2 Apologies
An apology has
been received from member David Whitley.
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
|
Board Member
|
Organisation /
Position
|
|
Tracy Mulholland
|
· New Lynn Business Association – Business
Associate/Contractor
|
|
Susan Zhu
|
· Chinese Oral History Foundation – Committee member
· The Chinese Garden Steering Committee of Auckland – Board
Member
|
|
Derek Battersby
|
· Whau Coastal Walkway Environmental Trust –Trustee
· New Lynn Tennis Club – Patron
· West Lynn Gardens – Patron
· Tag Out Trust – Deputy Chairman
· New Lynn Bowling Club - Patron
· New Lynn RSA - Member
|
|
Catherine Farmer
|
· Avondale-Waterview Historical Society – Member
· Blockhouse Bay Historical Society – Member
· Portage Licensing Trust – Trustee
· Blockhouse Bay Bowls – Patron
· Forest and Bird organisation - Member
|
|
Duncan Macdonald
|
· Avondale
Business Association – Chairman
· Avondale
Community Society – Chairman
· Avondale
RSA – Treasurer
· Avondale-Waterview Historical Society - Member
· Avondale
Jockey Club – Member
|
|
Te’eva
Matafai
|
· Pacific Events and Entertainment Trust - Co-Founder
· Miss Samoa NZ - Director
· Malu Measina Samoan Dance Group - Director/Founder
· Pasifika Festival ATEED - Samoa Village Coordinator
· Aspire Events – Director
|
|
David Whitley
|
· Rosebank
Business Association - Member
· Pathways
to the future - Past trustee
· REINZ
- Member
·
Don Oliver Youth Sports Foundation - Past trustee
·
Chamber of Trade - Mentor
·
Lopdell House - Trustee
·
Amalgamated Hardware Merchants (AHM)
Apprenticeship Trust – Trustee
|
4 Confirmation
of Minutes
|
That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 23 May 2018, as a true and correct
record.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Whau Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
|
Whau Local
Board
06 June 2018
|
|
Adoption of the Whau Local Board
Agreement 2018/2019
File No.: CP2018/08408
Te take mō te pūrongo / Purpose of the report
1. To
adopt a Local Board Agreement 2018/2019, a message from the chair, local board
advocacy, and a local fees and charges schedule for 2018/2019.
Whakarāpopototanga matua / Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 28 February to 28 March 2018, council consulted on the 10-year
Budget 2018-2028. Local boards considered this feedback and then held
discussions with the Finance and Performance Committee on 16 and 17 May 2018 on
regional issues, community feedback and key local board initiatives and
advocacy areas.
4. Local boards are now considering local content for the 10-year
Budget 2018-2028 which includes
a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2018/2019.
5. On 28 June 2018, the Governing Body will meet to adopt Auckland
Council’s 10-year Budget 2018-2028, including 21
local board agreements.
|
Ngā tūtohunga / Recommendation/s
That the Whau Local Board:
a) adopt local content for the 10-year Budget 2018-2028 (Attachment A), including:
i. a Local Board Agreement 2018/2019
ii. a message from the Chair
iii. local board advocacy.
b) adopt local fees and charges schedules for 2018/2019 (Attachment B).
c) delegate authority to the Chair to make any final minor changes to
the local content for the 10-year Budget 2018-2028,
including the Local Board Agreement 2018/2019.
d) note:
i. that Local Board Agreement 2018/2019 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018
ii. that if there are outstanding (not yet
agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters
in the Chair’s message at the front of the agreement
iii. that the resolutions of this meeting will be reported back to the
Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.
|
Horopaki / Context
6. Local board plans are strategic documents that are developed every
three years to set a direction for local boards. Local board plans influence
and inform the 10-year Budget 2018-2028 (and associated local board agreements)
which outlines priorities, budgets and intended levels of service over a
10-year period and for each financial year, Auckland
Council must have a local board agreement between the Governing Body and the
local board, for each local board area.
7. Local board nominees have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the 10-year Budget 2018-2028.
8. From 28 February to 28 March 2018, Council consulted with the public
on the 10-year Budget 2018-2028. 3 locally held events were held in the Whau
Local Board area to engage with the community and seek feedback on both
regional and local proposals.
9. A
report analysing the feedback on local board priorities, as well as feedback
from those living in the local board area related to the regional issues, was
included as an attachment on the 9 May business meeting agenda.
10. Local boards considered this feedback, and then held discussions
with the Finance and Performance Committee on 16 and 17 May 2018 on regional
issues, community feedback and key local board initiatives and advocacy areas.
Tātaritanga me ngā tohutohu / Analysis and advice
11. Both staff
and the local board have reviewed the feedback received on 10-year Budget
2018-2028 and local boards have received a report analysing the feedback. It is
now recommended that local boards adopt local content for the 10-year Budget
2018-2028 (Attachment A), including the Local Board Agreement 2018/2019, and a
local fees and charges schedule for 2018/2019 (Attachment B).
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. This report seeks local board adoption of
its content for the 10-year Budget 2018-2028 and other associated material, including the Local Board
Agreement 2018/2019.
Tauākī whakaaweawe Māori / Māori impact
statement
13. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
10-year Budget are important tools that enable and can demonstrate
council’s responsiveness to Māori.
14. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
15. Of those who submitted to the 10-year Budget 2018-2028 from the Whau Local Board area 6%
identified as Māori. Iwi entities with
interests in the Whau Local Board rohe also made a submissions to the 10-year
Budget 2018-2028. These submissions were provided to
the local board for consideration when finalising their local board agreement.
16. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in council’s decision-making
processes.
Ngā ritenga ā-pūtea / Financial implications
17. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset based services (ABS) funding to projects and services for the
2018/2019 financial year.
18. Funding for
locally driven initiatives (LDI) is discretionary funding local boards can
spend on local priorities that are important to their communities.
19. Funding for
asset based services (ABS) is required to run and maintain our local assets
including parks, pools and recreation facilities, community facilities, and
libraries.
20. A local fees and charges schedule for 2018/2019 is adopted alongside
of the Local Board Agreement 2018/2019.
Ngā raru tūpono / Risks
21. Decisions on
the local content of the 10-year Budget 2018-2028, including the Local Board
Agreement 2018/2019 and a local fees and charges schedule for 2018/2019,
are required by 7 June 2018 to ensure the Governing Body can adopt the 10-year
Budget 2018-2028 at its 28 June 2018 meeting.
Ngā koringa ā-muri / Next steps
22. The
resolutions of this meeting
will be reported to the Governing Body on 28 June 2018 when it meets to adopt
the 10-year Budget 2018-2028, including
21 local board agreements.
23. It is possible that minor changes may need to be made to the
attachments before the 10-year Budget 2018-2028 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make final changes if necessary.
24. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2018.
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Local content to support the 10-year Budget 2018-2028:
o Local Board Agreement
2018/2019
o Message from the
Chair
o Local board advocacy
|
15
|
|
b⇩
|
Local fees and charges schedule 2018/2019
|
29
|
Ngā kaihaina / Signatories
|
Authors
|
Mark Allen - Senior Local Board Advisor
Christie McFadyen - Strategic Project Advisor
|
|
Authorisers
|
Louise Mason - GM Local Board Services
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
