Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

19 June 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

7.1 Petition - Papatoetoe train station pedestrian crossing 5

8 Deputations 5

8.1 Deputation - Friendship House 6

8.2 Deputation - Vodafone Events Centre and Vector Wero Whitewater Park 6

8.3 Deputation - Proposal for a War Industry Free Peace City 6

9 Public Forum 6

9.1 Public Forum - More Maori and Pasifika In Business Forum 7

9.2 Public Forum - Otara Shopping Centre - Proposed Roading Changes 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Manukau Ward Councillors Update 9

13 Board Members' Report 11

14 Chairperson's Announcements 13

15 New community lease: Manukau Sports Bowl, 19R Boundary Road, Otara 15

16 New community lease for Ōtara Senior Citizens’ Lounge, 161 East Tamaki Road, Ōtara 23

17 Renewal and variation of community lease to the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara 29

18 Auckland Transport June 2018 update: Otara-Papatoetoe Local Board 33

19 Clover Park Community House future governance and management 41

20 Ōtara-Papatoetoe Quick Response, Round Three 2017/2018 grant applications 47

21 Allocation of Ōtara-Papatoetoe Local Board Pursuit of Excellence Awards 2018 51

22 Freedom Camping Bylaw Development 61

23 Approval of Proposed 2018/2019 Local Environment Work Programme 75

24 Ōtara-Papatoetoe Local Board Community Services Work Programmes 2018/2019 87

25 Ōtara-Papatoetoe Local Board 2018/19 Local Economic Development Work Programme 107

26 Local board resolution responses and information reports 113

27 Ōtara-Papatoetoe Local Board Workshop Notes 159

28 Governance Forward Work Calendar 171

29 Consideration of Extraordinary Items

PUBLIC EXCLUDED

30 Procedural Motion to Exclude the Public 175

C1 Transform Manukau Year 1-3 Work Programme 175

C2 Unlock Old Papatoetoe: FY2019-2021 Work Programme 175

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 5 June 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition - Papatoetoe train station pedestrian crossing

Te take mō te pūrongo / Purpose of the report

1. Henry Wallace will be in attendance to present a petition to advocate for further public consideration and consultation related to the Auckland Transport decision to close the Papatoetoe train station pedestrian crossing.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the petition to advocate for further public consideration and consultation related to the Auckland Transport decision to close the Papatoetoe train station pedestrian crossing and thank Henry Wallace for his attendance.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Friendship House

Te take mō te pūrongo / Purpose of the report

1. Neil Denney, Chief Executive, Friendship House will be in attendance to present to the local board an overview of their activities and plan for the next financial year.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Neil Denney from Friendship House for his presentation.

Attachments

a Infographic........................................................................................... 179

b Friendship House Presentation............................................................ 181

8.2 Deputation - Vodafone Events Centre and Vector Wero Whitewater Park

Te take mō te pūrongo / Purpose of the report

1. David Comery, Chief Executive Officer of the Vodafone Events Centre and Vector Wero Whitewater Park will be in attendance to make a presentation to the local board on the activities at the centre and whitewater park.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank David Comery, Chief Executive Officer of of the Vodafone Events Centre and Vector Wero Whitewater Park for his presentation.

8.3 Deputation - Proposal for a War Industry Free Peace City

Te take mō te pūrongo / Purpose of the report

Laurie Ross will be in attendance to present his deputation for a war industry free peace city to the local board.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Laurie Ross for his attendance and presentation.

Attachments

a Stop War Business............................................................................... 191

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - More Maori and Pasifika In Business Forum

Te take mō te pūrongo / Purpose of the report

1. Jay McLaren-Harris will in attendance to present to the local board on the “More Māori and Pasifika in Business” conference he is organising to be held in October 2018 at the Vodafone Events Centre.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Jay McLaren-Harris for his presentation.

Attachments

a More Maori and Pasifika in Business Forum....................................... 195

9.2 Public Forum - Otara Shopping Centre - Proposed Roading Changes

Te take mō te pūrongo / Purpose of the report

1. Peter Gibson, Director of Parkinson and Bouskill will be in attendance to present to the local board on the impact of proposed roading changes at Ōtara Shopping Centre.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Peter Gibson for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

19 June 2018

New community lease: Manukau Sports Bowl, 19R Boundary Road, Otara

File No.: CP2018/09115

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease for the house, garage, sleepout and an area of garden at Manukau Sports Bowl, 19R Boundary Road, Ōtara to The Roots Creative Entrepreneurs Limited.

2. To reclassify a portion of land at Manukau Sports Bowl legally described as Part Lot 490 Deposited Plan 76628 from classified recreation reserve to local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

Whakarāpopototanga matua / Executive summary

3. The local board in October 2015 approved the transfer of the property (known as 42 Boundary Road, Otara) from the portfolio of Panuku Development Auckland to Auckland Council’s community facilities portfolio. The purpose of the transfer was to enable a ‘skills shed’ to be established and operate from the property.

4. Unfortunately, the initial provider of the skills shed programmes withdrew and a new group to run the programmes was sought. The only group to formally apply for the lease is a limited liability company, The Roots Creative Entrepreneurs Limited (Roots).

5. Under the terms of the Community Occupancy Guidelines 2012, community groups should be not-for-profit incorporated societies or registered charitable trusts. However, the local board has the ability to vary the criteria within the guidelines and have indicated a willingness to have Roots Limited operate the skills shed as it already runs programmes in the Ōtara community that fits with this ethos.

6. Prior to granting a new community lease, the lease area described as Part Lot 490 Deposited Plan 76628 (hatched and outlined in red on Attachment A) must be reclassified as a local purpose (community buildings) reserve. Reclassification of the land will align the proposed use of the land with the classification.

7. It is recommended that, following public notification of the intention to reclassify the land and to lease, The Roots Creative Entrepreneurs Limited be granted a lease for the standard term of five years, plus one five-year right of renewal. All other terms and conditions to be in accordance with the Community Occupancy Guidelines 2012.

8. Iwi consultation is underway and public notification of the intention to reclassify the land and to lease will follow if the board agrees to the recommendation below.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve public notification of Auckland Council’s intention to reclassify the portion of Manukau Sports Bowl (hatched and outlined in red on Attachment A) as a local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and to grant a new community lease to The Roots Creative Entrepreneurs Limited for 410m², more or less, comprising of the house, garage, sleepout and part of the garden at Manukau Sports Bowl, 19R Boundary Road, Ōtara.

b) appoint a hearings panel to consider submissions or objections received, following the public notification, and make a decision.

c) reclassify, subject to any objections being resolved, the portion of Manukau Sports Bowl (hatched and outlined in red on Attachment A) as a local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977.

d) grant, subject to any objections to the lease being resolved, a new community lease to The Roots Creative Entrepreneurs Limited for 410m², more or less, being Part Lot 490 Deposited Plan 76628 (hatched and outlined in red on Attachment A); being part of Manukau Sports Bowl, 19R Boundary Road, Ōtara, subject to the following terms and conditions:

i) term: five (5) years commencing 1 June 2018 plus one (1) right of renewal for five (5) years

ii) final expiry: 31 May 2028

iii) rent - $1.00 plus GST per annum, if demanded

iv) subsidised maintenance fee - $500.00 (plus GST) per annum

v) a Community Outcomes Plan be negotiated, approved by a nominated local board member and attached to the lease document

vi) permitted use: the provision of skills shed programmes (i.e. a community garden; commitment to zero-waste; collaboration with other groups in Ōtara; providing programmes teaching classes such as traditional carving, weaving and quilt making; woodworking and cooking)

vii) specific amendments:
Legal status of tenant: the lease be to a limited liability company
Change of shareholding: For the purposes of this section, any change in the shareholding (including any allotment of increased capital) of the Lessee, or any change in directors of the Lessee, which results in the effective control of the Lessee being changed will be treated as an assignment of this lease for which the Lessee will be required to seek written consent from Auckland Council prior to any such assignment
Annual reporting: The Lessee will be required to provide council with its financial accounts for each financial year
Commercial activity: the lessee is prohibited from undertaking any commercial activity on the leased premises or adjoining reserve without the prior written consent of Auckland Council

e) approve that all other terms and conditions are in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki / ContextBackground

9. In October 2015 the Ōtara-Papatoetoe Local Board approved the transfer of the house, garage and sleepout on the north-east edge of the Manukau Sports Bowl from the Panuku Development Auckland property portfolio to Auckland Council’s Community Facilities leasing portfolio, to be used as a community facility being the Ōtara skills shed.

10. Initially, the house along with the garage, sleepout and garden was proposed to be used as the base for two community groups to provide development programmes for the Ōtara area. The kitchen, bathroom and laundry of the house were intended to be areas shared between two users of the property.

11. Clover Park Community House were chosen to lead the board-funded skills shed programme from the garage and sleepout with space allocated for a community garden. Unfortunately the programme did not prove successful.

12. In September 2017, the local board considered options for the future use of the property and resolved that the entire property (the house, garage, sleepout and portion of the grounds) operate under a single community lease and be subject to the terms and conditions of the Community Occupancy Guidelines 2012. Resolution number OP/2017/158 refers. The board indicated to staff that they wished a single Ōtara-based group to operate a ‘skills shed’ from the property offering:

· A community garden

· A commitment to zero-waste

· Collaboration with other groups in Ōtara

· Provide programmes teaching classes such as

o Traditional carving

o Traditional weaving

o Traditional quilt making (i.e. tivaevae)

o Woodworking

o Cooking

13. Over the period between October and November 2017, council advertised the vacancy of the property and sought expressions of interest from groups interested in leasing the property.

The property

14. The property is a small three-bedroom house, with a separate garage and attached three-roomed sleepout on the north eastern edge of Manukau Sports Bowl. The property had formerly been managed by Panuku Development Auckland as a residential tenancy.

15. 19R Boundary Road forms part of the larger Manukau Sports Bowl described as Part Lot 490 Deposited Plan 76628, comprising 11.8329 hectares, and contained in Computer Freehold Register 153189.

16. The land is held in fee simple by the Auckland Council as a classified recreation reserve and subject to the provisions of the Reserves Act 1977. Iwi engagement and public notification of the intention to reclassify part of the land from a classified recreation reserve to local purpose (community buildings) reserve and to subsequently grant a lease is required to correctly reflect the current use of the land and its anticipated use.

Tātaritanga me ngā tohutohu / Analysis and advice

Interested groups

17. Three groups initially expressed an interest in providing skills shed programmes from the property. These groups were:

a. Multicultural Whanau Support
This not-for-profit community group was incorporated under the Charitable Trusts Act 1957 in August 2016 to:

· educate and train people and the community at large, to ensure that individuals do not suffer through ignorance of their rights and responsibilities, or of the services available

· provide (free to all individuals) an impartial and confidential service of information, guidance and support.

The group viewed the property in late March and again in early April 2018.
Subsequent discussions with the group established that their main focus was in the community garden aspect of the property and they were not resourced to provide the other components of the skill shed operation that the local board desires. The group advised that they would not submit an application.

b. Clover Park Community House Incorporated
This not-for-profit community group was incorporated under the Incorporated Societies Act 1908 in November 1978. The aims of the society are to:

· accommodate, promote, provide facilities and organise local health, welfare, educational, recreational, cultural and other community group activities and to foster the improvement of local residents’ health and social conditions

· promote, organise/co-ordinate, arrange facilitate and control social intercourse between local residents and others to afford opportunities for mental health, social or physical improvements or for active or passive recreation of any kind

· provide delivery of services and holding of lectures, exhibitions, public meetings, classes and conferences and interviews of calculated directly indirectly to foster or develop the cause of health, education, social welfare, communal understanding or cultural interest.

Given the decision by the local board to lease the property under a community lease rather than a licence to occupy and associated funding agreement, the community house decided not to submit an application, as in their view they would need funding to provide and deliver the intended programmes envisaged by the local board.

c. The Roots Creative Entrepreneurs Limited
This limited liability company was incorporated under the Companies Act 1993 in October 2013 and runs educational and specialised programmes and initiatives that:

· empower local communities to take or lead action

· develop solutions that are beneficial to people and place

· help to sustain the environment

· grow and nurture the community’s talents

· educate within primary and secondary schools and communities.

If successful the company proposes to initially host a series of community activations to seek advice about ideal services that locals would like to see within the space and the programmes and services that will be effective and help Ōtara to thrive and prosper. Their overall goal is to facilitate community consultation regarding all important matters pertaining to the local community, such as local board plans, Transform Manukau and other issues.

Community lease

18. The Community Occupancy Guidelines 2012 outlines a lease for a period of five years with one further five-year right of renewal. This is the recommended term for a community group occupying a council-owned building. A community outcomes plan will be negotiated with the successful group and attached to the lease document.

19. In accordance with the Auckland Council Community Occupancy Guidelines 2012 the recommended rent is $1.00 (plus GST) per annum, if requested, with an annual subsidised maintenance fee of $500 (plus GST).

20. The Community Occupancy Guidelines 2012 stipulate that applicants should have not-for-profit status (i.e. an incorporated society or registered charitable trust) in order to be eligible for community occupancy agreements. Roots Creative is a limited liability company and would otherwise be ineligible. However, the Community Occupancy Guidelines provide the local board with the discretion to deviate from the standards on a case-by case basis. As such, the local board has the prerogative to offer a community lease to Roots Limited as an exception should the board deem this to be appropriate.

21. The application received from The Roots Creative Entrepreneurs Limited has been assessed against the criteria set out in the Community Occupancy Guidelines 2012. The company scored well against the following criteria:

· Financial stability – the company has operated successfully since 2013 and maintains a surplus in their current accounts.

· Planned usage of space –Proposed programmes include weekly senior men’s shed, career mum’s club, bike repair club, manutahi meeting, recharge club, production meeting and a Saturday makers’ market.

· Sharing and collaboration - The company currently provides the types of programme that the board desires from a skills shed with an expectation that up to 70% of programmes and events will be co-delivered with partner groups.

22. Although the applicant group does not meet the requirement of a not-for-profit organisation, it does operate as a social enterprise (defined as hybrid organisations that trade goods and services in order to achieve their social, environmental, economic or cultural goals).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

23. The board discussed the application from The Roots Creative Entrepreneurs Limited at a workshop on 15 May 2018 and expressed support for the group.

24. The provision of skills sheds in Ōtara and Papatoetoe was one of the key initiatives in the board’s 2014 local board plan under the outcome of age-friendly communities. Also the 2017 local board plan outcome of honouring youth and seniors highlights the aspiration for skills sheds, the plan states: “The board is keen to encourage younger and older generations to get together and share experiences and skills. One example of this is the Ōtara Skills Shed where seniors socialise and build craft and hobby projects, and share their skills with young people. We envisage recycling and resource recovery activities and small not-for-profit community enterprises will also operate from the skills shed.”

Tauākī whakaaweawe Māori / Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

26. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Māori.

27. The Roots Creative Entrepreneurs Limited is led by Martin Langdon (Tainui) and, Waikare Komene (Ngati Kahungungu); and their programmes are influenced by the holistic health modes “whare tapa whā”. Forty-nine percent of the company’s core team are of Maori decent and they use Te Ao Maori as a framework for all members. They deliver an intergenerational model which is similar to the concept of Ako in which all generations learn from each other whilst also teach each other.

28. The company indicates that they practice Te Tiriti o Waitangi proactively in the following ways:

· Participation: All members of the team, regardless of race, are respected and heard with all cultural values accepted

· Protection: The company delivers and teaches karakia, Maori protocol and teach this history of Maori through their programmes

· Partnership: The company works collectively with Maori and non-Maori within the wider community.

29. A presentation is scheduled to be presented at the south west mana whenua forum on Wednesday, 30 May 2018. The feedback received from this will be communicated to the local board at its business meeting. Their comments will be verbally reported to the board meeting.

Ngā ritenga ā-pūtea / Financial implications

30. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono / Risks

31. The board wishes to have skills shed programmes offered from the property and the applicant company, does not meet the criteria of being a not-for-profit group. However, the company has the background and ability to offer the programmes that the board desires to achieve through the skills shed.

32. The board is very keen for the property to be tenanted as it has been vandalised whilst empty and they do not wish to have more damage done to the buildings. Should the board not grant a lease, the property will remain vacant and is at risk of being vandalised. The building was previously vandalised and it is less likely to occur if the space is tenanted.

Ngā koringa ā-muri / Next steps

33. Once public notification is undertaken and provided no objections are received, a deed of lease will be prepared and signed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	19R Boundary Road	21

Ngā kaihaina / Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

New community lease for Ōtara Senior Citizens’ Lounge, 161 East Tamaki Road, Ōtara

File No.: CP2018/02664

Te take mō te pūrongo / Purpose of the report

1. To seek approval to publicly notify Auckland Council’s intention to grant a short term lease for the Senior Citizens’ Lounge at 161 East Tamaki Road, Ōtara to the Otara Business Association Incorporated.

Whakarāpopototanga matua / Executive summary

2. The Ōtara Senior Citizens Lounge (the hall), adjacent to the Ōtara Court housing for older persons complex, was established in the late 1960s as a gathering place for residents of the complex and the local community. The Ōtara Senior Citizens’ Club Incorporated was established in 1968 and held a ground-lease for the property.

3. The Ōtara Senior Citizens’ Club Incorporated has ceased to be a legal entity with the New Zealand Companies Office and under the terms of the lease the building has come into council’s ownership.

4. As the tenant entity no longer exists, options have been considered for the future tenancy of the hall. It is recommended that staff work with the local community to form a suitable senior citizens’ based group to take on a more permanent lease of the building.

5. In the interim it is recommended that, following public notification of the intention to lease, the Ōtara Business Association Incorporated be granted a short-term (one year, plus a one year right of renewal) lease. This will enable the hall to continue to be used while a long term solution is developed.

6. Renewal of the kitchen area of the hall is currently underway, once completed the building will then be cleaned inside and out.

7. Iwi consultation is underway and public notification of the intention to lease will follow if the board agrees to the recommendation below.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve public notification of Auckland Council’s intention to grant a new community lease to the Otara Business Association Incorporated for the Ōtara Senior Citizens’ Lounge at 161 East Tamaki Road, Ōtara.

b) appoint a hearings panel to consider submissions or objections received, following the public notification, and make a decision.

c) grant, subject to any objections to the lease being resolved, a new lease to Ōtara Business Association Incorporated to occupy an area of 250m², more or less, being Part Lot 1 Deposited Plan 39471 (outlined in red on Attachment A); the Ōtara Senior Citizens’ Lounge at Ōtara Court, 161 East Tamaki Road, Ōtara, on the following terms and conditions:

i) term – one (1) year commencing 1 May 2018 plus one (1) right of renewal for one (1) year

ii) rent - $1.00 plus GST per annum, if demanded

iii) subsidised maintenance fee - $500.00 (plus GST) per annum

iv) a Community Outcomes Plan be negotiated, approved by a nominated local board member and attached to the lease document.

d) approve that all other terms and conditions are in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Horopaki / Context

The property

8. The Ōtara Senior Citizens’ Lounge is located at the front of the Ōtara Court housing for older people complex at 161 East Tamaki Road, Otara (Site Map – Attachment A). The lounge was retained under council administration when Otara Court was transferred to Haumaru Housing.

9. Ōtara Court is described as Part Lot 1 Deposited Plan 39471 (NA1056/261) (Part –Cancelled) being 751 square meters. The property is held in fee simple by the Auckland Council under the Local Government Act 2002. Under section 138 of the Act, granting of the lease is subject to iwi consultation and one month’s public notification of the intention to lease the property.

10. The building and its immediate surrounds is approximately 255m², more or less, and therefore attracts an annual subsidised maintenance fee of $500.00 (plus GST) as outlined in the Auckland Council Community Occupancy Guidelines 2012.

Otara Senior Citizens Club Incorporated

11. The Ōtara Senior Citizens Club Incorporated had a 21 year ground-lease with Manukau City Council from 1 April 1983 to 31 March 2004. No subsequent lease was entered into and the original lease has continued on a month-by-month basis.

12. Staff investigating the occupation of the hall discovered that the previous occupant, the Otara Senior Citizens Club Incorporated, had been struck-off the New Zealand Companies Office register on 23 February 2015.

Current situation

13. Under the terms of the lease, if the lease is wound-up or dissolved (either voluntarily or under the provisions of the Incorporated Societies Act 1908) then council takes ownership of the building, without compensation. Council has taken ownership of the hall.

14. Two letters were written to the last known address of the club (as listed on the Companies Office website) and to the then current chairperson of the Senior Citizens club. The letter requested the chairperson provide a list of all individuals with keys, or who were regular hirers of the hall, and to return all keys to council staff.

15. Notices were placed at the hall advising of the change of ownership and locks were changed. Chattels were subsequently removed from the hall with the ownership of the chattels established as belonging to the club.

The future

16. Staff planned a spring-clean of the interior and exterior of the hall to make it available for hire whilst the board decides its future. Staff found that the hall had been programmed for renewal of the kitchen in 2018/2019. These works have been brought forward to this financial year and are currently underway. Once completed, the building will be cleaned inside and out.

17. A visual, ground-level assessment of the structure of the building has been done and is in a satisfactory condition given its design, construction age and use. Repair and repainting is required on the exterior soffits, facia boards and window frames; subfloor insulation is also required. The interior flooring and skirting boards require attention. This work is under consideration for future maintenance works.

18. The board expressed a desire to have the hall available for use while a more permanent tenant is sought for the property. The Ōtara Business Association has agreed to provide oversight of the hall in the interim. The hall will be available for hire by resident groups from Ōtara Court and for community use, at a nominal hire fee. Ōtara Town Centre ambassadors are available to patrol the hall and provide a lock and unlock service for users.

Tātaritanga me ngā tohutohu / Analysis and advice

19. The Senior Citizens’ hall provides a valuable resource for the Ōtara community and in particular for the residents of the adjacent Ōtara Court housing complex for older persons. The board has indicated a willingness to work with local senior groups with a view to having a group become incorporated and in a position to enter into a lease for the hall.

Options

20. The options for the board to consider include:

Option A: as outlined in the Community Occupancy Guidelines 2012; undertake an expression of interest process with a view to granting a lease of the hall to a community group, as recommended in the Community Occupancy Guidelines 2012.
This option would enable the hall to remain under local community control, although may not result in the building remaining a dedicated focal point for the senior citizens of the adjacent Ōtara Court and wider older community.

Option B: work with the residents of Ōtara Court and local community to establish a new senior citizens club in Ōtara, and grant a lease to this group.
This would ensure that the hall remains a dedicated facility for residents of Ōtara Court and the senior citizens of Ōtara. Although the Community Occupancy Guidelines 2012 outlines an expression of interest process for a new lease, the board is able to indicate the type of group, or service to be provided from a community building; or to offer the tenancy to a group without seeking expressions of interest.

Option C: transfer the hall from Community Facilities (community leasing) to Community Places (venue hire).
This option would mean that the hall would be lost as a dedicated meeting place for seniors from Ōtara Court and the wider senior citizen community. However, the hall would be available for hireage by any community group or individual.

Option D: Grant a short-term community lease for a term of one year, with a single one year right-of-renewal, to a local organisation while the strategic broker and board members work with local seniors to enable a group to take on a long-term lease of the property. This is the recommended option.

21. Discussions have been held with Ōtara Business Association Incorporated who are willing to be a short-term lease holder to enable continued use of the hall by the local community. Staff recommend Option D.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The recommendations within this report fall within local boards’ allocated authority relating to the local recreation, sports and community facilities. The tenancy of the hall was discussed at the local board workshops of 31 October 2017 and 13 February 2018. The board expressed a wish for the hall to remain as a dedicated facility for the senior citizens of Ōtara and proposed a one year lease with a single one year right of renewal; to allow for a new group to be formed and in a position to take on a standard-term lease.

23. The recommendations support the Ōtara-Papatoetoe Local Board Plan 2017 outcome of honouring youth and seniors.

Tauākī whakaaweawe Māori / Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

25. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Māori. Many of the residents of Ōtara Court are Māori and will benefit from continued availability of the hall. Iwi engagement was undertaken at the south west mana whenua forum on Wednesday, 28 March 2018. No concerns were raised at meeting.

Ngā ritenga ā-pūtea / Financial implications

26. All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono / Risks

27. If a short term lease is not granted for the hall it would not be available for use to the residents of Ōtara Court and the wider Ōtara community. There is also a risk that, by being unoccupied, the hall may be susceptible to vandalism.

Ngā koringa ā-muri / Next steps

28. Once public notification is undertaken and provided no objections are received, a deed of lease will be prepared and signed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	161 East Tamaki Road	27

Ngā kaihaina / Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Renewal and variation of community lease to the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara

File No.: CP2018/09833

Te take mō te pūrongo / Purpose of the report

1. To grant a renewal and variation of the community ground lease to the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara.

Whakarāpopototanga matua / Executive summary

2. The Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board hold a community ground lease for land at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara. The lease commenced on 1 August 2003 for an initial term of 10 years to 31 July 2013. The lease contains one 10 year right of renewal effecting final expiry on 31 July 2023.

3. The church has notified Council of its intent to exercise its renewal term from 1 August 2013 to 31 July 2023.

4. On checking the existing lease staff found that the name of the tenant on the original deed of lease is incorrect. The lease was in the name of the Congregational Christian Church of Samoa (Dawson Road Ōtara) Trust Board; the correct name of the group is the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board.

5. A renewal process has been undertaken and includes:

· a review of the lessee’s performance to ensure that all lease conditions are being met

· a review to ascertain there is sufficient need for the required use and the premises or any part is not required for any other purpose

· that the organisation holds sufficient funds to meet its financial liabilities and is financially sustainable

· that the services or programmes offered align with the objectives in the local board plan.

6. Staff are satisfied the church meets the standards specified above and recommends the lease be renewed under the existing terms of the lease, with a variation to correct the legal name of the tenant.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve a variation of the community lease to record the correct name of the tenant as the Congregational Christion Church of Samoa in New Zealand (East Tamaki) Trust Board

b) approve a renewal of the community lease to the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board for the land at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara subject to the terms and conditions of the existing lease signed and dated 8 January 2004.

Horopaki / Context

The land

7. The land leased to the Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board at Fergusson Oaks Reserve, 102R Dawson Road, Ōtara is described as Part Lot 1 Deposited Plan 117752 and part Lot 92 Deposited Plans 124504 and 127102. The land is held in fee simple by the Auckland Council as an unclassified recreation reserve and is subject to the Reserves Act 1977.

8. The leased area consists of 12 car-parking spaces and a portion of the outdoor play area of the church’s early childhood education centre at 104 Dawson Road, Ōtara.

Congregational Christion Church of Samoa in New Zealand (East Tamaki) Trust Board

9. The Congregational Christian Church of Samoa in New Zealand (East Tamaki) Trust Board registered with the New Zealand Companies Office as a charitable trust on 9 July 1985. The trust owns two buildings at 104 Dawson Road, Ōtara, a church/hall and an early childhood education centre (ECE). Twelve car parking spaces and part of the ECE’s outdoor playground (approximately 104m²) are on Fergusson Oaks Reserve and are leased from council.

10. The church organisation provides educational and cultural support as well as spiritual guidance to the local community through the provision of Sunday church services, Sunday school, youth mentoring and bible study for older youth and the elderly. The church hall hosts free community Zumba exercise classes five days a week and health programmes held in conjunction with East Tamaki Health Care. The Breast Screen Aotearoa trailer also utilises the church carpark when offering the screening programme to the area.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The club has submitted a comprehensive lease renewal application and financial statements.

12. Manukau City Council issued a lease that commenced on 1 August 2003, with a term of 10 years plus one 10 year right of renewal. The church has applied to exercise the renewal which will finally expire on 31 July 2023.

13. Under the terms of the lease the renewal can be approved if council is satisfied the club has not breached any terms, there is sufficient need for the activities undertaken and the property is not required for any other purpose.

14. Renewal checks have been undertaken and staff recommends the Ōtara-Papatoetoe Local Board approve the renewal of lease and variation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The recommendation falls within the local board’s allocated authority relating to local recreation, sports and community facilities.

16. The recommendations within this report support the Ōtara-Papatoetoe Local Board 2017 Plan outcome of empowered, inclusive and prosperous communities.

Tauākī whakaaweawe Māori / Māori impact statement

17. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

18. The church host medical programmes and works closely with the neighbouring East Tamaki Health Care service. They also hold health exercise programmes throughout the week, with all programmes open to the wider community, including Māori.

Ngā ritenga ā-pūtea / Financial implications

19. There are no financial implications associated with the renewal of community lease.

Ngā raru tūpono / Risks

20. There are no known risks with the granting of the renewal and variation of community leases. The provision for a renewal of community lease is provided for in the lease agreement granted to the church for the site.

21. Council has a contractual responsibility to formalise a lease renewal if the conditions stipulated in the lease have been met.

Ngā koringa ā-muri / Next steps

22. Subject to the local board approval of the variation and renewal of the community lease, staff will prepare a deed of renewal and variation for the group to sign.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Auckland Transport June 2018 update: Otara-Papatoetoe Local Board

File No.: CP2018/10000

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Otara-Papatoetoe Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Key highlights are the completion of the gating of the Papatoetoe Station, the progress on Putney Way streetscape upgrade and a proposal for a priority Greenway section linking Belinda Ave to Rongomai pathway.

3. The local board has $777,000 remaining in their LBTCF, to be spent by the end of current electoral term.

4. Auckland Transport has been investigating a number of transport related issues brought to their attention by the local board. One of those issues was an investigation into accessibility of pedestrian crossings for disability users along East Tamaki Road. This has recently been completed and will be presented back to the local board in an upcoming workshop.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport June 2018 update report.

Horopaki / Context

5. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

Table 1: Ōtara-Papatoetoe LBTCF financial summary table

Ōtara-Papatoetoe Local Board Transport Capital Fund financial summary
Total funds available in current electoral term (including FY18/19)	$1,880,000
Total funds allocated to projects	$1,110,000
Balance of budget	$770,000

8. The table below reflects the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects
Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Board to consider whether to proceed with any options on this project	No	TBC
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Community Facilities. In concept design stage.	Yes	$180,000
Canopy for Otara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project will be delivered by Community Facilities as will be an Auckland Council asset.	No	$262,000
Welcome to Otara signage	Investigation of traffic calming devices in this area	Decision required regarding consultation with Mana Whenua for the wording of the sign	Yes	$55,000
Footpath upgrade at Otara Town Centre	Upgrade of the footpath at the Otara Town Centre to match recently upgraded sections of footpath (along southern side).	Project Manager appointed, in start-up phase	Yes	$133,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Community Facilities doing consultation and developing preferred routes and costings	Yes	TBC
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This is an AC project being delivered by Community Facilities	No	$480,000

Proposal for LBTCF project

Greenway link from Belinda Ave, Flat Bush to Rongomai Park

9. A request from the local board chair that rough order of costs be sought for a footpath link from Belinda Ave, Flat Bush, linking to the existing path on Rongomai Park connecting to Rongomai Road – see image 1 below

10. This link is noted in the local board’s Greenway Plan as a priority route. A rough order of cost is being sought and will be reported back to the August meeting at the latest.

Image 1 – Otara-Papatoetoe Greenways Plan – Priority Route Map – black oval indicates proposed pathway.

Responses to resolutions

11. At the March meeting, resolution number OP/2018/27 - requested Auckland Transport to investigate and report back on the safety and accessibility of wheelchairs at pedestrian crossings.

12. As previously reported, Auckland Transport has undertaken further detailed investigation which has been completed. A workshop is being sought with the local board present the findings of the report.

Local Board Advocacy

13. This section provides a regular report about how Auckland Transport is supporting the OPLB Advocacy Initiatives. The local board’s advocacy initiatives are recorded in the OPLB Local Board Plan.

14. Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	Auckland Transport has recently completed and opened the $50m Manukau Bus Station in early April 2018. We are also in the process of upgrading Putney Way, improving links from the Manukau Square to the transport centre and Hayman Park
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	Auckland Transport is currently delivering, through the LBTCF, footpath upgrades in Otara Town Centre and investigating street furniture upgrades in Hunters Corner, Papatoetoe.
	Redesigning the entrances to Ōtara library and Ōtara Music and Arts Centre, including the courtyard between the council buildings in Ōtara Mall.	A new canopy linking the western car park to the courtyard between the council buildings in Otara Mall is currently underway.
	Advocate to AT to realign Station Road / Portage Road/ Gray Avenue intersection.	Auckland Transport is in the process of upgrading the Portage Road and Station Road Intersection by installing a roundabout to improve vehicle and pedestrian safety.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Otara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the OPLB Greenways Plan from East Tamaki Road to Lovegrove Crescent in Otara via their LBTCF.

Other Auckland Transport news

15. Auckland Transport is currently nearing the completion of region-wide programme to install electronic ticket gates at selected stations on the rail network including Papatoetoe and Middlemore stations.

16. This work was delayed due to contractual issues which have been resolved and work completed on the Papatoetoe Station in early June 2018.

17. Additional stairs will be installed on the Shirley Road side later this year, with a request from the local board to relocate short-term pick-up and drop-off parking along Shirley Road closer to the ramp.

18. New seating will be installed along Shirley Road as well as adjacent to the newly constructed footpath on the Station road side of the station which links the existing car park to the bridge onto the station platform.

19. Disability parking within the park and ride will be relocated to the southern end to improve accessibility to the new pathway.

20. Once operational, the addition of electronic ticket gates on the platform will improve safety as the station will be staffed during operational hours and closed outside operational hours with the station perimeter fully fenced off.

21. The Middlemore Station is currently next to be upgraded and due to be operational in July 2018.

Putney Way closure for upgrade

22. The Putney Way upgrade is a streetscape enhancement project supported by the Ōtara-Papatoetoe Local Board, Panuku Development and Auckland Transport.

23. Putney Way was fully closed again at the end of May. With the full closure in place, the forecast completion date for all pavement works and the opening date of Putney Way are now at the end of June 2018, subject to weather delays.

24. Streetlighting works will be undertaken in mid-July and contractors have advised that the site compound area will still be required for streetlight assembling and storage, and are planning to vacate the development site completely after the streetlight works.

25. Planting is to be undertaken in the next planting season around September of this year.

Portage Road/ Station Road/ Gray Street intersection

Image 2 – Plan of Portage Road/ Station Road/ Gray Street intersection

26. As previously reported, this project is being progressed with the design modified to improve pedestrian and cycle facilities, following consultation. Refer to image 2 for updated plans.

27. The project is currently in the detailed design stage and is scheduled for construction in the 2018/2019 financial year.

28. With regard to the local community feedback received by the local board, AT staff have met with the concerned local business owners to address their concerns. The local business owners are now all supportive of the project and parking outside the shops will not be affected by the upgrade.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

29. The recommendation to receive the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

30. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

31. In the reporting period for May 2018, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board.

Traffic Control Committee resolutions

32. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. There were no decisions that affected this local board in May 2018.

Tauākī whakaaweawe Māori / Māori impact statement

33. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

34. This LBTCF project to install place-making signage to Otara requires input from iwi as the signage will contain information on the history of the area’s name as well as historical imagery.

35. To determine the appropriate historical information for the sign, Auckland Transport is currently in the process of engaging with mana whenua to determine this information

Ngā ritenga ā-pūtea / Financial implications

36. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

37. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

38. In terms of its LBTCF, the local board currently has $770,000 of unallocated LBTCF funding for this electoral term. There are several projects seeking ‘rough order costs’ which will be presented to the local board in July/ August.

39. Currently, there is a proposal for an increase for LBTCF through the Long Term Plan process. This will be confirmed once the Long Term Plan has been signed off in June 2018. The increased funding will allow the local board to deliver more local projects, but due to resourcing and timing constraints, decisions around its allocation should be made as soon as any additional funding has been identified.

Ngā koringa ā-muri / Next steps

40. Auckland Transport will provide another update report to the local board next month.

41. Discussions with the local board for the allocation of their LBTCF will be held over the next few months. A workshop is booked for the 3 July to consider one of those projects, which is the Hunters Corner Streetscape upgrade. Further advice on potential projects for funding by the LBTCF will be provided in the July/August period.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathon Anyon - Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Clover Park Community House future governance and management

File No.: CP2018/08131

Te take mō te pūrongo / Purpose of the report

1. To approve the next steps for the governance and management of the Clover Park Community House.

Whakarāpopototanga matua / Executive summary

2. The current funding agreement for delivery of activities and programmes at Clover Park Community House (the house) with Clover Park Community House Incorporated (CPCH Inc.) comes to an end on 30 June 2018.

3. Staff recommend the local board take this opportunity to undertake a community-wide expression of interest process to find an appropriate provider to deliver services from the house.

4. Staff recommend a six-month interim contract for service be entered into with Clover Park Community House Incorporated to ensure operational stability during the expression of interest process.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve an expression of interest process for the governance and management of Clover Park Community House.

b) delegate approval of the selection criteria for the expression of interest to the local board chair.

c) approve a contract to Clover Park Community House Incorporated for governance and management of the Clover Park Community House from 01 July 2018 to 31 December 2018 for $22,791.50.

Horopaki / Context

5. Council’s community centres, houses and hubs provide opportunities for social interaction, arts and recreation, events, programmes and interest-based groups or activities. These facilities generally have meeting spaces which can be booked, coordinated programming and are often staffed by an on-site manager.

6. Clover Park Community House is a former residential house situated at 16a Israel Avenue, Clover Park. The house has four bookable activity rooms, ranging in capacity from eight to 50 people, and provides hireable office space for community organisations. The house also contains kitchen facilities, onsite parking and an administration office.

7. Clover Park Community House Incorporated became an incorporated society in 1978 and has consistently governed operations from the house since then. The house offers a range of programmes and bookable spaces for the local community:

· cooking classes

· exercise classes

· father’s group

· sewing

· walking group

· driver license courses

8. Until December 2016 the house was managed under a mixed-delivery model. CPCH Inc was responsible for the governance and management of the house, bookings and the content of the programmes. Council employed the house manager, who supported CPCH Inc. in the management of the house and delivery of the programmes.

9. CPCH Inc received $8,083 per annum, plus any revenue generated, to undertake this activity.

10. Responsibility and resourcing for the house manager role ($37,500 per annum) was transferred to CPCH Inc. in December 2016 to provide clarity of roles and accountability. The total, per annum, funding received by CPCH Inc. is $45,583.

11. To support CPCH Inc. and the newly appointed house manager through this transition, capability and capacity building support was provided by council through fully funded business mentoring.

12. While the overall funding, operating hours and number of programmes being offered by CPCH Inc. have remained consistent over the last three years, the utilisation, hours booked and visitor numbers at the house have been declining (see Attachment A).

13. The 2017 Otara Papatoetoe Local Board Plan states an outcome of “Empowered, inclusive and prosperous communities”, outlining a ‘priority over the next three years is to work with the local communities to strengthen their abaility to realise their own aspirations’

Tātaritanga me ngā tohutohu / Analysis and advice

14. 30 June 2018 will see the end of the current funding agreement between CPCH Inc and council for the governance and management of the house.

15. This creates an opportunity to undertake a community-wide expressions of interest process to find an appropriate provider to deliver the services from the house.

16. This process will provide an opportunity for local community organisations, including CPCH Inc, to make a case that their skills, experience and talents should be used to manage and make decisions about their community, from their community house.

17. There are three options available for the ongoing governance and management of the Clover Park Community House outlined in Table 1 below:

Table 1

Options

Option One

Option Two (Recommended)

Option Three

Contract for service with

existing provider

Clover Park Community House Inc

Expression of Interest

for a potential new provider

Council delivery

Delivery

Contract for Service: CPCH Inc contracted to manage the house under a new contract for service.

Access: CPCH Inc will provide access to the centre for community activity. Revenue generated will go directly to CPCH Inc.

Activation: CPCH Inc will activate and staff the centre.

Programmes: CPCH Inc will develop, manage and deliver a programme of activities.

Conduct an Expression of Interest process that would identify existing and potentially unknown providers.

A community organisation could be identified and contracted to manage the centre. This group would need the capacity to manage independently of council and may not be required to be local.

Access: A community organisation will provide access to the centre for community activity. Revenue generated will go directly to the community organisation.

Activation: A community organisation will activate and staff the centre.

Programmes: A community organisation will develop, manage and deliver a programme of activities.

Access: Auckland Council provides access to the centre for community activity. Revenue generated stays with council.

Activation: Auckland Council staffs the centre with a Programme Coordinator.

Programmes: Auckland Council develops, manages and delivers a programme of locally responsive activities with local community organisations.

Benefits

CPCH Inc has been in existence since 1978 and has extensive knowledge of the community and its history.

This model empowers CPCH Inc, a community organisation, to be the centre’s decision-makers.

Approach is strategically aligned to council and local board outcomes, empowering communities to deliver.

Allows existing and new providers an opportunity to access opportunities and resources and to deliver services.

Continues to support the ultimate aim of community-led management.

Creates pride and ownership, resulting in tailored programmes.

Ensures operational stability and clear accountability.

Enables the centre to deliver a programme that closely aligns to local board outcomes.

Activates the space using existing established resources, including the online booking system.

Satisfies community requirements for community space.

Risks

Does not allow other organisations in the community to access opportunities and resources.

May not manage perceptions of underperformance

Utilising a new untested community group, that could dissolve over time.

Risk of catchment / domination by one community group.

Time may be required for a new organisation to develop and deliver.

As a longer term delivery mechanism this option is not recommended best practice regarding empowering local communities.

18. Staff recommend the continued community-led model of operation at the house as it is consistent with the Empowered Communities Approach focus areas.

19. Staff recommend an expression of interest process for the management and governance of the Clover Park Community House as it aligns with Thriving Communities: Community and social development action plan principle of supporting community self-determination and resourcefulness.

20. Staff recommend a six-month interim contract for service be entered into with Clover Park Community House Incorporated to ensure operational stability during the expression of interest process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. The above options were discussed with the local board at a workshop on 15 May 2018. The local board was generally supportive of Option Two, a community-wide expression of interest process being conducted.

22. At the workshop an initial 12-week timeline was proposed for the expression of interest process. Members raised concerns that this might not provide sufficient time for local community organisations to respond, suggesting an eight week submission period.

23. Staff have adjusted the timeline to provide a six-month timeline to allow a sufficient submission period and to support a well-managed, timely handover and transition, with a potential new provider taking over operations in January 2019.

24. A workshop to establish selection criteria and review panel members for the expression of interest process is scheduled with the local Board in July 2018. Staff recommend approval of the criteria and panel membership be delegated to the local board chair to ensure the process can be conducted in August and September 2018.

Tauākī whakaaweawe Māori / Māori impact statement

25. The 2013 census showed a Māori population of 10,794, being 14.3 per cent of the total population of the local board area.

26. Mana Whenua and mataawaka groups will be invited to participate in the expression of interest process.

27. Community houses support a wide range of activities and groups and it is expected that any programme will cater for the wider community, including opportunities for Māori to pursue social, cultural and wellbeing outcomes.

Ngā ritenga ā-pūtea / Financial implications

28. The existing asset based services budget of $45,583 for delivery of activities and programmes at Clover Park Community House for the 2018/2019 year, commencing 1 July 2018 and terminating on 30 June 2019, will be split into two six-month contracts for service of $22,791.50. Staff recommend the initial six-month interim contract for service be entered into with Clover Park Community House Incorporated. The allocation of the second contract will be resolved through the EOI process.

Ngā raru tūpono / Risks

29. Risks to governance and management options are outlined in Table 1 (above).

Ngā koringa ā-muri / Next steps

30. Staff propose the following timeline for implementation of the expression of interest process.

31. Two workshops are expected with the local board in July and October, with a report containing recommendations due to the local board meeting in October 2018.

Timeline	Activity	Description
July	Selection Criteria	· Workshop selection criteria and review panel members with Local Board · Chair to approve via delegation
August - September	Inform the community	· Advertise upcoming EOI to community members, interested parties and networks
	Submissions open	· Receive expressions of interest
	Follow up
October	Review and assess	· Review panel to assess and weight all submissions against selection criteria
October	Selection and decision	· Workshop recommendations with Local Board · Report recommendations to the Local Board for decision making
November - December	Transition and handover	If a new provider is appointed: · Develop and agree new contract terms · Operational transition plan developed and adopted · Handover of operations for new provider to commence January 2019

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A Clover Park Community House performance statistics	45

Ngā kaihaina / Signatories

Authors

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Ōtara-Papatoetoe Quick Response, Round Three 2017/2018 grant applications

File No.: CP2018/09260

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline the Ōtara-Papatoetoe Local Board Quick Response Round Three 2017/2018 grant applications.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Ōtara-Papatoetoe Local Board Quick Response Round Three 2017/2018 grant applications (refer to Attachment B).

3. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Board Grants Programme 2017/2018 on 18 April 2017 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōtara-Papatoetoe Local Board has set a total budget of $271,585.75 for the 2017/2018 financial year.

5. The Ōtara-Papatoetoe Local Board allocated a total of $257,558.75 in Local Grants Round One, Local Grant Round Two, Quick Response Round One, Quick Response Round Two and the Pursuit of Excellence Awards 2017/2018, leaving a total of $14,027 to be allocated to Quick Response Round Three.

6. Nineteen applications were received for Ōtara-Papatoetoe Local Board Quick Response Round Three 2017/2018, requesting a total of $40,362.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Agree to fund, part-fund or decline each application in Local Board Quick Response Round Three 2017/2018 in Table One.

Table One: Quick Response Round Three 2017/2018 grant applications

Application No.	Organisation Name	Project	Total Requested
QR1813-301	Auckland Cambodian Youth and Recreation Trust	Towards volunteer costs, including petrol reimbursement, administration expenses and audit fees.	$2,000.00
QR1813-304	Manukau City Baptist Church	Towards event costs for equipment hire, signage, promotion and printing.	$2,000.00
QR1813-306	Age Concern Counties Manukau Incorporated	Towards the project manager costs to develop a project scope for the hoarding and squalor response project.	$2,000.00
QR1813-308	Let’s Get Legal New Zealand Trust	Towards the purchase of sound equipment.	$1,700.00
QR1813-309	South Auckland Rangers Association Football and Sports Club Incorporated	Towards the cost of contracting a junior development officer.	$5,000.00
QR1813-310	Papatoetoe Gymnastic Club Incorporated	Towards holiday programme excursions, equipment purchases and arts and crafts supplies.	$3,300.00
QR1813-311	Communicare - Civilian Maimed Association (Auckland) Incorporated	Towards venue hire costs for Communicare Papatoetoe Friendship Centre.	$984.00
QR1813-312	“NAAD” Charitable Trust (New Zealand)	Towards music teacher fees.	$3,600.00
QR1813-315	Child Abuse Prevention Foundation	Towards the purchase of toys for a Christmas present drop for 200 students from St John the Evangelist Catholic School.	$2,000.00
QR1813-316	Wymondley Road School Parent Teacher Association	Towards the purchase of two gazebos for sport and events use at Wymondley Road School.	$2,000.00
QR1813-318	Theresa Turua	Towards the cost of purchasing side-line jackets for the “Papatoetoe Under 11 Restricted Ravens” team.	$2,000.00
QR1813-319	New Zealand Dance Festival Trust	Towards hire of a projector, screen, cable costs and producer fees.	$2,000.00
QR1813-320	St George Scout Group under the umbrella of The Scout Association of New Zealand	Towards hall hire and uniform costs for the scout group.	$1,889.00
QR1813-321	PHAB Association (Auckland) Incorporated	Towards coordination, art supplies, guest artist donations, advertising, promotion, catering and youth worker wages for PHAB Artspace.	$2,000.00
QR1813-323	Cook Island 15 Stars Incorporated	Towards resources, equipment and materials to make cultural artworks.	$2,000.00
QR1813-326	Papatoetoe Adolescent Christian Trust	Towards equipment costs for the holiday programme.	$2,000.00
QR1813-327	LifeKidz Trust	Towards purchase costs for sensory wall panels.	$1,000.00
QR1813-328	Life Education Trust Counties Manukau	Towards purchase of a laptop for the Life Education teacher.	$889.00
QR1813-329	Epilepsy Association of New Zealand Incorporated	Towards salary costs for the Epilepsy Field Officer.	$2,000.00
		Total amount requested	$40,362.00

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

• local board priorities

• lower priorities for funding

• exclusions

• grant types, the number of grant rounds and when these will open and close

• any additional accountability requirements.

10. The Ōtara-Papatoetoe Local Board adopted their grants programme for 2017/2018 on 18 April 2017 and will operate three quick response and two local grants rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application received through Ōtara-Papatoetoe Quick Response, Round Three 2017/2018, is attached (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

17. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

18. The Ōtara-Papatoetoe Local Board has set a total budget of $271,585.75 for the 2017/2018 financial year.

19. The Ōtara-Papatoetoe Local Board allocated a total of $257,558.75 in Local Grants Round One, Local Grant Round Two, Quick Response Round One, Quick Response Round Two and the Pursuit of Excellence Awards 2017/2018, leaving a total of $14,027 to be allocated to Quick Response Round Three.

20. Nineteen applications were received for Otara-Papatoetoe Quick Response, Round Three 2017/2018, requesting a total of $40,362.00.

Ngā raru tūpono / Risks

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22. Following the Ōtara-Papatoetoe Local Board allocating funding for round three quick response, commercial land finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a	Ōtara-Papatoetoe Local Grants Programme 2017/2018 (Under Separate Cover)
b	Ōtara-Papatoetoe Quick Response Round Three 2017/2018 grant applications (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Allocation of Ōtara-Papatoetoe Local Board Pursuit of Excellence Awards 2018

File No.: CP2018/09948

Te take mō te pūrongo / Purpose of the report

1. To approve the Ōtara-Papatoetoe Local Board Pursuit of Excellence award allocations.

Whakarāpopototanga matua / Executive summary

2. The local board allocated $15,000 for Pursuit of Excellence awards in the Arts, Community and Events 2017/2018 work programme on 20 June 2017 (OP/2017/98).

3. Applications are considered upon receipt throughout the year. In February 2018 the local board granted $800 to one applicant, leaving $14,200 available for distribution. Two new applications were received for consideration in June 2018.

4. At a workshop on 5 June 2018 local board members reviewed the detailed applications and indicated support for grants totalling $3,176.75 to the two applicants.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) allocate Pursuit of Excellence 2018 awards as detailed below:

First name	Surname	Conference/event	Requested	Approved
Chastity	Samoa	International Youth Dance Festival, Macau, China, July 2018	$2000	$2000
Candy	Tusini-Rex	INVOLVE youth development conference, Wellington NZ, August 2018	$1176.75	$1176.75
TOTAL			$3176.75	$3176.75

Horopaki / Context

5. The Pursuit of Excellence awards provide financial assistance to Ōtara-Papatoetoe residents and groups who will represent the area to demonstrate their excellence in conference and events.

6. In September 2017 staff published a call for applications to be made via SmartyGrants on the Auckland Council website. With support from council’s communications team the awards were promoted through social media, face-to-face engagement and community networks.

7. Two applications were received to be considered at the local board’s business meeting on 19 June 2018.

8. The applicants were females aged 23 and 35 years old, New Zealand citizens and of Pasifika descent. One applicant also identifies as New Zealand Māori.

9. The combined total amount of financial assistance requested was $3,176.75.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The local board used the Pursuit of Excellence awards scheme’s objectives and criteria to consider the applications. These are:

· to increase the profile and image of the Ōtara-Papatoetoe Local Board area

· to assist applicants to build their capacity in serving the community

· to promote diverse participation in local government and civic life

· to foster the development of a sustainable workforce for local industry and surrounds

· to strengthen the development of community cohesion in Ōtara-Papatoetoe.

11. This scholarship is open to people who:

· are NZ Resident/Citizen living in the Ōtara-Papatoetoe Local Board Area

· show excellent and outstanding achievements

· demonstrate leadership potential or community contribution during the past 12 months

· have been accepted to attend a conference or event either in New Zealand or overseas that will develop their leadership potential.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The Pursuit of Excellence award scheme delivers on key outcomes in the Ōtara-Papatoetoe Local Board Plan 2017:

· empowered, inclusive and prosperous communities

· honouring youth and seniors

13. The awards also deliver on a key local board objective which is to promote youth leadership and participation in employment, education, training and business.

Tauākī whakaaweawe Māori / Māori impact statement

14. The local board area has a high percentage of Māori residents. 16 percent of Otara-Papatoetoe’s population identify as Māori, compared to 10.7 percent in Auckland as a whole.

15. One of the applicants identifies as Māori.

Ngā ritenga ā-pūtea / Financial implications

16. Following the first award made in February 2018, there is $14,200 remaining for distribution. On the basis that funds for the second and third awards will be granted, the remaining $11,023 has already been redistributed to other community grants by the local board.

Ngā raru tūpono / Risks

17. No risks or conflicts of interest have been identified.

Ngā koringa ā-muri / Next steps

18. Staff will notify applicants of the local board’s decision following the business meeting and process award payments.

19. Award recipients have been asked to provide the local board with a written report once their award experience is complete.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Pursuit of Excellence applications	55

Ngā kaihaina / Signatories

Authors

Natalie Hansby – Practise manager Community Empowerment

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09421

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Ōtara-Papatoetoe Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Ōtara-Papatoetoe Local Board area and have concluded there are:

· ten sites with adequate evidence to be scheduled as prohibited

· one site with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Ōtara-Papatoetoe Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) recommend to the Regulatory Committee that the ten sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the one site contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 8 May 2018 as follows:

i) freedom camping in sports parks should be prohibited. All sports parks in the Ōtara-Papatoetoe Local Board area are in high use and there is not enough sports fields available for residents.

ii) publicity around places where freedom campers are allowed to go is needed.

Horopaki / Context

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Ōtara-Papatoetoe Local Board area site assessments

28. The outcome of the initial site assessments for the Ōtara-Papatoetoe Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Ōtara-Papatoetoe Local Board area initial site assessments identified:

· eight sites where there was adequate evidence to suggest a prohibition was required to protect the area

· one site (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Ōtara-Papatoetoe Local Board area:

· ten sites have adequate evidence to be scheduled as prohibited

· one site has adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o This site is held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

33. The Ōtara-Papatoetoe Local Board also provided general feedback on the development of the bylaw at the workshop on 8 May 2018. This feedback included:

· freedom camping in sports parks should be prohibited. All sports parks in the Ōtara-Papatoetoe Local Board area are in high use and there is not enough sports fields available for residents.

· publicity around places where freedom campers are allowed to go is needed.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Ōtara-Papatoetoe Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	67
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	71
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	73

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Approval of Proposed 2018/2019 Local Environment Work Programme

File No.: CP2018/00748

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme (total value $182,000) for the Ōtara-Papatoetoe Local Board.

Whakarāpopototanga matua / Executive summary

2. The Ōtara-Papatoetoe Local Board has identified an aspiration in its 2017 local board plan to achieve a ‘healthy natural environment.’

3. To give effect to this aspiration staff developed a number of options for projects for the board to consider.

4. The board then provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 27 March 2018 and 22 May 2018 workshops. These projects include:

· $20,000 for Puhinui Reserve Restoration

· $25,000 for Neat Streets Events (Papatoetoe)

· $5,000 for Tāmaki Estuary and Environmental Forum Coordinator - Ōtara-Papatoetoe

· $10,000 for Manukau Harbour Forum

· $122,000 for Ōtara Lakes and Waterways Vision Projects

5. This report recommends that the board approves this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see full work programme in Attachment A).

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the allocation of $182,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Puhinui Reserve Restoration	$20,000
Neat Street Events (Papatoetoe)	$25,000
Tāmaki Estuary and Environmental Forum Coordinator - Ōtara-Papatoetoe	$5,000
Manukau Harbour Forum	$10,000
Ōtara Lakes and Waterways Vision Projects	$122,000
Total	$182,000

Horopaki / Context

6. At its 14 November 2017 workshop, the local board provided staff with a direction to develop an environment work programme that continued the board’s contribution towards water quality improvement initiatives for the Ōtara Lakes and waterways and also included waste management and minimisation initiatives to address ongoing illegal littering and dumping issues in the board area.

7. In response to this direction, Infrastructure and Environmental Services staff then provided a draft local environment work programme for the board’s feedback at a workshop on 27 March 2018.

8. At their 22 May 2018 workshop, the board provided feedback and approved in principle the projects outlined in the draft work programme. They also indicated a budget of $182,000 would be available from their 2018/2019 locally driven initiatives budget to support the delivery of the local environment work programme.

9. Based on that discussion, five projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended and included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

10. A brief description of each of the projects in the work programme is provided below.

Puhinui Reserve Restoration – $20,000

11. To achieve the local board plan outcome to achieve a ‘healthy natural environment,’ the Puhinui Reserve Restoration project will deliver on enhanced waterways and biodiversity values of a high priority ecosystem through fencing, pest control and re-vegetation planting.

12. Puhinui Reserve is a site of regional ecological significance and is listed as a biodiversity focus area. The benefits that this project will provide are:

· enhancement of a regionally significant area of biodiversity

· pest control will reduce pest plants and pest animals that currently impact an important coastal saltmarsh habitat

· tree planting contributes towards improving water quality and carbon sequestration

Neat Street Events (Papatoetoe) – $25,000

13. To achieve the local board plan objective ‘minimise waste going to landfill,’ the Neat Streets Events project will deliver two Neat Street events in the Papatoetoe area to raise public awareness of littering and illegal dumping, what they can do to prevent it and the impacts on the environment.

14. Specific issues, opportunities, audiences and localities will be targeted to deter litter and illegal dumping and encourage positive behaviour change. Community groups will be engaged and supported and, also, other agencies that are already addressing litter, illegal dumping and waste management in the area. This approach will be taken to establish and nurture partnerships for collective action.

15. This project also supports and promotes Auckland Council’s current waste minimisation, recycling and illegal dumping enforcement programmes. It is aligned to the goal of the draft Waste Management and Waste Minimisation Plan 2018 to achieve Zero Waste to landfill by 2040.

16. It is recommended that the board allocates $25,000 of its locally driven initiatives budget towards Neat Street events in the 2018/2019 financial year.

Tāmaki Estuary Environmental Forum Coordinator – $5,000

17. To achieve the local board plan objective ‘improve water quality in local streams, the Manukau Harbour and Tāmaki Estuary,’ the board has indicated support for funding the Tāmaki Estuary Environmental Forum Coordinator project.

18. The Tāmaki Estuary Environmental Forum was established in the 1980s as a joint community and political advocate for the environmental protection of the Tāmaki Estuary. The member boards include Ōrākei, Howick, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe Local Boards.

19. The board provided $5,000 in the 2017/2018 financial year to deliver the design of a strategic work programme supporting initiatives that enhance community awareness of the Tāmaki estuary and improvements to water quality. The budget also funded a coordinator to support groups in progressing the vision for the Tāmaki estuary.

20. The funding for the 2018/2019 financial year will support the continued collaboration of the five member local boards and several community organisations who advocate for the Tāmaki catchment through the forum. Staff will also explore additional funding sources and sponsors to support the aspirations of the group going forward. Staff will also investigate opportunities for the forum to partner with academic institutions to discover more about the environmental issues and social interactions of communities within the Tāmaki catchment.

21. It is recommended that the board allocate $5,000 of its locally driven initiatives budget towards the Tāmaki Estuary Environmental Forum in the 2018/2019 financial year.

Manukau Harbour Forum – $10,000

22. To achieve the local board plan objective to ‘improve water quality in local streams, the Manukau Harbour and Tāmaki Estuary,’ the board has indicated that it would like continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

23. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. It is recommended that the board allocates $10,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year.

24. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and an education programme targeting youth leaders and businesses around the harbour.

25. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Ōtara Lakes and Waterways Vision Projects – $122,000

26. To achieve the local board plan outcome a ‘healthy natural environment’ the board has indicated that it would like continue to fund the Ōtara Lakes and Waterways Vision projects.

27. The Ōtara Lakes and Waterways Vision is:

“Through alignment, mobilisation, advocacy, inspiration, consultation, engagement and action, we will lead the restoration of the mauri of the Ōtara Lake and Waterways and the pride and reconnection of our people to this place.”

28. In the previous two years, the work programmes were focussed on creating the Ōtara Lakes and Waterways Trust, engaging a contractor to deliver the programme, community riparian planting days, development and implementation of a litter action plan and brand development. The board provided $88,000 in the 2016/2017 financial year and an additional $66,000 in the 2017/2018 towards delivery of the vision.

29. The proposed 2018/2019 work programme recommends six projects to further develop these outcomes as noted in table one below:

Table 1. Ōtara Lakes and Waterways Vision projects

Project	Objective
Ōtara Litter Action Plan	· This plan will continue to implement the Ōtara Litter Action Plan. This will include four Neat Streets events, four clean ups, engagement with original Neat Street sites and two further litter/illegal dumping activation. The events will align with the board’s funded Neighbourly Day.
Ōtara Adopt a Spot	· To continue implementation of the Adopt a Spot programme including supporting the current four groups and recruitment of one new group in the Ōtara area.
Ōtara Community Planting Project	· The selection of one site from the Watercourse Assessment Report for a community planting project in 2018/2019. This will also be an opportunity to engage local schools to support the proposed Wai Care coordinator position being recommended by the Sustainable Schools team for the local board area. The budget will also include event costs such as BBQ.
Ōtara Planting Maintenance	· The project will deliver the first year maintenance for community planting site from 2017/2018 (four rounds maintenance in first year with 10% replacement plants)
Communications	· This project will deliver the commencement of a communication plan for the Trust, including a drive to get people to register their interest and sign up to become a member of the Friends of Ōtara Waterways Trust. The board’s funding will also commission short pieces of history, culture and ecology of the lake enabling general awareness of the waterways
Project Coordinator	· This will deliver continued engagement of the project coordinator to lead the implementation of projects from the Strategic Plan, provide administrative support to the Trust, coordinate projects as being led by the Trust and to continue to provide support to enable the growth of the Trust.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

30. The proposed work programme responds to the local board’s advocacy to achieve a healthy natural environment for their community. The board’s advocacy to improve the water quality of the Ōtara Lakes and waterways and to raise awareness in the community about taking ownership and caring for their environment is reflected in the proposed work programme through delivery of the Ōtara Lakes and Waterways – Vision projects.

31. The proposed work programme also responds to the local board’s concerns regarding the issue of illegal dumping through implementation of the Ōtara Litter Action Plan and delivery of Neat Streets events. This project has the potential to divert many tonnes of waste from landfill. For example, in 2017/2018, an event diverted 10 landfill skips of waste with a total weight of 11 tonnes, including metal bins, Ewaste, cardboard, paper and books, polystyrene and soft plastics.

Local board views

32. The projects described above align with the local board plan outcome to achieve a ‘healthy natural environment.’

33. The proposed local environment work programme was discussed with the board at workshops on 27 March 2018 and 22 May 2018. The board indicated its support of the proposed projects outlined in this report at its 22 May 2018 workshop.

Tauākī whakaaweawe Māori / Māori impact statement

34. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

35. Table 2 below outlines how each of the projects contributes towards Māori outcomes.

Table 2. Māori impact assessment

Project	Māori impact assessment
Puhinui Reserve Restoration	Manurewa Marae has expressed an interest in restoration activity at Puhinui Reserve. Staff will work with the marae on this project and other Māori who are interested.
Tāmaki Estuary and Environmental Forum Coordinator - Ōtara-Papatoetoe	The forum’s terms of reference state that members include ‘local iwi with a historical relationship with the Tāmaki Estuary.’ To date, local iwi have not participated in the forum. Local iwi will be invited again to participate in 2018/2019.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
Ōtara Lakes and Waterways Vision Projects	· Specific consultation and engagement with mana whenua has not been carried out on creation of the coordinator role. However, this role is expected to contribute to Māori cultural outcomes through improving the mauri of the Ōtara Lake and Waterways. · Engagement with mana whenua and mataawaka living in the local community will be carried out in the development of the communications project · The Adopt a Spot project has potential to contribute to Māori cultural outcomes through enhancing the mauri of the Ōtara Lake and Waterways. Local iwi will be consulted when selecting the sites for riparian planting. · Local marae will be engaged in the delivery of the community litter action plan.
Neat Street Events (Papatoetoe)	Local marae and iwi will be engaged to deliver this project in partnership with the council. It is acknowledged that waste management practices have integral links with concepts of kaitiakitanga and the Māori world view, where people are closely connected to the land and nature.

Ngā ritenga ā-pūtea / Financial implications

36. The proposed 2018/2019 local environment work programme will see the allocation of $182,000 of the board’s locally driven initiatives operational budget, and $182,000 of the board’s asset based services capital budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019.

37. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

38. The table below lists the risks and proposed mitigation for each project.

Table 3. Project risks and mitigation

Project	Risks	Mitigation
Tāmaki Estuary and Environmental Forum Coordinator - Ōtara-Papatoetoe	Delivery of the forum’s work programme is subject to the forum’s approval during the 2018/2019 financial year. Low attendance by the forum members may cause delays in the approval and delivery of the work programme projects.	The work programme will be presented at the first available forum meeting for approval. Risks of non-approval will be clearly articulated to forum members.
Manukau Harbour Forum	The governance review may propose a new support structure for the forum.	Any changes arising to the forum structure, support, or work programme will not be implemented until at least 2019/2020.
Ōtara Lakes and Waterways Vision Projects	There is a risk there is no uptake from the community for the Ōtara Lakes and Waterways Vision projects. There is a risk involved with the Adopt a Spot project if it is difficult to identify and set up new groups or if there is no uptake from existing groups.	For the Adopt a Spot project, a community ambassador will be engaged to drive this community engagement.
Neat Street Events (Papatoetoe)	There is a risk of bad weather occurring on the planned days for the Neat Street events, reducing public participation.	Alternative dates have been included in the planning of the project.

39. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year. The risks, and proposed mitigation measures, associated with each of the proposed project have been outlined in the table above.

Ngā koringa ā-muri / Next steps

40. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Infrastructure and Environmental Services Work Programme	83

Ngā kaihaina / Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Ōtara-Papatoetoe Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/09723

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Ōtara-Papatoetoe Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· Empowered, inclusive and prosperous communities

· Healthy natural environment

· Honouring youth and seniors

· It’s easy to get around

· Manukau Transformation

· Parks and facilities that meet people’s needs

· Revitalising town centres

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval of minor changes will be raised through the quarterly reports and discussed with the delegated local board members.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Ōtara-Papatoetoe Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Ōtara-Papatoetoe Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR
Empowered, inclusive and prosperous communities	ü	ü	ü
Healthy natural environment	ü		ü
Honouring youth and seniors	ü	ü
It’s easy to get around			ü
Manukau Transformation			ü
Parks and facilities that meet people’s needs	ü	ü	ü
Revitalising town centres	ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B,and C.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori.

· Respond to Māori aspirations - Māori responsiveness.

· Māori naming of reserves and facilities Phase two.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Opex.

23. The Locally Driven Initiative budget for the local board for the 2018/2019 financial year is $1,149,500 opex.

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a major change is required to the work programme, approval from the local board will be sought. Any required minor changes will be raised through the quarterly reports and discussed with the delegated local board members.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe ACE Work Programme 2018/2019	91
b ⇩	Ōtara-Papatoetoe Libraries Work Programme 2018/2019	101
c ⇩	Ōtara-Papatoetoe PSR Work Programmes 2018/2019	103

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

19 June 2018

Ōtara-Papatoetoe Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/09861

Te take mō te pūrongo / Purpose of the report

1. To approve the Ōtara-Papatoetoe local economic development programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Ōtara-Papatoetoe Local Board as set out in attachment A.

3. The proposed work programme comprises, Little India Promotion, Ōtara-Papatoetoe Business Sustainability Development, and support for the Young Enterprise Scheme.

4. The total value of the Local Economic Development programme is $48,000.

5. The board is being asked to approve the 2018/19 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the 2018/19 local economic development programme as presented in attachment A to this report.

i. Little India Promotion ($20,000)

ii. Ōtara-Papatoetoe Business Sustainability Development ($25,000)

iii. Young Enterprise Scheme ($3,000).

Horopaki / Context

6. This report provides the Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The 2018/19 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Local Board Plan (2017).

8. The proposed LED programme comprises the following activities.

Little India Promotion ($20,000)

9. Hunters’ Corner Business Association is interested in partnering with the local board and providing match funding to promote Hunters Corner as the 'Little India' of Auckland, an authentic Indian shopping and dining destination.

10. The Little India initiative seeks to leverage the area's Indian businesses and community events to increase economic vitality and viability while retaining and attracting other businesses to the area.

11. Hunter’s Corner Business Association will lead the project, and set up a project steering group. The steering group will include representatives from the local board, the business association, Papatoetoe Historical Society, and local community organisations.

Ōtara-Papatoetoe Business Sustainability Development ($25,000)

12. ATEED will work with the Sustainable Business Network (SBN) to promote sustainable business practices to local businesses in Ōtara-Papatoetoe. The initiative is anticipated to have a focus on the following areas,

i. waste minimization identifying specific implementation options (e.g. used oil collection, food waste collection);

ii. the development of an indicative set of basic resources to deploy with participants (e.g. simple checklists, top tips sheets, posters); and

iii. a simple measurable outcomes system.

13. The work will also identify the needs of local business through an initial NEEDs assessment with interested businesses.

Young Enterprise Scheme ($3,000)

14. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss

15. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

16. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The local board will be named as one of the sponsors. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

17. Four local schools including Aorere College, Tangaora College, Sir Edmund Hillary Collegiate Senior School and De La Salle College have enrolled in the 2018/19 YES programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The proposed LED programme was presented to the Local Board at the 22 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

19. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Maori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

20. The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

21. The Local Economic Development work programme is dependent on the development of detailed proposals and associated funding agreements there is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated, or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri / Next steps

22. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	2018/19 Local Economic Development work programme	111

Ngā kaihaina / Signatories

Authors

Luo Lei – Local Economic Development Advisor (ATEED)

Authorisers

John Norman – Strategic Planner Local Economic Development (ATEED)

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

No.	Title	Page
a ⇩	Workshop Notes - 1 May 2018	161
b ⇩	Workshop Notes - 8 May 2018	163
c ⇩	Workshop Notes - 15 May 2018	165
d ⇩	Workshop Notes - 22 May 2018	167
e ⇩	Workshop Notes - 29 May 2018	169

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager