Renewal of community lease to Samoa Atia'e I Magele Incorporated at 372 Massey Road, Māngere East

File No.: CP2018/08303

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for the renewal of the community lease to Samoa Atia’e I Magele Incorporated at 372 Massey Road, Māngere East.

Whakarāpopototanga matua / Executive summary

2.       Samoa Atia’e I Magele Incorporated has been providing community services in Māngere since 1987. The society holds a community lease for the council-owned building which commenced on 1 November 2010 for an initial five year term and contains one five year renewal effecting final expiry on 31 October 2020. The society wishes to exercise the right of renewal.

3.       The Auckland Council Community Occupancy Guidelines 2012 sets out the criteria for the assessment of leases. For the lease in question, a process has been followed which includes a review of the lessee’s performance, assessment of financial position to ensure that the organisation is sustainable and that its services and programmes are beneficial to the community.

4.       Staff is satisfied that the society has met the standards of the assessment and recommend that the lease renewal for a five year term be approved.

Horopaki / Context

The Land and Building

5.       The parcel of land at 372 Massey Road, Māngere East is legally described as Lot 5 Deposited Plan 42220. The land is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve, subject to the Reserves Act 1977.

6.       The building occupied by the society is owned by council. The society is responsible for the interior maintenance of the leased area, however, structural maintenance and renovations is undertaken by council.

Samoa Atia’e I Magele Incorporated

7.       Samoa Atia’e I Magele Incorporated registered as an incorporated society on 10 September 1992. The society has been providing community services in Māngere since 1987 and currently operates from rooms at the Māngere East Community Centre at Walter Massey Park, 372 Massey Road, Māngere East.

8.       The society’s purpose is to provide services to the Samoan community. It celebrated its 30^th anniversary in September 2017 and is one of the oldest groups of its type in the area.

9.       The society has 50 members who provide services including road safety programmes, monitoring local school pedestrian crossings and counselling programmes for Samoan youth aged between 15 and 25 years referred to them by the courts, lawyers and community. These programmes also aim to reduce youth offending and prevent youth dependency on drugs and alcohol.

10.     Other services include cultural programmes for Samoan youth such as the Matai system (the holder of family chief titles and their role in looking after their family) being the socio-political system of governance and way of life (Fa’a Samoa) in Samoan culture. Additionally, the programmes aim to teach Samoan Fa’aaloalo (respect) values and beliefs which provide youth with a sense of belonging and identity within the family and community setting. The facility is a meeting place for elders of the community and a Samoan speaking language nest for early childhood education.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The society has submitted a comprehensive application in support of the renewal of its community lease. The activities carried out are road safety, counselling and cultural programmes targeted to the Samoan community. Moreover the facility is a gathering place for elders and a Samoan speaking language nest for early childhood education. The society has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately.

The Lease

12.     The lease contains one five year renewal term and the society has applied to exercise its first and only renewal from 1 November 2015 to 31 October 2020.

13.     Under the terms of the lease, the renewal can only be granted if council is satisfied that the society has not breached any terms of the lease, there is sufficient need for the activities undertaken by the society and that in the public interest the property is not required for another purpose.

14.     The society has not breached any terms of the lease and its purpose is well supported by the community. The society has complied with the provisions for the lease to be renewed.

15.     Under the Community Occupancy Guidelines 2012 community groups that occupy council-owned buildings are required to pay an annual subsidised maintenance or operational fee.  The operational fee is calculated on the total square meters of the leased area. The proposed operational fee for Samoa Atia’e I Magele Incorporated is $1,868.25 excluding GST, being 74.73 square meters multiplied by the standard council charge of $25.00 per square meter.

16.     Staff recommend that the Māngere-Ōtāhuhu Local Board grant the renewal of lease to Samoa Atia’e I Magele Incorporated, as the society has met all the requirements in accordance with the lease renewal provisions and the Community Occupancy Guidelines 2012.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     The recommendations within this report fall within the local board’s allocated authority to grant leases for local community facilities.

18.     The recommendations support the Māngere-Ōtāhuhu Local Board Plan 2017 outcome: Our community spaces are part of a first-class network. They offer choices for people from different cultures and life-stages to take part in local life.

19.     There is a large Samoan population within the local community that benefit directly from the activities of the society. Almost 25% of the Māngere-Ōtāhuhu population identifies as Samoan and 26% of the total population of the ward is aged under 15 years old. The Māngere-Ōtāhuhu Local Board area is one of the most ethnically diverse within the region and has the highest proportion of residents identifying as ethnically Pasifika. The largest number of overseas born residents were born in Samoa, followed by Tonga, Fiji and the Cook Islands.

Tauākī whakaaweawe Māori / Māori impact statement

20.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

21.     The services that are offered by Samoa Atia’e I Magele Incorporated are targeted to the Samoan community. However, some of the services provide additional benefits to all local pacific communities, including Māori living within the Māngere-Ōtāhuhu Local Board area.

Ngā ritenga ā-pūtea / Financial implications

22.     All costs involved in the preparation of the lease renewal documents are borne by Auckland Council.

Ngā raru tūpono / Risks

23.     Should the Māngere-Ōtāhuhu Local Board resolve not to grant the society the renewal of its lease, this may affect the society’s ability to carry out its core activities. In addition, council has a contractual responsibility to formalise the renewal if the conditions stipulated in the lease have been met.

Ngā koringa ā-muri / Next steps

24.     Community leases staff will work with Samoa Atia’e I Magele Incorporated to finalise the lease documentations.

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Māngere-Ōtāhuhu Quick Response Round Three 2017/2018 grant allocations

File No.: CP2018/09054

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local Grants, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Māngere-Ōtāhuhu Local Grants, Round Two 2017/2018.

3.       The Māngere-Ōtāhuhu Local Board adopted the Mangere-Otahuhu Local Grants Programme 2017/2018 on 16 March 2017 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $202,000 for the 2017/2018 financial year. A total of $191,733.94 has been allocated in two local grant and two quick response rounds, leaving a total of $10,266.06 to be allocated to the remaining quick response round and local grant deferred applications.

5.       The 16 May 2018 Mangere-Otahuhu business meeting also resolved as follows:

Mangere Otahuhu Facility Partnership Fund - Allocation of funding for projects in 2017/2018.

g)   request the balance of $15,965.91 from line item number 1561 be transferred to the Mangere Otahuhu Local Board 2017/2018 community grants fund.  MO/2018/74

and

Quarterly Performance report 1 January to 31 March 2018

e)    transfer the remaining budget of $126,490 to the local boards community grants project line MO/2018/80.

6.       Therefore, a total of $152,721.97 can be allocated to Māngere-Ōtāhuhu Quick Response, Round Three 2017/2018.

7.       Twelve applications were received for Māngere-Ōtāhuhu Quick Response, Round Two 2017/2018, requesting a total of $17,841.00. A further five applications were deferred from Local Grants Round Two, requesting a total of $61,853.00.

Horopaki / Context

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10.     The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11.     The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2017/2018 on 16 March 2017 and will operate three quick response and two local grants rounds for this financial year. 

12.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16.     A summary of each application received through Māngere-Ōtāhuhu Quick Response, Round Three is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

17.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

18.     The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

19.     The Māngere-Ōtāhuhu Local Board has set a total community grants budget of 202,000. A total of $191,733.94 was allocated in two local grant rounds and two quick response rounds for 2017/2018.

20.     A total of $10,266.06 remains to be allocated to Quick Response Round Three 2017/2018.

21.     The 16 May 2018 Mangere-Otahuhu business meeting also resolved as follows:

Mangere Otahuhu Facility Partnership Fund - Allocation of funding for projects in 2017/2018.

h)   request the balance of $15,965.91 from line item number 1561 be transferred to the Mangere Otahuhu Local Board 2017/2018 community grants fund.  MO/2018/74

and

Quarterly Performance Report 1 January to 31 March 2018

e)  transfer the remaining budget of $126,490 to the local boards community grants project line MO/2018/80.

22.     Therefore, a total of $152,721.97 can be allocated to Māngere-Ōtāhuhu Quick Response, Round Three 2017/2018.

23.     Twelve applications were received for Māngere-Ōtāhuhu Quick Response, Round Three 2017/2018, requesting a total of $17,841.00. A further five applications were deferred from Local Grants Round Two, requesting a total of $61,853.00.

Ngā raru tūpono / Risks

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

25.     Following the Māngere-Ōtāhuhu Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Panuku Development Auckland Local Board six-monthly update 1 November 2017 - 30 April 2018

File No.: CP2018/07852

Te take mō te pūrongo / Purpose of the report

1.       To update the Māngere-Ōtāhuhu Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 November 2017 to 30 April 2018.

Whakarāpopototanga matua / Executive summary

2.       Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3.       Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4.       Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

Horopaki / Context

Local Activities

Portfolio management

5.      Panuku manages ‘non-service’ properties owned by council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

6.      As at 30 April 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7.      The return on the property portfolio for the period ending 31 December 2017 was above budget, with a net surplus to council and AT shareholders of $1.1 million ahead of budget.

8.      The average monthly tenantable occupancy rate, for the six-month period is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties managed in the Māngere-Ōtāhuhu Local Board area

9.      Panuku currently manages 15 commercial and 12 residential interests within the Māngere-Ōtāhuhu Local Board area.

Business interests

10.    Panuku also optimises the commercial return from business interests it manages on council’s behalf. This includes two forestry enterprises, two landfills and four quarries. 

11.    There are currently no managed business interests in the Māngere-Ōtāhuhu Local Board area.

Portfolio strategy

Optimisation

12.    The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes.  In response to this, prior to the establishment of Panuku, Auckland Council property Limited (ACPL) developed a new method of dealing with service property, called optimisation. 

13.    Asset optimisation deals with ‘service property’. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development.  A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation. 

Portfolio review and rationalisation

Overview

14.    Panuku is required to undertake ongoing rationalisation of council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15.    Panuku works closely with council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

16.    Target for July 2017 to June 2018:

Process

17.    Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with council, council-controlled organisations (CCOs), the local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a Governing Body decision.

Under review

18.     There are no properties currently under review in the Māngere-Ōtāhuhu Local Board area.

Acquisitions and Disposals

19.    Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other service. These properties may be sold with or without contractual requirements for development.

Acquisitions

20.    Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of council.

21.    Panuku purchased ten properties for open space across Auckland in this financial year (ending 30 June 2018) at a cost of $21.6 million, and also bought six properties for storm water use at a value of $4.2 million.

22.    Two properties were purchased in the Māngere-Ōtāhuhu Local Board area during the reporting period.

Disposals

23.    The disposals team sold nine properties for a total of $11 million this financial year. The team’s 2017/2018 target is $8.0 million for the year. The target is agreed with the council and is reviewed on an annual basis.

24.    No properties were sold in the Māngere-Ōtāhuhu Local Board area.

Housing for Older People

25.    The council owns 1412 units located in 62 villages across Auckland, which provides rental housing to low income older people in Auckland.

26.    The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

27.    The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

28.    Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

29.    Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

30.    The first new development project is a 40-unit apartment building on the former Wilsher Village site on Henderson Valley Road, Henderson. Once completed in mid-2019, this development will increase the council’s portfolio to 1452 units.

31.    The following HfOP villages are located within the Māngere-Ōtāhuhu Local Board area:

Regional Activities

Highlights

32.    Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

33.    Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

34.    Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities.

35.    Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

36.     The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.

·        The first three phases of structural steel have been installed at the Park Hyatt Hotel. All up, approximately 2000 tonnes of primary structural steel will be used to construct the luxury five-star hotel, which will span a total area of 37,000sqm.

·        In April 2017, Mayor Phil Goff officially opened the Mason Bros building, a former industrial warehouse that has been redeveloped into a three-level office space, bringing together a community of entrepreneurs and businesses. It is the centrepiece of Wynyard Quarter’s innovation precinct.

·        The innovation precinct in Wynyard Quarter has expanded with the newly opened five-floor building at 12 Madden Street. The purpose-built home for entrepreneurs offers the latest in flexible co-working spaces. This milestone marks two years since the GridAKL initiative was launched by Auckland Tourism, Events, and Economic Development (ATEED), partnering with Panuku and Precinct Properties to develop the commercial space to house ambitious companies and connecting technologists, designers, digital content makers, product designers and start-ups.

·        Developer Willis Bond is constructing 500-600 apartments of various types and sizes that are set to house around 1100 people. There are two developments currently under construction; Wynyard Central and 132 Halsey. The first residents moved in during September 2017.

37.    ‘Transform Manukau’ was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. Over the past six months, the emphasis has been on confirming the delivery of an affordable housing development on 5ha of land at 20 Barrowcliffe Place. This project will be Panuku’s largest development of affordable housing and involves the first Panuku partnership arrangement with mana whenua in a property development role. Earthworks on the development of over 250 homes will commence soon. Work has also commenced on the street-scape upgrade of Putney Way, in conjunction with the bus station process led by AT.

38.    The high-level plan to ‘Transform Onehunga’, on a similar scale to Wynyard Quarter and Manukau, was approved in March 2017. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA). The final board of inquiry decision approving the East-West link was given in January 2018. Panuku is however, expecting amended plans later this year. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct where possible. The Framework Plan that will guide the transformation is due for completion in May 2018.

Unlock locations

39.    In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, and consultation on redevelopment of these sites has started.

40.    In Northcote, a masterplan and design guide for the new Awataha Greenway project has been completed, and work is well advanced on the masterplanning and reference design for the town centre regeneration. Works are also progressing well on the redevelopment of the Housing New Zealand stock by Homes Land Community (HLC).

41.    Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

42.    The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

43.    Council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June 2017. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall, which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

44.    With the overall plan for Henderson being approved in May 2017, the vision is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

45.    A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December 2016, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

46.     This report is for the Māngere-Ōtāhuhu Local Board’s information.

47.     Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

48.     Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here. 

49.     Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.      

50.     There are 19 Mana Whenua in the region, with 13 having indicated an interest in Panuku lead activities within the Māngere-Ōtāhuhu Local Board area. 

51.     Māori make up 16 percent of the Māngere-Ōtāhuhu Local Board population, and there are eight marae located within the local board area.   

52.     Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

53.     Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Approval of the 2018/2019 local environment work programme 

File No.: CP2018/06081

Te take mō te pūrongo / Purpose of the report

1.       To approve the 2018/2019 local environment ($214,000) and note the local development work programme (totaling $13,200,000) for the Māngere-Ōtāhuhu Local Board.

Whakarāpopototanga matua / Executive summary

2.       The Māngere-Ōtāhuhu Local Board has identified aspirations in its 2017 local board plan to ensure that Māngere-Ōtāhuhu ‘is a place where natural environment and heritages is protected and preserved,’ and a ‘well-connected area.’ To give effect to these aspirations staff developed a number of options for projects for the board to consider.

3.       The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 28 March 2018 and 23 May 2018 workshops. These projects include:

·    $35,000 for Pest Free Ihumatao

·    $30,000 for Pūkaki Crater restoration

·    $20,000 for business waste minimisation education programme

·    $5,000 Tāmaki Estuary Environmental Forum coordinator

·    $10,000 for Manukau Harbour Forum

·    $24,000 for restoring mauri of the Oruarangi Creek and Tararata Creek

·    $30,000 for Healthy Rentals

·    $35,000 Wai Care schools

·    $25,000 for community capacity building for resource recovery

4.       The board also has $13,200,000 of asset based services operational and capital expenditure budget for Ōtāhuhu town centre upgrade.

5.       This report recommends that the board approve this local environment and note the local development work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Horopaki / Context

6.       At its December 2017 workshop, the board gave direction on their focused scope which includes delivering on the outcome “Protecting our natural environment and heritage.’

7.       In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment and development work programme for the board’s feedback at a workshop on 28 March 2018. Staff responded to the feedback and further amended the work programme.

8.       At the 23 May 2018 workshop, the board approved in principle the projects outlined in the draft work programme. They also indicated a budget of $214,000 would be available from its 2018/2019 locally driven initiatives budget to support the delivery of the local environment work programme.

9.       Based on that discussion, nine projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment and development work programme. The draft work programme has been amended and included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     In response to the direction, set by the board Infrastructure and Environmental Services staff developed a number of options for projects for the board to consider.

11.     The local board requested options towards a waste management and minimisation initiative following the workshop held on 28 March 2018. Two options were presented to the local board on 23 May 2018. The first option proposed to deliver a Neat Streets’ version project with a focus on illegal dumping in two locations. The second option proposed to work with ME Family Services to extend their resource recovery initiative to another location.  This would set up another ‘trade and exchange’ type shop where they get goods from the airport and people come and take goods and exchange it for something else.  The local board funded the ME Family Services in 2016/2017 to deliver community capacity building for resource recovery.  This is proving popular as a neighbourhood hub and also links in with re-purposing and upcycling and other waste minimisation initiatives.  The local board indicated their preference for the second option as this supports the ongoing development towards southern resource recovery initiatives.

12.     A brief description of each of the projects in the work programme is provided below.

Restoring mauri of the Oruarangi Creek and Tararata Creek – $24,000

16.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’ the board has indicated that it would like to fund a project that restores mauri of the Oruarangi Creek and Tararata Creek.

17.     It is recommended that the board allocate $24,000 its locally driven initiatives budget towards restoration of Oruarangi and Tararata Creeks in the 2018/2019 financial year.

18.     This project aims to support the engaged community at Makaurau Marae and Papatūānuku Kōkiri Marae with making improvements on or near their sites. Manurewa, Papatūānuku Kōkiri and Makaurau marae (former in Manurewa Local Board area request for funding for this marae will be submitted to them) are collaborating in this mahi of restoring the tohu of mauri at each of their marae using Mātauranga Māori. The project will involve planting tohu (indicator) native plants at each marae. A matauranga specialist will guide and advise on plant selection.

19.     The Department of Conservation bid for $10,000 funding for this community project and received half what they anticipated. This is an opportunity to co-fund to support this strong collaboration between the three maraes, Department of Conservation and the council.

20.     The second part of this project will look at scoping opportunities for retrofit of water sensitive design, with detailed design of a rain garden for construction the following financial year. Their end goal is to improve to mauri of the waterways (Oruarangi Creek and Tararata Creek) which flow to the Manukau Harbour and Tāmaki Estuary.

Pest Free Ihumatao - $35,000

21.     To achieve the local board plan outcome ‘protecting our natural environment and heritage’ the board has indicated it would like continue to fund the Pest Free Ihumatao project. This project is a combination of two projects Oruarangi and Ōtuataua which the board has previously funded.

22.     The board provided $15,000 towards riparian restoration of the Oruarangi awa, a waterway of significant cultural value, in the 2016/2017 financial year, and an additional $15,000 towards restoration planting work delivered collaboratively with Makaurau Marae representatives in the 2017/2018 financial year.

23.     The board funded $10,000 towards Otuataua for additional weed control to protect this regionally significant ecosystem in 2016/2017. In 2017/2018, the board provided $10,000 towards weeds controlled at the reserve  

24.     It is recommended that the board allocate $35,000 its locally driven initiatives budget towards a combined project, Pest Free Ihumatao which will be continuing pest control and ecological restoration in the 2018/2019 financial year.

25.     This project will deliver the following:

·    iwi led pest control and restoration

·    landscape scale pest control

·    enhanced biodiversity values of strategically important sites such as Otuataua Stonefields

·    enhanced mauri of Oruarangi Awa (a sacred awa for Te Ahiwaru); and improved enhanced water quality

·    supporting Te Ahiwaru to exercise kaitiakitanga.

Pūkaki Crater restoration – $30,000

26.     To achieve the local board plan outcome ‘protecting our natural environment and heritage,’ the board has indicated it would like continue to fund the Pūkaki Crater restoration.

27.     Pūkaki Crater is a regionally significant ecosystem and ‘Outstanding Natural Feature’. Board funding supports weed control, and planting and associated works to control erosion of the crater near the urupā. Consents to undertake works within the site were received in 2017.

28.     The board provided $15,000 towards ecological restoration of the Pūkaki Crater in the 2016/2017 financial year, and an additional $20,000 towards support ongoing restoration of the area in 2017/2018.

29.     It is recommended that the board allocate $30,000 its locally driven initiatives budget towards ongoing ecological restoration in the 2018/2019 financial year.

30.     The project will deliver revegetation of the south-west crater rim to protect and enhance the biodiversity values of the sites. Weed control is expected to be carried out during summer of 2018/2019, while planting will be undertaken during the winter months. This project is co-delivered with iwi (Te Akitai Waiohua).

Business waste minimisation education programme – $20,000

31.     To achieve the local board plan initiative to ‘reduce waste by improving waste management practices in the local areas,’ the board has indicated support for funding the business waste minimisation education programme project.

32.     To ‘deliver community projects that support and increase awareness of activities for minimising and reducing waste’ is a key initiative in the local board plan.  Local investment has previously supported investigation into resource recovery opportunities, and community waste minimisation projects. However, as council has no legislative mandate to address waste from business and industry, there are currently no regionally funded initiatives to encourage businesses to reduce waste.

33.     One of the findings from the pollution prevention programme is a lack of education opportunities for businesses on waste minimisation. The board provided $20,000 a pilot waste minimisation for businesses and industry in the 2017/2018 financial year.  This operated on a similar basis to the pollution prevention programme with a contractor visiting sites for independent assessments and advice.

34.     It is recommended that the board allocates $30,000 its locally driven initiatives budget towards continued education to business and industry in the 2018/2019 financial year.

35.     The project will involve working with businesses to educate them on how to manage their waste.  This project will complement regionally funded programmes that target households and community organisations and to help water quality by reducing waste entering the stormwater system and also reducing waste to landfill.  This project will assist with the goal of having a zero waste Auckland by 2040.

Tāmaki Estuary Environmental Forum Coordinator – $5,000

36.     To achieve the local board plan initiative to ‘work with business, schools, marae and community groups to improve the health of our waterways’ the board has indicated support for funding the Tāmaki Estuary Environmental Forum coordinator role in the 2018/2019 financial year.

37.     The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Ōrākei, Howick, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe Local Boards. 

38.     The board provided $5,000 in the 2017/2018 financial year to deliver the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki estuary and improvements to water quality. The budget also funded a coordinator to support groups in progressing the vision for the Tāmaki estuary. 

39.     Funding for the 2018/2019 financial year will support the continued collaboration of the five member local boards and several community organisations who advocate for the Tāmaki catchment through the forum. Staff will also explore additional funding sources and sponsors to support the aspirations of the group going forward. Staff will also investigate opportunities for the forum to partner with academic institutions to discover more about the environmental issues and social interactions of communities within the Tāmaki catchment.

40.     It is recommended that the board allocate $5,000 of its locally driven initiatives budget towards the Tāmaki Estuary Environmental Forum in the 2018/2019 financial year.

Manukau Harbour Forum – $10,000

41.     To achieve the local board plan objective Manukau Harbour and its coastline is clean, improved and protected the board has indicated that it would like continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

42.     The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. It is recommended that the board allocates $10,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year.

43.     This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and an education programme targeting youth leaders and businesses around the harbour.

44.     The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Healthy Rentals – $30,000

45.     An objective in the Māngere-Ōtāhuhu Local Board Plan is to support local communities to take positive action for sustainable choices. This project aims to raise housing literacy by supporting tenants and landlords to create warmer and drier rental homes, and to reduce household energy use and associated carbon emissions.

46.     The project is targeted at private rental properties with housing quality issues, low income tenants, or tenants who have health conditions exacerbated by cold, damp housing. It is designed to align with and complement the regional Ministry of Health Auckland Wide Healthy Home Initiative (AWHI, Kainga Ora).

47.     It is recommended that the local board allocate $30,000 towards the continuation of this project in the 2018/2019 financial year. Deliverables for the 2018/2019 financial include:

·    rental property assessments and in-home advice for tenants

·    subsidies for landlords to undertake recommended improvements to improve the health and wellbeing of residents.

48.     In addition to the funding proposed for the 2018/2019 financial year, it is also recommended that the board approve in principle the allocation of $30,000 towards this project in the 2019/2020 financial year. This indicative funding would be subject to formal approval from the board as part of the 2019/2020 work programming process.

49.     The board will still have the ability to withdraw from this commitment should its financial circumstances change. The indicative funding for the 2019/2020 financial year would ensure continuity of delivery of the project through the winter months across the financial year, when demand for the programme is at its peak.

Links to central government activity

50.     It is not anticipated that the central government Healthy Homes Guarantees Act will have a significant impact on demand for the Healthy Rentals project in 2018/2019. Although the current legislation requires landlords to insulate rentals by July 2019, additional requirements, including minimum standards for clean heating and moisture control measures, have not been confirmed and could be introduced as late as 2024.

51.     If central government does change its expectations of landlords, the Healthy Rentals project can be adjusted accordingly. For example, when central government introduced minimum standards for insulation, the healthy rentals project eliminated local board insulation subsidies for landlords.

52.     Since 2017/2018 the project has also reduced funding available for landlord subsidies and put greater emphasis on educating tenants and supporting tenant behaviours and interventions that improve the health and energy efficiency of the home. This includes offering eligible tenants tools such as a shower timer, thermostat, energy efficient LED bulbs, draught stoppers, hot water cylinder insulation wraps, flow restrictors, and curtains. This advice and practical support provided to tenants is complementary to any physical improvements that the landlord may make to the fixed, permanent aspects of the house.

53.     Staff will continue to adjust the project in response to any changes by central government in their regulation of rental homes and provision of home energy efficiency subsidies.

Wai Care Schools – $35,000

54.     To achieve the local board plan outcome ‘protecting our natural environment and heritage the board has indicated that it would like continue to fund the Wai Care schools project.

55.     The board provided $35,000 to working with schools to undertake riparian restoration and water quality monitoring in the 2016/2017 financial year, and an additional $30,000 towards a continuation of the project in 2017/2018.

56.     It is recommended that the board allocates $35,000 its locally driven initiatives budget towards supporting schools in the 2018/2019 financial year.

57.     The project will deliver ongoing working with schools to undertake riparian restoration with water quality monitoring of the Tararata, Harania and Oruarangi Awa.  Wai Care water quality monitoring with schools and community volunteers collects data for future decision making, and increases awareness of land use impacts on waterways.

Community capacity building for resource recovery – $25,000

58.     To achieve the local board plan outcome to reduce waste by improving waste management practices in the local area the board has indicated that it would like continue to fund a community capacity building for resource recovery project.

59.     The board provided $10,000 in the 2016/2017 financial year towards a grant for ME Family Services to support the organisation’s concept to create a ReGen (self-sustainable) village.

60.     It is recommended that the board allocate $25,000 its locally driven initiatives budget towards expanding this resource recovery concept in the 2018/2019 financial year.

61.     The project proposes to work with ME Family Services to extend their resource recovery initiative to another location. This would set up another ‘trade and exchange’ type shop where they get goods from the airport and people come and take goods and exchange it for something else.  This is proving popular as a neighbourhood hub and also links in with re-purposing and upcycling and other waste minimisation initiatives. 

62.     The local board indicated their preference for the second option as this supports the ongoing development towards capacity building of local groups interested in being part of the resource recovery network.

Ōtāhuhu town centre - $13,200,000

63.     Funding of $13,200,000 million is available in 2018/2019 to improve pedestrian amenity and the street environment in Ōtāhuhu. This funding is in line with the framework for Ōtāhuhu town centre adopted by the board in 2015 (resolution number MO/2015/28), and in recognition of the significance of Ōtāhuhu-Middlemore as a spatial priority area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

64.     The proposed work programme responds to the local board’s outcome ‘protecting our natural environment and heritage.’ The board’s advocacy ‘Manukau Harbour and its coastline is clean, improved and protected,’ is reflected in the proposed ecological and waterways restoration projects. A key initiative for the local board is to ‘Deliver restoration projects together with community and volunteer involvement.’ The ongoing delivery of the work programme with various iwi and community groups reflects this initiative.

65.     The proposed work programme also responds to the local board’s outcome, ‘reduce waste by improving waste management practices in the local area.’ The business waste minimisation education programme and the community capacity building for resource recovery projects are responsive to this outcome.  The proposed work programme also delivers on the local board’s initiative ‘reduce waste by improving waste management practices in the local area.’ 

Local board views

66.     The projects noted above align with the local board plan outcome ‘is a place where natural environment and heritages is protected and preserved,’ and a ‘well-connected area.’

67.     The proposed local environment work programme was discussed with the board at workshop 28 May 2018. The board indicated its support of the proposed projects outlined in this report at its 23 May 2018 workshop.

Tauākī whakaaweawe Māori / Māori impact statement

68.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

69.     Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment

Ngā ritenga ā-pūtea / Financial implications

70.       The proposed 2018/2019 local environment and development work programme will see the allocation of $189,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

71.     If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

72.     The risks, and proposed mitigation measures associated with each of the proposed project have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

73.     Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Project risks and mitigation

Māngere-Ōtāhuhu Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/10001

Te take mō te pūrongo / Purpose of the report

1.         To approve the Māngere and Ōtāhuhu local economic development programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2.       This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Māngere and Ōtāhuhu Local Board as set out in Attachment A.

3.       The proposed work programme comprises the following initiatives, 24 hour south visitor promotion, Māngere Local Economic Development Forum and support for the Young Enterprise Scheme.

4.      The total value of the Local Economic Development programme is $53,500.

5.      The board is being asked to approve the 2018/19 local economic development programme.

Horopaki / Context

6.       This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7.      The 2018/19 local economic development programme has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2017).

8.      The proposed LED programme comprises the following activities.

24 Hour South Visitor Promotion ($40,000)

9.      The 24 Hour South Visitor Promotion involves an online video promoted via Facebook / Youtube and a prize draw to win a series of free entry tickets to attractions in South Auckland.

10.    This will be the fourth year that the Local Board has undertaken the campaign which includes a fast paced and lively video targeted at adults aged between 20 and 60 years of age.  This is a broad demographic consisting of family groups, independent travellers and young couples

11.    The 2018/19 campaign aims to highlight the area's strong Pacific and Māori culture. The campaign will target the domestic visitor market and Auckland residents, though not exclusive of international guests, to showcase attractions sites in South Auckland.

Māngere Local Economic Development Forum and Workshops ($10,000)

12.    The Māngere Local Economic Forum is an annual conference developed and organised by Māngere East Family Service with local board support through the work programme via the Local Economic Development team at ATEED . The first forum will be at Mangere East Sports Club on 18 and 19 June 2018.

13.    The forum is aimed to bring home-based businesses, social innovators, and community organisations together to discuss opportunities in community economic regeneration and future economic development opportunities in the area.

14.    ATEED will work with Māngere East Family Service to organise capability development workshops and follow up assistance to the forum attendees in 2018/19.

Young Enterprise Scheme ($3,500)

15.    Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss

16.    Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

17.    The funding from the local board will support the delivery of the YES Kick Start days in February 2019.  The local board will be named as one of the sponsors. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

18.    Four local schools including Southern Cross College, Al-Madinah School, Auckland Seventh Day Adventist High School and Mangere College have enrolled in the 2018/19 YES programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

19.    The proposed LED programme was presented to the Local Board at the 23 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

20.    There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Maori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

21.    The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

22.    The Local Economic Development work programme is dependent on the development of detailed proposals and associated funding agreements there is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated, or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri / Next steps

23.    Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Māngere-Ōtāhuhu Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10064

Te take mō te pūrongo / Purpose of the report

1.       To approve the Community Services 2018/19 work programmes for the Māngere-Ōtāhuhu Local Board including the following departments:

·    Arts, Community and Events (ACE)

·    Libraries and Information (Libraries)

·    Parks, Sport and Recreation (PSR)

·    Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2.       The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

·    Arts, Community and Events (ACE)

·    Libraries and Information (Libraries)

·    Parks, Sport and Recreation (PSR)

·    Service Strategy and Integration (SSI)

3.       The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4.       The work programmes align with the following Local Board Plan outcomes:

·    A place where everyone thrives and belongs

·    A strong local economy

·    Facilities to meet diverse needs

·    Protecting our natural environment and heritage

·    We are the heart of Māori and Pasifika culture.

5.       The work programmes include funding from Asset Based Services (ABS) Opex and Locally Driven Initiatives (LDI) Opex.

6.       Should unforeseen works arise, or work priorities change from those approved by the local board, approval of minor changes will be raised through the quarterly reports and discussed with the delegated local board members.

7.       Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Horopaki / Context

8.       Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9.       This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10.     Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11.     The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12.     The Community Services work programmes 2018/2019 for the Māngere-Ōtāhuhu Local Board includes the following areas of activity:

·    ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

·    Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

·    PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

·    SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13.     The work programmes include activities that:

·    align with local board plans

·    identify budget allocation and

·    outline estimated timeframes for delivery.

14.     The work programmes 2018/2019 align to the following Māngere-Ōtāhuhu Local Board Plan outcomes:

15.     Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

·    ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

·    Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

·    PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).  

·    SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16.     The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17.     The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18.     Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19.     Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20.     Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21.     Activities in the work programmes that are specific to Māori outcomes include:

·    Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

·    Māori naming of reserves and facilities FY18/19 - Stage 2

Ngā ritenga ā-pūtea / Financial implications

22.     Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex and Locally Driven Initiatives (LDI) Opex.

23.     The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $1,358,500

24.     The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25.     Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26.     Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27.     Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28.     If a major change is required to the work programme, approval from the local board will be sought. Any required minor changes will be raised through the quarterly reports and discussed with the delegated local board members.

Ngā koringa ā-muri / Next steps

29.     Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30.     The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31.     Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Freedom Camping Bylaw Development

File No.: CP2018/10237

Te take mō te pūrongo / Purpose of the report

1.       To seek formal feedback from the Māngere-Ōtāhuhu Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2.       In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3.       The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

·    protect the area, and/or

·    protect the health and safety of people who may visit an area, and/or

·    protect access to the area.

4.       Staff have now carried out site assessments for the Māngere-Ōtāhuhu Local Board area and have concluded there are:

·    eleven sites with adequate evidence to be scheduled as prohibited

·    seven sites with adequate evidence to be scheduled as restricted

·    no suitable sites for non-self-contained camping.

5.       Recommendations provided by the Māngere-Ōtāhuhu Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Horopaki / Context

6.       In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity.  The review provided detailed information on current camper patterns and the associated issues.

7.       Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8.       A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9.       Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

·    in a bylaw made under the Act, or

·    under any other enactment. 

10.     Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11.     The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

·    protect the area, and/or

·    protect the health and safety of people who may visit an area, and/or

·    protect access to the area.

12.     The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13.     The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area.  The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14.     Staff sought initial local board views through the local board cluster workshops in November 2017.  This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping.  Ways to minimise potential harm were also discussed.

15.     Principles were subsequently developed to guide the bylaw development.  These are:

·    to ensure that freedom campers can “do the right thing”

·    to ensure that users and visitors to an area, including freedom campers, can enjoy the area

·    to encourage the activity in suitable areas that meet the needs of freedom campers

·    to protect areas of regional significance.

16.     Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17.     Staff attended workshops with all local boards in April and May 2018.  The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18.     Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

·    the size and condition of parking area

·    existing use including any leases over the area

·    issues around safety in the area including anti-social behaviour and lighting

·    existing facilities including toilets, drinking water, rubbish bins and gates

·    the environmental, historical or cultural significance of the area.

19.     To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

·    current or anticipated desirability of an area to campers

·    level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20.     Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21.     Areas of medium and high desirability that require a medium level of protection are recommended to be restricted.  As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22.     High desirability areas that require a lower level of protection are recommended to have more permissive rules.  These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23.     Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required. 

24.     The default position on land held under the Reserves Act is that freedom camping is not allowed.  The Reserves Act does not have infringement powers available. 

25.     For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw.  This provides enforcement staff additional infringement powers.

Potential regional default rules

26.     Staff also presented the following potential regional default rules at each local board workshop:

·    camping is permitted only in certified self-contained vehicles

·    camping is permitted for no more than two nights in any four week consecutive period

·    a time by which a camper must leave the area in the morning.

27.     These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Māngere-Ōtāhuhu Local Board area site assessments

28.     The outcome of the initial site assessments for the Māngere-Ōtāhuhu Local Board area are included in Attachments A and B.  Attachment B also notes where the Reserves Act applies.

29.     Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board.  These sites are now recommended to be covered by the default rules.  Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30.     The Māngere-Ōtāhuhu Local Board area initial site assessments identified:

·    twelve sites where there was adequate evidence to suggest a prohibition was required to protect the area

·    eleven sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

·    no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31.     Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32.     A summary of the recommendations for the Māngere-Ōtāhuhu Local Board area:

·    eleven sites have adequate evidence to be scheduled as prohibited

·    seven sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o  All seven of these are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw.  As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites.  Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

33.     The Māngere-Ōtāhuhu Local Board also provided general feedback on the development of the bylaw at the workshop on 2 May 2018.  This feedback included:

·    the local board area has a history of anti-social behaviour and problems with alcohol use in public places, often in breach of an alcohol ban. The evidence used to obtain alcohol bans should be considered when determining if an area is to be prohibited from freedom camping

·    the use of gates and bollards in the local board area are to discourage anti-social behaviour in public places. These measures would also limit the ability for freedom campers to easily access sites after dark

·    freedom camping should be limited to certified self-contained vehicles only

·    clear signage, monitoring and enforcement of the bylaw is required.

Tauākī whakaaweawe Māori / Māori impact statement

34.     A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw.  Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development. 

35.     Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36.     There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37.     There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38.     The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances.  Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support. 

39.     The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness. 

40.     Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41.     Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal.  If adopted at this time, the draft bylaw will go out for full public consultation in September.

42.     If the Māngere-Ōtāhuhu Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43.     Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Local board resolution responses and information report

File No.: CP2018/09071

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

Reports from Regional Facilities Auckland

2.       The Auckland Stadiums Venue Development Strategy was received on 28 May 2018 from Regional Facilities Auckland (Attachment A).

3.       The Regional Facilities Auckland Third Quarter Report was received on 7 June 2018 (Attachment B).

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Māngere-Ōtāhuhu Local Board Workshop Notes

File No.: CP2018/08442

Te take mō te pūrongo / Purpose of the report

1.       Attached are the notes for the Māngere-Ōtāhuhu Local Board workshops held on 2^nd, 9^th and 23^rd May 2018.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

Governance Forward Work Calendar

File No.: CP2018/10005

Te take mō te pūrongo / Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Māngere-Ōtāhuhu Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Ngā tāpirihanga / Attachments

Ngā kaihaina / Signatories

ATTACHMENTS

Item 8.1      Attachment a    Life Education Presentation                           Page 177

Item 8.1      Attachment b    E Booklet for Schools                                    Page 179

Item 8.1      Attachment c    Life Education Programme Outline               Page 185

Item 8.2      Attachment a    More Maori and Pacific in Business presentation Page 187