A member of the board will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 6 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Takanini Business Association - Rod Grieve

Te take mō te pūrongo / Purpose of the report

1. Rod Grieve, from the Takanini Business Association will update on progress of the establishment of the Takanini BID and present their future plans.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Rod Grieve, from the Takanini Business Association for updating on progress of the establishment of the Takanini BID and presenting their future plans.

8.2 Deputation - "More Maori and Pacific in business” forum - Jay McLaren-Harris

Te take mō te pūrongo / Purpose of the report

1. Jay McLaren-Harris, will speak about the young leaders forum “More Maori and Pacific in business” scheduled for October 2018.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) thank Jay McLaren-Harris, for speaking about young leaders in business and the forum “More Maori and Pacific in business” scheduled for October 2018.

Attachments

a More Maori and Pasifika in business forum booklet............................ 309

b Participant sponsorship example 1...................................................... 323

c Participant sponsorship example 2...................................................... 323

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Papakura Local Board

27 June 2018

Auckland Transport June 2018 update: Papakura Local Board

File No.: CP2018/10944

Te take mō te pūrongo / Purpose of the report

1. To update the Papakura Local Board on transport related matters in its area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Auckland Transport has a number of projects in progress in the local area, including the Papakura Park & Ride/ Bus Interchange extension, Takanini Station upgrade, completion of the covered walkway and lighting upgrades in the Papakura Town Centre.

3. The Papakura Local Board has $29,144 remaining in its LBTCF to be allocated by the end of the current electoral term.

4. Auckland Transport is investigating a number of transport related issues brought to its attention by the local board. In particular, a number of sites are being investigated for pedestrian safety improvements as part of the Safer Communities project, as are the Settlement Road and Marne Road roundabout.

5. Other Auckland Transport activities impacting on the local board area include the following regional initiatives:

· Electronic Gating Project – Papakura train station

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport June 2018 update report

Horopaki / Context

6. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF)

9. The Papakura Local Board’s transport capital fund to date is summarised below

Table 1: Papakura LBTCF financial summary

Total funds available in current political term	$1,465,381.00
Amount committed to date on projects approved for design and/or construction	$1,436,237.00
Remaining budget	$29,144.00

10. The table below reflects the status of projects to which the LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change over last month	Funds allocated
Relocation of pedestrian crossing on East Street, Papakura	Investigate relocation of the East Street pedestrian crossing to improve pedestrian safety.	Concept plan completed. On hold until further funding can be secured.	None	Nil
New raised pedestrian crossing for Wood Street, Papakura.	Investigate the need for a pedestrian crossing on Wood Street to improve pedestrian safety.	Concept plan completed. On hold until further funding can be secured.	None	Nil
Project 12; Papakura Greenways Plan - Elliot Street to Freelance Terrace.	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1.	Currently with Council’s Community Facilities/Parks for investigation and delivery.	None	$1.280,000
Covered Walkway	Covered walkways on Railway St West	Completed spend in this term	None	$ 156,237
			TOTAL	$1,436,237.00

Responses to resolutions

11. At its February business meeting, the Papakura Local Board passed resolution PPK/2018/27 requesting Auckland Transport to investigate and report back on the feasibility of installing pedestrian safety measures to allow pedestrians to cross the eastern side of the Settlement Road/Marne Road roundabout.

12. In response, Auckland Transport is currently undertaking investigation and preliminary design for this roundabout and expect to report to the LB with our recommendations in August/September.

13. Resolution PPK/2018/27 also requested Auckland Transport to develop a parking strategy for the Papakura town centre and its immediate surrounds.

14. Auckland Transport has considered the Board’s request for a parking strategy for the Papakura Metropolitan Centre. Several distinct drivers are noted from the information provided by the Board such as:

· the need for additional park-and-ride spaces to service commuters from a catchment extending to the south and west of Papakura, particularly in advance of rail electrification to Pukekohe

· the need to better understand the supply and utilisation of the current parking supply to inform future management and investment decisions, in particular the incidence of all-day parking

· the need to confirm a rationale for the transfer of parking sites to Panuku, including 26-32 O’Shannessey Street.

15. Auckland Transport appreciates the demand for additional park-and-ride capacity and a business case is being progressed at present. More immediate interim measures to supplement the existing park-and-ride supply are also being investigated.

16. Auckland Transport’s Parking Strategy provides that, with the exception of park-and-ride in strategic locations, its parking resource for centres is strategically focused on providing a short-stay parking supply to support centre activities/retail.

17. Comprehensive Parking Management Plans (CPMP) undertaken by Auckland Transport are therefore primarily focused on identifying the supply and demand characteristics for short-stay parking in centres, and their management and investment recommendations are similarly focused on short-stay parking. Based on the context above, Auckland Transport does not consider a CPMP as the appropriate strategic response given the Board’s concerns are primarily with long-stay parking and, in particular, park-and-ride facilities.

18. Auckland Transport does recognise the need to better understand existing parking behaviour, including confirming how much of the demand is driven by park-and-ride commuters. Accordingly, a comprehensive parking study is scheduled for Papakura Town Centre to be carried out between November 2018 to March 2019. Results from this study will be reported to the local board in April/May 2019.

Local Board Advocacy

19. This section provides a regular report about how Auckland Transport (AT) is supporting the Papakura Local Board’s Advocacy Initiatives as recorded in the Papakura Local Board Plan. The Board’s Advocacy Initiatives from the 2016-19 term are recorded in the table below.

Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Papakura’s cycleway and walkways provide safe, connected alternative routes to get us to where we need to go.	Begin implementation of the Papakura Greenways Local Paths Plan and Cycleway Plan.	Through the LBTCF, AT is currently supporting the delivery of Project 12 of the Papakura Greenway Plan.
	Establish safe, clear, walk and cycle links between key facilities.	AT is currently in the process of delivering the Safer Communities project, which aims to improve walking links in Papakura, in particular to the Papakura Train Station.
	Improve, through AT, pathway safety including lighting and accessibility.	AT is currently upgrading street lighting within the Papakura Town Centre
Public transport is safe, convenient, reliable and affordable.	Advocate to AT to improve park-and-ride facilities at the Papakura and Takanini railway stations.	AT is currently investigating the redevelopment of an expanded bus interchange and park-and-ride at the Papakura Train station.

Other Auckland Transport news

Electronic Gating Project – Papakura train station

20. Auckland Transport is currently nearing the completion of region-wide programme to install electronic ticket gates at selected stations on the rail network, including Papakura Station.

21. This work was delayed due to contractual issues, which have now been resolved. Papatoetoe Station was completed in early June, with Middlemore and Parnell to be completed in July.

22. The electronic gating at Papakura will follow Middlemore & Parnell and is expected to be operational by October 2018 – see table 4 below:

Station	Enabling works commence	Install ticket gates	The ticket gating to be in use:
Middlemore	May	June	July
Parnell	July	July	July
Papatoetoe	Underway	May	June
Papakura	August	September	October

Papakura Park & Ride & Bus Interchange

23. This project is to develop a multi-storey park-and-ride in Papakura alongside an expanded bus interchange outside the Papakura train station.

24. This project is included in the draft RLTP, with $12m allocated for the Park and Ride, and $6m identified for the bus station interchange development but unfunded at this stage.

25. The Papakura Local Board, through its submissions to Governing Body and the AT board have advocated for this project to be prioritised to address the impact of growth in the local area as well as the station’s wider catchment area which extends into the rural areas south of Papakura.

26. In May, this project was reported to the AT’s, Capital Review Committee, who confirmed the proposed approach to move the Papakura park & ride and bus station extension projects to a single stage business case (SSBC). This will look at issues for all access modes to the Papakura Station.

27. Currently, AT is in the process of preparing documentation for the SSBC that will build on the preliminary investigation work already completed. A final recommendation for a preferred capital work program option, which will allow AT to seek NZTA funding for final design/ construction, is expected by end of 2018.

28. AT will also be working with Panuku regarding integrated development options for the wider site to get the best land use outcomes and provide a source of additional funding.

29. A workshop is programmed with the local board in July to brief them on the progress of this project.

Pararekau Road

30. In early 2017, Pararekau Road in the Hingaia Peninsula was subject to development works by developers in the road corridor for installation of underground utilities. The work was originally delayed and impacted on a second set of work on Pararekau Road, which has been subject to traffic management issues for most of 2017 and the first quarter of 2018. Damage to the road surface has also resulted along Pararekau Road which has been a concern to local residents.

31. Work by the contractors was completed in April 2018, and as part of the completion of the project, are required to reinstate the road. This requirement has been challenged by the contractors/ developers resulting in a delay in the reinstatement of the road.

32. AT is currently following the AT process (Corridor Access Request process) to resolve this issue and have met with the contractors/ developers, the most recent meeting in early June. As a result of that meeting, AT are expecting a response from the contractors by the 22 June which will be reported back to the local board.

33. The road is currently being reviewed periodically over that time to monitor the condition of the road.

Bus Priority Project – Great South Road, Takanini

34. An update on the Bus Priority Project was last provided to the local board in a workshop in October 2017, where the local board was presented with options for the installation of a bus priority lane/T3-3 lane.

35. The local board were supportive of the installation of the bus priority lane/ transit lanes, subject to engagement with local business owners regarding the removal of on-street parking and further work regarding peak time usage and availability for general vehicles outside peak times.

36. At that workshop, the local board also advocated for the development of an off-road shared path to replace to removal of the on-road cycle facility.

37. AT has previously reported to the local board, that a separate off-road shared path, sits outside the scope of this project, though their views have been considered and referred to our roads and cycling team for future consideration.

38. Currently, the Bus Priority project is progressing and delivering several projects for bus route 33 along Great South Road. The proposal for the Takanini Section is a proposed new bus or transit lanes on both sides of the road between Manuroa Road and Una Street.

39. AT is currently in the process of updating the scheme design and are looking to consult on this project in August / September and construct in the first half of 2019.

40. A workshop with the local board will be held on the 12 July to brief them on the progress of this project

Takanini Park & Ride

41. The land adjacent to Takanini Station has for the past few years, been used as an informal park and ride. This land was owned by Land Information New Zealand and through last year, was in the process of being transferred to KiwiRail.

42. AT has been working to develop Takanini into a formal park and ride, but could not confirm lease terms until the transfer of land between the crown agencies had concluded.

43. Earlier this year, AT was able to confirm that a lease could be established and subsequently, planning and design is underway to develop the land around the Takanini Station into a formal Park & Ride.

44. Detail design is in progress and programmed for completion at the end of June with the expectation to go to tender in August followed by construction in early October. Works are expected to be completed before Christmas 2018.

45. As part of the recent design work, inaccuracies in the mapping systems were identified and stormwater measures were reassessed to reduce risk of flooding to surrounding properties. AT are working with Healthy Waters to resolve this issue.

Takanini Station Platform upgrades

46. An upgrade to the Takanini and Te Mahia Stations began on the 30 March 2018. The works to the Takanini station include a change to the profile of the platform to improve drainage and preparation for the new foundations, new lighting and CCTV with subsequent works to install standard shelters, which will bring the station into alignment with other stations on the network.

47. Work was scheduled for completion in July 2018 but progress has not been as initially anticipated with delays resulting in the completion date now expected in September/October 2018.

Footpath repair on Settlement Road

48. In March 2017, a request was received, via the chair of the Papakura Local Board, to repair of the footpath outside Papakura Intermediate on Settlement Road. The works were scheduled for July 2017, but not carried out, as advised to the local board.

49. This issue was raised in early 2018 and staff worked to remedy the situation which included consultation with school officials to determine the timing the work should take place.

50. As agreed with the school staff, work was completed in April during the school holidays where it would have minimal impact to school operations.

Safer Communities Project

51. Papakura is one of three initial trial locations for the Safer Communities Project. The Safer Communities Project seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure

52. The community feedback consultation was in October 2017 and has been used to develop a priority list of projects to improve the ‘walkability’ in and around the Papakura Town Centre. This included local board views via local board plans.

53. Analysis of the community feedback was undertaken earlier this year and has included targeted engagement with the Papakura Commercial Group and Integrated Area Plan team for Manurewa, Takanini and Papakura, the Park & Ride project team and AC council parks.

54. A workshop was held on the 13 June to present the current priorities for the project and seek local board input as to whether the priorities reflect local board views.

55. After the next set of public consultation including a further workshop with the local board, a list of priority projects will be finalised and handed over for delivery to AT’s operational teams in November, for delivery over the next 2 years.

56. AT is currently undertaking upgrading of street lighting in Papakura Town Centre, which is linked to the Safety Review for Papakura Town Centre commissioned by the local board.

57. Most recently, the lighting upgrades for the street on Railway Street West and Wood Street have been completed with investigations into the lighting improvements into the walkway between Great South Road and East Street underway.

58. Included in upcoming upgrades include the conversion of lighting along Ron Keats Drive to LED lighting as well as upgrades to Great South Road where required.

Covered Walkways – Averill Street and Railway Street West

59. The majority of work to upgrade the existing bus station facilities and covered walkway was completed in mid-February 2018. This consisted of an extension of the street curb on Railway Street West, repair to the previously damaged sections of structure framework for the cover, redesign of the corner section of covered walkway at the intersection of Averill Street and Railway Street West and formalisation of bus layovers on Railway Street West, Opaheke, O'Shannessey Streets and Chapel Road.

60. At the time, a corner section of glass was not replaced due to the redesigned frame requiring specifically cut glass to fit which was delayed.

61. This work was recently completed with the replacement glass for the corner section and along Railway Street West replaced in late May.

Anti-etching film for Papakura Station shelters

62. In early May, AT renewed all the anti-graffiti film on all glass panels at the Papakura Train Station using the latest standard AT branded graphics across the whole station.

63. The project sought to renew damaged anti-etching film, standardise graphics throughout the station with the latest AT branded graphics and spruce up the station to improve customer amenity.

64. Customer feedback has been generally positive regarding the recent works.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

65. The proposed decision of receiving the report has no local impacts.

Auckland Transport consultations

66. There were 6 consultations undertaken in the Papakura area in May 2018. They included consultations for the intersection of Station Road and Takanini School Road, McLennan Residential Development Stage 4, Hingaia/ Papaka Road, Harbourside Drive, Walters Road and Hayfield Way.

67. A summary can be found in attachment A, attached to this report.

Traffic Control Committee resolutions

68. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. The decisions affecting the Papakura Local Board area in April are listed below in Table 4.

Table 4: TCC decision for Papakura in May 2018

Street name	Type of Report	Nature of Restriction	Committee Decision
Nelson Street, Great South Road, Chapel Street, South Street, Kelvin Road	Permanent Traffic and Parking changes Combined	Nsaat, Bus Stop, Bus Shelter, Lane Arrow Markings, Traffic Island, Edge Line, Flush Median, Stop Control	Carried
Bremner Road, Creek Street	Permanent Traffic and Parking changes Combined	Nsaat, Stop Control, Give-Way	Carried
Soaring Bird Drive, Kapia Drive	Permanent Traffic and Parking changes Combined	Nsaat, Give-Way	Approved in Principle
Settlement Road, Crestview Rise, Unnamed Road	Permanent Traffic and Parking changes Combined	Nsaat, Give-Way	Approved in Principle

Tauākī whakaaweawe Māori / Māori impact statement

69. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis

Ngā ritenga ā-pūtea / Financial implications

70. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

71. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

72. In terms of its LBTCF, the Papakura Local Board currently has $29,144 of unallocated LBTCF funding for this electoral term.

73. Currently, there is a proposal for an increase for LBTCF through the Long Term Plan process. This decision will be made through the Long Term Plan process and confirmed when signed off in June 2018. Any increased funding will allow the local board to deliver additional local projects, but due to resourcing and timing constraints, decisions around its allocation should be made as soon as any additional funding has been identified.

Ngā koringa ā-muri / Next steps

74. Auckland Transport will provide another update report to the Papakura Local Board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	June Report - Summary of consultation information sent to the Papakura Local Board in May 2018	21

Ngā kaihaina / Signatories

Authors	Kenneth Tuai - Elected Member Relationship Manager
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Attachment A: June Report - Summary of consultation information sent to the Papakura Local Board in May 2018

Project		Description of Proposal	Dates	Response
Extend existing NSAAT lines by 5m and relocate existing parking at intersection of Station Road and Takanini School Road		Proposal is to extend existing Broken Yellow Lines by 5m and to relocate two existing P10 parking spaces at the intersection of Station Road and Takanini School Road in Takanini.	15/5/18	No objection received.
Proposed NSAAT, Give-Way Control, Flush Median and Edge Line at McLennan Road	A resource consent for a McLennan Residential Subdivision in Papakura was recently approved by Auckland Council. To provide access to the proposed lots, a roading network was proposed including the extension of Battalion Drive and Matheson Street, and the creation of a series of roads (Road 1, Road 2 and Road 3). Therefore, proposed traffic and parking controls on these new roads together with some surrounding roads (Corkill Place and Grove Road) need to be legally resolved		17/05018	No Objections received

Project		Description of Proposal		Dates		Response
Hingaia/ Papaka Road Temporary Intersection Layout works		The Hingaia/ Kuhanui Road intersection layout will need to be changed because of the addition of the Papaka Road leg and the marking and signage changes are shown in the plan attached. The aim is to eventually widen Hingaia Road and signalise the intersection in a year or so and this intersection arrangement will only be temporary. However, the layout of Papaka Road is permanent. Extensive consultation was undertaken with Auckland Transport and the Hingaia Peninsula School in the development of this site during the design process.		18/05/18		No objections received, though the local board were concerned and noted that the intersection should have been signalised from day one. They believed there was a dangerous situation with school traffic trying to get on to Hingaia Road and also when traffic is turning into Papaka Road. It is noted that staff clarified at the workshop that the pedestrian crossing will be removed once the intersection is signalized.
Road markings and slight relocation of bus stop that will occur near 47 Harbourside Drive to accommodate the new access for the service station.		The main changes include- · Moving the bus stop further into the road reserve to accommodate new road markings. · Installation of NSAAT markings on Harbourside Drive. There will be no impact on parking due to the low demand of on-street parking in the area. · New median to allow for vehicles to wait on the road, to turn into the new service station.		23/5/18		No objections received after local feedback received the following info: Yes, this intersection will be signalised within a year or so, and: under road loops will be installed and the light phase will be only called when vehicles are on the side roads.and vehicles will be able to turn in both directions as well as go straight through to Kuhanui road if required.
New subdivision and associated traffic and parking controls on Walters Road in Takanini		The traffic and parking control changes on Walters Road and the new subdivision roads include the following controls: Cycle Lane / Give-way / Stop controls/ Road humps/ No Stopping At All Times lines/ Traffic island		29/5/18		No objections received, though the local board did have feedback regarding the original consent stated below: With regards to the intersection design for a no right turn out of Opoka Street on to Walters Road, the chair and deputy chair would like to understand why there is only a left hand turn. Despite this being through a resource consent process the chair and deputy chair would like to understand what measures will be put in place for traffic wanting to turn right to access Mill Road. They are flagging a potential issue where people will undertake unsafe manoeuvres by doing a “u-turn” further down Walters Road, possibly at the first Pulman Park entrance. With regards to speed humps the chair and deputy chair advise that the sharp single speed humps are not ideal and that they field a lot of calls when these are installed. They request that consideration be given to ensuring the speed hump is enough to slow traffic but not too sharp to create a thud when cars traverse them. Their preference is for a speed table rather than a single speed hump. The chair and deputy chair request their feedback be given consideration in terms of the speed humps. .
Traffic and parking controls for 35 & 45 Hayfield Way	Traffic controls to consider for feedback include: Give-way controls at all new intersections. Broken yellow lines on the streets between the recessed bays where parking is provided.		31/5/18		No objections received. Though the board did want to comment on its concern about the narrowness of the road and lack of on street parking

Project

Description of Proposal

Dates

Response

Shifting Pedestrian Refuge Islands on Great South Road in Takanini

A development on the site located at 313 Great South Road in Takanini is underway. As a result of this development, changes to the traffic and parking controls (Traffic Islands and Flush Median) on Great South Road need to be made for operational and safety reasons.

31/5/18

No objections received once the local board received the following information: That the development site included the adjoining property at 311 Great South Road.

Papakura Local Board

27 June 2018

Papakura Sports Needs Assessment

File No.: CP2018/07274

Te take mō te pūrongo / Purpose of the report

1. To adopt the Papakura Local Board Sports Needs Assessment and its recommendations.

Whakarāpopototanga matua / Executive summary

2. The Papakura Local Board commissioned a comprehensive sports needs assessment to help inform future planning of outdoor sport and recreation facilities within the local board area. The assessment provides a holistic view of the current and future needs of sports clubs and how the network of facilities can meet such demand.

3. The Papakura Local Board Sports Needs Assessment, Final Report May 2018, in Attachment A, is now presented for adoption.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) adopt the Papakura Local Board Sports Needs Assessment, Final Report May 2018, in Attachment A, and its recommendations.

Horopaki / Context

4. The Papakura Local Board has championed the need to provide quality sport and recreation parks and facilities for a number of years. Their support and advocacy for sport and recreation continues to be prioritised in their Local Board Plan 2017:

Outcome:

· People in Papakura lead active, healthy and connected lives.

Objectives:

· Papakura’s parks, sports and recreation facilities are well used.

· Services and facilities meet the community’s needs now and into the future.

· Communities are supported to achieve their goals and aspirations.

5. Some of the key initiatives in the Papakura Local Board Plan 2017 include:

· Continue to invest in the development of Bruce Pulman Park, and the Opaheke and Hingaia sportsgrounds.

· Progressively upgrade and improve the overall standard of existing parks, sports and recreation facilities to meet the needs of all age groups.

· Promote Papakura’s sporting facilities (including those on school grounds) to national sports bodies.

· Ensure that new and existing facilities can be utilised as multi-purpose community hubs.

6. The Papakura Local Board included the development of a sports needs assessment study in the 2017/2018 local board work programme and allocated budget (resolution PPK/2017/108).

7. The study’s scope was agreed by the local board (resolution PPK/2017/185) and independent consultants were engaged to carry out the assessment.

8. The study provides an assessment of the current and future needs of Papakura sports clubs utilising sports parks. It also considers ways to optimise the use of the network of sports parks serving Papakura and what facilities may be required to support such useuse.

Tātaritanga me ngā tohutohu / Analysis and advice

9. The Papakura Sports Needs Assessment study (the study) included consultation where sports clubs, high schools, churches and relevant regional sports organisations were invited to provide details through either a survey, telephone calls or individual meetings. The consultation identified the current and anticipated future needs of sports clubs utilising sports parks in Papakura. The Papakura Local Board Sports Needs Assessment, Final Report May 2018 (Sports Needs Assessment Report) reflects the needs expressed.

10. The Sports Needs Assessment Report provides guidance to the local board to assist with future planning. It completes the first phase which is to identify current and future needs of sports clubs and how the network of facilities can meet identified demand.

11. The following table represents the key questions considered for the assessment:

Papakura Sports Needs Assessment report review:
Question	Comment
1. Does the Sports Needs Assessment Report align with Papakura Local Board strategic objectives?	The Sports Needs Assessment Report provides a guide to achieve Papakura Local Board objectives, particularly: · Papakura’s parks, sports and recreation facilities are well used. · Services and facilities meet the community’s needs now and into the future.
2. Does the Sports Needs Assessment Report represent a network approach to meeting current and future demand for sports parks?	The Sports Needs Assessment Report concentrates on local provision and need however this is done so within the context of the wider sub-regional and regional requirements.
3. Will the Sports Needs Assessment Report’s recommendations achieve better utilisation of sports park usage?	Yes, the recommendations support a reconfiguration of usage which will better utilise some parks and make others available for newly identified users.
4. Will the Sports Needs Assessment Report provide a guide to inform the Papakura Local Board with future decision making?	Yes, there is sufficient clarity and supporting evidence to guide the local board with future decisions.
5. Does the Sports Needs Assessment Report provide detailed initiatives, suggestions and recommendations which can be used to guide future work programmes?	The Sports Needs Assessment Report provides a number of suggestions which can be used to develop and prioritise projects to inform the 2018/2019 and future work programmes. Logically the recommendations recognise that implementation of some initiatives are dependent upon preceding actions and agreements.
6. Has the Sports Needs Assessment Report sufficiently adhered to the scope adopted by the Papakura Local Board?	The scope was specific with regard to the sporting codes and sports parks that were to be included in the study. All the parks identified, with the exception of Papakura Club Inc. (Papakura East End Bowling Club greens), have been considered within the study. All the identified sporting codes were consulted during the study. Some codes are not currently played in Papakura. However the recommended reconfiguration of park usage should allow capacity enabling these sports to be introduced.
7. Has the assessment met the scope outcomes?	The Sports Needs Assessment Report meets the following scope outcomes: • Assess current need in the area • Assess current supply in the area • Assess future need in the area • Predict when existing or future sport platforms and facilities would be required • Does the existing use of sport platforms enable the best utilisation of resources? • Would a different configuration of domiciled or itinerant users allow better utilisation of resources? • What facilities are required to support the better utilisation of all parks? • The study will inform future planning and investment.
8. Did the Sports Needs Assessment Report include sufficient consultation to fairly represent Papakura sports clubs?	As identified prior to the study beginning, most sports clubs and regional sports organisations serving Papakura are reliant on volunteers. The percentage of surveys returned and conversations held exceed expected norms. The board can be confident that the study fairly reflects the views of Papakura sports clubs.
9. Does the Sports Needs Assessment Report identify the current level of Papakura sports club need?	Each club and/or code have expressed their current and projected needs in varying detail. The current and projected need for sports fields has been identified in other studies, the findings of which are reflected in the Sports Needs Assessment Report.
10. Does the Sports Needs Assessment Report provide sufficient analysis of future population projections and their likely impact on sports park demand?	The Sports Needs Assessment Report considers population projections from Auckland Council’s Research, Investigations and Monitoring Unit and Statistics NZ. When integrated with travel times from existing and predicted areas of growth, the study provides a good reflection of sport park accessibility. The Sports Needs Assessment Report also provides an insight into the impact of predicted changes to ethnic proportions and how the changes may affect sporting codes played.
11. Did the Sports Needs Assessment Report meet required timeframes	Some delays were experienced throughout the consultation phase of the study and during the final compilation. The Papakura Local Board was presented the final report within expected timeframes however presentation for formal adoption is later than planned.

12. The options considered within this report are:

· To adopt the Papakura Local Board Sports Needs Assessment, Final Report May 2018 and its recommendations.

· To not adopt the Papakura Local Board Sports Needs Assessment, Final Report May 2018 and its recommendations and undertake additional data collection and analysis.

Adopt the Papakura Local Board Sports Needs Assessment, Final Report May 2018 and its recommendations (Recommended option).

Advantages

· The assessment aligns with the Auckland Sport and Recreation Strategic Action Plan.

· The assessment aligns with the Papakura Local Board Plan 2017.

· The assessment supports a network approach to the provision of sports parks.

· The assessment supports better utilisation of existing sports parks.

· The assessment report provides clear direction and serves as a guide for future work programmes and decision-making.

· The assessment provides council staff with sufficient information to take further steps to implement recommendations.

Disadvantages

· The assessment relies on the information available at a point in time. Future circumstances may alter current recommendations. This possibility can be mitigated by reassessing recommendations when further local board decisions are required.

Not adopt the Papakura Local Board Sports Needs Assessment, Final Report May 2018 and its recommendations (Not recommended)

Advantages

· Provides an opportunity for further consultation with community organisations.

· Will allow consideration of any data that has become available since the conclusion of this study.

Disadvantages

· Further consultation will require allocation of additional budget.

· Implementation of recommendations will be delayed.

· Future work programmes and decision making will not be guided by an agreed strategic approach to sport park usage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Better utilisation of sports parks and facilities will result once recommendations are progressed. This will provide both local and regional benefits through a more aligned network approach.

14. The views of the Papakura Local Board have been captured through the development of the project scope and at a series of local board workshops throughout the project. The Papakura Local Board has indicated their support for the Sports Needs Assessment Report’s approach to better utilise available parks and facilities and to explore opportunities for new partnerships.

Tauākī whakaaweawe Māori / Māori impact statement

15. All sports parks and facilities contribute to Māori wellbeing, culture and traditions. With 28% of Papakura residents identified as Māori, improved utilisation of sports parks and facilities will be beneficial. When implementation of report recommendations are likely to have impact on Māori or any possible site of importance to mana whenua, appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea / Financial implications

16. There are no immediate financial implications with the recommended option. Further budget allocation will be required if the option to not adopt the Sports Needs Assessment Report is supported.

17. As the Papakura Local Board Sports Needs Assessment, Final Report May 2018 recommendations are implemented the local board will be presented with further analysis prior to budget allocation.

18. Papakura Local Board Community Services Work Programmes 2018/2019 report is expected to be presented on 27 June 2018. The Parks, Sport and Recreation work programme includes an activity for sport and recreation initiatives which, amongst other things, improve the utilisation of existing sport and recreation facilities including the implementation of Sports Needs Assessment Report recommendations. The Papakura Local Board is expected to allocate some of its 2018/2019 Locally Driven Initiatives Opex budget to that activity.

Ngā raru tūpono / Risks

19. The implementation of some of the recommendations will require further engagement with the sports clubs and decisions from the local board. Moving clubs from existing to new locations or facilities are likely to be disruptive to the clubs and the community and will require consultation. There is also a risk that the board or the clubs will not have sufficient budget to implement all of the recommended actions. Any risks or issues that eventuate will be reported to the board on a case by case basis as part of the regular monthly updates or quarterly work programme reports.

Ngā koringa ā-muri / Next steps

20. The process to implement recommendations contained in the Papakura Local Board Sports Needs Assessment, Final Report May 2018 will be presented to the local board for consideration. Council staff have already identified 27 initiatives, suggestions and recommendations within the Sports Needs Assessment Report. These will be presented at a local board workshop to then prioritise and incorporate into the 2018/2019 future work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Sports Needs Assessment, Final Report May 2018	51

Ngā kaihaina / Signatories

Authors

Martin Devoy - Sport and Recreation Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Papakura Quick Response Round Three 2017/2018 grant allocations

File No.: CP2018/09972

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for the Papakura Quick Response Grant round three 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Papakura Local Board Quick Response Grant round three 2017/2018. (see Attachment B).

3. The Papakura Local Board adopted the Grants Programme 2017/2018 on 26 April 2017. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $125,000.00 for the 2017/2018 financial year.

5. A total of $117,875.00 has been allocated in two quick response and two local grant rounds in this financial year. This leaves a total of $7,125.00 to be allocated to the remaining quick response grant round.

6. Nineteen applications were received for Quick Response Round Three 2017/2108, requesting a total of $28,257.00.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in the Papakura Quick Response Round Three 2017/2018.

Table One: 2017/18 Papakura Small Grants Round Three applications

Application number and applicant name	Requesting funding for	Amount requested $	Eligibility
QR1814-301 Papakura and District Historical Society Incorporated	Towards the “Mount Felix Tapestry” exhibition, including installation and taking down, shipping costs, opening function and media and marketing costs.	$2,000.00	Eligible
QR1814-318 Pascal Bridger	Towards costs for a mural on the changing rooms in Keri Downs Park, Red Hills, including artist fees and materials.	$1,000.00	Eligible
QR1814-335 Opaheke School	Towards the Opaheke School Jubilee mural project.	$2,000.00	Eligible
QR1814-330 Papakura Marae Society Incorporated.	Towards korowai classes including feathers, cotton thread, cord and materials, stationery, venue hire and transport	$2,650.00	Eligible
QR1814-328 Te Whanau Hapori Charitable Trust	Towards “three on three” basketball games including basketball shoes and tee shirts for team competitions.	$2,000.00	Eligible
QR1814-338 Auckland Malayali Samajam Incorporated.	Towards the “Smash 2018' badminton tournament including venue hire, trophies and prizes, materials, catering and stationary costs.	$1,951.00	Eligible
QR1814-316 Papakura Rugby Football Club	Towards costs for the Papakura museum exhibition on the All Blacks and France rugby games	$2,000.00	Eligible
QR1814-331 Maree Holgate	Towards the Kawakawa Bay fun run to raise awareness for mitochondrial disease.	$1,000.00	Eligible
QR1814-332 Papakura City Football Club	Towards physio supplies for senior teams, including adhesive sprays, bandages and sports tape.	$612.00	Eligible
QR1814-315 Jacqueline Paul	Towards the “Innonative” project, including costs for the pilot pop-up workshop including catering, facilitation costs, stationary and participant koha	$1,000.00	Eligible
QR1814-319 The Conifer Grove Residents Association	Towards the costs of the organisation including phone and internet connection, security camera electricity and stationary costs.	$900.00	Eligible
QR1814-324 Drury Play Centre.	Towards removal of two Oak trees including arborist costs.	$1,955.00.	Eligible
QR1814-326 South Auckland Riding for the Disabled	Towards the repair of the spouting on the club house.	$944.15	Eligible
QR1814-329 Youthline Auckland Charitable Trust	Towards costs of the helpline including telecommunications, volunteer counsellor training and salaries for triage staff for the proportion of young people aged 15 to 24 years, living in the area using the service.	$2,000.00	Eligible
QR1814-341 Life Education Trust Counties Manukau	To purchase workbooks used to deliver Life Education programming: “It’s great to be me” workbook and “Moving up, moving on” workbook	$2,000.00	Eligible
QR1814-342 Kiwanis Club of Drury	Towards the “Terrific Kids Award” including the cost of vouchers.	$500.00	Eligible
QR1814-320 New Zealand Premier Show Dog of The Year	Towards the “Premier Show Dog of the Year 2018”, including airfares and transport cost of the judges	$2,000.00	Eligible
QR1814-327 Margaret Gane	Towards the “Friends of Kirks Bush 25th Anniversary” celebration lunch.	$200.00	Eligible
QR1814-336 Urban EcoLiving Charitable Trust	Towards costs for the Tread Lightly Caravan	$1,545.00	Eligible
	Total	$28,257.00

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Papakura Local Board adopted their grants programme for 2017/2018 on 26 April 2017. and will operate three small grants and two local grant rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

12. The Papakura Local Board has set a total community grants budget of $125,000.00 for the 2017/2018 financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Papakura Quick Response Grants round three is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes. Three organisations applying in this round has indicated their project targets Maori or Maori outcomes.

Ngā ritenga ā-pūtea / Financial implications

18. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

19. The Papakura Local Board has set a total community grants budget of $125,000.00. A total of $117,875.00 has been allocated in two quick response and two local grant rounds in this financial year. This leaves a total of $7,125.00 to be allocated to the remaining quick response grant round.

20. In the Papakura Quick Response Grant round three 2017/2018, 19 applications were received, requesting a total of $28,257.00.

Ngā raru tūpono / Risks

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22. Following the Papakura Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Grant Programme 2017/2018	117
b ⇩	Papakura Quick Response Round Three 2017/2018 grant applications	121

Ngā kaihaina / Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Approval of the 2018/2019 Papakura Local Board local environment work programme

File No.: CP2018/08702

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme for the Papakura Local Board, totalling $68,000 locally driven initiatives operational expenditure.

Whakarāpopototanga matua / Executive summary

2. The Papakura Local Board has identified the aspiration in their local board plan that Papakura is ‘treasured for its environment and heritage’.

3. To give effect to this aspiration, staff developed options for projects for the board to consider funding through the 2018/2019 local environment work programme.

4. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at workshops in March and May 2018. These projects include:

· $15,000 on waste awareness and minimisation

· $38,000 on water quality improvement and enhancement of biodiversity values

· $15,000 on pest plant control.

5. This report recommends that the board approve this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the allocation of $68,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Dominion Reserve Weed Control	$15,000
Manukau Harbour Forum	$8,000
Wai Care	$15,000
Community waste minimisation	$10,000
Papakura Stream restoration	$15,000
Litter prevention plan	$5,000
Total	$68,000

Horopaki / Context

6. In late 2017 the Papakura Local Board provided strategic direction to staff about the projects it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes. The board noted its strong commitment to the environment and indicated support for projects involving:

· waste minimisation

· water quality improvement

· enhancement of biodiversity values

· weed control.

7. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop in March 2018.

8. The board indicated its support in principle for the proposed projects. In May 2018 the board gave direction that it would like staff to include a new project to reduce litter in Papakura.

9. Based on these workshop discussions nine projects are proposed to be funded with the board’s locally driven initiatives operational budget. These projects will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended to reflect local board feedback and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

10. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment work programme is provided below.

Dominion Reserve weed control ($15,000)

11. To achieve the local board plan outcome ‘treasured for its environment and heritage’, the board has indicated it would like to continue supporting the control of pest plants at Dominion Reserve. Dominion Reserve has been identified by the board as a high priority for restoration and the additional control of aggressive weeds supports the high ecological value of this reserve.

12. The board has funded weed control at Dominion Reserve for the past three financial years. In the 2017/2018 financial year, the board allocated $15,000 towards weed control at this reserve.

13. A three-year project is being proposed with the aim of increasing native biodiversity, reducing aggressive weed species and increasing connectivity between native habitats within Papakura. This project will start in the 2018/2019 financial year.

14. It is recommended that the board allocate $15,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. This budget will cover weed control of selected plant species, as well as transplanting seedlings already in the reserve.

Manukau Harbour Forum ($8,000)

15. To achieve the local board plan outcome ‘treasured for its environment and heritage’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

16. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. Staff proposed that the board contribute $10,000 towards the Manukau Harbour Forum in the 2018/2019 financial year. During workshop discussions the board indicated it would keep funding at the same level as the previous financial year. It is recommended that the board allocate $8,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year.

17. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and an education programme targeting youth leaders and businesses around the harbour.

18. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Wai Care ($15,000)

19. To achieve the local board plan outcome ‘treasured for its environment and heritage’, the board has indicated that it would like to continue supporting the Wai Care schools programme. This programme engages schools in restoration of local streams.

20. Funding will enable the facilitation of education sessions around water quality monitoring of local streams and support ongoing planting and maintenance of existing and new stream restoration sites. In the 2017/2018 financial year, the board allocated $15,000 towards these initiatives.

21. It is recommended that the board allocate $15,000 of its locally driven initiatives operational budget towards this programme in the 2018/2019 financial year. This budget will cover the cost of contractors to deliver the education sessions, and for planting and weeding maintenance for stream restoration.

Community waste minimisation ($10,000)

22. To achieve the local board plan outcomes ‘treasured for its environment and heritage’ and ‘communities feel ownership and connection to their area’, the board has indicated that it would like to support community-based waste awareness and minimisation initiatives.

23. Funding will support the delivery of waste awareness workshops aimed at educating local women about the effects of personal hygiene products on the environment and share knowledge about alternatives. Workshops will be based on concepts of Te Ao Māori and delivered in collaboration with the Papakura Art Gallery.

24. It is recommended that the board allocate $10,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. This budget will cover the funding of a workshop facilitator, delivery of the workshops and supply of waste minimisation materials.

Papakura Stream restoration ($15,000)

25. To achieve the local board plan outcome ‘treasured for its environment and heritage’, the board has indicated that it would like to support biodiversity and water quality improvements along the Papakura Stream.

26. Funding will support at least one community planting event on the Papakura Stream or Slippery Creek. Planting events aim to increase public awareness of the health of local streams as well as improve water quality and enhance biodiversity of local streams.

27. It is recommended that the board allocate $15,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year.

Litter prevention plan ($5,000)

28. To achieve the local board plan outcome ‘treasured for its environment and heritage’, the board has indicated that it would like to fund initiatives that reduce littering behaviour in Papakura. The board have asked that staff work in collaboration with the Keep Auckland Beautiful Trust to design and implement a litter reduction plan.

29. This plan will look at practical options to address littering at local trouble spots. The Franklin and Manurewa Local Boards have also indicated support for a litter reduction plan. Staff will identify opportunities for collaboration across these three local board areas.

30. It is recommended that the board allocate $5,000 of its locally driven initiatives operational budget towards this project in the 2018/2019 financial year. The scope of the litter plan will be developed and agreed with the board at a quarter one workshop.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

31. The projects proposed for inclusion in the board’s 2018/2019 local environment work programme will have positive environmental outcomes across Papakura. Focus areas for the 2018/2019 work programme include improving the water quality and biodiversity of local streams and the Manukau Harbour, as well as waste minimisation and litter reduction.

Local board views

32. The proposed projects align with the local board plan outcome that Papakura is ‘treasured for its environment and heritage’ and support the board’s work to achieve these priorities.

Tauākī whakaaweawe Māori / Māori impact statement

33. This report provides information for environmental projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

34. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. Table 1 below outlines how the projects contribute towards Māori outcomes.

Table 1. Māori impact assessment

Project	Māori impact assessment
Dominion Reserve Weed Control	This project has no particular focus on Māori outcomes or engagement. However, this project will help enhance cultural values of this land through the preservation of native plant species via pest plant control.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
Wai Care	The project will engage with Māori students at local schools and will include Te Ao Māori as part of the student learning.
Community waste minimisation	These workshops will be based on the concepts of kaitiakitanga and Te Ao Māori.
Papakura Stream restoration	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Feedback from mana whenua as part of other council consultation is supportive of projects which aim to improve water quality.
Litter prevention plan	This project has no particular focus on Māori outcomes or engagement. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and Te Ao Māori, where people are closely connected to the land and nature.

Ngā ritenga ā-pūtea / Financial implications

35. The proposed 2018/2019 local environment work programme will see the allocation of $68,000 of the board’s locally driven initiatives operational budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

36. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

37. The risks, and proposed mitigation measures, associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

38. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

39. Workshops with the local board and staff will be scheduled in quarter one to develop and agree the scope of the litter prevention plan.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 local environment work programme	175
b ⇩	Risks and proposed mitigation measures of 2018/2019 local	177

Ngā kaihaina / Signatories

Authors

Miriana Knox - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Approval of the 2018/2019 Papakura Local Board Community Facilities Work Programme

File No.: CP2018/10683

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Papakura Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Papakura Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $3,000,200 of asset-based services capital funding

ii) $642,100 of local board initiative capital funding

iii) $0 of local board initiative operational funding.

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A and B reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Papakura Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the Papakura Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachments A and B.

b) allocate $150,000 of local board initiative capital funding to contribute to the purchase and installation of sports lighting at Bruce Pulman Park.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in the attachments contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and open spaces in Papakura Local Board remain valuable and well-maintained, and deliver community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· 36 activity lines

· indicative cost for proposed projects of $6,677,425.

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in the attachments.

20. Coastal erosion monitoring along the Karaka Harbourside Drive coastline has been undertaken since the completion of the rock revetment seawall in 2015. Recent slips, largely driven by surface runoff from inadequate slope drainage, have occurred in the moderate erosion risk zone (MERZ) to the west of the rock revetment. The Stage 3 mudcrete reef and planting management option, previously authorised under the existing resource consent, has been reassessed and the preferred longer term remediation option is to now seek a variation to the existing consent to extend the rock revetment seawall approximately 60m to the west. The seawall extension requires funding of $200,000 locally driven initiatives capital funding. Supporting work around drainage improvement, footpath relocation and planting along the coastal walkway is to be addressed by renewals funding of $100,000.

21. On 12 June 2018 the Environment and Community Committee resolved that $200,000, from the Sport and Recreation Partnership Fund, be granted to The Bruce Pulman Park Trust to co-fund the installation of sports lighting, on two fields, at Bruce Pulman Park. An additional $150,000 locally driven initiatives capital funding is sought, through this report, to further grant towards the sports lighting at Bruce Pulman Park. A funding agreement will be developed that will outline council and local board expectations around community access and increased participation as a result of this investment, which has been delegated to the General Manager Parks, Sport and Recreation. The remainder of the funds required to deliver this project will be sourced by The Bruce Pulman Park Trust. The project is to be delivered by The Bruce Pulman Park Trust in accordance with Auckland Council’s Sport Field Lighting Design Guidelines.

22. Locally driven initiatives capital funding of $292,110 is being sought to undertake design, consent, and physical works for the first stage of the Mclennan Park upgrade project, a shared access way from Battalion Drive to Artillery Drive. Auckland Council staff, in consultation with local board staff, have undertaken a site tour and review of the McLennan park master plan and have reconfirmed this as the priority route. This project aligns with the Papakura Greenways local paths plan 2016. Project scope includes widening of an existing 90m pathway section and construction of a connecting 245m pathway section, resulting in a total pathway length of 335m spanning from Battalion Drive to Artillery Drive. Construction also includes the addition of park furniture and planting. The requested locally driven initiatives capital funding has been adjusted from $275,000 to $292,110 to incorporate a renewals funding change. Renewals funding will contribute to remediation of the existing 1.8m wide 90m long pathway section while locally driven initiatives funding will contribute to the widening on this pathway section from 1.8m to 3m.

23. The Community Facilities work programme supports the achievement of the following Papakura Local Board Plan 2017 priorities:

· A vibrant and prosperous metropolitan centre

· Papakura is well-connected and easy to move around

· People in Papakura lead active, healthy and connected lives

· Treasured for its environment and heritage.

Tauākī whakaaweawe Māori / Māori impact statement

24. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

25. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

26. The proposed 2018/2019 Community Facilities work programme will see the allocation of $642,100 of the board’s locally driven initiatives capital budget, $3,000,200 of the board’s asset based services capital budget, and $2,885,125 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

27. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

28. The work programme will be implemented as part of Community Facilities’ usual business practice.

29. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Community Facilities Work Programme	185
b ⇩	Papakura Community Leases Work Programme	189

Ngā kaihaina / Signatories

Authors

Hannah Alleyne - Principal Programmes Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Papakura Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10660

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Papakura Local Board.

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· A strong local economy

· A vibrant and prosperous metropolitan centre

· Papakura is well-connected and easy to move around

· People in Papakura lead active, healthy and connected lives

· Treasured for its environment and heritage.

5. The work programmes include funding from Asset Based Services (ABS) Opex, Locally Driven Initiatives (LDI) capex and opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the 2018/19 Arts, Community and Events work programme as outlined in Attachment A

b) approve the 2018/19 Libraries work programme as outlined in Attachment B

c) approve the 2018/19 Parks, Sport and Recreation work programme as outlined in Attachment C and delegate approval of minor changes to up to two nominated local board members

d) approve the 2018/19 Service Strategy and Integration work programme as outlined in Attachment D.

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Papakura Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Papakura Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
A strong local economy	ü
A vibrant and prosperous metropolitan centre	ü		ü
Papakura is well-connected and easy to move around	ü
People in Papakura lead active, healthy and connected lives	ü	ü	ü	ü
Treasured for its environment and heritage			ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland Growing Greener Framework, Māori Responsiveness Framework and Pest Free 2050 (through volunteers)

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan.

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspect of the work programme is anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Māori naming of reserves and facilities - Phase one

· Responding to Māori aspirations: engage with Mana Whenua, Mataawaka and local board members - identify activities that respond to Māori aspirations.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) opex; Locally Driven Initiatives (LDI) capex and opex.

23. The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $1,183,089

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura ACE Work Programme 2018/2019	195
b ⇩	Papakura Libraries Work Programme 2018/2019	205
c ⇩	Papakura PSR Work Programmes 2018/2019	207
d ⇩	Papakura SS and I Work Programme 2018/2019	211

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Papakura Local Board 2018/2019 Local Economic Development Work Programme

File No.: CP2018/10822

Te take mō te pūrongo / Purpose of the report

1. To approve the Papakura local economic development programme for the 2018/2019 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/2019 financial year Local Economic Development (LED) Work Programme for the Papakura Local Board as set out in Attachment A.

3. The proposed work programme comprises, support for the implementation of the Papakura Commercial Project Group and funding for the Takanini Business Association Pre Business Improvement District (BID) establishment research project.

4. The total value of the Local Economic Development programme is $95,000

5. The board is being asked to approve the 2018/2019 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the 2018/2019 local economic development programme (Attachment A) as follows.

i) Commercial Project Group implementation ($80,000)

ii) funding for the Takanini Business Association Pre-Business Improvement District (BID) establishment research project ($15,000)

Horopaki / Context

6. This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The 2018/2019 local economic development programme has been developed having regard to the local board’s priorities for local economic development set out in the Papakura Local Board Plan (2017) and the Papakura Local Economic Development Action plan.

8. The proposed LED programme comprises the following activities.

Papakura Commercial Project Group implementation ($80,000)

9. The Papakura Commercial Project Group was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to creating an action plan that the group could work together to deliver. The main objective of the group is to help Papakura work towards realising the Auckland Plan vision for the town centre as one of the ten metropolitan centres in Auckland.

10. The Commercial Project Group comprises representatives from the Papakura Local Board, Papakura Business Association, local businesses from outside the Business Association area, Auckland Transport, Auckland Council and Auckland Tourism Events and Economic Development (ATEED). It has an independent chair and draws in subject matter expertise as required.

11. The group has identified the following work streams that will be looked at in greater detail by the Commercial Project Group to develop a series of actions to be implemented in the coming financial year:

· economic

· community participation

· connectivity and transport

· town centre planning

· sports, arts and culture.

12. The Papakura Local Board is asked to allocate $80,000 from its locally driven initiatives budget. The allocation will enable the continuation of the following activities:

· Facilitation and implementation of initiatives coming out of the Commercial Project Group: meeting the costs of continuing the group and associated subject matter expertise support and the delivery of key projects identified by the Commercial Project Group during the year.

· Outcomes identified by other work in surrounding areas: exact projects are to be agreed but the operational expenditure (opex) budget can be used to fund studies or research that will support the economic growth of Papakura including actions identified through the Integrated Area Plan for the Manurewa-Takanini-Papakura corridor.

13. Outside the continuation of support for the Commercial Project Group the full scope of projects and initiatives will be drafted with the input of the Local Board and/ or project group.

Funding for the Takanini Business Association Pre Business Improvement District (BID) establishment research project

14. This project will survey Takanini business owners to collect information and feedback on doing business in Takanini. The survey information will be collected utilising a number of ways including online, face to face and at business association events. The information collected will include business owner contact details.

15. The survey information will:

· be used to provide updates and information to the business owners in relation to doing business and being part of the Takanini business community

· collect a range of feedback from business owners on how they think their business is doing, identify issues, concerns and opportunities for their business and the collective business community

· identify the level of support needed by businesses from the Business Association.

16. The survey information will assist the Takanini Business Association to develop the membership, identify issues, concerns and opportunities that galvanise business owners, and ultimately develop a potential Business Improvement District (BID) strategic plan. The survey will also capture the level of interest and appetite of businesses to be part of and contribute to a possible BID programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

17. Action 1.13 of the Papakura Local Economic Development Action Plan seeks to establish a group to identify short and long-term actions to enable the town centre to transition to a metropolitan centre.

18. The proposed LED programme was presented to the local board at the 30 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

19. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to any impacts on Maori and the need to consult with iwi arising from specific projects.

Ngā ritenga ā-pūtea / Financial implications

20. The Local Economic Development work programme progress will be reported to the local board as part of the quarterly work programme report.

Ngā raru tūpono / Risks

21. The delivery of the Commercial Project Group programme is dependent on the identification of initiatives through the Commercial Project Group and the local board. Delivery of individual projects is dependent on a number of factors including timely advice and decision-making, finding suitable contractors and available budget.

22. There are a number of risks for the Takanini research project including the availability of a suitable contractor, delays in collecting business owner information and low survey responses.

23. Progress of the work programme including any delays or risks that eventuate will be reported to the board on a quarterly basis.

Ngā koringa ā-muri / Next steps

24. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Further scoping of activities will be undertaken and presented back to the local board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board 2018/2019 Local Economic Development Work Programme	217

Ngā kaihaina / Signatories

Authors

John Norman – Strategic Planner Local Economic Development (ATEED)

Authorisers

Paul Robinson – Manager Local Economic Growth (ATEED)

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Implementation of the Manurewa – Takanini – Papakura Integrated Area Plan

File No.: CP2018/10272

Te take mō te pūrongo / Purpose of the report

1. To approve the ongoing coordination of implementation of the Manurewa – Takanini – Papakura Integrated Area Plan including identification of specific actions for delivery in 2018/19. This is as part of the 2018/19 Papakura Local Board work programme.

Whakarāpopototanga matua / Executive summary

2. The Manurewa – Takanini – Papakura Integrated Area Plan was adopted in November 2017. It represents the first joint Local Board Area Spatial Plan.

3. This report seeks approval of the Plans and Places department’s ongoing coordination role in relation to the implementation of the Plan as part of the 2018/19 work programme.

A proposed work programme was discussed at workshops with the board on 15 November 2017 and again on 21 March 2018. The work programme covers the following: - the ongoing coordination of implementation of the Manurewa – Takanini – Papakura Integrated Area Plan including identification of specific actions for delivery in 2018/19.

4. A work programme is appended to this report at Attachment A. This report recommends that the board approve the coordination role as part of the Plans and Places department’s work programme.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the ongoing coordination role of the Plans and Places department in relation to the implementation of the Manurewa – Takanini – Papakura Integrated Area Plan including identification of specific actions for delivery in 2018/19.

Horopaki / Context

5. As part of the recent Local Board work programme workshops the board sought on-going support for the implementation of the Manurewa – Takanini – Papakura Integrated Area Plan including identification of specific actions for delivery in 2018/19 within the Local Board area.

6. The Plans and Places department is in a position to provide this on-going support. This is likely to be through a steering group comprising representatives from Plans and Places, the Community Empowerment Unit together with Local Board staff. Meetings of the steering group are envisaged to take place quarterly with a view to ensuring on-going delivery of actions by relevant departments, Council Controlled Organisations and stakeholders.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The coordination role will ensure that actions within the Plan are delivered by the relevant responsible bodies in a timely manner.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. The project described above supports the board’s work to achieve outcomes set out in the Local Board Plan 2017.

9. The local board considered the draft 2018/19 work programme at workshops on 15 November 2017 and 21 March 2018. Agreement to the coordination role is a response to the Board’s wish to ensure that actions within the plan are delivered in a timely manner.

Tauākī whakaaweawe Māori / Māori impact statement

10. This report provides information for local planning and development projects. It is recognised that planning and development has integral links with activities of interest to Māori. The delivery of the Plan actions will include participation, contribution and consultation with Māori.

Ngā ritenga ā-pūtea / Financial implications

11. This work programme / coordination activity is already underway and will continue in the new financial year with the setting up of the proposed steering group.

Ngā raru tūpono / Risks

12. The main risks relate to the level of resourcing available within delivery departments and related agencies and stakeholders to deliver the plan actions in accordance with the agreed timelines.

Ngā koringa ā-muri / Next steps

13. Subject to approval, the next steps will be setting up the proposed steering group, followed by a workshop with the key stakeholders who contributed to the Plan’s development and who are responsible for delivery of its actions. Reporting to the board on progress regarding Plan action delivery will continue on a regular basis.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Trevor Watson - Team Leader Planning - South

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

New private road name in the Golden Harbour Development Limited subdivision at 35 Hayfield Way, Hingaia

File No.: CP2018/09340

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Papakura Local Board for new road names in the Golden Harbour Development Limited subdivision at 35 Hayfield Way, Hingaia.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. The applicant, Golden Harbour Development Limited, has submitted the following names for the new roads at 35 Hayfield Way, Hingaia:

· Koiora Street (preferred name for Road 2)

· Giselle Street (alternative)

· Vindedance Road (alternative)

· Toporoa Street (preferred name for Road 3)

· Hauhake Street (alternative)

· Puccini Street (alternative)

· Songline Road (preferred name for Road 4)

· Haumako Road (alternative)

· Octagonal Road (alternative)

· Gingernut Place (preferred name for Road 6)

· Melodybelle Place (alternative)

4. The applicant also seeks to apply the name ‘Ockhams Street’ to the extension of the relevant road (Road 5 on the scheme plan) from 55 Hayfield Way. This name has been recently approved by the local board (resolution number PPK/2018/79).

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the new road names ‘Koiora Street,’ ‘Toporoa Street,’ ‘Songline Road’ and ‘Gingernut Place’ for the new roads in the Golden Harbour Development Limited subdivision at 35 Hayfield Way, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974.

b) Approve the name ‘Ockhams Street’ for the extension to the relevant road created by way of subdivision at 55 Hayfield Way, Hingaia.

Horopaki / Context

5. A 79 lot residential subdivision with two super lots and two jointly owned access lots has been approved at 35 Hayfield Way, Hingaia and the council reference is BUN60077934 (SUB60242764 and LUC60127866).

6. The applicant has proposed the following names for consideration for the new roads created as part of the development at 35 Hayfield Way, Hingaia.

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Koiora Street	Life, acknowledging the quality of land and seas around Hingaia that sustained the tuupuna.
First Alternative	Giselle Street	Rock Giselle is a race horse with a race record of 3 wins from 19 starts.
Second Alternative	Vindedance Road	Vin De Dance is a bay gelding by Roc De Cambes out of the San Luis mare Explosive Dancer. He was bred by Explosive Breeding Ltd, and was a $70,000 purchase at the Ready to Run Sale at Karaka.

Preference	Proposed New Road Name (Road 3)	Meaning
Preferred Name	Toporoa Street	Racehorse Toporoa was foaled in 1948 and had main wins in the 1955 Melbourne Cup and 1955 Metropolitan.
First Alternative	Hauhake Street	To harvest; (the) bountiful foods of the lands and the waters
Second Alternative	Puccini Street	Puccini is a New Zealand thoroughbred racehorse. On 1 March 2014 he won the 139^th running of the New Zealand Derby.

Preference	Proposed New Road Name (Road 4)	Meaning
Preferred Name	Songline Road	Songline is the ideal stallion for breeding to thoroughbred, Anglo-Arab and half-blood Eventmares for upper level 3DE prospects.
First Alternative	Haumako Road	Rich, fertile, the abundance of food that the lands and waters provided.
Second Alternative	Octagonal Road	Octagonal (08/10/92-15/10/16) was a champion New Zealand bred, Australian raced thoroughbred racehorse.

Preference	Proposed New Road Name (Road 6)	Meaning
Preferred Name	Gingernut Place	Gingernuts is a New Zealand racehorse and won the 142^nd running of the NZ Derby.
First Alternative	Melodybelle Place	Melody Belle is also a racehorse which has had 5 wins from 12 starts.
Second Alternative	Ahikaa Place	Home fires; acknowledging the ancient occupation and relationship of ancestors to lands and the waters.

Tātaritanga me ngā tohutohu / Analysis and advice

7. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environment or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

8. Land Information New Zealand has confirmed that the above names are acceptable to use, with the exception of ‘Ahikaa Place’ as there is an ‘Ahi Kaa Lane’ already in the Auckland region.

9. The proposed suffixes, ‘Street,’ ‘Road’ and ‘Place’ are deemed acceptable as they accurately describe the characteristics of the roads.

10. The applicant’s preferred names ‘Koiora Street,’ ‘Toporoa Street,’ ‘Songline Road’ and ‘Gingernut Place’ are deemed to meet the council’s road naming guidelines, while noting that the alternative names ‘Giselle Street,’ ‘Vindedance Road,’ ‘Hauhake Street,’ ‘Puccini Street,’ ‘Haumako Road,’ ‘Octagonal Road’ and ‘Melodybelle Place’ also meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The decision sought for this report does not trigger council’s Significance Policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. The applicant has consulted with local iwi and a response was received from Ngaati Tamaoho opposing the names proposed by the applicant and suggested six alternative road names, including “Koiora,” “Haumako,” “Hauheke” and “Ahikaa” which the applicant has offered for consideration.

Ngā ritenga ā-pūtea / Financial implications

13. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

14. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Map	225
b ⇩	Scheme Plan	227

Ngā kaihaina / Signatories

Authors

Danielle Ter Huurne- Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

New private road name in the Golden Harbour Development Limited subdivision at 45 Hayfield Way, Hingaia

File No.: CP2018/09344

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Papakura Local Board for a new road name in the AM 2011 Limited subdivision at 45 Hayfield Way, Hingaia.

Whakarāpopototanga matua / Executive summary

3. The applicant, AM 2011 Limited, has submitted the following names for consideration for the new road at 45 Hayfield Way, Hingaia:

· Wan Way (preferred name)

· Cloud Way (alternative)

· Yun Place (alternative).

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the new road name ‘Cloud Way’ for the new road in the AM 2011 Limited subdivision at 45 Hayfield Way, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974.

b) approve the name ‘Ockhams Street’ for the extension to the relevant road created by way of subdivision at 55 Hayfield Way, Hingaia.

Horopaki / Context

5. A 31 lot residential subdivision with one super lot and a jointly owned access lot has been approved at 45 Hayfield Way, Hingaia and the council reference is BUN60077675; SUB60214502 and LUC60137033.

6. The applicant has proposed the following names for consideration for the new roads created as part of the development at 45 Hayfield Way, Hingaia.

Preference	Proposed New Road Name (Road 9)	Meaning
Preferred Name	Wan Way	The name of the developer.
First Alternative	Cloud Way	As New Zealand is the “land of the long white cloud.”
Second Alternative	Yun Place	Chinese word for “cloud.”

Tātaritanga me ngā tohutohu / Analysis and advice

7. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environment or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

8. Land Information New Zealand has confirmed that the above names are acceptable to use.

9. The proposed suffixes of ‘Way’ and ‘Place’ are deemed acceptable as they accurately describe the characteristics of the road.

10. The applicant’s preferred name ‘Wan Way’ is not considered to meet the council’s road naming guidelines as Principle 2(5) discourages the use of the names of living persons. The alternative names ‘Cloud Way’ and ‘Yun Place’ are deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. The applicant has consulted with local iwi and a response. No responses were received.

Ngā ritenga ā-pūtea / Financial implications

13. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

14. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Map	233
b ⇩	Scheme Plan	235

Ngā kaihaina / Signatories

Authors

Danielle Ter Huurne- Intermediate Planner

Authorisers

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Trevor Cullen - Team Leader Subdivision

Papakura Local Board

27 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/10989

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Papakura Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Papakura Local Board area and have concluded there are:

· six sites with adequate evidence to be scheduled as prohibited

· nine sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Papakura Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) recommend to the Regulatory Committee that the six sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the nine sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 16 May 2018 as follows:

i) freedom camping is to be limited to certified self-contained vehicles only. Campers should be required to use the toilet facilities on board their vehicle

ii) that consultation occurs with the New Zealand Motor Caravan Association as part of the bylaw development

iii) to consider the use of CCTV when reviewing which areas are to have freedom campers on site

d) recommend the council to consider the costs of providing for and emptying rubbish facilities due to increased use.

Horopaki / Context

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

9. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

10. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

11. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

12. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Papakura Local Board area site assessments

28. The outcome of the initial site assessments for the Papakura Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Papakura Local Board area initial site assessments identified:

· six sites where there was adequate evidence to suggest a prohibition was required to protect the area

· eight sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Papakura Local Board area:

· six sites have adequate evidence to be scheduled as prohibited

· nine sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o Of these, eight sites are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on this site. If no legal avenues are available, this site will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on this site. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Papakura Local Board also provided general feedback on the development of the bylaw at the workshop on 16 May 2018. This feedback included:

· freedom camping is to be limited to certified self-contained vehicles only. Campers should be required to use the toilet facilities on board their vehicle

· that consultation occurs with the New Zealand Motor Caravan Association as part of the bylaw development

· to consider the use of CCTV when reviewing which areas are to have freedom campers on site

· the council to consider the costs of providing for and emptying rubbish facilities due to increased use.

Tauākī whakaaweawe Māori / Māori impact statement34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Papakura Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	243
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	245
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	251

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

27 June 2018

Papakura Local Board Governance Forward Work Calendar - June 2018

File No.: CP2018/09673

Te take mō te pūrongo / Purpose of the report

1. To present the three months Governance Forward Work Calendar to the Board.

Whakarāpopototanga matua / Executive summary

2. This report presents the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 19 June 2018.

Horopaki / Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards by providing an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It will be updated monthly. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar as at 14 May 2018	259

Ngā kaihaina / Signatories

Authors	Paula Brooke - Democracy Advisor
Authorisers	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

No.	Report Title	Date sent to Members	Governing Body Committee or Forum or Local Board
1	Regional Facilities third quarter report	07 June 2018	Circulated via email dated 7 June 2018 from Regional Facilities Ltd

No.	Title	Page
a ⇩	Workshop Record 9 May 2018	285
b ⇩	Workshop Record 16 May 2018	289
c ⇩	Workshop Record 23 May 2018	297
d ⇩	Worksop Record 30 May 2018	299
e ⇩	Workshop Record 6 June 2018	303

Te take mō te pūrongo / Purpose of the report

Whakarāpopototanga matua / Executive summary

Horopaki / Context

Tātaritanga me ngā tohutohu / Analysis and advice

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

Tauākī whakaaweawe Māori / Māori impact statement

Ngā ritenga ā-pūtea / Financial implications

Ngā raru tūpono / Risks

Ngā koringa ā-muri / Next steps

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views