Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

26 June 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Ruapotaka Marae Redevelopment Team 5

8.2 Mokopuna Early Childhood Centre - Kaye Taylor 6

9 Public Forum 6

9.1 Reverend Fatu Tufuga - Samoan Methodist Church 6

9.2 Action Education 7

10 Extraordinary Business 7

11 Notices of Motion 7

12 Declaration by Local Board Member 8

13 Explanation of laws affecting elected members 9

14 Governing Body Member's Update 17

15 Chairperson's Report 19

16 Board Member's Reports 27

17 Plunket-owned building at 225 Mt Wellington Highway, Mt Wellington (Hamlin Park) 29

18 Proposed land exchange at Harlow Place, Glen Innes and Taniwha Reserve 43

19 Approval of renewal and variation of the lease agreement with Onehunga Swimming Club Incorporated, 1 Park Gardens, Onehunga 57

20 Tamaki Path at Point England Reserve - change to a concrete path 65

21 Maungakiekie-Tāmaki Local Board Community Services Work Programmes 2018/2019 79

22 Approval of 2018/2019 Maungakiekie-Tāmaki local environment work programme 99

23 Maungakiekie-Tāmaki Local Board Strategic Partnerships Programme 113

24 Freedom Camping Bylaw Development 119

25 Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2018 133

26 Change in Appointment of Board Members to External Community Groups/Organisations 159

27 Record of Maungakiekie-Tamaki Local board Workshops 169

28 Governance Forward Work Calendar 175

29 Consideration of Extraordinary Items

Maungakiekie-Tāmaki Local Board

26 June 2018

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 May 2018 and the extraordinary minutes of its meeting, held on Tuesday, 5 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Ruapotaka Marae Redevelopment Team

Te take mō te pūrongo / Purpose of the report

1. Providing Rau Hoskins of Design Tribe and Lloyd Macomber of Salmon Reed the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding the proposed design of the new marae.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from the redevelopment team regarding their request.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Rau Hoskins of Design Tribe and Lloyd Macomber of Salmon Reed for their attendance.

Attachments

a Ruapataka Marae......................................................................................... 181

b Images of Ruapotaka Marae........................................................................ 193

8.2 Mokopuna Early Childhood Centre - Kaye Taylor

Te take mō te pūrongo / Purpose of the report

1. Providing Kaye Taylor for Mokopuna Early Childhood Centre the opportunity to present to the board about the centre and the work they’re doing to support the local community.

Whakarāpopototanga matua / Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Mokopuna Early Childhood Centre.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Kaye Taylor for her attendance.

Attachments

a Mokopuna Early Childhood.......................................................................... 209

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Reverend Fatu Tufuga - Samoan Methodist Church

Te take mō te pūrongo / Purpose of the report

1. To provide Reverend Fatu Tufuga, the new minister of Samoan Methodist Church, the opportunity to introduce himself to the Maungakiekie-Tāmaki Local Board and update them on the work being done in the local community.

Whakarāpopototanga matua / Executive summary

2. Providing Reverend Fatu Tufuga the opportunity to the present to the Maungakiekie-Tāmaki Local Board.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Reverend Fatu Tufuga for his attendance.

9.2 Action Education

Te take mō te pūrongo / Purpose of the report

1. To provide Action Education an opportunity to present to the Maungakiekie-Tāmaki Local Board on the work they’re doing in the local board area.

Whakarāpopototanga matua / Executive summary

2. Providing Action Education the opportunity to present to the Maungakiekie-Tāmaki Local Board.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Julz of Action Education for her attendance.

Attachments

a Action Education Financial Report............................................................... 227

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Declaration by Local Board Member

File No.: CP2018/10853

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for the new local board member to make an oral declaration.

Whakarāpopototanga matua / Executive summary

2. A vacancy within the Maungakiekie-Tāmaki Local Board arose following the successful by-election of Councillor Josephine Bartley in February 2018.

3. Following the recent by-election, Maria Meredith has been elected to the Maungakiekie-Tāmaki Local Board.

4. The newly elected board member will make and oral declaration and sign a written declaration, which will be attested by the Maungakiekie-Tāmaki Local Board Chair.

5. The Maungakiekie-Tāmaki Local Board Chair is authorised to administer the member’s declaration at this meeting in accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14).

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receive the declaration made by Member M Meredith pursuant to Schedule 7, clause 14, of the Local Government Act 2002.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Tracey Freeman - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Plunket-owned building at 225 Mt Wellington Highway, Mt Wellington (Hamlin Park)

File No.: CP2018/10869

Te take mō te pūrongo / Purpose of the report

1. To decide what to do with Plunket-owned building at 225 Mt Wellington Highway, Mt Wellington (Hamlin Park) following expiry of community lease to Plunket.

Whakarāpopototanga matua / Executive summary

3. The Royal New Zealand Plunket Society Auckland East Branch Incorporated had a lease for part of the Hamlin Park Reserve being part Lot 1 DP 103286 Part CT 56D/1263 (North Auckland).

4. The lease was commenced 1 April 2001 for an initial term of five (5) years, with two (2) rights of renewal of five (5) years each. Final expiry of the lease was 31 March 2016.

5. Plunket owns the building at Hamlin Park.

6. The lease at the property was one that Plunket and council had been planning to replace with a new lease with common terms across the region. While leases at other locations were assigned to the new Plunket entity the Royal New Zealand Plunket Trust, the lease at this location had expired and was in the name of a Plunket entity which was dissolved in June 2015.

7. Plunket confirmed that the premises are no longer required for delivery of their services and have offered to surrender the building to council without cost and save legal fees for the transfer.

8. This report recommends Plunket remove their building from the site in accordance with the term of the lease on expiry.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) decline Plunket’s offer to surrender their building at Hamlin Park to Auckland Council.

b) Request Plunket to remove their building from the site in accordance with clause 12.2 of the lease agreement.

Horopaki / Context

The building

9. The building was used as the “Sylvia Park Plunket” as a facility which provided free child health and well-being services to the community. The building was vacated at the expiry of the lease.

10. The Maungakiekie-Tāmaki Local Board sought advice from staff on options for the building.

11. An asset assessment was undertaken by council’s Asset Management Intelligence Support (AMIS) team, and a report (Attachment A) confirmed the building was in poor condition.

12. The report details the building’s significant internal and external defects and confirms the building’s state as being condition 4 (CG=4). Condition 4 on the AMIS condition grading matrix is “Poor: Items that are worn, decayed or weathered either due to the age, abnormal use or lack of maintenance”.^{^[1]}

13. The building’s poor condition is also noted as being commensurate with its design, poor construction standards, age and use.

14. The required works listed on page 6 of the AMIS report to make the building safe and compliant is significant and costly.

Tātaritanga me ngā tohutohu / Analysis and advice

Options for consideration by the local board:

15. Option one is for Plunket to remove the building in accordance with the terms of the lease on expiry. The benefits of this option include no cost to council to demolish or remove the building as this is borne by Plunket as owners. The removal of the building opens opportunities for alternative use of space or future development of the land. There are no associated costs or risks to council with this option.

16. The pertinent clause of the lease dealing with the building is as below:

12.2 The Council may at the end of this lease require the Tenant to remove all

or some of the buildings or improvements from the Premises. If so, the

Tenant must, within a reasonable time of receipt of the notice from the

Council, remove those buildings or improvements with all reasonable

speed and if this is not done then the Council may remove them at the cost

of the Tenant.

17. Option two is for council to take ownership of the building and applying local board locally driven initiative funding to undertake the required works to ensure structural integrity of the building and suitability for future use. The advantage is that it may support a yet unidentified community use. The disadvantages with option two include the significant cost and time to council to renovate the building for use by unidentified future tenants. All costs associated with this option are unbudgeted; and there is also the loss of opportunity for alternative use of space or future development of the land.

18. Option three proposes Plunket selling the building to another childcare group. There is no direct cost to council with this option. Disadvantages include, time and resources required by a prospective purchaser to demolish or rebuild and undertake the required renovation work. Also, the loss of opportunities for alternative use of space or future development of the land. If an incoming purchaser is unable to complete any renovation works or has insufficient funds to complete the project, there is a risk, they will seek additional assistance from council.

Advice

19. After considering the options above and the implications staff recommend that the Maungakiekie-Tāmaki Local Board:

· approve option one described at paragraph 15 of this report

· decline Plunket’s offer to take over the building at Hamlin Park and

· request that Plunket remove their building from the site as described in clause 12.2 of the lease agreement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. At the local board workshop on 5 June 2018, the Maungakiekie-Tāmaki Local Board was supportive of option one to remove the building. The board was also concerned to ensure the safety of future users of the building; and were interested in exploring future options to maximise shared-use of the site to benefit the community.

21. The recommendations in this report fall under local boards’ delegated authority relating to local recreation, sports and community facilities.

22. The recommendations also support the Maungakiekie-Tāmaki Local Board Plan 2017 outcome of Maungakiekie-Tāmaki being an active and engaged community.

Tauākī whakaaweawe Māori / Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. These commitments are also articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

24. There are no direct cost implications for council associated with adopting option one. This is provided for under the lease agreement, and Plunket are aware of their obligations to comply with the lease.

Ngā raru tūpono / Risks

25. Should the local board resolve to adopt options two or three (instead of the recommended option one), there are significant risks involved with these options as detailed in paragraphs 17-19 above which could expose council and ratepayers to picking up significant costs with repairing, rebuilding or removing the building.

26. In addition to this, if the lease renewal is not approved It may limit the group’s ability to deliver benefits to the community.

Ngā koringa ā-muri / Next steps

27. Subject to the local board approval of option one, council staff will issue a notice to Plunket subject to clause 12.2 of the lease agreement to remove the building at Hamlin Park in a timely way.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Asset Assessment Report	33

Ngā kaihaina / Signatories

Authors

Rodney Klaassen - Stakeholder Advisor

Valerie Vui-Pereira - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Proposed land exchange at Harlow Place, Glen Innes and Taniwha Reserve

File No.: CP2018/09732

Te take mō te pūrongo / Purpose of the report

1. To seek the views of the Local Board on the proposed exchange of 130m² of Taniwha Reserve with 364m² of land at 4 and 6 to 8 Harlow Place, Glen Innes held by the Tāmaki Regeneration Company.

Whakarāpopototanga matua / Executive summary

2. To enable the Local Board to inform decision-making about whether to support the land exchange, staff called for objections in accordance with the Reserves Act 1977.

3. Staff recommend that the Local Board supports the proposed land exchange. It is deemed to be a high priority when assessed against council policy.

4. Only two objections, out of a total of 19 submissions, were assessed to be within the scope of the Reserves Act 1977. These objections relate to concerns about access through the reserve and the validity of the reasons provided to enter into the land exchange. These concerns are addressed by the land exchange, which will:

· improve sightlines and physical access into Taniwha Reserve

· improve the safety of users accessing the Reserve by removing the existing narrow accessway

· provide better connectivity with the open space network in the area

· increase the area of Taniwha Reserve by 234m².

5. There is a low risk of the objectors seeking a judicial review of council decision-making processes if the council proceeds with the land exchange. This will be mitigated by clear communication by council about the reasons for the land exchange.

6. The proposed land exchange will be considered by the Environment and Community Committee on 10 July 2018.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) recommend that the Environment and Community Committee approve the proposed land exchange of 130m²(subject to survey) of Taniwha Reserve, Glen Innes with 364m² (subject to survey) of land at 4 Harlow Place, Glen Innes and 6-8 Harlow Place, Glen Innes.

Horopaki / Context

Background

7. The Tāmaki Regeneration Company is undertaking the redevelopment of approximately 1,000 properties throughout northern Tāmaki.

8. Line Epping Stage One is the first area for redevelopment. The land area concerned is approximately 2.3 hectares.

9. The Tāmaki Regeneration Company proposes to demolish 29 of the 32 existing dwellings on the site.

The three remaining dwellings will be relocated and renovated and 117 new dwellings will be constructed. The development will involve creating three new road connections and revising the current open space layout (refer Attachment A).

10. To enable efficient use of the site and improve access to Taniwha Reserve, the Tāmaki Regeneration Company seeks to exchange 130m² of Taniwha Reserve with land totalling 364m² at 4 and 6 to 8 Harlow Place, Glen Innes (refer Attachment B).

Staff publicly notified the proposed land exchange in accordance with the Reserves Act 1977

11. On 17 October 2017 the Environment and Community Committee approved public notification of the proposed land exchange under section 15(2) of the Reserves Act 1977 [ENV/2017/146 refers].

12. After approval to undertake public notification, a small change was made by the developer at the resource consenting stage. The expected increased land area resulting from the proposed land exchange was reduced from 243m2 to 234m2. This was assessed as not affecting the merits of the land exchange.

Tātaritanga me ngā tohutohu / Analysis and advice

Only two objections were deemed to be in scope with the Reserves Act 1977

13. A total of 19 submissions (including 4 objections) were received during the public notification period between 9 March and 9 April 2018. A summary of the objections is set out in Attachment C.

14. Two objections were assessed as being in scope of the Reserves Act 1977 and directly related to the land exchange. These were concerned with access through the reserve and the validity of the reasons provided to enter into the land exchange, which are outlined in Table 1 below.

Table 1: Specific objections to the land exchange

Objections	Staff response
One objection raised concerns about poor access across the Reserve to the shopping centre from the removal of the accessway	The accessway is not being removed. The public will still be able to access the Reserve at the end of a new proposed road located slightly to the west of the current accessway. Further information will be provided to the submitter to address their concerns.
One objection stated that the reasons for entering the exchange are not valid and asked further questions about the land exchange	The decision to proceed with processing a land exchange is based on an assessment against the Parks and Open Space Acquisition Policy 2013. This assessment was undertaken by staff and a summary was provided in the report approving public notification [ENV/2017/146 refers]. Further information cannot be provided to the submitter because they have not provided a physical address or email.

Objections

Staff response

One objection raised concerns about poor access across the Reserve to the shopping centre from the removal of the accessway

The accessway is not being removed. The public will still be able to access the Reserve at the end of a new proposed road located slightly to the west of the current accessway.

Further information will be provided to the submitter to address their concerns.

One objection stated that the reasons for entering the exchange are not valid and asked further questions about the land exchange

The decision to proceed with processing a land exchange is based on an assessment against the Parks and Open Space Acquisition Policy 2013. This assessment was undertaken by staff and a summary was provided in the report approving public notification [ENV/2017/146 refers].

Further information cannot be provided to the submitter because they have not provided a physical address or email.

15. The two remaining objections do not relate to the land exchange and are outside the scope of the Reserves Act 1977. These were concerns about issues in the wider Tāmaki area.

Iwi did not object to the land exchange

16. Thirteen iwi groups that were identified as having mana whenua association with Taniwha Reserve were consulted.

17. None of the 13 iwi groups objected to the proposed land exchange. A summary of the iwi feedback is shown below.

Table 2: Summary of iwi feedback on the proposed land exchange

Rating	Total	%
Not opposed	1	8%
Have no issue	4	31%
No response provided	8	62%

The proposed land exchange is deemed to be a high priority when assessed against council policy

18. Land exchanges are assessed against the criteria in the council’s Parks and Open Space Acquisition Policy 2013. Proposed land exchanges are prioritised according to the highest rating achieved.

19. Table 3 provides a summary of the assessment of the proposed land exchange.

Table 3: Assessment of proposed land exchange – Taniwha Reserve, Glen Innes
Park type: Park accessway			Number of new lots (net): 88
Density: Medium-high			Number of new residents^{^[2]}: 264
Unitary plan zone: Terrace Housing and Apartment Buildings Zone			Proposed additional reserve area: 234m²
Valuation: N/A			Settlement: Development commencing 2018/2019

Potential future features:		Walking connections		Informal recreation facilities
		Playground
Criteria	Comment				Overall rating
Meeting community needs, now and in the future	High priority: · the proposed land exchange would improve physical access into Taniwha Reserve and would lead to improved safety outcomes as the current accessway is only three meters wide.				ü *High priority for exchange*
Connecting parks and open spaces	High priority: · the proposed land exchange would improve the connectivity of the network of open space walkways throughout the area.
Protecting and restoring Auckland’s unique features and meanings
Not a priority: · there are no known heritage, cultural or natural values of significance located within the areas proposed for exchange.
Improving the parks and open spaces we already have
High priority: · the proposed new access would provide high quality access and improve the functionality of Taniwha Reserve.
·
·				0.

20. Staff recommend the proposed land exchange. It is a high priority when assessed against the Parks and Open Space Acquisition Policy 2013.

21. The proposed land exchange is expected to have positive benefits to the community including:

· improving sightlines and physical access into Taniwha Reserve

· improving the safety of users accessing the Reserve by removing the existing accessway

· providing better connectivity with the open space network in the area

· increasing the area of Taniwha Reserve by 234m².

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. At its 26 September 2017 meeting the Maungakiekie-Tāmaki Local Board resolved [MT/2017/167] to:

b) support the public notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 132m²of Taniwha Reserve, 193-195 Taniwha Street, Glen Innes (Pt Lot 142 DP 42356) for 375m²of land at 4 Harlow Place, Glen Innes (Lot 4 DP 39662) and 6-8 Harlow Place, Glen Innes (Lot 121 DP 39662) as shown in Attachment C of the report on agenda;

c) notes that this proposed exchange item occurs before our public consultation on the Open Space Network Plan. However it will not have an effect on the substance of the Open Space network plan as this exchange relates to 132m²of Taniwha Reserve that will enable better access and amenity of the reserve.

Tauākī whakaaweawe Māori / Māori impact statement

23. Consultation was undertaken with 13 iwi identified as having mana whenua association with Taniwha Reserve. None of the iwi groups objected to the proposed land exchange.

24. The provision of quality parks and open spaces facilitates Māori participation in outdoor recreational activity.

25. Additional benefits include:

· demonstrating Auckland Council’s commitment to the Active Protection (Tautuaku Ngangahau) Principle of the Treaty of Waitangi

· helping make Auckland a green, resilient and healthy environment consistent with the Māori world view and their role as kaitiaki of the natural environment.

Ngā ritenga ā-pūtea / Financial implications

26. There are no financial implications. The Tāmaki Regeneration Company will engage a surveyor to prepare the new land transfer plans.

Ngā raru tūpono / Risks

27. There is a low risk of the objectors seeking a judicial review of council decision-making processes if the council proceeds with the land exchange. This will be mitigated by clear communication about the reasons for the decision.

Ngā koringa ā-muri / Next steps

28. The proposed land exchange will be considered by the Environment and Community Committee on 10 July 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Line Epping Stage One development area	49
b ⇩	Land exchange plan	51
c ⇩	Analysis of submissions	53

Ngā kaihaina / Signatories

Authors

Jordan Hamilton - Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Approval of renewal and variation of the lease agreement with Onehunga Swimming Club Incorporated, 1 Park Gardens, Onehunga

File No.: CP2018/10205

Te take mō te pūrongo / Purpose of the report

1. To vary the existing lease agreement between Auckland Council and the Onehunga Swimming Club Incorporated to accurately reflect the day to day use of the public pool and shared common room.

2. To approve the second right of renewal of the community lease to the club for a further period of five (5) years commencing 21 October 2015 to 20 October 2020.

Whakarāpopototanga matua / Executive summary

3. The Onehunga Swimming Club Incorporated has a lease for part of the facility known as the Onehunga War Memorial Pool and Leisure Centre located at 1 Park Gardens, Onehunga, on the land adjacent to Jellicoe Park.

4. The current lease was executed on 21 October 2010 and has four (4) renewal terms of five (5) years each and one final renewal term of three (3) years. The final expiry date is 20 October 2038.

5. The current lease is in substitution for the lease of the premises between council, as successor to the Onehunga Borough Council and the club, dated 12 January 1990.

6. Prior to the club exercising the second right of renewal in 2015, council sought a variation to the existing lease agreement to reflect the club’s access to and use of the common room and pool facility. This variation was not progressed in 2015 and a variation to schedule 2 (Attachment A) and schedule 4 (Attachment B) can be recommended in conjunction with the lease renewal.

7. This report recommends approval of the second right of renewal of five (5) years commencing 21 October 2015 to 20 October 2020, and variation of the lease to reflect current use and access.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the second right of renewal of lease to the Onehunga Swimming Club Incorporated, located at 1 Park Gardens, Onehunga, for a second term of five (5) years commencing 21 October 2015.

b) approve annual rental of $250 plus GST per annum.

c) approve the variation to the current lease agreement of the revised schedule two (Attachment A) and schedule four (Attachment B).

Horopaki / Context

The facility

8. The Onehunga War Memorial Pool and Leisure Centre is managed by the Young Men’s Christian Association (YMCA) on behalf of council and has a variety of indoor and outdoor swimming pools. With multiple pools available there is a pool for all ages and abilities, including a pool for dogs during special Dog Day Out events.

9. There is also a fitness centre and a range of YMCA programmes are available to members and non-members, including children’s holiday and afterschool programmes and special exercise classes.

10. The facility is well utilised with record numbers using the pools during the warmer season, and a consistent number of groups and individuals using the indoor pools and other amenities during the colder season. It is a popular venue for sport, recreation and leisure for both young and older age groups and families.

11. The pool and common areas are hired by YMCA to other recreational groups who use the space for activities including swimming sports, yoga, pilates, bridge, aerobics. Onehunga Swimming Club is one of several groups who use the facility and have done so for 28 years providing swimming lessons for children and opportunities to develop into competitive swimmers.

Tātaritanga me ngā tohutohu / Analysis and advice

The variation

12. The proposed schedules two and four (Attachments A and B) were developed through a robust review with all relevant parties including Parks, Sport and Recreation (PSR) and the YMCA. The proposed schedules are as agreed by the club, council and YMCA.

13. The proposed schedules allow for optimum shared-use of the pool and common room by all users by clearly specifying the days, times, and pool lane allocations utilised by the club. This allows for effective management and future planning of programmes of the facility by YMCA.

14. A site visit was undertaken on 15 February 2018. The common room was being used as storage, has been for some time and is unusable for other uses. Items belonging to the facility operator and other groups with access to the room were stored. PSR requested that YMCA ensure the common room is kept tidy with items stored to ensure health and safety.

15. The building in which the common room is located is undergoing renovation. This will provide a common space area to be used as a tea room, for office meetings and training activities. Maintenance of the space will be the responsibility of council.

The lease renewal

16. Council owns both the facility and land. The land is legally described as Lot 2 DP60844 contained in title NA19A/939 and Lot 3 DP60844 contained in title NA19A/940. Both are subject to the Local Government Act 2002.

17. Onehunga Swimming Club was incorporated on 15 October 1959. It was formerly known as Onehunga Amateur Swimming and Life-Saving Club Incorporated and changed its name to Onehunga Swimming Club Incorporated on 22 December 2008. The club is an incorporated society and registered charity, and is affiliated to, the Auckland Swimming Association Incorporated and Swimming New Zealand Incorporated.

18. The club’s purpose and goals are to:

· provide community-based swimming opportunities for children

· encourage and develop swimming

· teach water safety, water education and fitness skills

· encourage and promote competitive swimming at an amateur level, and

· provide a pathway to competitive swimming

19. The club’s goals align directly with the Maungakiekie-Tāmaki Local Board Plan 2017, supporting more Aucklanders to be more active with the primary focus on young people.

20. The club is committed to full utilisation of community facilities; it is run by volunteers and has a proud history within Onehunga, with documentation showing that the club has been active in various forms since 1910.

21. The renewal process includes a review of the lessee’s performance to ensure that all lease conditions are being met; that the club holds sufficient funds to meet its financial liabilities and is financially sustainable; that the services or programmes offered align with the local board plan. There are no concerns regarding the proposed renewal of lease to Onehunga Swimming Club Incorporated.

Advice

22. Council is satisfied that the club has not breached any terms of the lease, that there is sufficient need for the activities undertaken by the club, and the club’s goals are well supported by the community.

23. Staff recommend that the Maungakiekie-Tāmaki Local Board approve the variation and grant the renewal of lease to Onehunga Swimming Club Incorporated, as the club has met all the requirements in accordance with the lease renewal provisions and the Community Occupancy Guidelines 2012.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. This matter was workshopped with the local board on 17 March 2018. The board is supportive of maximising shared-use of community facilities to benefit all users in its community.

25. The recommendations in this report fall under local boards’ delegated authority relating to local recreation, sports and community facilities.

26. The recommendations also support the Maungakiekie-Tāmaki Local Board Plan 2017 outcome of Maungakiekie-Tāmaki being an active and engaged community. The recommendation to approve the lease variation ensures facility accessibility to cater to the needs of the club as well as those of other groups and the public who use the facility.

Tauākī whakaaweawe Māori / Māori impact statement

27. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. These commitments are also articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans.

Ngā ritenga ā-pūtea / Financial implications

28. There are no direct cost implications associated with the variation and renewal of community lease to the Onehunga Swimming Club Incorporated.

Ngā raru tūpono / Risks

29. Should the local board resolve not to grant the variation and or renewal of lease, this decision will materially affect the club’s ability to provide its services to the local community; and the ability of the facility operator (YMCA) to coordinate greater shared-use of the facility.

30. In addition to this, if the lease renewal is not approved It may limit the group’s ability to deliver benefits to the community.

Ngā koringa ā-muri / Next steps

31. Subject to the local board approval of variation and renewal of a community lease, council staff will work with Onehunga Swimming Club Incorporated to formalise the deed of renewal document.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Schedule 2	61
b ⇩	Schedule 4	63

Ngā kaihaina / Signatories

Author

Valerie Vui-Pereira Lease Advisor Community Leases

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Tamaki Path at Point England Reserve - change to a concrete path

File No.: CP2018/10353

Te take mō te pūrongo / Purpose of the report

1. To approve a change from a three metre wide shell path to a concrete path for Section B - Point England Reserve coastal local path which forms part of the Tāmaki Path project.

Whakarāpopototanga matua / Executive summary

2. The Maungakiekie-Tāmaki Local Board approved for a three metre wide shell path to be implemented for Section B - Point England Reserve coastal local path (Pt England Road to the end of the new Omaru bridge). Refer Attachment A.

3. Heritage New Zealand Pouhere Taonga has reviewed the design for the northern section of Tāmaki Path and has recommended a change from the proposed shell path to a concrete path to prevent introducing shell into an archaeological environment, as the inevitable surface wash out of shell could be confused with shell midden in future.

4. The recommended option is to proceed with a concrete path. This option aligns with the recommendations of Heritage New Zealand Pouhere Taonga, reduces maintenance costs and increases the lifetime of the asset.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) rescind part c of resolution MT/2017/30 from 28 March 2017 approving a three metre wide shell path to be implemented for Section B - Point England Reserve coastal local path.

b) approve the recommendation for a three metre wide concrete path to be implemented at Section B - Point England Reserve coastal local path, acknowledging that there will be some specific ‘pinch point’ locations where the width may be reduced based on further detailed assessment.

Horopaki / Context

5. The Tāmaki Estuary Walkway Plan was developed in 2012, adopted by the local board in 2013 and captured as a priority project in the Maungakiekie-Tāmaki Local Board Plan 2014 and 2017.

6. In April 2016, the local board approved the Tāmaki Path project (also referred to as the Tāmaki Estuary Greenway) to proceed to the next stage of developed design and consent planning (resolution number MT/2016/54).

7. In March 2017, the local board approved the Tāmaki Path project to proceed to detailed design and delivery (resolution number MT/2017/30). As part of this resolution, the local board approved for a three metre wide shell path to be implemented for Section B - Point England Reserve coastal local path (Pt England Road to the end of the new Omaru bridge).

8. The Tāmaki Path project is in the construction phase and works are currently underway on the southern section of the path. The northern section of the Tāmaki Path is programmed to start in mid-July 2018, pending application for authority to modify being granted from Heritage New Zealand Pouhere Taonga.

9. Heritage New Zealand Pouhere Taonga has reviewed the design for the northern section of Tāmaki Path and has recommended a change from the proposed shell path to a concrete path to prevent introducing shell into an archaeological environment, as the inevitable surface wash out of shell could be confused with shell midden in future. Heritage New Zealand understands that paths in the vicinity of this area will be concreted and recommends use of concrete along the entire path alignment.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Changing the proposed path from shell to concrete would have the following benefits:

· Less chance of contamination of the various shell middens onsite

· Reduced maintenance costs. Shell paths require regular maintenance including filling of holes and correcting levels of the pathway that get washed away. Concrete pathways require considerable less maintenance through its lifetime.

· Increased life of the pathway. Shell paths have an average life of 5-10 years while a concrete pathway has an average of 25-year life which can extend to 40-year life span.

· Concrete provides a superior pavement surface that caters for a wider range of active users throughout the year. Shell paths may restrict small wheeled devices such as strollers, wheel chairs and mobility scooters from utilising the hoggin path during wet weather months.

11. The staff recommendation is to proceed with a concrete path. This option aligns with the recommendations of Heritage New Zealand Pouhere Taonga, reduces maintenance costs and increases the lifetime of the asset.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The local board has supported this project by adoption of the Maungakiekie-Tāmaki Greenways Network Plan, and the development of the Tāmaki Estuary Walkway Plan that was adopted by the local board in 2013 and captured as a priority project in the Maungakiekie-Tāmaki Local Board Plan 2014 and 2017.

13. Project methodology and proposed scope of works were adopted by the local board at their April 2016 business meeting.

14. The local board endorsed the engagement strategy and consultation phase at their August 2016 business meeting.

15. Implementation of the Tāmaki Path project was approved by the local board at their March 2017 business meeting.

Tauākī whakaaweawe Māori / Māori impact statement

16. Māori views have been heard through the consultation process and Te Ao Māori values have influenced:

· path alignment

· inclusion of cultural artwork into the pedestrian bridge.

Ngā ritenga ā-pūtea / Financial implications

17. The cost difference between a shell path and a concrete path is $90,312.80, which is inside the approved budget allocation of $5,390,000 over financial years 2017/2018, 2018/2019 and 2019/2020.

Ngā raru tūpono / Risks

18. The option of a shell path could result in delays to the Tāmaki Path northern section until a satisfactory solution is reached with Heritage New Zealand Pouhere Taonga.

Ngā koringa ā-muri / Next steps

19. Following approval from the local board, the next steps is to complete the delivery of the Tāmaki Path northern sections.

20. The board will receive monthly updates on the progress of this project through regular Community Facilities reporting.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Tāmaki Path overall concept design	69

Ngā kaihaina / Signatories

Author

Vandna Kirmani Project Manager Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Maungakiekie-Tāmaki Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10654

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Maungakiekie-Tāmaki Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· Maungakiekie-Tāmaki is a community that cares about its environment

· Maungakiekie-Tāmaki is an active and engaged community

· Maungakiekie-Tāmaki has quality infrastructure to match growth

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex; and external funding.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

d) approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Maungakiekie-Tāmaki Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Maungakiekie-Tāmaki Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
Maungakiekie-Tāmaki is a community that cares about its environment			ü
Maungakiekie-Tāmaki is an active and engaged community	ü	ü	ü	ü
Maungakiekie-Tāmaki has quality infrastructure to match growth			ü	ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Ruapotaka Marae Support.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex; and external funding.

23. The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $924,000

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki ACE Work Programme 2018/2019	83
b ⇩	Maungakiekie-Tāmaki Libraries Work Programme 2018/2019	91
c ⇩	Maungakiekie-Tāmaki PSR Work Programmes 2018/2019	93
d ⇩	Maungakiekie-Tāmaki SSI Work Programme 2018/2019	97

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Approval of 2018/2019 Maungakiekie-Tāmaki local environment work programme

File No.: CP2018/06089

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme (totaling $135,000) for the Maungakiekie-Tāmaki Local Board.

Whakarāpopototanga matua / Executive summary

2. The Maungakiekie-Tāmaki Local Board has identified an aspiration in its 2017 local board plan to achieve ‘Maungakiekie-Tāmaki is a community that cares about its environment.’

3. To give effect to this aspiration staff developed a number of options for projects for the board to consider.

4. The board then provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 13 March 2018, 10 April 2018 and 22 May 2018 workshops. These projects include:

· $20,000 for community awareness and community led riparian restoration

· $5,000 for water quality monitoring follow up

· $5,000 for Tāmaki Estuary Environmental Forum coordinator

· $10,000 for Manukau Harbour Forum

· $10,000 for Love your Neighbourhood (EcoMatters Environment Trust)

· $25,000 for Low Carbon Lifestyles

· $40,000 for experiential learning and action for water in schools

· $20,000 for pest education and management for schools.

5. This report recommends that the board approve this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) approve the allocation of $135,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as detailed in the agenda report and summarised in the table below:

Project	Budget
Community awareness and community led riparian restoration	$20,000
Water quality monitoring follow up	$5,000
Tāmaki Estuary Environmental Forum coordinator	$5,000
Manukau Harbour Form	$10,000
Love your Neighbourhood (EcoMatters Environment Trust)	$10,000
Low Carbon Lifestyles	$25,000
Experiential learning and action for water in schools	$40,000
Pest education and management for schools	$20,000
Total	$135,000

Horopaki / Context

6. At its 21 November 2017 workshop, the local board provided staff with a direction to develop an environment work programme that continued the board’s contribution towards water quality improvement initiatives and also included initiatives for schools and community groups to connect to the environment via ecological and pest management projects.

7. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 13 March 2018. Following the workshop the feedback was taken into consideration and the work programme was reviewed.

8. At the 10 April 2018 workshop, the board provided further feedback and approved in principle the projects outlined in the draft work programme. The board provided feedback on the proposed ‘adopt a spot’ project working with community groups and water quality and pest management projects for schools. It was raised that the ‘adopt a spot’ project was aligned with the programme currently being delivered by the Parks, Sport and Recreation work programme and therefore this initiative be reflected here than in the local environment work programme delivered by the Infrastructure and Environmental Services team. A realignment of water projects in schools from previous year’s delivery was adjusted to present an experiential learning and action for water in schools project. Pest education and management is a priority for the board, therefore a project focused on this is proposed to be delivered in schools.

9. The board also discussed its desire to change the focus of the Healthy Rentals and Project Homewise projects which delivered on a low-carbon environmental outcome, towards an initiative which helped people prepare to become tenants in a rental property. The board noted that an initiative such as the Ready-to-Rent project delivered in Napier, would be better aligned to the needs of their community. This project will be considered as part of the board’s Arts, Community and Events 2018/2019 work programme.

10. At the 22 May 2018 workshop, the board approved in principle the projects outlined in the draft work programme. They also indicated a budget of $135,000 would be available from its 2018/2019 locally driven initiatives budget to support the delivery of the local environment work programme.

11. Based on these workshop discussions, eight projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended and included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

12. A brief description of each of the projects in the work programme is provided below.

Experiential learning and action for water in schools – $40,000

13. To achieve the local board plan objective ‘clean, beautiful waters and waterside areas’ the board has indicated it would like to fund a new project focused on experiential learning and action for water in schools. This project proposes to improve understanding of the impact of stormwater pollution to receiving environments. It will help students to connect to and support community engagement for infrastructure projects currently being delivered by Healthy Waters.

14. It is recommended that the board allocate $40,000 of its locally driven initiatives budget towards experiential learning and action for water in schools in the 2018/2019 financial year.

15. This project will deliver practical projects for students to connect to the environment through experiential learning resulting in students undertaking actions in their local community. The project empowers students to become guardians in their local community.

Pest education and management for schools – $20,000

16. To achieve the local board plan objective ‘Maungakiekie-Tāmaki is a community that cares about its environment,’ the board has indicated it would like to fund a new project focused on pest education and management for schools. This project proposes to reduce plant and animal pests at a local level and improve the biodiversity by providing programmes for students.

17. It is recommended that the board allocate $20,000 of its locally driven initiatives budget towards pest education and management for schools in the 2018/2019 financial year.

18. This budget will deliver projects focused on educating and empowering school students to undertake pest management in their schools and households to improve biodiversity, with a a focus on rats and moth plant for 2018/2019.

Community awareness and community-led riparian restoration – $20,000

19. To achieve the local board plan objective ‘support community initiatives that protect and look after the environment’, the board has indicated that it would like continue to fund the community awareness and community-led riparian restoration project.

20. The board provided $12,000 towards Wai Care projects to support groups such as Te Kura Kaupapa Māori o Puau Te Moananui a Kiwa, Onehunga Primary School, Ko Au Te Awa, also partnering with the Tāmaki Regeneration Company, to deliver riparian restoration in the 2016/2017 financial year. An additional $15,000 towards supporting MAD Ave Community Trust to support volunteers to deliver riparian restoration and also to assist with the funding of the River Talks event in the 2017/2018 financial year.

21. It is recommended that the board allocate $20,000 of its locally driven initiatives budget towards community awareness and community-led riparian restoration in the 2018/2019 financial year.

22. This project will continue to support the work of MAD Ave with project management support, and a technical contractor. Volunteers will be supported to continue to protect, enhance and restore the ecological health of the Omaru Catchment. Riparian restoration will be delivered in the Eastview Reserve and Paddington Reserve, including community-led weeding and planting events, with an aim of 15-100 people participating at each event.

Water quality monitoring follow-up – $5,000

23. To achieve the local board plan objective ‘clean, beautiful waters and waterside areas’, the board has indicated it would like continue to fund the water quality monitoring project.

24. The board provided $5,000 towards water quality testing in the 2017/2018 financial year via the board’s Environmental Priorities Fund (resolution MT/2017/214). A growing community interest in community water quality testing in the Maungakiekie-Tāmaki Local Board area resulted in the board resolving a number of public forum resolutions relating to water quality testing. In response to these requests, testing via the work programme was requested at:

· Panmure Basin

· Ian Shaw Park

· Panmure Wharf Reserve.

25. As part of regional Safeswim programme, the board made recommendations to include these three sites in the next phase of the programme. When the three sites are included to the list of monitored Safeswim sites, the board will no longer be required to fund the water quality testing.

26. It is recommended that the board allocate $5,000 of its locally driven initiatives budget towards water quality testing at Panmure Basin, Ian Shaw Park and Panmure Wharf Reserve in the 2018/2019 financial year.

Tāmaki Estuary Environmental Forum coordinator – $5,000

27. To achieve the local board plan outcome ‘the natural environment is valued, protected and enhanced by our communities’ the board has indicated support for funding the Tāmaki Estuary Environmental Forum Coordinator project.

28. The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Maungakiekie-Tāmaki, Ōrākei, Howick, Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe Local Boards.

29. The board provided $5,000 in the 2017/2018 financial year to deliver the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki estuary and improvements to water quality. The budget also funded a coordinator to support groups in progressing the vision for the Tāmaki Estuary.

30. Funding for the 2018/2019 financial year will support the continued collaboration of the five member local boards and several community organisations who advocate for the Tāmaki catchment through the forum. Staff will also explore additional funding sources and sponsors to support the aspirations of the group going forward. Staff will also investigate opportunities for the forum to partner with academic institutions to discover more about the environmental issues and social interactions of communities within the Tāmaki catchment.

31. It is recommended that the board allocate $5,000 of its locally driven initiatives budget towards the Tāmaki Estuary Environmental Forum in the 2018/2019 financial year.

Manukau Harbour Forum – $10,000

32. To achieve the local board plan objective Manukau Harbour and its coastline is clean, improved and protected the board has indicated that it would like continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

33. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. It is recommended that the board allocate $10,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year.

34. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and an education programme targeting youth leaders and businesses around the harbour.

35. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Love your Neighbourhood (Ecomatters Environment Trust) – $10,000

36. To achieve the local board plan objective ‘Maungakiekie-Tāmaki is a community that cares about its environment’ the board has indicated it would like to continue to fund the Love your Neighbourhood project in the 2018/2019 financial year.

37. The board provided $5,000 towards a fund to enable community volunteers and not-for-profit Maungakiekie-Tāmaki early childhood centres to undertake practical environmental initiatives in the 2017/2018 financial year via the board’s Environmental Priorities Fund (resolution MT/2017/214).

38. It is recommended that the board allocate $10,000 of its locally driven initiatives budget towards continued support for community action in the 2018/2019 financial year.

39. Specifically, the project will deliver the following:

· provide rapid response assistance up to a value of $500 to support volunteer-driven practical environmental initiatives such as environmental clean ups and restoration, community planting and food growing

· provide practical assistance to not-for-profit preschools to enable environmental education initiatives; in particular edible gardens and water saving and collection devices

· promote the availability of the assistance through appropriate networks across the Maungakiekie-Tāmaki Local Board area

· respond to requests from the Maungakiekie-Tāmaki Local Board to support community action.

Low Carbon Lifestyles – $20,000

40. To achieve the local board plan objective ‘demonstrate environmental leadership and support community sustainability initiatives’, the board has indicated it would like continue to fund the low carbon lifestyles project.

41. The board provided $20,000 towards improving the home health through improved energy use amongst low income and ethnically diverse residents in the local board area in the 2017/2018 financial year. This was funded via the board’s Environmental Priorities Fund (resolution MT/2017/214).

42. The project will primarily focus on supporting residents to reduce residential energy use and associated carbon emissions and to improve the quality of housing by keeping housing warmer and drier.

43. Insulation, ventilation and efficient heating are critical to improving the health outcomes in poor quality homes in Auckland. Efforts to improve insulation, ventilation and heating, along with the use of more efficient appliances such as water heating, refrigeration and lighting are key to making homes warm while lowering domestic use.

44. The project will deliver:

· doorstep provision of approximately 200 residents with home energy advice and energy saving devices, in high priority locations within the local board area as determined via census data.

· follow up of all participants to evaluate effectiveness of action taken as a result of the provision of advice, information and or targeted energy efficiency devices for use in the home.

45. The project benefits include:

· reduced energy demand and carbon emissions for local residents

· lower energy bills and improved living conditions for tenants and homeowners

· contribution to achievement of sustainable living priorities in local board initiatives.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

46. The proposed work programme responds to the local board’s outcome ‘Maungakiekie-Tāmaki is a community that cares about its environment’. The board’s objective ‘clean, beautiful waters and waterside areas’ is reflected in the proposed riparian restoration and water quality improvement projects such as the project proposed ‘experiential learning and action for water in schools’ project. A key initiative for the local board is to ‘support community initiatives that protect and look after the environment’. The ongoing delivery of the work programme with various iwi and community groups such as MAD Ave reflects this initiative.

Local board views

47. The projects noted above align with the local board plan outcome ‘Maungakiekie-Tāmaki is a community that cares about its environment’.

48. The proposed local environment work programme was discussed with the board at workshops on 13 March 2018, 10 April 2018 ad 22 May 2018. The board indicated its support of the proposed projects outlined in this report at its 22 May 2018 workshop.

Tauākī whakaaweawe Māori / Māori impact statement

49. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

50. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment

Project	Māori impact assessment
Community awareness and community-led riparian restoration	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Iwi will be consulted through the development of this report on any issues identified and potential options for remedying issues. Discussions with iwi will not only focus on desired ecological outcomes, but also social impacts and opportunities for Māori involvement in restoration activities going forward.
Water quality monitoring follow up	The water quality testing project will invite iwi to participate in the water quality testing activities. It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga.
Tāmaki Estuary Environmental Forum coordinator	The forum’s terms of reference state that members include ‘local iwi with a historical relationship with the Tāmaki Estuary’. To date, local iwi have not participated in the forum. Local iwi will be invited again to participate in 2018/2019.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
Love your Neighbourhood	The Love your Neighbourhood project has the potential to contribute to the development of Māori capacity through supporting applications for this assistance from Māori organisations.
Low Carbon Lifestyles	This project does not specifically target sustainable living for Māori. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and the Māori world view, where people are closely connected to the land and nature. Whilst this project does not specifically target the housing needs of Māori communities, according to the 2014 New Zealand General Social Survey, Māori were more likely than the general population to report quality problems with their housing. The low carbon lifestyles project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.
Experiential learning and action for water in schools	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Iwi will be consulted through the development of this project.
Pest education and management for schools	Discussions with iwi will not only focus on desired ecological outcomes, but also social impacts and opportunities for Māori involvement in restoration activities going forward.

Ngā ritenga ā-pūtea / Financial implications

51. The proposed 2018/2019 local environment work programme will see the allocation of $135,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

52. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

53. The risks, and proposed mitigation measures, associated with each of the proposed project have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

54. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Work Programme	107
b ⇩	Project risks and mitigation	111

Ngā kaihaina / Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

26 June 2018

Maungakiekie-Tāmaki Local Board Strategic Partnerships Programme

File No.: CP2018/08588

Te take mō te pūrongo / Purpose of the report

1. To allocate funding for the Maungakiekie-Tāmaki Strategic Partnership Programme 2017-2018.

Whakarāpopototanga matua / Executive summary

2. On 27 February 2018, the Maungakiekie-Tāmaki Local Board approved the Strategic Partnerships Programme 2017-2018 and recommended an expression of interest (EOI) process (MT/2018/4).

3. The partnership fund encourages the local board and community groups to partner with other funders to maximise outcomes for the Maungakiekie-Tāmaki community.

4. At a workshop on 29 May 2018, the eight applications received were assessed based on agreed funding criteria.

5. Staff recommend allocation of the full budget available to the applications received.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) allocate the Strategic Partnership Programme 2017-2018 funding as detailed below:

Organisation name	Project/programme name	Amount requested	Staff recommendation
Aspiring Leaders Forum	Funding for participants to Aspiring Leaders Forum	$16,000	$1,600
Rākau Tautoko	The Tāmaki Wellbeing Project	$83,640	$24,020
Rixen NZ Ltd	Kaitiakitanga Community School Program	$2,730	0
Ruapotaka Marae Society Incorporated	Ra Tonga Mai - Welcome Beneath the Southern Skies	$61,250	$36,800
Sisters United Trust	Young Queens Crown Yourself Project	$64,480	$9,600
TGTB Charitable Trust	Bradley Lane	$42,850	$42,850
Third Space Trust	Lifelong learning educational initiatives	$10,000	0
YMCA of Auckland Inc	Raise Up Youth Development Programme, Summer Splash "Whanau Day Out" and Zumba class	$30,000	$9,500
Total		$310,950	$124,370

Horopaki / Context

6. On 27 February 2018, the local board adopted the Strategic Partnership Programme 2017-2018.

7. The intention of the partnership fund is for the local board and community groups to partner with other funders to increase the efficiency of funding to maximise long term outcomes for Maungakiekie-Tāmaki.

8. The local board requested that staff implement an EOI process, seeking applications for the fund within the proposed timeframes and criteria.

9. The total amount allocated for the fund is $125,000.

10. There were eight applications submitted, requesting a total of $310,950.

Tātaritanga me ngā tohutohu / Analysis and advice

11. A workshop was held on 29 May 2018 with the local board to assess the eight applications.

12. The following criteria was used for the assessment of the applications:

· expressions of interest must be able to demonstrate a clear and direct benefit to the Maungakiekie- Tāmaki Local Board area

· the local board is seeking a geographical balance of applications from throughout the local board area, and is also seeking a balance in terms of the local board plan outcomes to which applications are aligned

· expressions of interest must show evidence of other community funders’ commitment to invest in the project

· expressions of interest must clearly explain the rationale of a strategic relationship with the local board. This includes:

o the proposed outcomes and benefit to communities within the area

o the proposal shows evidence of community support and collaboration

o alignment with local board priorities

o demonstrating and identifying a community need for the proposal, including any specific initiatives, programmes and events to achieve the outcomes

o ways to collaborate with other groups in the area and activate the local community.

· applicants must be willing to recognise the local board’s contribution through use of their logo in printed material and at events, and/or through acknowledgment on social media.

· applicants must be able to provide evidence of good financial management, reporting practices and accountability, as well as strong organisational practices

· applicants should be legally constituted not-for-profit community groups, trusts or organisations (i.e. an incorporated society or charitable trust) and be financially sound

· applications from commercial organisations may be considered provided that any profits made are reinvested in the particular activity to which the funding was allocated. The local board will not fund initiatives with outcomes that are solely or predominantly commercial

· there will be no additional exclusions to those set out in the Auckland Council Community Grants Policy.

13. The table below details the applications received, the recommended allocation, and initial feedback received from the local board at a workshop that was held in May:

Organisation name	Project/programme name	Amount requested	Staff recommendation	* LB Views
Aspiring Leaders Forum	Funding for participants to Aspiring Leaders Forum	$16,000	$1,600	0
Rākau Tautoko	The Tāmaki Wellbeing Project	$83,640	$24,020	$9,000
Rixen NZ Ltd	Kaitiakitanga Community School Program	$2,730	0	0
Ruapotaka Marae Society Incorporated	Ra Tonga Mai - Welcome Beneath the Southern Skies	$61,250	$36,800	$32,000
Sisters United Trust	Young Queens Crown Yourself Project	$64,480	$9,600	$9,600
TGTB Charitable Trust	Bradley Lane	$42,850	$42,850	0
Third Space Trust	Lifelong learning educational initiatives	$10,000	0	0
YMCA of Auckland Inc	Raise Up Youth Development Programme, Summer Splash "Whanau Day Out" and Zumba class	$30,000	$9,500	$9,500
Total		$310,950	$124,370	$60,100

*Local Board views were formed during assessment of the applications in the 29^th May workshop. These are subject to further deliberations and confirmation at the business meeting in June.

14. The level of funding to be granted is based on the expenses provided by the applicants, their funding history and past accountability.

15. The groups recommended to receive funding have secured funding from other sources as the EOI application process required.

16. The following projects are better suited for local board grant funding. While they are potentially strategic in outcome the applications did not show enough evidence of a strategic partnership. These projects are:

· Aspiring Leaders Forum (Aspiring Leaders Forum)

· Kaitiakitanga Community School Program (Rixen NZ Ltd)

· Bradley Lane (TGTB Charitable Trust)

· Lifelong learning educational initiatives (Third Space Trust)

17. Staff will inform these groups about the next grants round and encourage them to apply.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The outcomes the local board is seeking to deliver through funding strategic partnerships are key to its local board plan. These are:

· Maungakiekie-Tāmaki is an active and engaged community

· Maungakiekie-Tāmaki is a community that cares about its environment

· Maungakiekie-Tāmaki is the place to be

· Maungakiekie-Tāmaki has quality infrastructure to match growth.

19. The workshop on 29 June acknowledged the local board’s expectations on how the funding will contribute to its strategic outcomes.

Tauākī whakaaweawe Māori / Māori impact statement

20. The local board values its relationships with mana whenua and mataawaka, and wants to deliver meaningful outcomes and benefits for all, as outlined in the local board plan.

21. The proportion of residents who in the 2013 census identified as Māori are higher in Maungakiekie-Tāmaki (13.2 per cent) than in Auckland as a whole (10.7 per cent).

22. Te reo Māori was also more common in Maungakiekie-Tāmaki (1,848 speakers, 3 per cent of residents) than in Auckland (30,927 speakers, 2.4 per cent).

23. Staff encouraged Māori organisations or organisations working towards Māori wellbeing to apply for this fund. Most applications target a benefit for Māori youth and their whanau.

24. The project proposed by Ruapotaka Marae is a kapa haka competition for schools. The project encourages rangatahi to plan and manage a community festival as an inclusive celebration of all cultures.

Ngā ritenga ā-pūtea / Financial implications

25. It is recommended that the local board allocate a total of $60,100 to four applicants, and the $64,900 remaining be allocated towards 2018/2019 youth partnerships projects.

Ngā raru tūpono / Risks

26. If the local board decision on the fund allocation is delayed the 2017/2018 budget will not be spent within the financial year ending 30 June 2018.

27. Other risks associated with the partnership fund are:

Risks	Mitigation
that community groups and organisations don’t have capacity and capability to partner	staff will work closely with those delivering capacity and capability programmes in Maungakiekie-Tāmaki to identify and address capacity and capability gaps
the funding process will require flexibility to incorporate other partners’ requirements	keep at the core the local board priorities, while incorporating other partners’ funding requirements
the accountability demands (measures, outcomes, outputs) may be overwhelming for smaller groups and organisations	negotiate an accountability process that will enhance, rather than hinder, individual projects.

Ngā koringa ā-muri / Next steps

28. Following the business meeting staff will notify applicants of the local board’s decision.

29. The four successful applicants will enter into funding agreements with the local board which will include the details of delivery, accountability and reporting expectations.

30. Funding agreements will be signed and payment processed before the end of the financial year (30 June 2018).

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Lucia Davis – Specialist Advisor Community Empowerment Unit

Authorisers

Victoria Villaraza - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

Maungakiekie-Tāmaki Local Board

26 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/10844

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Maungakiekie-Tāmaki Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Maungakiekie-Tāmaki Local Board area and have concluded there are:

· eight sites with adequate evidence to be scheduled as prohibited

· ten sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Maungakiekie-Tāmaki Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) recommend to the Regulatory Committee that the eight sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the ten sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 15 May 2018 as follows:

i) have concern that the homeless community will be fined $200

ii) a permit scheme should be considered where freedom campers have to register so they are held accountable

iii) any bylaw needs to be enforceable

iv) the community needs to know how they can complain.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Maungakiekie-Tāmaki Local Board area site assessments

28. The outcome of the initial site assessments for the Maungakiekie-Tāmaki Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Maungakiekie-Tāmaki Local Board area initial site assessments identified:

· eight sites where there was adequate evidence to suggest a prohibition was required to protect the area

· eleven sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no sites where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Maungakiekie-Tāmaki Local Board area:

· eight sites have adequate evidence to be scheduled as prohibited

· ten sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o Of these, eight are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Maungakiekie-Tāmaki Local Board also provided general feedback on the development of the bylaw at the workshop on 15 May 2018. This feedback included:

· concern that the homeless community will be fined $200

· a permit scheme should be considered where freedom campers have to register so they are held accountable

· any bylaw needs to be enforceable

· that the community needs to know how they can complain.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Maungakiekie-Tāmaki Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	125
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	127
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	131