Ōtara-Papatoetoe Local Board

OPEN MINUTES

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Woodside Room, Level 1,  Manukau Civic on Tuesday, 5 June 2018 at 12:30pm.

present

Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP, Presiding
	Mary Gush
	Donna Lee
	Dawn Trenberth

ABSENT

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP

ALSO PRESENT

IN ATTENDANCE

Ōtara-Papatoetoe Local Board 05 June 2018

1         

1.1	Election of Chair
	Apologies received from both Chair and Deputy Chair, therefore an election of a Chair was required for this meeting.  The Relationship Manager called for nominations.
	Resolution number OP/2018/83 NOMINATED by Member Trenberth, seconded by Member Gush: That the Ōtara-Papatoetoe Local Board: a) agree that Member Ashraf Choudhary be elected to preside as the chair at the meeting. CARRIED
	There being no further nominations the Relationship Manager DECLARED that Member Ashraf Choudhary be elected to preside at the meeting. Member Ashraf Choudhary assumed the Chair.

2          Apologies

Resolution number OP/2018/84

MOVED by Member M Gush, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) accept the apologies from Chair Lotu Fuli and Deputy Chair Ross Robertson for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OP/2018/85

MOVED by Member R Autagavaia, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 May 2018, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

The Board acknowledged Mr Tafafuna'i Fa'atasi Lauese, member of the Māngere-Ōtāhuhu

Local Board who received the Queens Service Medal for for services to the Pacific community in the recent Queens Birthday Honours.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Adoption of the Ōtara-Papatoetoe Local Board Agreement 2018/2019
	An amended copy of the draft Local Board Agreement 2018/2019 was tabled at the meeting. A copy has been placed on the offical minutes and is availble on the Auckland Council website as a minute attachment.
	Resolution number OP/2018/86 MOVED by Member M Gush, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a)      adopt local content for the 10-year Budget 2018-2028 (Attachment A), including: i.       a Local Board Agreement 2018/2019, as amended ii.      a message from the Chair iii.     local board advocacy. b)      adopt local fees and charges schedules for 2018/2019 (Attachment B). c)      delegate authority to the Chair to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019. d)      note: i.       that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018 ii.      that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement iii.     that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018. e)      note that the Governing Body had agreed to forgive the Coin Dale Park debt, and therefore amend Appendix A of the Local Board Agreement, first row “Colin Dale Park,” by deleting the words “key advocacy project” and deleting the second sentence, “Review the ongoing liability … programme funding,” and making this item the second priority. CARRIED
	The Board acknowledged the support of Councillor Alf Filipaina and Councillor Efeso Collins and thanked them for supporting the One Local Initiative.
	Attachments a     Amended Local Board Agreement 2018/19

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.39 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................