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Papakura Local
Board
06 June 2018
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Further
Reprioritisation of the Papakura Local Board 2017/2018 operational expenditure
(opex) budget
File No.: CP2018/09396
Te take mō te pūrongo / Purpose of the report
1. This
report recommends options to the Papakura Local Board for the reallocation of
its 2017/2018 Locally Driven Initiatives (LDI) operational expenditure (opex)
budget.
Whakarāpopototanga matua / Executive summary
2. Through
Auckland Council’s Long-term Plan, each local board receives an
allocation of operational and capital funding to enable them to deliver local
activities and projects aligned to their local board plan priorities.
3. Staff
have identified further LDI operational budgets that will not be fully spent as
planned in this current financial year (FY17/18). The amount identified as
currently available for reallocation in this financial year is $6,800.
4. At
a workshop on 30 May 2018, board members discussed projects that have been identified for possible funding support, totalling $6,800.
5. The
Papakura Museum has identified a budget shortfall of $6,563. The Museum has
indicated hardship in that it will be forced to lay off a staff member and
close the doors for a period should it not receive financial assistance.
The Museum has indicated it is not in a position to go into overdraft on the
shortfall.
6. Work
is underway with the Museum to review its strategic documents which will also
be an opportunity to explore options for addressing the shortfall.
7. The
board indicated that any remaining underspend should be allocated to the grants
budget.
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Ngā tūtohunga / Recommendation/s
That the Papakura Local Board:
a) note
that it currently has $6,800 of its Locally Driven Initiatives (LDI)
operational expenditure (opex) budget available for reallocation.
b) re-allocate
the 2017/2018 Locally Driven Initiatives (LDI) operational expenditure (opex)
budget underspend as follows:
i) $6,500
from the ‘Community Response Fund’ (N.005572.14) to the Papakura Museum as a top-up to the operational
grant.
ii) $300
from the ‘Community Response Fund’ (N.005572.14) to the community grants budget line.
c) note
that the end-of-year close off date for funding agreement purchase orders is
22 June 2018.
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Horopaki / Context
8. Auckland
Council’s 21 local boards have decision-making responsibility for local
activities. Each local board is allocated operational funding in the
council’s Long-term Plan which is used for the delivery of local
activities aligned to local board plan priorities and allocated through the
annual plan process each year.
9. Each
local board also receives an allocation of capital funding to enable them to
deliver small, local asset-based projects, either directly, in partnership with
the community, or through joint agreements between boards.
10. During the
course of the year, the organisation reports to the local boards on progress of
projects and initiatives.
Tātaritanga me ngā tohutohu / Analysis and advice
11. At the
workshop held on 30 May 2018, members discussed the identified underspend and
possibility of a top up of the operational grant for the Papakura Museum.
12. Members
should take into consideration how the reallocation proposals align with their
Local Board Plan outcomes, objectives and key initiatives when making a
decision on the 2017/2018 LDI budget underspend.
13. The
Papakura Museum has stated that there will be a shortfall of $6,563.00 by the
end of the FY17/18 financial year (June 30th) and that it will be forced
to lay off a staff member and close the doors for a period should it not
receive assistance. The Museum has indicated it is not in a position to
go into overdraft on the $6,500 shortfall.
14. Staff
have advised that the funding that Papakura Museum has received since FY15/16
has resulted in the museum requesting additional funding from the local board
in FY16/17 and FY17/18 to cover staffing costs at the facility.
15. A
contractor has been commissioned to review the Museum’s strategic
documents to ensure the facility meets the needs of the community and that
resources are allocated appropriately for the best value for outcomes.
Recommendations will follow this report to the local board to address the short
term (additional LDI allocations from the local board) and long term (increase
to the ABS budget from the Governing Body) financial solution. This report is
expected to be provided to the board in July 2018.
16. Staff have
identified that there is an underspend in the Arts, Culture and Community
budget of $6,800. It is proposed that the board re-allocate this money as
outlined below.
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No.
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Project
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Alignment to the Local
Board Plan Outcome(s)/Objectives/Key initiatives
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Amount
requested
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1.
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Papakura Museum top up to the
operational grant
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Outcome 1: A vibrant and
prosperous metropolitan centre
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$6,500
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2.
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Community grants
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Outcome 2: People in
Papakura lead active, healthy and connected lives
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$300
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Total amount of funding
$6,800
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Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
17. The Papakura
Local Board views are being sought via this report.
Tauākī whakaaweawe Māori / Māori impact
statement
18. The Papakura
Museum has direct engagement with Māori. The Papakura Local Board is
actively engaged in fostering positive, meaningful relationships with mana
whenua, mataawaka and the Papakura Marae.
Ngā ritenga ā-pūtea / Financial implications
19. Staff advice
has been sought on the payment of the top up to the Museum. In order to
meet end of financial year deadlines, funding agreement purchase orders must be
completed by 22 June 2018. Staff have indicated that the necessary
logistics associated with administering the top up can be completed by the 30
June 2018. Hence there are no foreseen issues with the implementation of the
recommendations of this report at this stage.
Ngā raru tūpono / Risks
20. There is a
risk that should the board decide not to fund the top up the Museum will have
to close its doors and temporarily lay off a staff member.
Ngā koringa ā-muri / Next steps
21. Staff will
initiate the funding agreement purchase order for the Museum as soon as the
board decision is confirmed.
22. Staff will
provide progress reports on the review of the Museum’s strategic
documents in the monthly work programme updates.
Ngā
tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
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Authors
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Lee Manaia - Local Board Democracy Advisor
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Authorisers
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Manoj Ragupathy - Relationship Manager Manurewa &
Papakura
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