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Strategic
Procurement Committee
11 June 2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
8 Notices
of Motion
There were no
notices of motion.
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9
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ICT Software Category Strategy
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A PowerPoint presentation was given
in support of the item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Cr P Hulse joined the meeting at
12.19 pm.
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Resolution
number STR/2018/24
MOVED by Cr L Cooper, seconded by Cr D Newman:
That the Strategic
Procurement Committee:
a) endorse
the Auckland Council Software Procurement Category Strategy.
CARRIED
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Attachments
a 11 June 2018 - Item 9 - ICT Software Category Strategy -
presentation
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11
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Update on capital projects over $5 million
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Resolution
number STR/2018/26
MOVED by Deputy Chairperson R Clow, seconded by Cr A
Filipaina:
That the Strategic
Procurement Committee:
a) note
the information contained in this report, on the updated summary of currently
agreed capital projects, enables transparency on the topic due for discussion
in the public excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice
council's position with suppliers.
CARRIED
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12
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Procurement of building consents overflow
services
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A PowerPoint presentation was given
in support of the item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number STR/2018/27
MOVED by Chairperson BC Cashmore, seconded by Cr L
Cooper:
That the Strategic
Procurement Committee:
a) note the information in this report
enables transparency around the building consents overflow supplier
recommendation report due for discussion and approval in the public excluded
part of the meeting.
CARRIED
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Attachments
a 11 June 2018 - Item 12 - Procurement of building consents
overflow services - presentation
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13
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Status update: Westgate multipurpose
facility (integrated library and community centre) construction
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Resolution
number STR/2018/28
MOVED by Cr L Cooper, seconded by Cr P Hulse:
That the Strategic
Procurement Committee:
a) note
the Status update: Westgate multipurpose facility (integrated library and
community centre) construction report.
b) note
that the information contained in this report enables further transparency on
the proposed contract for Main Contractor: Construction Works for Westgate
Multipurpose Facility (Library and Community Facilities) for a variation
related to artwork construction and installation in the children’s
library area in the confidential section of the agenda.
CARRIED
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14
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Vertical construction procurement category
strategy
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Resolution
number STR/2018/29
MOVED by Cr A Filipaina, seconded by Cr D Newman:
That the Strategic
Procurement Committee:
a) note
the information in this report enables transparency on the vertical
construction procurement category strategy due for discussion in the public
excluded part of the meeting.
b) note
the confidential report contains information which if released would have a
negative impact on the council’s ability to deliver best value to the
ratepayers.
CARRIED
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16 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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17 Procedural
motion to exclude the public
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Resolution
number STR/2018/31
MOVED by Chairperson BC Cashmore, seconded by
Cr L Cooper:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Update on capital projects over $5 million
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Building consents overflow supplier recommendation report
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that if made public, will have
a negative impact on council's relationship with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Status update: Westgate multipurpose facility (integrated library and
community centre) construction
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers and other parties with regard to the resolution of
disputes.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Vertical construction procurement category strategy
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that may prejudice the Auckland
Council Group and the supply market if made publicly available.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is made available to
the public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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1.02pm The
public was excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
2.36pm The
public was re-admitted.
restatementS
It was resolved while the public was
excluded:
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C3
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CONFIDENTIAL: Status update: Westgate
multipurpose facility (integrated library and community centre) construction
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Resolution
number STR/2018/34
MOVED by Deputy Chairperson R Clow, seconded by Cr L
Cooper:
That the Strategic
Procurement Committee:
Restatement
d) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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C4
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CONFIDENTIAL: Vertical construction
procurement category strategy
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Resolution
number STR/2018/34
MOVED
by Deputy Chairperson R Clow, seconded by Cr L Cooper:
That the Strategic Procurement
Committee:
Restatement
d) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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2.36 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
