2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 3 May 2018, as a true and correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Immigration
NZ: Migrant skills retention
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Te take mō te
pūrongo / Purpose of the report
1. To
provide an overview and update on the New Zealand Migrant and Integration
Strategy, and to introduce the Welcoming Communities Programme.
Whakarāpopototanga
matua / Executive summary
2. Mariella
Trynes, Relationship Manager Migrant Skills Retention, from Immigration New Zealand,
will be in attendance to provide local board members with an overview of the
following:
· the New Zealand Migrant and Integration Strategy
· the Welcoming Communities Programme and where it fits with the New
Zealand Migrant Settlement and Integration Strategy
· a resource developed with partners that supports the development
of welcoming plans (refer to Attachment A).
· the Auckland Regional Partnership Agreement (refer to Attachment
B).
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Mariella Trynes, of Immigration New Zealand, and thank
her for her attendance and presentation.
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Attachments
a Putting out the Welcome Mat......................................................................... 31
b Auckland Regional Partnership Agreement................................................. 107
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8.2 Tauhinu
Sea Scouts, Greenhithe
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Te take mō te
pūrongo / Purpose of the report
1. For
the Tauhinu Sea Scouts in Greenhithe to engage with the local board and
outline the range of activities currently undertaken by the group. They would
also like to discuss their challenges as membership continues to expand.
Whakarāpopototanga
matua / Executive summary
2. Ed
Kidd, Chairperson of the Tauhinu Sea Scouts in Greenhithe, will be in
attendance to introduce himself and their organisation. The group now has
over 100 local children enrolled, aged 5-15 years, who are actively involved
in community programmes.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Ed Kidd, Chairperson of the Tauhinu Sea Scouts, and thank
him for his attendance and presentation.
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Attachments
a Tauhinu Sea Scouts presentation................................................................ 113
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8.3 Age
Concern North Shore update
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Te take mō te
pūrongo / Purpose of the report
1. To
provide the local board with an update on Age Concern North Shore’s
activities in the Upper Harbour area.
Whakarāpopototanga
matua / Executive summary
2. Janferie
Bryce-Chapman, Executive Officer of Age Concern North Shore, will be in
attendance to outline their organisation’s activities undertaken in the
Upper Harbour area for the past 12 months.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Janferie Bryce-Chapman from Age Concern North Shore, and
thank her for her attendance and presentation.
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8.4 Sanders
House update
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Te take mō te
pūrongo / Purpose of the report
1. To
provide board members with an overview of the activities undertaken at
Sanders House.
Whakarāpopototanga
matua / Executive summary
2. Kim
Ward, Manager of Sanders House, will be in attendance to report back on the
activities and programmes undertaken at Sanders House over the past 12
months.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) thank
Kim Ward, Manager from Sanders House, for her attendance and presentation.
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8.5 Kwikli:
Electric scooter sharing service
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Te take mō te
pūrongo / Purpose of the report
1. To
provide board members with information on a potential scooter sharing pilot
project in the Upper Harbour Local Board area.
Whakarāpopototanga
matua / Executive summary
2. Rushabh
Trivedy, Founder of Kwikli, will be in attendance to discuss a potential
small-scale pilot, which would give users the option of booking shared
electric scooters via a mobile app. The aim is to reduce the number of
single-person vehicles on local roads.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Rushabh Trivedy, Founder of Kwikli, and thank him for his
attendance and presentation.
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Attachments
a Kwikli presentation........................................................................................ 125
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
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Upper Harbour
Local Board Community Forum
07 June 2018
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Adoption
of the Upper Harbour Local Board Agreement 2018/2019
File No.: CP2018/08457
Te take mō te pūrongo / Purpose of the report
1. To
adopt a Local Board Agreement 2018/2019, a message from the chairperson, local
board advocacy, and a local fees and charges schedule for 2018/2019.
Whakarāpopototanga matua / Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 28 February to 28 March 2018, council consulted on the 10-year
Budget 2018-2028. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 16 and 17 May 2018 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
4. Local boards are now considering local content for the 10-year
Budget 2018-2028 which includes
a local board agreement, a message from the chairperson, local board advocacy,
and a local fees and charges schedule for 2018/2019.
5. On 28 June 2018, the Governing Body will meet to adopt Auckland
Council’s 10-year Budget 2018-2028, including 21
local board agreements.
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Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) adopt local content for the 10-year Budget 2018-2028 (refer to Attachment A to the agenda report) including:
i. a Local Board Agreement 2018/2019
ii. a message from the chairperson
iii. local board advocacy.
b) adopt local fees and charges schedules for 2018/2019 (refer to Attachment B to the agenda report).
c) delegate authority to the chairperson to make any final minor
changes to the Local Board Agreement 2018/2019, which
forms part of the 10-year Budget 2018-2028.
d) note that:
i. Local
Board Agreement 2018/2019 local activity budgets will be
updated to reflect final budget decisions made by the
Governing Body on 31 May 2018
ii. if there are outstanding (not yet agreed)
matters in the Local Board Agreement 2018/2019, the
local board should include an explanation of these matters in the
chairperson’s message at the front of the agreement
iii. the resolutions of this meeting will be reported back to the
Governing Body when it meets, to adopt the 10-year Budget 2018-2028 on 28 June 2018.
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Horopaki / Context
6. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the 10-year Budget 2018-2028 (and associated local board agreements)
which outlines priorities, budgets and intended levels of service over a
10-year period and for each financial year. Auckland
Council must have a local board agreement between the Governing Body and the
local board, for each local board area.
7. Local board nominees have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the 10-year Budget 2018-2028.
8. From 28 February to 28 March 2018, the council consulted with the
public on the 10-year Budget 2018-2028. Three events were held in the Upper
Harbour Local Board area to engage with the community and seek feedback on both
regional and local proposals.
9. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the 3 May 2018 community forum meeting agenda.
10. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee on 16 and 17 May 2018 on regional
issues, community feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā tohutohu / Analysis and advice
11. Both staff
and the local board have reviewed the feedback received on the 10-year Budget
2018-2028 and local boards have received a report analysing the feedback. It is
now recommended that local boards adopt local content for the 10-year Budget
2018-2028 (refer to Attachment A), including the Local Board Agreement
2018/2019, and a local fees and charges schedule for 2018/2019 (refer to
Attachment B).
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. This report seeks local board adoption of
its content for the 10-year Budget 2018-2028 and other associated material, including the Local Board
Agreement 2018/2019.
Tauākī whakaaweawe Māori / Māori impact
statement
13. Many local board decisions are of importance to
and impact on Māori. Local board agreements and the 10-year
Budget are important tools that enable and can demonstrate council’s
responsiveness to Māori.
14. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi and, where relevant, the wider Māori community.
15. Of those who submitted to the 10-year Budget 2018-2028 from the Upper Harbour Local Board area, 25 identified as Māori. Four
iwi entities from the Upper Harbour Local Board rohe also made a submission to
the 10-year Budget 2018-2028. These submissions were provided to the local board for
consideration when finalising their local board agreement.
16. Ongoing conversations will assist local boards
and Māori to understand each other’s priorities and issues. This in
turn can influence and encourage Māori participation in council’s
decision-making processes.
Ngā ritenga ā-pūtea / Financial implications
17. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2018/2019 financial year.
18. Funding for
locally driven initiatives (LDI) is discretionary funding local boards can
spend on local priorities that are important to their communities.
19. Funding for
ABS is required to run and maintain our local assets including parks, pools and
recreation facilities, community facilities, and libraries.
20. A local fees and charges schedule for 2018/2019 is adopted alongside
the Local Board Agreement 2018/2019.
Ngā raru tūpono / Risks
21. Decisions on local content of the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019 and a local fees and
charges schedule for 2018/2019, are required by 7 June 2018 to ensure
the Governing Body can adopt the 10-year Budget 2018-2028 at
its 28 June 2018 meeting.
Ngā koringa ā-muri / Next steps
22. The resolutions of
this meeting will be reported to the Governing Body on 28 June 2018 when it
meets to adopt the 10-year Budget 2018-2028, including 21 local board agreements.
23. It is possible that minor changes may need to be made to the
attachments before the 10‑year Budget 2018-2028 is adopted, such as correction of any
errors identified and minor wording changes. Staff therefore recommend that the
local board delegates authority to the chairperson to make final changes, if
necessary.
24. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2018.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Draft Upper Harbour Local Board Agreement 2018/2019
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15
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b⇩
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Upper Harbour Local Board fees and charges schedule
2018/2019
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27
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Ngā kaihaina / Signatories
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Authors
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Christie McFadyen - Strategic Project Advisor
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Authorisers
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Louise Mason - GM Local Board Services
Eric Perry - Relationship Manager
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