to Environmental Services and the funding team as required by the funding agreement. In quarter four staff will continue to support the project through the technical advisory group, and support business planning for the 2019 financial year so that the project builds on the successful outcomes and achievements it has already delivered. Opportunities for collaboration with neighbouring projects, within the organisation and the wider landscape will be shared with the project.

Key performance indicators

17. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides information on the performance measure year-end outlook for Kaipātiki Local Board's measures, showing how we are tracking after the third quarter of FY18.

18. The year-end outlook is that 32 per cent of measures will not achieve target.

19. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long Term Plan.

20. Attachment D contains further detailed KPI information.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. This report informs the Kaipātiki Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

22. A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus:

23. CS: ACE: Community Empowerment - Local Māori Responsiveness Action Plan (KT)

· The strategic broker initiated work with various council departments, staff and community groups/individuals to progress the development of Māori responsiveness plan: - confirming an engagement opportunity for Kaipātiki Local Board, mataawaka Māori ki Kaipātiki, mana whenua me tāngata ki Kaipātiki hoki using performance story to engage the different groups to building understanding and relationship in the name of Māori aspirations - working with Uruamo Marae Committee (Beach Haven marae group) at the next stage of resource consent, post presentation of the marae feasibility study, pushing forward with the next phase of the marae project plan and supporting engagement with a governance development trainer for 2018 - supporting the mana whenua relationship agreement process coordinated by Te Waka Anga Mua and Te Kawerau a Maki The broker presented to the local board on Maori responsiveness and aspirations as it relates to the empowered communities approach.

24. CS: Libraries & Information - Celebrating Te Ao Māori and strengthening responsiveness to Māori – Kaipātiki

· Te Reo Māori greetings top priority at all Kaipātiki Community Libraries.

25. CS: PSR: Park Services - KT: Creating a Māori Identity

· High level communications approach and research of existing names of reserves completed and presented to the local board at workshop on 14 March.

Financial performance

26. Kaipātiki Local Board’s net cost of service to 31 March 2018 was $9.5 million, a variance of $2 million above budget.

27. Operating revenue has continued to track below budget. Enrolment numbers at Beach Haven and Birkdale Early Childhood Education Centres (ECE) are well below targets. The Beach Haven centre has been impacted by staff shortages which restricts the number of children that can attend. The Birkdale Centre is yet to run the marketing promotion that was signalled last quarter, once underway enrolments may increase.

28. Glenfield Leisure revenue is also below budget. The two areas of concern are learn-to-swim and fitness visits. A new system implemented to assist with swim class bookings has had issues and resulted in a drop of numbers. A team has been put together to work through the issues and increase numbers for the classes.

29. Asset based services expenditure is well above budget with a variance of $1.5 million, the main driver for the overall variance is related to parks and asset maintenance costs. Budgets will require realignment between local boards in the new year once baselines are established.

30. Locally driven initiatives (LDI) expenditure is tracking well against budget. The board still has $89,000 unallocated in its response fund. Applications for the final grants round have closed and this could be an area where this funding could be utilised. The budgets for BWMP Master Plan ($50,000), Community Arts Programmes ($10,000), Volunteer Awards ($10,000) and the Sunnynook Centre Plan ($15,000) were deferred to the next financial year at the board’s May business meeting.

31. Capital investment to the end of March was $5 million, a variance of $4.9 million lower than budget. Asset renewals are showing the largest variance with an underspend to date of $1.6 million. Projects completed in the quarter include the Birkenhead Leisure Centre bathroom renewals as well as Birkenhead Library HVAC renewal. The board’s LDI capital budget is also $800,000 underspent with delivery of projects at various stages, although any unspent budget will be deferred to next year.

Ngā ritenga ā-pūtea / Financial implications

32. This report is for information only, and therefore has no financial implications.

Ngā raru tūpono / Risks

33. The following risks have been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

34. CF: Investigation and Design - Norman King Building - renew heating & ventilation - first floor

· Risks/ issues: Project record cancelled. Project not required due to future demolition plans of the building by Panuku Development.

· Current Status: Project cancelled – not required due to future demolition plans of the building by Panuku

35. CF: Investigation and Design - Shepherds Park - renew coastal walkway

· Project cancelled.

· Current Status: Project cancelled until scope for upgrade and coastal boardwalk is confirmed.

36. CF: Investigation and Design - Birkenhead War Memorial – renew tracks

· Project has been placed on hold as instructed until development plan for reserve is complete.

· Current Status: Project has been placed on hold. Assessment of quality and costs are complete. Next steps: Awaiting completion of Birkenhead War Memorial Park Development Plan.

37. CF: Investigation and Design - Chelsea Estate Heritage Park - remediation of slip across walkway

· This project has been cancelled due to urgent remedial action carried out by Coastal maintenance.

· Current Status: This project has been cancelled and remediation of the slip across the walkway is being carried out urgently under maintenance.

38. CF: Investigation and Design - Birkenhead War Memorial Park - renew car parks

· Risks/ issues: Whole of park plan needs to be completed prior to renewing the carpark

· Current Status: This project is on hold until the master plan for the Memorial Park and grandstand is complete. Next steps: The outcome of the master plan will determine the way forward.

39. CF: Community Leases - Use of Northcote War Memorial Hall

· This project has been handed over the Venue Hire team. They are currently investigating the use of ground floor space.

40. The following activities have been cancelled and are reported with a status of red as they have either been delivered or merged with another activity line:

· CF: Investigation and Design - Larking's Landing - renew furniture and fixtures;

· CF: Investigation and Design - Kaipātiki - renew minor park buildings 2018-19;

· CF: Investigation and Design - Lysander Crescent Reserve – renew paths and structures;

· CF: Investigation and Design - Tuff Crater - upgrade track; and

· CF: Project Delivery - 47 Jacaranda Ave remove tree and repair beach access walkway.

Ngā koringa ā-muri / Next steps

41. The local board will receive the next performance update following the end of quarter four, August 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kaipātiki Local Board Work Programme Snapshot 2017/2018 Q3	107
b ⇩	Kaipātiki Local Board Work Programme 2017/2018 Q3 Report	109
c ⇩	Kaipātiki Local Board Financial Performance summary Q3	145
d ⇩	Kaipātiki Local Board Performance Measure Outlook Q3	155

Ngā kaihaina / Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

No.	Title	Page
a ⇩	Wednesday 2 May Workshop Record	207
b ⇩	Wednesday 9 May Workshop Record	209
c ⇩	Wednesday 23 May Workshop Record	211
d ⇩	Wednesday 30 May Workshop Record	213

Authors	Jacinda Short - Democracy Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager