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Upper Harbour
Local Board
21 June 2018
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
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Resolution
number UH/2018/52
MOVED by Member
N Mayne, seconded by Member U Balouch:
That the Upper Harbour Local Board:
a)
confirm the ordinary minutes of its
meeting, held on Thursday, 17 May 2018, as a
true and correct record, subject to the following addition of resolution c)
to Item 26, resolution number UH/2018/50, as follows:
c)
note
that the Deputy Chairperson M Miles, formally acknowledged on behalf of the
local board, Chairperson L Whyte’s exceptional service during her
tenure as Chairperson.
CARRIED
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Member B Neeson left the meeting at 9.30
am.
Member B Neeson returned to the meeting
at 9.33 am.
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
9 Public
Forum
10 Extraordinary
Business
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10.1
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Harbour Sport funding request
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This request was only received on 13
June 2018.
The development of this event was
contingent on Harbour Sport securing a Māori group to deliver aspects of
the programme. This did not occur in time for an application to be made to
the Upper Harbour Local Board’s last contestable grant round, which
closed on 18 May 2018.
Discussion of the item cannot be
delayed as the proposed Matariki event is scheduled for 7 July 2018 and the
next board meeting is on 19 July 2018. This is therefore, the only available
board meeting before 7 July 2018.
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Resolution number UH/2018/57
MOVED
by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:
That the Upper
Harbour Local Board:
a) consider
an extraordinary item regarding the proposed Harbour Sport Matariki event at
item 29 on this agenda:
i.
the reason the matter was
not on the agenda is that the request was not available at time of agenda print.
ii.
the reason why the
discussion of this matter cannot be delayed until a subsequent meeting is
that the proposed Matariki Event is scheduled for 7 July 2018 and this is the
only meeting of the Upper Harbour Local Board prior to that date.
CARRIED
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Member B Neeson left the meeting at 9.52
am.
Member B Neeson returned to the meeting
at 9.54 am.
9 Public
Forum
11 Notices of
Motion
There were no
notices of motion.
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12
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Minutes of the Upper Harbour Local Board
meeting held Thursday, 17 May 2018
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The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday,
17 May 2018, are attached at item 12 of the agenda for the information
of the board only and will be confirmed under item 4 of the agenda.
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13
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Hobsonville Headquarters venue hire fees
2018/2019
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The Manager, Venues for Hire, was in
attendance to support the item.
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Resolution
number UH/2018/59
MOVED by Member N Mayne, seconded by Member U Balouch:
That the Upper
Harbour Local Board:
a) approve
the following 2018/2019 fees schedule for the Headquarters (noting that the
room names will be subject to change following a decision from the local board):
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Headquarters
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Hourly rate
as of 1 July 2018
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Rooms
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Capacity
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Peak standard
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Off-peak standard
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Room 1
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50
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$36 p/h
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$28.80 p/h
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Room 2
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25
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$28 p/h
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$22.40 p/h
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Room 3
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10
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$20 p/h
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$16 p/h
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Room 4
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5
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$15 p/h
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$12 p/h
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Room 5
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5
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$15 p/h
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$12 p/h
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Room 6
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5
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$15 p/h
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$12 p/h
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b) note
that groups and activities contributing to community outcomes, such as those
offered by not-for-profit and community groups, will receive a discount of 50
per cent from the Headquarters standard fees.
CARRIED
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Member J McLean left the meeting at
10.19 am.
Member J McLean returned to the meeting
at 10.22 am.
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14
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Albany Community Hub and Hobsonville
Headquarters transition to community-led management and expression of
interest timelines
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The Project Manager Community Places
was in attendance to support the item.
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Resolution
number UH/2018/60
MOVED by Member J McLean, seconded by Member U Balouch:
That the Upper
Harbour Local Board:
a) approve
a revised timeline, as laid out in option 2 of the report, to transition the
Albany Community Hub/House to community-led management by 1 July 2019.
b) approve
a revised timeline, as laid out in option 2 of the report, to transition the
Headquarters building and the Sunderland Lounge to community-led management
by 1 July 2019.
c) note
that a future local board workshop has been scheduled in August 2018 to
advance the EOI selection criteria and priorities for Albany Community Hub/House,
the Headquarters and the Sunderland Lounge.
d) note
that, subject to expression of interest (EOI) selection criteria and
priorities being approved, the EOI process for Albany Community Hub/House,
the Headquarters and the Sunderland Lounge will commence in October 2018.
CARRIED
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Member B Neeson left the meeting at
10.28 am.
Member B Neeson returned to the meeting
at 10.31 am.
Deputy Chairperson L Whyte left the
meeting at 10.33 am.
Deputy Chairperson L Whyte returned to
the meeting at 10.35 am.
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16
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2017/2018 Upper Harbour Quick Response Round
Three grant applications
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The Community Grants Advisor was in
attendance to support the item.
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Resolution
number UH/2018/61
MOVED by Member J McLean, seconded by Member B Neeson:
That the Upper
Harbour Local Board:
a) agree
to fund, part-fund or decline each application in the Quick Response Round
Three 2017/2018 applications as outlined in the following table:
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Application ID
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Applicant
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Requesting funding for
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Amount granted
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QR1817-301
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Graeme Dingle Foundation
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Towards the costs of
marketing and materials for the event ‘Collateral for The Great New
Zealand Santa Run’
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$0
Not a high
priority at this time
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QR1817-312
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Epilepsy Association of New
Zealand Incorporated
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Towards the staff salary
for the epilepsy field services programme from 1 July 2018 to 1 July 2019
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$0
Not a high
priority at this time
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QR1817-313
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Scout Association of New
Zealand - Tauhinu Sea Scout Group
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Towards the cost of
purchasing six folding tables and 48 folding chairs for the Tauhinu Sea
Scout Group
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$2000
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QR1817-314
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The Scout Association of
New Zealand - Beach Haven Scout Group
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Towards the cost of
insurance for the Beach Haven Scout group
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$0
Refer to
Kaipātiki Local Board as the facility is based there is used
predominantly in that board area
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QR1817-315
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A T C 30 Squadron Support
Committee
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Towards the cost of two
trophy cabinets for the ‘ATC 30 Squadron’ support committee
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$1078
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QR1817-318
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Girlboss (Alexia
Hibertidou)
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Towards fees for two
facilitators, administration, travel, printing and merchandise costs to run
two workshops
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$700
Tagged to the
Ambassador’s Programme
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QR1817-311
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Kaipatiki Ecological
Restoration Project
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Towards costs to build a
tunnel house
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$2000
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QR1817-317
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Philip and Sarah Elworthy
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Towards the cost of pruning
a notable pecan tree
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$2000
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QR1817-302
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Facebook Badminton Club
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Towards the costs of
shuttlecock purchases and hall hire for the Facebook Badminton Club
Tournament
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$1000
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QR1817-305
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Windsor Park Community and
Multisport Hub Incorporated trading as Windsor Park Board Incorporated
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Towards project management
fees for the multi-sport indoor facility at Windsor Park
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$2000
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QR1817-306
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North Harbour Synchronised Swimming Club under the
umbrella of Synchronised Swimming New Zealand Incorporated
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Towards the cost of purchasing 25 jackets for
synchronised swimmers to wear at competitions
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$1000
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QR1817-308
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Special Olympics Greenhithe
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Towards the purchase of banners, portable football
goals, cakes and venue hire for the 10-year celebration of the Special
Olympics
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$1679
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QR1817-309
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Rosedale Park Sports Charitable Trust
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Towards maintenance costs for the toilets in the
clubhouse.
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$2000
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Total requested
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$15,457
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b) agree
to fund, part-fund or decline the multi-board applications in the Quick
Response Round Three 2017/2018 application, as outlined in the following
table:
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Application ID
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Applicant
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Requesting funding for
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Amount granted
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LG1808-318
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Chinese New Settlers Services Trust
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Towards the tutor fees, venues hire, and advertising
costs to run arts and cultural sessions for children and young people at the
Glenfield Community Centre
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$0
Not a high
priority at this time
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LG1808-311
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Neighbourhood Support North Shore
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Towards materials, operational costs and wages of a
trainer for neighbourhood support training
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$5000
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LG1802-203
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North Shore Centres of Mutual Aid Incorporated
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Towards a proportion of operating costs for the
six-month period from July 2018 to December 2018
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$2500
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Total
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$7500
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CARRIED
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17
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Purchase and planting of fruit trees at
Albany Community Hub
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The Senior Local Board Advisor was in
attendance to support the item.
A quotation and accurate site
locations were provided. Copies have been placed on the official minutes and
are available on the Auckland Council website as a minutes attachment.
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Resolution
number UH/2018/62
MOVED by Chairperson M Miles, seconded by Member U
Balouch:
That the Upper
Harbour Local Board:
a) approve
allocation of up to $10,000 from its locally driven initiatives discretionary
grants budget, for the purchase and planting of up to eight
fruit trees, to establish a small community orchard, mitigation planting in
front of the water tanks and the air conditioning unit, and other minor works
to enhance the Albany Domain.
CARRIED
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Attachments
a Quotation and site locations for trees
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18
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Provision of assistance with water
connection costs for Catalina Community Gardens
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The Senior Local Board Advisor was in
attendance to support the item.
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Resolution
number UH/2018/63
MOVED by Member J McLean, seconded by Deputy Chairperson
L Whyte:
That the Upper
Harbour Local Board:
a) approve
the allocation of $4806 including GST, from its locally driven initiatives
discretionary grants budget to contribute to the costs for a water connection
at the Catalina Community Gardens.
CARRIED
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Member B Neeson left the meeting at
10.44 am.
Member B Neeson returned to the meeting
at 10.49 am.
Member U Balouch left the meeting at
11.03 am.
Member U Balouch returned to the meeting
at 11.04 am.
Secretarial note: A
brief adjournment was called by the chairperson at 11.04 am. The meeting reconvened
at 11.11 am.
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19
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2018/2019 Upper Harbour Local Environment
and Development work programme
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The Senior Local Board Advisor was in
attendance to support the item.
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Resolution
number UH/2018/65
MOVED by Member N Mayne, seconded by Deputy Chairperson L
Whyte:
That the Upper
Harbour Local Board:
a) approve
allocation of $150,000 for environmental projects to be delivered by the
Infrastructure and Environmental Services directorate in 2018/2019, as
detailed in the agenda report and summarised in the following table:
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Project
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Budget
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Industry
pollution prevention programme
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$20,000
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Small
building sites ambassador project
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$20,000
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Sustainable
schools project - our local streams
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$30,000
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Upper
Harbour North-West Wildlink assistance programme
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$80,000
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Total
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$
150,000
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b) note
the allocation of $1 million asset-based services
2018/2019 capital expenditure budget for the Plan
Change 14 (PC14) Waiarohia Ponds, Hobsonville corridor project.
c) note
the allocation of $112,610 asset-based services
operational 2018/2019 budget for the septic
tank pump-out programme.
CARRIED
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20
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2018/2019 Upper Harbour Local Board
Community Services work programmes
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The Senior Local Board Advisor was in attendance
to support the item.
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Resolution
number UH/2018/66
MOVED by Chairperson M Miles, seconded by
Deputy Chairperson L Whyte:
Ngā tūtohunga / Recommendation/s
That the Upper
Harbour Local Board:
a) approve
the 2018/2019 Arts, Community and Events work programme (Attachment A to the
agenda report), noting that the release of funding for work programme items
688 and 692 are subject to the fund-holder uploading audited accounts to the
Charitable Services website and fulfilling accountability requirements, to
the standard required through its funding agreement with council.
b) request
that staff amend the wording in the activity description column for line item
183, Event Partnership Fund – Upper Harbour, to reflect the correct
figure of $23,000.
c) approve
the 2018/2019 Libraries and Information work programme (Attachment B to the
agenda report).
d) approve
the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the
agenda report) and delegate approval of minor changes to Chairperson Margaret
Miles, after consultation with Deputy Chairperson Lisa Whyte, subject to the
following amendments:
i.
that a new project line
be inserted into the Parks, Sports and Recreation 2018/2019 work programme, and
a budget of $50,000 be allocated in order to provide maintenance support to
Tennis Northern, for the Albany Tennis Park
ii.
that the budget to
support the operational maintenance grant to Tennis Northern, as indicated in
resolution d) i. above, be taken from the local board’s locally driven
initiatives (LDI) operational budget provided to ID number 315 Community
Grants.
e) approve
the 2018/2019 Service Strategy and Integration work programme (Attachment D
to the agenda report).
CARRIED
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Secretarial note: Member
N Mayne wished to record his dissenting vote to resolution d).
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21
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2018/2019 Upper Harbour Local Board Local
Economic Development work programme
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The Senior Local Board Advisor was in
attendance to support the item.
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Resolution
number UH/2018/67
MOVED by Chairperson M Miles, seconded by Member B
Neeson:
That the Upper
Harbour Local Board:
a) approve
the 2018/2019 Local Economic Development work programme (refer to Attachment
A to the agenda report) as follows:
i. Pop-up
Business School ($7500), contingent on sufficient funding being received to
enable the programme to proceed. The funds will be returned to the local
board should insufficient funding be achieved
ii. Young
Enterprise Scheme ($2000).
CARRIED
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Secretarial note: Deputy
Chairperson L Whyte wished to record her abstention to resolution a) i.
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22
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Auckland Council's Quarterly Performance
Report: Upper Harbour Local Board for Quarter Three, 1 January - 31 March
2018
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The Senior Local Board Advisor was in
attendance to support the item.
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Resolution
number UH/2018/68
MOVED by Member J McLean, seconded by Deputy Chairperson L Whyte:
That the Upper
Harbour Local Board:
a) receive
the performance report for the financial quarter ending 31 March 2018.
b) allocate
$20,000 from its locally driven initiatives capital expenditure budget
towards the installation of spectator seating at Bay City Park.
CARRIED
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Secretarial note: Member
N Mayne wished to record his dissenting vote to resolution b).
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23
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Freedom camping bylaw development
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The Relationship Manager Local Board
Services was in attendance to support the item.
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Resolution
number UH/2018/69
MOVED by Member J McLean, seconded by Member B Neeson:
That the Upper
Harbour Local Board:
a) recommend
to the Regulatory Committee that the 20 sites contained in Attachment A to
the agenda report, be prohibited through a bylaw under the Freedom Camping Act
2011.
b) recommend
to the Regulatory Committee that the following restrictions be applied to the
two sites contained in Attachment B to the agenda report, through a bylaw
under the Freedom Camping Act 2011:
i. certified
self-contained vehicles only
ii. limited
numbers of vehicles
iii. only
in identified parking spaces.
c) recommend
to the Regulatory Committee that the following restrictions be applied to the
one site contained in Attachment C to the agenda report, through a bylaw
under the Freedom Camping Act 2011:
i. limited
numbers of vehicles
ii. only
in identified parking spaces.
d) confirm
their general views on the management of freedom camping expressed through
the workshop on 26 April 2018 as follows:
i. freedom camping should be limited to certified self-contained vehicles
ii. rules
about the times when campers could come into and must leave an area should be
considered
iii. it
is preferable to consider freedom camping when developing or redeveloping a
park rather than retrofitting freedom camping into existing areas
iv. when
publicising areas for freedom camping, the council should also highlight what
other options there are for campers in the area, and the types of facilities
those options have
v. the
council should consider developing more low-cost campsites
or purpose-built facilities.
e) request
that the Governing Body ensures that there is sufficient budget and resource
to administer and enforce the bylaw effectively.
CARRIED
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Member B Neeson left the meeting at
12.13 pm.
Member B Neeson returned to the meeting
at 12.14 pm.
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24
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Delegation for formal local board views on
notified resource consents, plan changes and notices of requirement
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The Relationship Manager Local Board
Services was in attendance to support the item.
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Resolution
number UH/2018/70
MOVED by Deputy Chairperson L Whyte, seconded by Member U
Balouch:
That the Upper
Harbour Local Board:
a) delegate
authority to Chairperson M Miles (the resource consent lead) and Local Board
Elected Member N Mayne, as an alternate, to prepare and
provide local board views and speak to those local board views
at any hearings on:
· notified
resource consents
· notified
plan changes
· notices
of requirement.
b) agree that the local board’s duly authorised delegate will keep
all Local Board Elected Members informed of any views provided.
CARRIED
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25
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New road name for subdivision at 102-130
Clark Road, Hobsonville Point
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Resolution
number UH/2018/71
MOVED by Member U Balouch, seconded by Member N Mayne:
That the Upper
Harbour Local Board:
a) approve
‘Seaplane Lane’ for the new road, created by way of a subdivision
of Superlot BB6, in the ‘Buckley B Precinct’ of the Hobsonville
Point development at 102-130 Clark Road, Hobsonville.
CARRIED
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27
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Record of the Upper Harbour Local Board
workshops held on Thursday 3, 10 and 24 May, and 7 June 2018
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Resolution
number UH/2018/73
MOVED by Member N Mayne, seconded by Deputy Chairperson L
Whyte:
That the Upper
Harbour Local Board:
a) receive
the record of the Upper Harbour Local Board workshops held on Thursday 3, 10
and 24 May, and 7 June 2018 (refer to Attachments A, B, C, and D to the
agenda report).
CARRIED
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29 Consideration
of Extraordinary Items
12.41 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
