Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 21 June 2018 at 3.05pm.

 

present

 

Chairperson

Kit Parkinson

 

 

 

Deputy Chairperson

Carmel Claridge

 

 

 

Members

Troy Churton

 

 

 

 

Colin Davis, JP

 

 

 

 

Toni Millar, QSM, JP

 

 

 

 

Ros Rundle

 

 

 

 

David Wong, JP

 

 

 

 


Ōrākei Local Board

21 June 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those that were present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member Churton declared an interest in item 23 - Board Member Report - Colin Davis.

 

4              Confirmation of Minutes

 

Resolution number OR/2018/103

MOVED by Chairperson K Parkinson, seconded by Deputy Chairperson C Claridge:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 17 May 2018 and the extraordinary minutes of its meeting, held on Thursday, 7 June 2018, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement - Ellerslie Association Football Club

 

A letter of appreciation from the Ellerslie Association Football Club acknowledging the Board’s work in facilitating the completion of Stages One and Two of the Michaels Avenue Revelopment Project was tabled.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OR/2018/104

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board note the correspondence received from the Ellerslie Association Football Club.

CARRIED

 

Attachments

a     Correspondence from the Ellerslie Association Football Club

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

9          Public Forum

 

9.1

Public Forum - Kohimarama Tennis Club

 

Gill Blower, Jeff Barkwill and John Barwell from the Kohimarama Tennis Club were in attendance to discuss the Tennis Club’s plans to upgrade its clubrooms.

 

Resolution number OR/2018/105

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)       thank Gill Blower, Jeff Barkwill and John Barwell for their attendance and presentation.

b)       request the Community Lease Advisor to work with Kohimarama Tennis Club to investigate the leasing arrangements between the Tennis Club and Auckland Council.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Auckland Transport Update to the Ōrākei Local Board – June 2018

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2018/106

MOVED by Deputy Chairperson C Claridge, seconded by Member R Rundle:  

That the Ōrākei Local Board:

a)          receive the report entitled ‘Auckland Transport update to the Ōrākei Local Board – June 2018’.

b)          request Auckland Transport to provide an update on the Gowing Drive linkage to the Glen Innes to Tāmaki Drive Shared Path and the next steps for the project.

c)          request Auckland Transport to provide an update on the John Rymer Place link to the Glen Innes to Tāmaki Drive Shared Path and the next steps for the project.

d)          request Auckland Transport to ensure that the paper-road between Achilles Point to Andersons Bay is on its regular maintenance schedule.

e)          request Auckland Transport to confirm that they removed the St Johns Bush signage at the St Johns Road entrance during recent roadworks, and if so, provide the reason for removing the signage.

f)           request Auckland Transport to meet with Board Members to discuss urban design solutions to address dangerous pedestrian crossing at Mission Bay.

 

CARRIED

 

Secretarial note:       Resolution d) was amended with the agreement of the meeting.

 

13

Auckland Transport Local Board Transport Capital Fund - Ōrākei Local Board

 

Felicity Merrington, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2018/107

MOVED by Deputy Chairperson C Claridge, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)       request Auckland Transport to provide rough order of costs for the installation of a uncovered cycle rack and a sheltered cycle rack at Meadowbank Train Station and confirm how the rack will be funded.

b)       allocate $45,000 from the Auckland Transport Local Board Transport Capital Fund to design, procure and install wayfinding signage for 12 walkways in the St Johns Park area.

c)       request Auckland Transport to remove the vegetation on public property which is restricting access along the Rosepark Crescent to Lavender Crescent walkway in Meadowbank.

d)       request Auckland Transport to undertake a CPTED report on the 12 identified walkways in the St Johns Park area to specified lighting requirements (attachment C to the report).

CARRIED

 

 

14

The Landing, Okahu Bay - Operational Management Model

 

Resolution number OR/2018/108

MOVED by Chairperson K Parkinson, seconded by Member C Davis:   

That the Ōrākei Local Board agree that item 14: The Landing Okahu Bay - Operational Management Model be deferred pending further investigation by staff.

CARRIED

 

Secretarial note:       Items 20 to 26 were taken at this point.

 

15

Approval of 2018/2019 Ōrākei local environment work programme

 

The updated 2018/2019 Ōrākei Local Environment Work Programme was tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OR/2018/109

MOVED by Chairperson K Parkinson, seconded by Deputy Chairperson C Claridge:  

That the Ōrākei Local Board:

a)       approve the allocation of $294,500 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as detailed in the 2018/2019 Ōrākei local environment work programme as tabled.

b)       request that the activity name and description fields for the ‘Ecological Restoration at Riddell Road’ (ID 2729) project in the  2018/2019 Ōrākei local environment work programme be updated as follows:

Activity name – Ecological Restoration along Coastal Cliffs

Activity description

·      Enhancement of the ecological restoration work delivered from St Heliers and through to Anderson’s Beach Reserve along the council-owned coastal cliff area.

·      A detailed scope of works will be confirmed in quarter one in 2018.

c)       request that the activity name and benefits fields for the ‘Stonefields Heritage Trail’ (ID 2730) project in the  2018/2019 Ōrākei local environment work programme be updated as follows:

Activity name – Ecological Restoration along Stonefields Heritage Trail

Activity benefit - ‘The benefits of the project include:

·      Reduced invasive plant species present along the trail and limiting the further spread within the trail area and surrounding open spaces

·      Increase in native biodiversity and improved ecosystem’.

d)       approve in principle the allocation of $20,000 towards the Madills Farm stream restoration project in the 2019/2020 financial year, subject to budget availability in that financial year.

e)       approve in principle the allocation of $28,000 towards the Hobson Bay catchment care project in the 2019/2020 financial year, subject to budget availability in that financial year.

f)        approve in principle the allocation of $20,000 towards the Streamside assistance – Remuera Stream project in the 2019/2020 financial year, subject to budget availability in that financial year.

CARRIED

 

Attachments

a     2018/2019 Ōrākei Local Environment Work Programme  

 

 

16

Ōrākei Local Board Local Economic Development 2018/2019 Work Programme

 

Resolution number OR/2018/110

MOVED by Member R Rundle, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)       approve the 2017/18 local economic development programme as presented in attachment A to this report.

b)       request that the activity description for the ‘Supporting local businesses’ (ID 1525) project in the  Ōrākei Local Board Local Economic Development 2018/2019 Work Programme be amended as follows:

·      Funds would be used to support new business networks and assist them to work collectively together.

·      In addition, to assist with promotion of the Ōrākei Local Board area to attract visitors as set out in the Ōrākei Visitor Strategy.

CARRIED

 

 

 

17

Ōrākei Local Board Community Services Work Programmes 2018/2019

 

Resolution number OR/2018/111

MOVED by Member C Davis, seconded by Member T Millar:  

That the Ōrākei Local Board:

a)      approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b)      approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c)      approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to the Chairperson and Parks Portfolio Lead.

d)      approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report).

CARRIED

 

 

18

Freedom Camping Bylaw Development

 

Resolution number OR/2018/112

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)       recommend to the Regulatory Committee that the nine sites contained in Attachment A with the inclusion of Churchill Park (Riddell Road carpark) be prohibited through a bylaw under the Freedom Camping Act 2011.

b)       recommend to the Regulatory Committee that the following restrictions be applied to the Andersons Beach Reserve, Glover Park, Madills Farm Recreation Reserve, Ōrākei Domain and the undeveloped Western End, Hakumau Reserve (Tamaki Drive Reserve) through a bylaw under the Freedom Camping Act 2011:

i)          certified self-contained vehicles only

ii)         limited numbers of vehicles

iii)       only in identified parking spaces.

c)       confirm their general views on the management of freedom camping expressed through the workshop on 26 April 2018 as follows:

i)       any bylaw needs to be enforceable

ii)      monitoring and enforcement is required to ensure bylaw is effective

iii)     the whole of Tamaki Drive should be prohibited for freedom camping

iv)     priority should be given to tourists who provide a greater contribution to the local economy.

d)       delegate approval of minor changes to the names and addresses of the parks to the Chair.

 

CARRIED

 

 

19

Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2018

 

Resolution number OR/2018/113

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board receives the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 31 March 2018.

CARRIED

 

 

20

Chairperson's Report

 

The updated Work Programme Leads, Alternates and Advisors document was tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OR/2018/114

MOVED by Chairperson K Parkinson, seconded by Member D Wong:  

a)      That the Chairperson’s June 2018 report be received.

b)      That the updated Board’s portfolio, their fields of activities, and member allocations to the portfolios (as tabled) be approved.

CARRIED

 

Attachments

a     Ōrākei Local Board: Work Programme Leads, Alternates and Advisors

 

 

21

Board Member Report - Carmel Claridge

 

Resolution number OR/2018/115

MOVED by Deputy Chairperson C Claridge, seconded by Member T Millar:  

a)      That the report be received.

b)      That the Ōrākei Local Board formally endorses its feedback to Auckland Transport on the following matters:

i.     Bus Layovers in Mission Bay and St Heliers

ii.    Proposed Intersection upgrade Felton Matthew Avenue/ St Johns Rd.

c)      That the Ōrākei Local Board request Auckland Transport staff to arrange a site visit with Board Members, local residents, and other affected parties to explain the reasoning for their decision not to install Broken Yellow Lines on one side of Hilltop Street, Remuera as requested by the Board at its March 2018 meeting, and to provide a timeframe for alternative proposed safety measures in the street.

CARRIED

 

 

22

Board Member Report - Troy Churton

 

Resolution number OR/2018/116

MOVED by Member T Churton, seconded by Member D Wong:  

a)      That the report be received.

b)      That the Ōrākei Local Board support the Police and emergency helicopter services being relocated from Mechanics Bay to the best location to provide their services should they need to move.

CARRIED

 

23

Board Member Report - Colin Davis

 

The Board’s feedback regarding the application for resource consent for a development at 188-226 St Johns Road and 55-57 Ripon Crescent, Meadowbank was tabled.

 

Resolution number OR/2018/117

MOVED by Member C Davis, seconded by Chairperson K Parkinson:  

a)          That the report be received.

CARRIED

Secretarial note:       Member Churton declared a conflict of interest concerning the Ōrākei Local                                     Board's submission, relating to the resource consent application by                                                Summerset Villages (St Johns) Limited for its property at St Johns Road and                                     Ripon Crescent, Meadowbank and took no part in the discussion and voting                                     on this matter.

 

Resolution number OR/2018/118

MOVED by Member C Davis, seconded by Chairperson K Parkinson:  

b)          That the Ōrākei Local Board’s tabled submission in support of the Board's comprehensive feedback of 15 February 2018, relating to the resource consent application by Summerset Villages (St Johns) Limited for its property at St Johns Road and Ripon Crescent, Meadowbank, presented by the Chair and Board Members Davis and Wong at the Hearing by the Independent Hearing Commissioners on 18 June 2018, be formally noted.

CARRIED

 

Attachments

a     Ōrākei Local Board Hearing Submission: Summerset Villages (St Johns) Limited  

 

 

24

Board Member Report - Toni Millar

 

Resolution number OR/2018/119

MOVED by Member T Millar, seconded by Member R Rundle:  

a)      That the report be received.

b)      That Civil Defence and Emergency Management staff work with Vector, Ministry of Business, Innovation and Employment and Government to investigate whether legislative changes are needed to enable Vector to have access to private smart meters in times of Emergencies.

c)      note that there is a programme underway for checking all trees on Council-owned land to minimise any hazard risk to the public.

CARRIED

 

 

25

Board Member Report – Ros Rundle

 

Resolution number OR/2018/120

MOVED by Member R Rundle, seconded by Deputy Chairperson C Claridge:  

That the report be received.

CARRIED

 

 

 

26

Board Member Report – David Wong

 

Resolution number OR/2018/121

MOVED by Member D Wong, seconded by Member C Davis:  

That the report be received.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number OR/2018/122

MOVED by Chairperson K Parkinson, seconded by Member C Davis:  

That the Ōrākei Local Board draft Governance Forward Work Calendar be noted.

CARRIED

 

 

28

Ōrākei Local Board Workshop Notes

 

Resolution number OR/2018/123

MOVED by Member C Davis, seconded by Deputy Chairperson C Claridge:  

That the Ōrākei Local Board workshop notes for the workshops held on 3, 10, 24 and 31 May 2018 be noted.

CARRIED

 

 

29

Resolutions Pending Action

 

Resolution number OR/2018/124

MOVED by Member T Millar, seconded by Member C Davis:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

  

30        Consideration of Extraordinary Items

 

There was no extraordinary business.   

 

 

4.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................