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Rodney Local
Board
21 June 2018
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1 Welcome
The chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration
of Interest
Member
Houlbrooke declared an interest in Item 14, ‘Request for an alcohol
ban at Baddeleys and Campbells Beach, Millon Bay, North Rodney’ as she
owns property in the area and is a member of the ratepayers association. Member
Houlbrooke said she would excuse herself from the chair for that item and the
deputy chairperson would resume the chair.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Easement at Kanuka Road, Sandspit
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Greg Doherty
was in attendance for this item. Mr Doherty tabled written information that
has been placed on the file copy of the minutes and can be viewed on the
Auckland Council website.
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Resolution
number RD/2018/67
MOVED by Chairperson B Houlbrooke, seconded by Member A
Roe:
That the Rodney
Local Board:
a) thank
Mr Doherty for his presentation regarding a request for an easement/access
over council land at 1262 Sandspit Road.
CARRIED
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Attachments
a Greg Doherty tabled information
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8.2
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Omaha Beach Polo proposal
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Amy Calway,
founder of NZ Beach Polo Association, was in attendance to outline a proposal
to hold an event at Omaha Beach. Ms Calway gave a PowerPoint presentation, a
copy of which was included in the agenda and can be viewed on the Auckland
Council website.
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Resolution
number RD/2018/68
MOVED by Member T Berger, seconded by Member A Roe:
That the Rodney
Local Board:
a) thank
Amy Calway for her outline of a proposal for a beach polo event to be held at
Omaha.
CARRIED
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8.3
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Mahurangi Community Sport and Recreation
Collective
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Mark
Illingworth and Gerard van Tilborg were in attendance to give an update on
the activities of Mahurangi Community Sport and Recreation Collective. Mr van
Tilborg gave a PowerPoint presentation, a copy of which has been placed on
the file copy of the minutes and can be viewed on the Auckland Council
website.
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Resolution
number RD/2018/69
MOVED by Chairperson B Houlbrooke, seconded by Member T
Berger:
That the Rodney
Local Board:
a) thank
the representatives from the Mahurangi Sport and Recreation Collective for
their presentation on the proposed multisport facility at the Warkworth Showgrounds.
CARRIED
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Attachments
a Mahurangi Community Sport and Recreation Collective
presentation
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8.4
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Mahurangi East Tennis Club - lease
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Steve Orr and
Don Wishart of Mahurangi East Tennis Club were in attendance to speak in
support of a lease for the tennis club at Snells Beach. Mr Orr gave a
PowerPoint presentation, a copy of which has been placed on the file copy of
the minutes and has been placed on the Auckland Council website.
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Resolution
number RD/2018/70
MOVED by Member B Bailey, seconded by Member A Roe:
That the Rodney
Local Board:
a) thank
the representatives from Mahurangi East Tennis Club for their presentation on
a lease proposal.
CARRIED
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Attachments
a Mahurangi East Tennis Club presentation
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
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12
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New community lease to Mahurangi East Tennis
Club Incorporated at Goodall Reserve, Snells Beach
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Karen Walby
(Community Lease Advisor) in attendance for this item.
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Resolution
number RD/2018/71
MOVED by Chairperson B Houlbrooke, seconded by Member A
Roe:
That the Rodney Local Board:
a) grant
a new community lease to Mahurangi East Tennis Club Incorporated being 4,631m² (more or less) at Goodall
Reserve, 296 Mahurangi East Road, Snells Beach (Attachment A to the agenda
report) subject to the following terms and conditions:
i) term
– 10 years commencing 1 July 2018 with two rights of renewal for 10
years per each right of renewal
ii) rent
- $1.00 plus GST per annum if demanded
iii) the
approved Mahurangi East Tennis Club Incorporated Community Outcomes Plan will
be attached to the new lease document
iv) all
other terms and conditions will be in accordance with the Auckland Council
Community Occupancy Guidelines 2012 and the Goodall Reserve Management Plan
adopted 16 November 2006 and subsequent amendment 24 July 2008.
b) approve
the contemporaneous surrender of the existing lease
agreement between the former Rodney District Council and Mahurangi East
Tennis Club Incorporated dated 24 June 2008, effective on the execution of
the new lease agreement.
c) approve the Mahurangi East Tennis Club Incorporated Community
Outcomes Plan (Attachment B to the agenda report).
CARRIED
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13
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Land owner approval application from Greg
Doherty at Kanuka Reserve, corner of Sandspit Road and Kanuka Road, Warkworth
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Raewyn
Sendles (Land Use Advisor) in attendance for this item.
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Resolution
number RD/2018/72
MOVED by Deputy Chairperson P Pirrie, seconded by Member
B Bailey:
That the Rodney
Local Board:
a) decline the land owner application from Greg Doherty
for permanent access (an easement) through the adjoining unclassified recreation reserve, Kanuka
Reserve, legally described as Lot 1 DP 40473, at 1264 Sandspit Road and the corner of Kanuka Road as shown in
Attachment A to the agenda report.
b) consider
what action to take in respect to the classification of this reserve as part
of its pending Open Space Management Plan for all reserves in the Rodney
Local Board area.
CARRIED
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Secretarial Note: In
accordance with Standing Order 1.9.7 Member Allison Roe requested that her dissenting
vote be recorded with regard to Item 13 ‘Land owner approval application
from Greg Doherty at Kanuka Reserve, corner of Sandspit Road and Kanuka Road,
Warkworth.’
Chairperson B Houlbrooke left the
meeting at 2.57pm. Member Pirrie took over the chair for Item 14, Request for
an alcohol ban at Baddeleys and Campbells Beach, Millon Bay, North Rodney.
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14
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Request for an alcohol ban at Baddeleys and
Campbells Beach, Millon Bay, North Rodney
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Paul Wilson
(Team Leader Policies and Bylaws) in attendance for this item. Updated maps
of the alcohol ban area, dated 21 June 2018 were tabled. The updated maps are
attached to the file copy of the minutes and can be viewed on the Auckland
Council website.
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Resolution
number RD/2018/73
MOVED by Member B Bailey, seconded by Member C Brewer:
That the Rodney
Local Board:
a) adopt
a 24-hours, seven days a week alcohol ban on the beach and adjoining park
areas at Baddeleys Beach and Campbells Beach, Millon Bay as shown in the
updated Attachment A to the agenda report tabled at the meeting and dated 21
June 2018.
b) authorise
the Manager Social Policy and Bylaws to make any minor edits or amendments to
the alcohol ban in the updated Attachment A tabled at
the meeting and dated 21 June 2018 to correct any identified errors or
typographical edits.
c) consider
the appropriateness of a review of the alcohol ban at Baddeleys Beach and
Campbells Beach, Millon Bay within 24 months.
CARRIED
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Attachments
a Updated maps of the alcohol ban areas for Baddeleys and
Campbells Beach
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Chairperson B Houlbrooke returned to the
meeting at 3.01pm.
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15
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Warkworth Town Hall Memorandum of
Understanding and outstanding debt
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Sue Dodds
(Strategic Broker) in attendance for this item.
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Resolution
number RD/2018/74
MOVED by Chairperson B Houlbrooke, seconded by Member B
Bailey:
That the Rodney
Local Board:
a) waive
the outstanding debt of $250,000 owed by the Warkworth Town
Hall Restoration Trust for the restoration of the Warkworth Town Hall and
recorded in the Memorandum of Understanding dated 22 December
2015.
b) note
the amount of $250,000 will be deducted from the LDI Capex Town Centre
Improvements Budget.
c) acknowledge
that the Memorandum of Understanding between the Auckland Council and the
Warkworth Town Hall Restoration Trust dated 22 December 2015 has ended.
d) thank the Warkworth Town Hall
Restoration Trust for their fundraising efforts,
dedication
and ongoing support for the project.
CARRIED
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16
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Revitalisation of Town Centres opex budget allocation
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Sue Dodds
(Strategic Broker) in attendance for this item.
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Resolution
number RD/2018/75
MOVED by Member B Bailey, seconded by Member C Smith:
That the Rodney
Local Board:
a) allocate
$30,000 from the 2017/2018 Locally Driven Initiative opex budget for Town
Centre Improvements to complete the investigation and design of the North
West Country Inc Streetscape Improvement Project on Commercial Road and Creek
Lane, Helensville. Noting that this funding has been requested to be carried
forward into the 2018/2019 financial year.
b) allocate
$30,000 from the 2017/2018 Locally Driven Initiative opex budget for Town
Centre Improvements to complete the investigation and design of a multi-use
outdoor community gathering space adjacent to the river in Baxter Street,
Warkworth. Noting that this funding has been requested to be carried forward
into the 2018/2019 financial year.
c) request
that Auckland Council’s Community Facilities Investigation and Design
team insert two new work programme lines into the 2018/2019 work programme
and liaise with staff from council’s Community Empowerment Unit to
ensure ongoing community involvement in these projects.
CARRIED
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18
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Freedom Camping Bylaw Development
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Resolution
number RD/2018/76
MOVED by Member B Bailey, seconded by Member C Smith:
That the Rodney
Local Board:
a) recommend
to the Regulatory Committee that the 43 sites contained in Attachment A to
the agenda report be prohibited through a bylaw under the Freedom Camping Act
2011.
b) recommend
to the Regulatory Committee that the following restrictions be applied to the
19 sites contained in Attachment B to the agenda report through a bylaw under
the Freedom Camping Act 2011:
i) certified
self-contained vehicles only
ii) limited
numbers of vehicles
iii) only in
identified parking spaces.
c) recommend
to the Regulatory Committee that the following restrictions be applied to the
11 sites contained in Attachment C to the agenda report through a bylaw under
the Freedom Camping Act 2011:
i) limited
numbers of vehicles
ii) only
in identified parking spaces.
d) confirm
their general views on the management of freedom camping as follows:
i) request
that sufficient resource is made available to enforce the bylaw throughout
Rodney
ii) the
time spent on a site by a freedom camper should be limited to allow for other
users to access the area
iii) the
cost of signage should be paid for regionally and there must be sufficient,
accurate, plain English signage incorporating internationally recognised
graphics to make it clear to campers where they can and cannot camp, and how
long for
iv) signage
should be installed at all reserves that are subject to the Reserves Act 1977
to make it clear that camping is not permitted in reserves (unless it is
expressly permitted).
e) recommend
there should be some flexibility to allow changes to the bylaw with sites
able to be added as prohibited or restricted if issues arise as a result of
freedom camping occurring there.
CARRIED
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Secretarial Note: Item 17
was considered later in the meeting. The items were taken in the following
order.
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19
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Appointment of local board member
representative to the North West Country Incorporated Business Improvement
District
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Resolution
number RD/2018/77
MOVED by Member L Johnston, seconded by Member A Roe:
That the Rodney
Local Board:
a) accept
the resignation of Member Pirrie as the local board member representative on
the North West Country Incorporated Business Improvement District.
b) appoint
Member Brewer as the representative and appoint Member Bailey as the alternate
representative to the North West Business Improvement District.
CARRIED
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20
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Ward Councillor Update
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Cr Sayers in attendance
for this item. Member Sayers tabled an update which has been placed on the
file copy of the minutes and can be viewed on the Auckland Council website.
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Resolution
number RD/2018/78
MOVED by Chairperson B Houlbrooke, seconded by Member B
Bailey:
That the Rodney
Local Board:
a) thank
Cr Sayers for his June 2018 update to the Rodney Local Board on the
activities of the Governing Body.
CARRIED
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Attachments
a Ward Councillor Update
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17
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Rodney Local Board Community Services Work Programmes
2018/2019
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Sue Dodds
(Strategic Broker) in attendance for this item.
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Resolution
number RD/2018/83
MOVED by Member B Bailey, seconded by Chairperson B
Houlbrooke:
That the Rodney
Local Board:
a) approve
the 2018/2019 Arts, Community and Events work programme (Attachment A to the
agenda report).
b) approve
the 2018/2019 Libraries work programme (Attachment B to the agenda report).
c) approve
the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the
agenda report) with the following amendment:
i) Item
1522 amend the ‘activity description’ to include the following
“….potential development partners
including educational partnerships and funding options…” and
amend the ‘further decision points for LB’ to read “Seek
input from the local board on the scope of the assessments”.
d) approve
the 2018/2019 Service Strategy and Integration work programme (Attachment D
to the agenda report).
e) note
the existing delegation for changes to the work programmes up to a value of
$35,000 for existing projects that have already been approved through the
annual work programme (RODPC/2017/29).
f) request
a report from Infrastructure and Environmental Services on the potential
allocation of funding for the Mahurangi River dredging community-led project,
following their deputation to the local board in April 2018.
CARRIED
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25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
3.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
