Puketāpapa Local Board

OPEN MINUTES

Minutes of the extraordinary meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 7 June 2018 at 10.00am.

present

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

Puketāpapa Local Board 07 June 2018

1          Welcome

The chairperson welcomed everyone to the meeting.

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Kumar declared an interest for Item 12.

Members Holm and Kumar declared for Item 12.

4          Confirmation of Minutes

Resolution number PKTPP/2018/82

MOVED by Chairperson H Doig, seconded by Member S Kaushal:

That the Puketāpapa Local Board:

a) confirm the minutes of its ordinary meeting, held on Thursday, 17 May 2018, as a true and correct record.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Adoption of the Puketāpapa Local Board Agreement 2018/2019
	An updated version of the Puketāpapa Local Board Agreement was tabled and the board made a further change at the meeting. The final updated version of the Puketāpapa Local Board Agreement is attached to the minutes.  A copy of this document is publicly available on the Auckland Council Website.
	Resolution number PKTPP/2018/83 MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey: That the Puketāpapa Local Board: a)      adopt local content for the 10-year Budget 2018-2028 (Attachment A to the report entitled “Adoption of the Puketāpapa Local Board Agreement 2018/2019”), including: i.          a Local Board Agreement 2018/2019 ii.         local board advocacy. b)      adopt local fees and charges schedules for 2018/2019 (Attachment B to the report entitled “Adoption of the Puketāpapa Local Board Agreement 2018/2019”). c)      delegate authority to the Chair to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019. d)      note: i.          that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018 ii.         that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement iii.        that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018. e) note: i.            that the following performance measures are new in this year’s agreement and are yet to be fully defined, and the Board intends to actively contribute to their continuing development as appropriate and effective measures for our community: · the percentage of attendees satisfied with a nominated local community event. · the number of attendees at Council-led community events · the percentage of arts and culture programmes, grants and activities that are community-led · the percentage of Empowered Communities activities that are community led · the percentage of Empowered Communities activities that build capacity and capability · the percentage of art facilities, community centres and hire venues network that are community-led · the percentage of local programmes, grants and activities, that respond to Maori aspirations. CARRIED Member Kumar abstained from voting on resolution a) ii.
	Attachments a     Final Puketapapa Local Board Agreement FY18/19

13	Allocation of 2017/2018 community grant underspend
	Resolution number PKTPP/2018/84 MOVED by Member A-M Coury, seconded by Member S Kaushal: That the Puketāpapa Local Board: a)      request that the Governing Body defer $20,363 of the 2017/2018 community grants budget (WP ID# 344) to the 2018/2019 proposed community grants budget (WP ID# 336). CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

15        Procedural motion to exclude the public

Resolution number PKTPP/2018/85

MOVED by Chairperson H Doig, seconded by Member E Kumar:

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of land for open space at Mt Roskill South

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report identifies land the council seeks to acquire for open space purposes. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.30 am         The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.29 am         The public was re-admitted

Restatement

It was resolved while the public was excluded:

C1	Acquisition of land for open space at Mt Roskill South
	That the Puketāpapa Local Board: c)      confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land for public open space in the Mt Roskill South until the settlement, and only then is the resolution to be restated.

11.30 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................