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Upper Harbour
Local Board Community Forum
07 June 2018
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1 Welcome
2 Apologies
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Immigration NZ: Migrant skills retention
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A PowerPoint presentation was
provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number UHCF/2018/20
MOVED by Member J McLean, seconded by Member U Balouch:
That the Upper
Harbour Local Board Community Forum:
a) receive
the deputation from Mariella Trynes, of Immigration New Zealand, and thank
her for her attendance and presentation.
CARRIED
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Attachments
a Immigration New Zealand presentation
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8.3
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Age Concern North Shore update
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An information sheet, newsletter, and
2017 survey were provided. Copies have been placed on the official minutes
and are available on the Auckland Council website as minutes attachments.
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Resolution
number UHCF/2018/22
MOVED by Deputy Chairperson L Whyte, seconded by Member U
Balouch:
That the Upper
Harbour Local Board Community Forum:
a) receive
the deputation from Janferie Bryce-Chapman from Age Concern North Shore, and
thank her for her attendance and presentation.
CARRIED
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Attachments
a Age Concern North Shore information sheet
b Age Concern North Shore newsletter
c Age Concern North Shore 2017 survey
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Adoption of the Upper Harbour Local Board
Agreement 2018/2019
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Resolution number UHCF/2018/25
MOVED
by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:
That the Upper
Harbour Local Board Community Forum:
a) adopt local content for the 10-year Budget 2018-2028 (refer to Attachment A to the agenda report) including, a Local
Board Agreement 2018/2019, a message from the chairperson and local board
advocacy, subject to the following amendments:
i. setting a target
of 75% for the performance measure ‘The percentage of attendees
satisfied with a nominated local community event’, to reflect advice
given the local board by council officers
ii. reducing the target for
the performance measure ‘The number of attendees at council-led
community events’ to 2000, as the number of council-led community
events proposed for the 18/19 financial year has been reduced by a third.
b) adopt local fees and charges schedules for 2018/2019 (refer to Attachment B to the agenda report).
c) delegate authority to the chairperson to make any final minor
changes to the Local Board Agreement 2018/2019,
which forms part of the 10-year Budget 2018-2028.
d) note that:
i.
$100,000 of capital expenditure will be added to the local
community services activity in the local board agreement to progress the
Upper Harbour Local Board’s one local initiative, which follows decisions
made at the Finance and Performance Committee meeting on 31 May 2018
ii.
Local Board Agreement 2018/2019 local activity
budgets will be updated to reflect final budget decisions made by the
Governing Body on 31 May 2018
iii.
if there are outstanding (not yet agreed)
matters in the Local Board Agreement 2018/2019,
the local board should include an explanation of these matters in the
chairperson’s message at the front of the agreement
iv.
the resolutions of this meeting will be
reported back to the Governing Body when it meets, to adopt the 10-year
Budget 2018-2028 on 28 June 2018.
e) express
concern about the late inclusion of the eight new performance measures, as
there was extremely limited time for the board to consider the new measures
prior to adoption of the local board agreement.
f) strongly
request that any level of service or performance measure relating to arts
facilities is removed from current and future Upper Harbour Local Board local
board agreements, as the local board does not have any arts facilities.
CARRIED
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13 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
9.27 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board Community
Forum HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
