|
Whau Local
Board
06 June 2018
|
|
1 Welcome
Chairperson
Mulholland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
|
Board Member
|
Organisation /
Position
|
|
Tracy Mulholland
|
· New Lynn Business Association – Business
Associate/Contractor
|
|
Susan Zhu
|
· Chinese Oral History Foundation – Committee member
· The Chinese Garden Steering Committee of Auckland – Board
Member
|
|
Derek Battersby
|
· Whau Coastal Walkway Environmental Trust –Trustee
· New Lynn Tennis Club – Patron
· West Lynn Gardens – Patron
· Tag Out Trust – Deputy Chairman
· New Lynn Bowling Club - Patron
· New Lynn RSA - Member
|
|
Catherine Farmer
|
· Avondale-Waterview Historical Society – Member
· Blockhouse Bay Historical Society – Member
· Portage Licensing Trust – Trustee
· Blockhouse Bay Bowls – Patron
· Forest and Bird organisation - Member
|
|
Duncan Macdonald
|
· Avondale
Business Association – Chairman
· Avondale
Community Society – Chairman
· Avondale
RSA – Treasurer
· Avondale-Waterview Historical Society - Member
· Avondale
Jockey Club – Member
|
|
Te’eva Matafai
|
· Pacific Events and Entertainment Trust - Co-Founder
· Miss Samoa NZ - Director
· Malu Measina Samoan Dance Group - Director/Founder
· Pasifika Festival ATEED - Samoa Village Coordinator
· Aspire Events – Director
|
|
David Whitley
|
· Rosebank
Business Association - Member
· Pathways
to the future - Past trustee
· REINZ
- Member
·
Don Oliver Youth Sports Foundation - Past trustee
·
Chamber of Trade - Mentor
·
Lopdell House - Trustee
·
Amalgamated Hardware Merchants (AHM)
Apprenticeship Trust – Trustee
|
There were no change
to the declarations of interest register.
4 Confirmation
of Minutes
5 Leave
of Absence
|
|
Request for leave of absence from member Derek
Battersby for 13 June to 22 June was noted.
|
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
|
12
|
Whau Ward Councillor Update
|
|
|
Apology from Clr Clow for absence was
noted.
|
|
13
|
Adoption of the Whau Local Board Agreement
2018/2019
|
|
|
Resolution
number WH/2018/59
MOVED by Chairperson T Mulholland, seconded by Member T
Matafai:
That the Whau Local
Board:
a) adopt local content for the 10-year Budget 2018-2028 (Attachment A), including:
i. a Local Board Agreement 2018/2019
ii. a message from the Chair
iii. local board advocacy.
b) adopt local fees and charges schedules for 2018/2019 (Attachment B).
c) delegate authority to the Chair to make any final minor changes to
the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019.
d) note:
i. that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget
decisions made by the Governing Body on 31 May 2018
ii. that if there are outstanding (not
yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters
in the Chair’s message at the front of the agreement
iii. that the resolutions of this meeting will be reported back to the
Governing Body when it meets to adopt the 10-year Budget
2018-2028 on 28 June 2018.
e) agree
that the following advocacy item be added to Appendix
A:
|
Development of an Avondale Urban
Plan and implementation planning
|
Advocate for the development of an
urban plan for wider Avondale that will include Panuku’s High level
Project Plan and Community Facilities’ planning
|
Governing Body
Panuku Development Auckland
|
f) note that $450,000 of capital expenditure will be added to the
local community services activity in the local board agreement to progress
the Whau Local Board’s one local initiative. This is following
decisions made at Finance and Performance Committee last week.
CARRIED
|
14 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
15 Procedural
motion to exclude the public
|
|
Resolution
number WH/2018/60
MOVED by Chairperson T Mulholland, seconded by
Member T Matafai:
That the
Whau Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Panuku
work programme 2018-2021
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains information that has been unseen by
decision makers and contains commercial information.
(2) Subject to sections 6, 8, and 17, this section applies if, and only if,
the withholding of the
information is necessary to—
(b) protect information where the making available of the information—
(ii) would be likely unreasonably to prejudice the commercial position of
the person who supplied or who is the subject of the information; or
Additionally, the clause 7 (2) (j) applies
(j) prevent the disclosure or use of official information for improper gain
or improper advantage.
s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report contains information that has been unseen by
decision makers and contains commercial information.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
10.49am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.55am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Panuku work programme 2018-2021
|
|
|
That the Whau Local Board:
a) endorse
the proposed Unlock Avondale work programme 2018-2021.
b) note
there will be further opportunities for Local Board feedback and engagement.
c) endorse
Panuku as the lead Council agency.
d) note that the board has an interest in the wider regeneration of
Avondale and will be inviting Panuku to be part of a working party that the
board propose to establish.
e) confirm
that there be no restatement of this confidential report (Panuku work
programmes 2018-2021) until the reasons for confidentiality no longer exist
but the resolutions be restated in open minutes.
|
10.55am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
