Agenda of Whau Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Treasurer · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events – Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 6 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Whau the People

Te take mō te pūrongo / Purpose of the report

1. Jody McMillan and Bronwyn Bent from Whau the People Charitable Trust will be in attendance to report back on the recent Whau Arts Festival and update on future focuses.

2. Whau the People is a group of Avondale-based artists who have run a variety of community-focussed creative projects around the Whau since coming together in 2013, including four Whau Arts Festivals, long running projects in Avondale Markets and in local laundromats, and All Goods Whau Arts Space in 2016.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) receive the deputation from Jody McMillan and Bronwyn Bent of Whau the People Charitable Trust and thank them for the presentation.

8.2 Deputation: Whau Chinese New Year Event 2018

Te take mō te pūrongo / Purpose of the report

1. Anna Yang (Event Manager) and Gloria Gao (Event Funding Manager) from CNSST Foundation (Chinese New Settlers Services Trust) will be in attendance to thank the local board for their funding support for the Whau Chinese New Year Festival 2018.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) receive the deputation from Anna Yang (Event Manager) and Gloria Gao (Event Funding Manager) of CNSST Foundation (Chinese New Settlers Services Trust) and thank them for the presentation.

8.3 Deputation - Action Education - Ken Arkind

Te take mō te pūrongo / Purpose of the report

1. Ken Arkind from Action Education will be in attendance to introduce the organisation to the board.

2. Action Education is a youth development organisation and use creative and action-based methods to engage with young people within mainstream and alternative education schools, community groups, care and protection facilities, youth justice institutions and other organisations throughout the North Island, predominantly in the Auckland region.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) receive the deputation from Ken Arkind of Action Education and thank him for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Whau Local Board

27 June 2018

Auckland Transport update - June 2018

File No.: CP2018/10383

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Whau Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month. In particular, this report:

a) Provides a progress update to the Board on its current transport capital fund projects, along with financial information indicating how much budget the board has remaining in this political term.

b) Responds to Board resolutions.

c) Notes consultation information sent to the Board for feedback and decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) receive the Auckland Transport June 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the Whau local board area.

4. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

6. The below financial summary table shows the total funds available in the current political term, amount completed to date and remaining budget left.

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$4,305,779
Amount committed to date on projects approved for design and/or construction	$2,199,369
Remaining Budget left	$2,106,410

7. The table below reflects the status of projects to which LBTCF has already been committed.

Status update on current of Local Board Transport Capital Fund projects

Project

Description

Current status

Has the status changed since last month’s update?

Funds allocated

Whau Bridge

This is part of the New Lynn to Waterview shared path.

The contribution by the Whau Local Board is for a footbridge that is 3.5m wide and 76.5m long.

New Lynn to Avondale Shared Path is progressing.

Construction of the Whau Bridge is expected to begin October 2018

Yes

$2,000,000 (expended from last terms budget)

Responses to resolutions

8. The ‘Resolution’ is recorded below in italics. Auckland Transport’s response is below the ‘Resolution’ in normal font.

Resolution number WH/2018/48

express its strong concern at the delay to the New Lynn to Avondale path project along the rail corridor and request an update urgently on actions to address this

9. Auckland Transport met with the Whau Local Board to discuss this on 6 June 2018. The details of this can be found at attachment A.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10. Auckland Transport provides the Ōrākei Local Board with the opportunity to comment on transport projects being delivered in the local board area.

11. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

12. The Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Board in May 2018:

· Broken yellow lines, Maui Pomare Street in Blockhouse Bay

· Broken Yellow Lines, Vinceroy Place, Green Bay

· Broken yellow lines, Jomac Place, Avondale.

Traffic Control Committee resolutions

13. Decisions of the Traffic Control Committee affecting the Whau Local Board area in May 2018.

Margan Avenue, New Lynn

Permanent Traffic and Parking changes Combined

Nsaat, Bus Stop, Rescinded, Edge Lines

Carried

Tauākī whakaaweawe Māori / Māori impact statement

14. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

15. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

16. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

17. Auckland Transport will provide another update report to the local board in August 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Presentation to Whau Local Board on New Lynn to Avondale Shared Path	15

Ngā kaihaina / Signatories

Author

Felicity Merrington, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Whau Quick Response, Round Three 2017/2018 grant allocations

File No.: CP2018/09885

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for the Whau Quick Response Round Three 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received for the Whau Quick Response Round Three 2017/2018 grants (see Attachment B).

3. The Whau Local Board adopted the Whau Local Grants Programme 2017/2018 on 26 April 2017 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Whau Local Board has set a total community grants budget of $150,000 for the 2017/2018 financial year.

5. A total of $115,630 has been allocated in Local Grants Round One, Local Grants Round Two, Quick Response Round One and Quick Response Round Two, leaving a total of $34,370 to be allocated to Quick Response Round Three 2017/2018.

6. Seventeen applications were received for Whau Quick Response Round Three 2017/2018, requesting a total of $30,598.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) agree to fund, part-fund or decline each application in Whau Local Board Quick Response Round Three 2017/2018 in Table One.

Table One: Quick Response Round Three 2017/2018 grant applications

Application Number	Organisation Name	Project	Total Requested
QR1821-301	Connected Media Charitable Trust	Towards marketing costs for “The Someday Challenge” workshops and award ceremony.	$2,000
QR1821-302	Communicare Civilian Maimed Association (Auckland) Incorporated	Towards venue hire for the Avondale and Blockhouse Bay Friendship Centres.	$2,000
QR1821-303	Waitakere Japanese Supplementary School (WJSS)	Towards stationery costs for term three for the WJSS.	$600
QR1821-304	Deaf Wellbeing Society Incorporated	Towards wages for a deaf coordinator for arts and crafts lessons.	$2,000
QR1821-307	Western Elite Throws Academy Club Incorporated	Towards hireage and setting up costs for winter training at the Trust Stadium.	$2,000
QR1821-308	Kelston Community Hub Incorporated	Towards cost of resources and facilitator costs for delivery and preparation time for workshops.	$2,000
QR1821-310	West Auckland Community Toy Library	Towards three months venue rental costs.	$1,950
QR1821-311	Oakley Loop Group	Towards costs of purchasing plants.	$1,000
QR1821-312	New Zealand Dance Festival Trust	Towards equipment hire (projector, personal address system, screen, cabling) and producer costs.	$2,000
QR1821-315	Nandan (An Indian Bengali Association) Incorporated	Towards venue hire costs for the Nandan Arts and Culture Festival.	$1.600
QR1821-316	Parenting Place Charitable Trust	Towards fee subsidies for low income parents and volunteer facilitator expenses.	$1,987
QR1821-317	The Auckland Performing Arts Centre at Western Springs Incorporated	Towards lighting upgrade costs for studio two at the Auckland Performing Arts Centre facility in Western Springs.	$2,000
QR1821-319	Glendene Playcentre	Towards the cost of garden supplies for the sensory garden and the mud kitchen for play activities.	$1,461
QR1821-320	Youthline Auckland Charitable Trust	Towards the helpline direct service costs, including telecommunications, volunteer counsellor training, support and salaries for triage staff supervising volunteers.	$2,000
QR1821-321	Church of the Saviour Trust	Towards advertising, morning tea and craft costs for the July 2018 holiday programme.	$2,000
QR1821-322	StarJam Charitable Trust	Towards the StarJam music workshop programme including tutor fees, venue hire, resources, the regional programme coordinator's salary and travel costs to visit workshops and a contribution to the regional office costs.	$2,000
QR1821-325	West Auckland Kiribati Association Incorporated	Towards venue hire costs for twenty weeks at the Waitakere High School gymnasium.	$2,000
		Total requested	$30,598

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Whau Local Board adopted their grants programme for 2017/2018 on 26 April 2017 and will operate three quick response and two local grant rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application received through Whau Quick Response, Round Three 2017/2018 (see Attachment B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

17. The allocation of grants to community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

18. The Whau Local Board has set a total community grants budget of $150,000.

19. A total of $115,630 has been allocated in Local Grants Round One, Local Grants Round Two, Quick Response Round One and Quick Response Round Two, leaving a total of $34,370 to be allocated to Quick Response Round Three 2017/2018.

20. Seventeen applications were received for Whau Quick Response Round Three 2017/2018., requesting a total of $30,598.

Ngā raru tūpono / Risks

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

22. Following the Whau Local Board allocation of funding for Quick Response Round Three, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Whau Local Grants Programme 2017/2018	29
b ⇩	Whau Quick Response Round Three 2017/2018 grant applications	33

Ngā kaihaina / Signatories

Author

Lincoln Papali'i - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Road Name Approval: New Private Road at 21, 25 & 27 Hill Crescent, New Lynn

File No.: CP2018/10060

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Whau Local Board to name a new private road created by way of a subdivision at 21, 25 & 27 Hill Crescent, New Lynn.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

4. Developer Housing New Zealand Limited has submitted the following road name options for the new road, serving 12 separate new dwellings:

· Whakahi Lane (preferred)

· Whakaute Lane (alternative 1)

· Whanake Lane (alternative 2)

5. The subject development is due for practical completion in June 2018, therefore Housing New Zealand request that a road name is decided by the local board at the next available opportunity.

6. There are no duplicates of these names in the Auckland Region, as confirmed by Land Information New Zealand (LINZ). Local iwi were also consulted regarding the proposed names and there were no comments or objections.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) approve a name from the abovementioned list of options, for the new private road created by way of subdivision at 21, 25 & 27 Hill Crescent, New Lynn (Council resource consent references BUN30581421, R/SUB/2016/2051 and R/LUC/2016/2050), in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

7. Resource consent has been obtained for construction of 14 new homes on the development site at 21, 25 & 27 Hill Crescent, New Lynn, approved by council resource consent reference BUN30581421 (subdivision R/SUB/2016/2051 and land use R/LUC/2016/2050) issued 14th November 2016 under the Housing Accords and Special Housing Areas Act 2013 (HASHAA).

8. Twelve of the new homes are accessed via a privately owned Joint Owned Access Lot (JOAL) from Hill Crescent, which requires a road name since it services more than 5 lots.

9. The road / JOAL will remain in private ownership and will not be vested as a public road.

10. Site plans of the new road and development can be found in Attachment A.

Tātaritanga me ngā tohutohu / Analysis and advice

11. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. Background: The subject development is due for practical completion in June 2018, therefore Housing New Zealand request that a road name is decided by the local board at the next available opportunity. Due to the urgent requirement for this road name, Housing New Zealand staff researched the list of unused Te Reo names they had submitted for previous developments in Auckland and chose the names described below to submit. They are values that everyone can relate to.

13. The proposed road names are summarised in the table below:

Proposed Names & Preferences	Meaning (from Te Reo)
Whakahi Lane (preferred name)	to be proud of; to take pride in.
Whakaute Lane (alternative 1)	to respect; to show respect; to tend; to care for.
Whanake Lane (alternative 2)	to move onwards; to move upwards; to grow; to rise.

14. Land Information New Zealand has confirmed the proposed names are acceptable for use in this location and that there are no duplicates in the region.

15. The proposed names and the suggested road type of ‘Lane’ are all deemed to meet the council’s road naming guidelines and criteria.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

17. Housing New Zealand consulted relevant local iwi via email concerning the proposed names:

· Ngāti Whātua O Kaipara responded to defer their interests to Ngāti Whātua Orakei, who in turn had no further comments.

· There were no other comments or objections.

18. The decision sought from the Whau Local Board on this report is linked to the Auckland Plan Outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea / Financial implications

19. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

20. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

21. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database, which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A - Site & Location Plans	105

Ngā kaihaina / Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Approval of the 2018/2019 Whau local environment work programme

File No.: CP2018/08015

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme for the Whau Local Board, totaling $231,000 locally driven initiative operational expenditure, and approve in principle the allocation of $25,000 towards the healthy rentals project in the 2019/2020 financial year.

Whakarāpopototanga matua / Executive summary

2. The Whau Local Board has identified an aspiration in its 2017 local board plan to achieve an ‘enhanced natural environment’. To give effect to this aspiration, staff developed a number of options for projects for the board to consider supporting in the 2018/2019 financial year.

3. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 21 March 2018 and 23 May 2018 workshops. The board indicated its support for 14 projects to be delivered in the 2018/2019 financial year. These projects are outlined in the recommendations below and in Attachment A.

4. At the 28 June 2017 Whau Local Board meeting, the board approved a three-year funding agreement with the EcoMatters Environment Trust, noting that EcoMatters would receive $105,000 per annum until 30 June 2020 to deliver environmental projects in the Whau Local Board area (resolution WH/2017/69). Six projects are proposed for delivery by EcoMatters in the 2018/2019 financial year, as part of this $105,000 budget allocation. These projects are detailed in Attachment A.

5. This report recommends that the board approves this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) approve the allocation of $231,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as detailed in the agenda report and summarised in the table below:

Project	Budget
Friends of Oakley Creek restoration project	$3,000
Household and communities engagement: Ethnic communities engagement	$5,000
Home energy advice in the Whau	$20,000
Whau Low Carbon Network	$8,000
Healthy rentals	$25,000
Industry pollution prevention programme	$20,000
Whau environmental assistance programme	$35,000
Manukau Harbour Forum	$10,000
EcoMatters Environment Trust funding	$105,000
Total	$231,000

b) note that with the funding of $105,000, EcoMatters Environment Trust will deliver the following projects in the 2018/2019 financial year:

· EcoMatters Sustainability Hub Activation - $20,000

· Bike hub (Whau) - $10,000

· EcoWest Festival - $9,000

· EcoMatters Environment Centre and Sustainability Hub - $41,000

· Love Your Neighbourhood - $15,000

· Project HomeWise - $10,000.

c) approve in principle an allocation of $25,000 to a healthy rentals project to be delivered in 2019/2020, subject to budget availability in that financial year.

Horopaki / Context

6. In late 2017, the Whau Local Board provided strategic direction to staff in regards to the projects it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes. The board noted its support for projects that enhance the natural environment and improve water quality.

7. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 21 March 2018.

8. The board indicated support in principle for the majority of projects proposed in its draft local environment work programme, but requested further information around the new proposal of a North-West Wildlink network that had a minimum budget requirement of $40,000. This information was provided in advance of the board’s 23 May 2018 workshop, and it was noted that the board did not have sufficient funding available to support the proposed North-West Wildlink network, and the continuation of the Whau River Catchment Trust’s knowledge sharing project ($51,000) in 2018/2019.

9. This feedback led to the development of a new Whau environmental assistance programme with a proposed budget of $35,000. This project is detailed later in this report. This proposal was provided to the board as part of the board’s 2018/2019 local environment work programme discussion at the 23 May 2018 workshop.

10. Based on this workshop discussion, 14 locally driven initiative-funded projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended to reflect local board feedback, and is included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment work programme is provided below.

Friends of Oakley Creek restoration project – $3,000

12. To achieve the local board plan objective ‘the water quality of our rivers and streams is improving’, the board has indicated that it would like to provide further funding towards Friends of Oakley Creek as they continue their work to protect, preserve, enhance and restore the ecological health of Oakley Creek and its environment.

13. Deliverables for the 2018/2019 financial year include:

· growing and distributing 250 native plants

· organising and undertaking one community planting day

· undertaking a flyer drop in local Whau area on local environmental weeds.

Household and communities engagement: ethnic communities engagement – $5,000

14. To achieve the local board plan initiative to ‘encourage and support our Māori leaders, Pasifika, Chinese, Indian and other ethnic and resettled communities to contribute to Whau’s future’, the board has indicated it would like continue to support the household and communities engagement project in the 2018/2019 financial year. This project supports ethnic communities to engage in projects that benefit the environment and provide positive social outcomes for their communities.

15. The board contributed $15,000 towards this project in 2016/2017, and an additional $5,000 towards this project in 2017/2018. It is recommended that the board allocate a further $5,000 towards this support in the 2018/2019 financial year.

16. Funding in 2018/2019 will distributed via the EcoMatters Love Your Neighbourhood initiative, which will provide rapid response assistance up to a value of $500 per project to support the Whau’s diverse communities to undertake volunteer-driven practical environmental initiatives. These may include environmental clean-ups and restoration, community planting and food growing, and associated translation services.

Home energy advice in the Whau – $20,000

17. To achieve the local board plan objective ‘Whau is living more sustainably’, the board has indicated it would like continue to fund the home energy advice project, which aims to reduce home energy use and associated carbon emissions, and to improve the health of residents by keeping houses warmer and drier.

18. The board provided $25,000 towards this project in 2017/2018, and it is recommended that the board allocate a further $20,000 of its locally driven initiatives budget towards the continuation of this project in the 2018/2019 financial year.

19. Funding for the 2018/2019 financial year will support doorstep conversations with up to 150 residents in the Whau Local Board area. Success will be measured through the percentage of residents that agree to participate in follow-up evaluations to assess the extent to which action has been taken by the residents to improve their energy efficiency.

Whau Low Carbon Network – $8,000

20. To achieve the local board plan key initiative ‘fund and promote environmental, waste minimisation and low-carbon activities and education programmes’, the board has indicated it would like to establish a low carbon network in the 2018/2019 financial year. This will be a community-led network of individuals, households, community groups, and businesses working together within the local board area to promote, support and implement community level low carbon activities.

21. It is recommended that the local board allocate $8,000 towards the establishment of the network in 2018/2019. The network will support implementation of the local board’s low carbon action plan (to be approved), in collaboration with the local board and council staff. Approval of the low carbon plan will be sought at the board’s June 2018 business meeting.

22. The interests of participants will determine the direction of the network and priority areas they would like to focus on. This could include elements such as:

· promoting low carbon-related activities in the local board area to their networks via online channels

· hosting low carbon events, such as pecha kucha presentations on low carbon initiatives

· implementing carbon reduction actions in accordance with the action plan.

23. During establishment the network will be supported by a facilitator, who will coordinate regular meetings, lead planning sessions and provide support for activities. Over time it is hoped that the network will become self-sustaining, with the majority of activities being volunteer led and budget being primarily used to deliver low carbon activities.

Healthy rentals – $25,000

24. To achieve the local board plan objective ‘Whau is living more sustainably’, the board has indicated it would like to continue to fund the healthy rentals project in the 2018/2019 financial year. This project aims to raise housing literacy by supporting tenants and landlords to create warmer and drier rental homes, and to reduce household energy use and associated carbon emissions.

25. The project is targeted at private rental properties with housing quality issues, low income tenants, or tenants who have health conditions exacerbated by cold, damp housing. It is designed to align with and complement the regional Ministry of Health Auckland Wide Healthy Home Initiative (AWHI, Kainga Ora).

26. It is recommended that the local board allocate $25,000 towards the continuation of this project in the 2018/2019 financial year. Deliverables for 2018/2019 financial include:

· rental property assessments and in-home advice for tenants

· subsidies for landlords to undertake recommended improvements to improve the health and wellbeing of residents.

27. It is not anticipated that the central government Healthy Homes Guarantees Act will have a significant impact on demand for the healthy rentals project in 2018/2019. Although the current legislation requires landlords to insulate rentals by July 2019, additional requirements, including minimum standards for clean heating and moisture control measures, have not been confirmed and could be introduced as late as 2024.

28. If central government does change its expectations of landlords, the healthy rentals project can be adjusted accordingly. For example, when central government introduced minimum standards for insulation, the healthy rentals project eliminated local board insulation subsidies for landlords.

29. Since 2017/2018 the project has also reduced funding available for landlord subsidies and put greater emphasis on educating tenants and supporting tenant behaviours and interventions that improve the health and energy efficiency of the home. This includes offering eligible tenants tools such as a shower timer, thermostat, energy efficient LED bulbs, draught stoppers, hot water cylinder insulation wraps, flow restrictors, and curtains. This advice and practical support provided to tenants is complementary to any physical improvements that the landlord may make to the fixed, permanent aspects of the house.

30. Staff will continue to adjust the project in response to any changes by central government in their regulation of rental homes and provision of home energy efficiency subsidies.

31. In addition to the funding proposed for the 2018/2019 financial year, it is also recommended that the board approve in principle the allocation of $25,000 towards this project in the 2019/2020 financial year, subject to budget availability. This indicative funding would be subject to formal approval from the board as part of the 2019/2020 work programming process.

32. A commitment in principle by the board to providing indicative funding for 2019/2020 will enable staff to ensure continuity of delivery of the project through the winter months across the financial year, when demand for the programme is at its peak.

Industry pollution prevention programme - $20,000

33. To achieve the local board plan key initiative to ‘fund more waterways education and awareness-raising activities’, the board indicated it would like to continue to fund an industry pollution prevention programme in the 2018/2019 financial year. The board allocated $20,000 towards the first year of this programme in 2017/2018, and it is recommended that the board allocate a further $20,000 towards this programme in 2018/2019.

34. This is an educational programme that aims to inform urban industries and businesses about the impacts their activities may be having on local waterways. The programme includes site inspections and discussions with business owners about potential pollution issues, as well as waste minimisation techniques and spill training. Reports are sent to the respective businesses if changes are recommended. The programme involves a GIS mapping exercise to ensure that commercial businesses understand the stormwater network connections in relation to local waterways.

35. The exact area to be covered by the programme in the 2018/2019 financial year is yet to be determined, however staff recommend continuing the work from the 2017/2018 financial year along Rosebank Road.

Whau environmental assistance programme - $35,000

36. To achieve the local board objective ‘more of our parks, coasts and waterways are restored’, the board has indicated it would like to support a new Whau environmental assistance programme in the 2018/2019 financial year.

37. It is recommended that the board allocate $35,000 towards this programme, which will build greater collaboration between groups undertaking environmental work in the Whau Local Board area, improve the quantity and effectiveness of environmental projects, and will increase the engagement of the wider Whau community. The existing Whau Restoration Network provides a framework for this, and having a budget around which to collaboratively plan will provide a catalyst for activities.

38. There are many projects already being led by the community, and other valuable projects that can be initiated. Funding will be used to start or grow projects and the capability of Whau community groups that run them. One project currently put forward by the community is the Whau River Catchment Trusts’ knowledge sharing project involving seasonal biodiversity surveys of the Whau River catchment, followed by a community symposium. The surveys will engage the wider Whau community, and will collect biodiversity data (to be shared at the symposium in May 2019). This, along with other project ideas which will be tabled by Whau community groups, can be further developed and collaboratively delivered through the network.

39. Funding allocation would be determined within the network, and as projects are collaboratively developed. The network will be convened by EcoMatters, facilitated by council staff. The benefits of this funding include:

· increased collaboration between groups, and project delivery for ecological projects in the Whau area

· increased community-wide participation in protecting and enhancing the Whau environment

· taking a landscape approach encompassing both public and private land to ensure integrated approach across the Whau environment

· freshwater and terrestrial biodiversity improvements.

40. The network will report back to the board six monthly on its activities, and board members are welcome to attend the network meetings.

Manukau Harbour Forum - $10,000

41. To achieve the local board plan objective ‘more of our parks, coasts and waterways are being restored’, the board has indicated that it would like continue to fund the Manukau Harbour Forum in the 2018/2019 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

42. The board provided $5,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. It is recommended that the board allocate $10,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in the 2018/2019 financial year.

43. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and education project.

44. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

EcoMatters Environment Trust funding - $105,000

45. To achieve the local board plan outcome ‘enhanced natural environment’, the board approved a three-year funding agreement with EcoMatters Environment Trust in June 2017 to enable the trust to continue to deliver a number of environmental projects in the Whau Local Board area. The board approved funding for EcoMatters of $105,000 per annum for the 2017/2018, 2018/2019 and 2019/2020 financial years (resolution WH/2017/69).

46. The projects proposed for delivery for 2018/2019 are listed in Table 1 below, with a brief description and the key deliverables the trust will provide through these projects.

Table 1. Key deliverables for projects delivered by EcoMatters Environment Trust

Description of Project	Deliverables
EcoMatters Sustainability Hub Activation ($20,000) This funding will contribute to: · implementing improvements to the EcoMatters precinct at Olympic Park · the community organic garden · the nursery for native and edible plants · the development of new education programmes.	· Expanded education programmes will be developed and advertised · Community organic garden and urban organic food production systems will be developed and maintained · 2,500 eco-sourced native plants available for community planting initiatives.
Bike hub ($10,000) This funding will be used to: · continue to develop and operate the repair centre for second-hand bikes at the EcoMatters precinct · continue to develop and deliver bicycle skills programmes in conjunction with partner organisations · develop a bike hire service that educates users about active transport and the Whau River environment.	· Repair centre established, operational and further developed · A sustainable operational model for the bike hire service is developed · The Whau Local Board's support will be acknowledged through signage at the EcoMatters precinct · Funding and support from other sources for the development of the Bike Hub and its programmes will be received.
EcoWest Festival ($9,000) Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2019.	· Support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices · The festival will be marketed to businesses, institutions and community groups acknowledging Whau Local Board's funding · A minimum of 15 events will be held in the Whau Local Board area.
EcoMatters Environment Centre and Sustainability Hub ($41,000) Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.	· The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups · A minimum of 26 sustainability-related seminars or workshops will be provided over the 2018/2019 financial year.
Whau Love Your Neighbourhood ($15,000) Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.	· The mechanism for requesting assistance will be published on the EcoMatters website from July 2018 · Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2019) · Details of the initiatives supported will be reported to the board on a quarterly basis.
Project HomeWise ($10,000) Workshops targeted at ethnic and faith based communities, and vulnerable households to be provided on topics such as: · waste minimisation · water saving · energy efficiency · sustainable living.	· A minimum of six workshops to be provided to communities · Ethnic and faith-based communities and vulnerable households within the Whau Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint.

Description of Project

Deliverables

EcoMatters Sustainability Hub Activation ($20,000)

This funding will contribute to:

· implementing improvements to the EcoMatters precinct at Olympic Park

· the community organic garden

· the nursery for native and edible plants

· the development of new education programmes.

· Expanded education programmes will be developed and advertised

· Community organic garden and urban organic food production systems will be developed and maintained

· 2,500 eco-sourced native plants available for community planting initiatives.

Bike hub ($10,000)

This funding will be used to:

· continue to develop and operate the repair centre for second-hand bikes at the EcoMatters precinct

· continue to develop and deliver bicycle skills programmes in conjunction with partner organisations

· develop a bike hire service that educates users about active transport and the Whau River environment.

· Repair centre established, operational and further developed

· A sustainable operational model for the bike hire service is developed

· The Whau Local Board's support will be acknowledged through signage at the EcoMatters precinct

· Funding and support from other sources for the development of the Bike Hub and its programmes will be received.

EcoWest Festival ($9,000)

Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2019.

· Support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices

· The festival will be marketed to businesses, institutions and community groups acknowledging Whau Local Board's funding

· A minimum of 15 events will be held in the Whau Local Board area.

EcoMatters Environment Centre and Sustainability Hub ($41,000)

Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes.

· The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups

· A minimum of 26 sustainability-related seminars or workshops will be provided over the 2018/2019 financial year.

Whau Love Your Neighbourhood ($15,000)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

· The mechanism for requesting assistance will be published on the EcoMatters website from July 2018

· Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2019)

· Details of the initiatives supported will be reported to the board on a quarterly basis.

Project HomeWise ($10,000)

Workshops targeted at ethnic and faith based communities, and vulnerable households to be provided on topics such as:

· waste minimisation

· water saving

· energy efficiency

· sustainable living.

· A minimum of six workshops to be provided to communities

· Ethnic and faith-based communities and vulnerable households within the Whau Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint.

Other project options considered

47. To achieve the local board plan key initiative to ‘carry out community pest and weed control programmes’, staff also proposed a project around establishing a North-West Wildlink restoration network for community restoration groups (minimum budget of $40,000), and $51,000 for the Whau River Catchment Trust towards the extension of its Whau River knowledge sharing project in the 2018/2019 financial year. These projects were included for the board’s consideration as part of its 2018/2019 local environment work programme.

48. At the board’s 21 March 2018 workshop, the board requested further information on the North-West Wildlink restoration network proposal. This information was provided in advance of the board’s 22 May 2018, and it was noted that the board did not have sufficient funding available to support both the network and the Whau River Catchment Trust proposals in the 2018/2019 financial year.

49. In response to direction from the board, staff provided an alternative project proposal for a Whau environmental assistance programme for the board’s consideration its 22 May 2018 workshop. The board indicated its support in principle for this project, as detailed earlier in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

50. The projects proposed for inclusion in the board’s 2018/2019 local environment work programme will have positive environmental outcomes across the Whau Local Board area. Particular focus areas for the 2018/2019 work programme include the Oakley Creek, the Manukau Harbour, Rosebank Road and the Whau River.

Local board views

51. The projects noted above align with the local board plan outcomes to achieve an ‘enhanced natural environment’ and ‘great neighbourhoods with strong community connections, capacity and voices’.

52. The proposed local environment work programme was discussed with the board at workshops on 21 March 2018 and 23 May 2018. At the 23 March 2018 workshop, the local board indicated its support in principle of the proposed projects outlined in this report and in Attachment A.

Tauākī whakaaweawe Māori / Māori impact statement

53. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

54. Table 2 below outlines how each of the projects contributes towards Māori outcomes.

Table 2. Māori impact assessment

Project	Māori impact assessment
Friends of Oakley Creek restoration Project	Friends of Oakley Creek work closely with mana whenua, and are committed to building their relationships with local iwi. The restoration work carried out by Friends of Oakley Creek is expected to contribute to Māori outcomes by improving the mauri of Oakley Creek.
Household and communities engagement: ethnic communities engagement	This project targets ethnic communities and provides no specific outcomes to Māori. Opportunities will be explored to foster connections between ethnic community groups and mana whenua.
Home energy advice in the Whau	This project does not specifically target the housing needs of Māori communities, however according to 2013 census data 60 per cent of Māori living in the Whau Local Board area live in rental housing. The home energy advice project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.
Whau Low Carbon Network	This project has the potential to improve the health and wellbeing of Māori communities through low carbon initiatives that arise from the network. Mana whenua representatives will be invited to join the network.
Healthy rentals	This project will improve the health and wellbeing of all tenants of participating properties including Māori families. Mana whenua, marae and community organisations will be asked to promote the project to Māori households within their networks.
Industry pollution prevention programme	Specific consultation and engagement with mana whenua has not been carried out for this project to date. The work is expected to contribute to Māori outcomes by improving the mauri of the Whau River.
Whau environmental assistance programme	There is potential for parts of the programme to be delivered by mana whenua and Māori communities.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
EcoMatters Environment Trust funding	The funding provided to EcoMatters by the local board has an impact on Māori wellbeing and building capacity for Māori. The EcoMatters Sustainability Hub Activation funding will include continuing development of the community nursery and associated outreach service. This can assist with building the capacity of Māori organisations involved in developing and implementing plant propagation initiatives to support environmental restoration. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme. EcoMatters provides support to build the capacity of other organisations involved in developing and delivering environmental initiatives. This includes supporting Māori organisations such as providing environmental education support for Te Pou Theatre Group’s community hui and holiday programme. EcoMatters also acts as an umbrella organisation to enable developing organisations without established financial systems and processes to apply for grants. In the past, this has included acting as an umbrella organisation for He Tohu Aroha Co-op for a $50,000 grant towards a resource recovery centre trial in West Auckland.

Ngā ritenga ā-pūtea / Financial implications

55. The proposed 2018/2019 local environment work programme will see the allocation of $231,000 of the board’s locally driven initiatives operational budget. This budget can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

56. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

57. The risks, and proposed mitigation measures, associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

58. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Whau 2018/2019 local enviroment work programme	119
b ⇩	Risks and mitigation of proposed 2018/2019 local environment projects	125

Ngā kaihaina / Signatories

Author

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Whau Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/10478

Te take mō te pūrongo / Purpose of the report

1. To approve the Local Economic Development (LED) Work Programme for the Whau Local Board for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Whau Local Board as set out in attachment A.

3. The proposed work programme comprises, delivering actions within the refreshed Whau Local Economic Development Action Plan, supporting a Pop-Up Business School and support for the Young Enterprise Scheme.

4. The total value of the Local Economic Development programme is $33,500.

5. The local board is being asked to approve the 2018/19 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) approve the 2017/18 local economic development programme (Attachment A) as follows.

i) Delivering the Whau LED Action Plan ($25,000)

ii) Pop-Up Business School ($7,500)

iii) Young Enterprise Scheme ($1,000)

Horopaki / Context

6. This report provides the Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The 2017/2018 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the draft Local Board Plan (2017) and the refreshed Whau Local Economic Development Action Plan.

8. The proposed LED programme comprises the following activities.

Delivering the Whau LED Action Plan ($25,000)

9. The refreshed Whau Local Economic Development Action Plan details a small number of potential interventions that the local board can support.

10. Following adoption of the plan a workshop will be held to determine which of the initiatives listed the board will prioritise for delivery in 2018/19 and how funds will be allocated to support delivery.

Pop-Up Business School ($7,500)

11. Whau has a low number of jobs per resident and the quality of jobs is lower than average. Many people commute out of the area for work.

12. The Pop-Up Business School provides a free 10-day business school to provide education, and support for local people interested in starting their own business. Examples elsewhere have had positive results in terms of the numbers of businesses established.

13. By supporting local residents by providing entrepreneurial training the generation of local businesses will be increased and local employment opportunities provided.

14. The Pop-Up Business School run by Pop-Up Business School Aotearoa typically has 40-60 attendees drawn from a range of socio-economic backgrounds. As such it provides practical business development training for people that would not ordinarily be able to access it.

Young Enterprise Scheme ($1,000)

15. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

16. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

17. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The work programme supports the Whau local Board Plan outcome ‘strong local businesses and more quality local jobs.’ By supporting initiatives that aim to support local people with an interest in establishing a business in the local area. Initiatives in the local board plan that this work programme supports are:

· Support the promotion of business opportunities in the Whau.

· Investigate opportunities to build on our arts and cultural heritage and capacity to grow our creative economy.

19. The proposed LED programme was presented to the Local Board at the 24 May workshop.

Tauākī whakaaweawe Māori / Māori impact statement

20. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Māori and consider any impacts on Māori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

21. The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

22. The Pop-Up Business School requires $25,000 to run. The Whau Local Board involvement is dependent on neighbouring local boards, private sponsors and ATEED being able to make up the difference, this will become more difficult should one neighbouring local board fully fund its own Pop-Up Business School.

Ngā koringa ā-muri / Next steps

23. Following approval of the refreshed Local Economic Development Action Plan by the local board the Local Economic Development team at ATEED will begin discussions as to what activities the board would like to prioritise for delivery. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Whau ATEED Work Programme 2018/19	131

Ngā kaihaina / Signatories

Author

Jonathan Sudworth - Local Economic Development Advisor (ATEED)

Authorisers

John Norman - Strategic Planner, Local Economic Development (ATEED)

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Whau Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10831

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Whau Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· Celebrating our creative edge in our streets, neighbourhoods and communities

· Enhanced natural environment

· Great neighbourhoods with strong community connections, capacity and voices

· Our heritage is known, protected and our stories are shared

· Strong local businesses and more quality local jobs

· Well-planned towns, facilities and housing

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

d) approve the 2018/19 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Whau Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Whau Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
Celebrating our creative edge in our streets, neighbourhoods and communities	ü
Enhanced natural environment			ü
Great neighbourhoods with strong community connections, capacity and voices	ü	ü	ü
Our heritage is known, protected and our stories are shared	ü		ü
Strong local businesses and more quality local jobs	ü
Well-planned towns, facilities and housing		ü	ü	ü

15. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Māori naming of reserves and facilities Phase Two

· E Tu: responding to the key aspirations and priorities for Māori in the Whau Local Board area

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

23. The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $953,137

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Whau ACE Work Programme 2018/2019	137
b ⇩	Whau Libraries Work Programme 2018/2019	145
c ⇩	Whau PSR Work Programmes 2018/2019	147
d ⇩	Whau SSI Work Programme 2018/2019	149

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Auckland Transport Local Board Transport Capital Fund

File No.: CP2018/10924

Te take mō te pūrongo / Purpose of the report

1. To progress the allocation of the Whau Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Local boards can use the LBTCF to deliver transport infrastructure projects that are not part of Auckland Transport’s work programme.

3. Whau local Board has sought to use its funds towards significant projects that deliver on its local board plan, town centre re-development plans and Greenways planning.

4. There is $2,106,410 in the local board’s LBTCF which needs to be allocated soon to enable delivery of projects by October 2019.

5. This report makes four project recommendations for Auckland Transport (AT) to investigate further towards allocating the LBTCF. These are improvements to Avondale’s streetscape, Great North Footpath from Whau bridge to Avondale Roundabout, cycle storage at Green Bay town centre and extending the northern side of Golf Road’s footpath.

6. Recommendations in this report were arrived at by assessing a shortlist of potential projects.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) request Auckland Transport investigate the following projects for future Board allocation of capital funds:

· Improvements to Avondale town centre’s streetscape,

· Renew and upgrade Great North Footpath from Whau Bridge to Avondale Roundabout,

· Installing cycle storage at Green Bay town centre.

· Extending the footpath on the northern side of Golf Road’s

b) request Auckland Transport provide the following information:

· Rough order of costs for investigation and build,

· Timeframes if funded from the Whau Local Board Transport Capital Fund,

· If there are other Auckland Transport funding options available and what the timeframes would be if they were utilised.

Horopaki / Context

7. This report confirms the projects the Board has prioritised for Auckland Transport’s further investigation for use of its LBTCF.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

9. The Whau Local Board has sought to use the funds for significant projects that deliver on its key plans including:

· The Whau Local Board plan transport and town centre development outcomes.

· The Whau Greenways Plan.

· The New Lynn Urban Plan and Rewarewa stream planning.

· The Avondale Action Plan and Panuku Development Auckland’s High Level Project Plan.

10. There is currently $2,106,410 remaining in the 2016-19 Whau LBTCF. Following the adoption of Auckland Council’s long term plan, there will also be an increase in this funding from 1 July 2018.

11. Previously, the Board has supported major investments in its Greenways programme through a bridge at Olympic park to support a shared path from New Lynn to Avondale and investigations for a shared path bridge from Busby Street to McWhirter Place (Waitahurangi Bridge). The latter project is not currently being progressed as the cost benefit analysis for a bridge does not warrant the expenditure. Progress on the New Lynn to Avondale shared path project is reported in the monthly information report to the Board.

12. The local board assessed a shortlist of potential projects at its local board workshop held in May 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The Board has identified a range of projects from town centre and Greenways planning and from community advocacy.

14. The following potential projects were considered for prioritization to further investigation by AT for the LBTCF at a local board workshop held in May 2018:

· Memorial Drive streetscape

· Crayford Street West streetscape

· Avondale town centre streetscape

· Great North Road footpath upgrade from Whau Bridge to Avondale Roundabout

· Great North Road footpath upgrade from Memorial Drive to Whau Bridge

· Pedestrian Cover - New Lynn Transport centre to Transit Lane

· Pedestrian Cover – Transit Lane to and along Memorial Drive

· Green Bay cycle parking

· Golf Road footpath extension

· Blockhouse Bay / Kinross Road Roundabout installation

· Rewarewa stream: McNaughton Way upgrade

15. The Board took the following into account when considering what to put forward for further investigation

· delivery of its local board plan priorities,

· other opportunities to progress programmes and planning processes,

· opportunities for integrated development,

· ability to deliver in the near term.

16. The following projects after Board discussion are being put forward for investigation including a rough order of costing.

· Improvements to Avondale town centre’s streetscape including Crayford Street,

· Renew and upgrade Great North Footpath from Whau Bridge to Avondale Roundabout,

· Installing cycle storage at Green Bay town centre

· Extending the footpath on the northern side of Golf Road

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. Local board views, planning and community advocacy were considered in the short list of projects and development of the criteria discussed in this report.

18. Local board plan outcomes are one of the criteria against which potential projects are assessed and projects were assessed positively against this.

19. Local boards will continue to be engaged with LBTCF projects as they finalise allocation through a future report and progress via Auckland Transport’s Local Board Monthly Update reports.

20. Further engagement with, or impact on, local communities will be assessed on a project by project basis. Sub-regional and regional impact will also be assessed on a project by project basis.

Tauākī whakaaweawe Māori / Māori impact statement

21. Any engagement with, or impact on, Māori will be assessed on a project by project basis.

Ngā ritenga ā-pūtea / Financial implications

22. Auckland Transport reports the following financial summary.

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$4,305,779
Amount committed to date on projects approved for design and/or construction	$2,199,369
Remaining Budget left	$2,106,410

Ngā raru tūpono / Risks

23. Auckland Transport will put risk management strategies in place on a project by project basis.

Ngā koringa ā-muri / Next steps

24. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates via workshops and the monthly reporting process.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Mark Allen - Senior Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Approval of 'Becoming a Low Carbon Community: An Action Plan' for the Whau Local Board

File No.: CP2018/09718

Te take mō te pūrongo / Purpose of the report

1. To approve the ‘Becoming a Low Carbon Community: An Action Plan’ for Whau Local Board.

Whakarāpopototanga matua / Executive summary

2. This report presents the draft ‘Becoming a ‘Low Carbon Community: An Action Plan’ for the Whau Local Board (referred to as the ‘draft action plan’ in this report) for the board’s consideration and approval (see Attachment A).

3. In the 2016/2017 financial year, the local board allocated $7,000 of its locally driven initiatives budget towards the development of a low carbon action plan, to provide strategic direction around low carbon initiatives that the board may support in future years (resolution WH/2016/89).

4. The draft plan was developed to align with ‘The Auckland Plan’ and the ‘Low Carbon Auckland: Auckland’s Energy Resilience and Low Carbon Action Plan’. These two plans lay the foundation for Auckland’s transformation to a highly energy resilient, low carbon city. They set an aspirational target of a 40 percent reduction in greenhouse gas emissions by 2040 (based on 1990 levels).

5. The draft action plan was developed in alignment with both the Whau Local Board Plan 2014 and the recently adopted Whau Local Board Plan 2017. In particular, the draft action plan supports the local board aspirations for an ‘enhanced natural environment’ and ’it’s 20 minutes to all we need by walking, cycling and public transport’.

6. The draft action plan is based on a stocktake of existing low carbon projects, a mini-climathon event with stakeholders, and a summary matrix containing the results of the stocktake. Based on this work, the draft action plan comprises seven actions areas. Each area has a recommended flagship project with high level targets, a list of actions to focus on, and monitoring requirements.

7. The draft action plan builds on existing initiatives of the council, local board, council-controlled organisations, and other organisations, integrates suggestions from the climathon, links with regional Live Lightly climate change campaign themes, builds on successes of the Waitematā and Puketāpapa Low Carbon Plans, and links to the United Nations Sustainable Development Goals.

8. The draft action plan identifies a number of opportunities to reduce greenhouse gas emissions, and specifies the role of the local board in the implementation of these opportunities. Once adopted, the action plan will be implemented, where possible, using a combination of support and advocacy for new and existing projects, and direct local and regional funding.

Ngā tūtohunga / Recommendations

That the Whau Local Board:

a) approve the ‘Becoming a Low Carbon Community – An Action Plan’ for the Whau Local Board.

b) note the allocation of $8,000 of the Whau Local Board’s 2018/2019 locally driven initiatives budget will be requested to support the establishment of a Whau Low Carbon Network through the board’s approval of its 2018/2019 local environment work programme at the June 2018 business meeting.

c) delegate to the Chair, Tracy Mulholland, the ability to make minor amendments to the ‘Becoming a Low Carbon Community – An Action Plan’ for the Whau Local Board.

Horopaki / Context

9. ‘The Auckland Plan’ and the ‘Low Carbon Auckland: Auckland’s Energy Resilience and Low Carbon Action Plan’ lay the foundation for Auckland’s transformation to a highly energy resilient, low carbon city. They set an aspirational target of a 40 percent reduction in greenhouse gas emissions by 2040 (based on 1990 levels).

10. In 2014, Auckland Council launched the ‘Low Carbon Auckland - Auckland’s Energy Resilience and Low Carbon Action Plan’, Toitū te whenua, toitū te tangata, which sets out a 30 year pathway and a 10 year plan of action that will guide the first stage of Auckland’s transformation towards an energy resilient future, and help deliver on the Auckland Plan’s aspirational target as detailed above.

11. The opportunity to examine the connection between the Auckland-wide strategy and local action was identified by the Whau Local Board, and a draft low carbon action plan was developed which seeks to define focus areas at a local level that will contribute to the Auckland’s overall greenhouse gas emission reduction target.

12. This draft action plan was developed simultaneously to the recently adopted Whau Local Board Plan 2017, and supports the local board aspirations for an ‘enhanced natural environment’, ’it’s 20 minutes to all we need by walking, cycling and public transport’, ‘well-planned towns, facilities and housing’ and ‘strong local businesses and more quality local jobs’.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The draft action plan focuses on promoting actions in households, businesses, infrastructure, buildings, consumption patterns and behaviour, which lead to a reduction in greenhouse gas emissions. It gives effect to both local board and regional outcomes which relate to sustainability, carbon reduction and caring for the environment.

14. Since staff commenced with the development of the draft action plan, the council’s regional Live Lightly programme was launched in October 2017. This programme involves collaborations between community groups, Auckland Council and partners to engage with Aucklanders and offer ways people can make a difference and live a low carbon lifestyle.

15. Feedback from mana whenua on the Live Lightly programme indicated a need to focus on low or no cost solutions and initiatives enabling behaviour change, and this feedback has been considered through the development of the draft action plan.

16. The draft action plan was developed in consultation with local community partners. The process for developing the plan involved undertaking the following work during the 2016/2017 financial year:

· a stocktake of existing low carbon projects at both local and regional levels – May 2017

· a mini-climathon event with context-setting presentations from representatives from key stakeholder and partner organisations – May 2017

· a presentation to the local board on the stocktake, mini-climathon results, and recommended actions – June 2017

· the development of a summary matrix, which links regional documents with local ideas and local board aspirations – June 2017.

17. The mini-climathon event held in May 2017 focused on finding practical solutions to specific local climate change challenges. Eighteen representatives from the community spent a day generating ideas and creating plans for low carbon community projects.

18. The draft action plan was then developed, which builds on existing initiatives of the council, local board, council-controlled organisations and other organisations, integrating suggestions from the mini-climathon, regional and global goals.

19. The draft action plan focuses on seven action areas that contribute to greenhouse gas reductions on the local level. These action areas are listed below, and are further detailed in Attachment A to this report:

· Championing change – a network of champions

· Low Carbon Food

· Low Carbon Homes and Buildings

· Shop Low Carbon

· The Way we Travel

· Low Carbon Economy

· Green Spaces.

20. For each of these action areas, the action plan includes:

· targets based on achieving regional, national and global greenhouse gas emission reduction targets

· opportunities to amplify existing regional and local initiatives

· actions suggested through the mini-climathon process, including:

o seven flagship low carbon projects requiring seed funding for over the next three years

o a monitoring framework for measuring progress against these targets.

21. The draft action plan includes quantitative detail on specific targets, as well as a proposed programme to measure progress against these (see Attachment A).

22. The draft action plan was presented to the local board for feedback at a workshop in December 2017.

23. Allocation of $8,000 of the Whau Local Board’s 2018/2019 locally driven initiatives budget will be requested to support the establishment of a Whau Low Carbon Network through the board’s approval of its 2018/2019 local environment work programme at the June 2018 business meeting. The establishment of the Low Carbon Network is the first step in implementing the board’s low carbon plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The draft action plan supports the Whau Local Board’s aspirations for an ‘enhanced natural environment’, ‘it’s 20 minutes to all we need by walking, cycling and public transport’, ‘well-planned towns, facilities and housing’ and ‘strong local businesses and more quality local jobs’.

25. Whau Local Board members considered the draft version of this action plan at a workshop in December 2017. Feedback received in the workshop from the Whau Local Board was positive, with minor edits noted.

Tauākī whakaaweawe Māori / Māori impact statement

26. Te Kawerau ā Maki, Ngāti Tamaoho, Ngāti Whātua Ōrākei, Te Ākitai Waiohua, Ngāi Tai Ki Tāmaki, Ngāti Te Ata Waiohua, Te Ahiwaru Waiohua, Ngāti Whātua o Kaipara, Ngāti Paoa, Ngāti Maru, Ngāti Tamaterā, Te Rūnanga o Ngāti Whātua and Waikato-Tainui were invited to participate in the consultation process through the mini-climathon event in May 2017, however no representatives were available to attend.

27. Individual projects noted in this report may impact on Māori well-being, and mana whenua will be consulted on these projects as part of the implementation of the draft action plan.

28. Feedback from mana whenua through the development of the regional Live Lightly programme indicated a need to focus on low or no cost solutions and initiatives enabling behaviour change, and this feedback has been considered through the development of the draft action plan.

29. The Whau Local Board Plan describes some of the ways the local board will work with Māori in Whau Local Board area, and these mechanisms will guide implementation of this action plan.

Ngā ritenga ā-pūtea / Financial implications

30. The action plan for the Whau Local Board is aspirational and as such, many of the proposals are not currently funded within regional or local board budgets. However there are opportunities to leverage some programmes which are currently being delivered from wider council group such as the Urban Forest strategy, the introduction of electric vehicles to the council fleet, and the development of Auckland’s resource recovery network, which will deliver on the aspirations of the action plan.

31. The intention of the action plan is implementation and ownership by the whole community. As such, flagship projects mentioned in the action plan may be subject to change, due to community interest and any legislative changes.

Ngā raru tūpono / Risks

32. There is a risk that the initiatives within the plan may not be able to be implemented due to budgetary constraints. To minimise the risk, it has been communicated in the action plan that the intention of the plan is implementation and ownership by the whole community. As such, flagship projects mentioned in the action plan may be subject to change, due to community interest and any legislative changes. In addition, setting up a Whau Low Carbon Network will ensure early engagement with the Whau community about the action plan.

33. Since the action plan was drafted, a review of ‘Low Carbon Auckland: Auckland’s Energy Resilience and Low Carbon Action has been approved. There is a risk that once the new regional low carbon plan has been completed, the action plan may not align with the regional plan and targets.

Ngā koringa ā-muri / Next steps

34. Following the local board’s approval of the ‘Becoming a Low Carbon Community: An Action Plan’, funding will be sought in the June 2018 business meeting for the establishment of a Whau Low Carbon Network in 2018/2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 'Becoming a Low Carbon Community: An Action Plan' for the Whau Local Board	161

Ngā kaihaina / Signatories

Authors

Rebecca Hayden – Low Carbon Specialist

Craig Pratt – Low Carbon Living Team Manager

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

27 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09435

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Whau Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Whau Local Board area and have concluded there are:

· four sites with adequate evidence to be scheduled as prohibited

· three sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Whau Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) recommend to the Regulatory Committee that the four sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the three sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 9 May 2018 as follows:

i) it is important that areas that don’t have toilets are restricted to self-contained only

ii) good communication of bylaw (including the fine for breach) is required so campers abide by the rules

iii) ways of on the spot collection of fines or clamping should be investigated to ensure that campers breaching the bylaw pay

iv) non-self contained campers are of greater concern to the local board

v) agree with the guiding principles.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Whau Local Board area site assessments

28. The outcome of the initial site assessments for the Whau Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. The Whau Local Board area initial site assessments identified:

· one site where there was adequate evidence to suggest a prohibition was required to protect the area

· six sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

30. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

31. A summary of the recommendations for the Whau Local Board area:

· four sites have adequate evidence to be scheduled as prohibited

· three sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o Of these, two are held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on these sites. If no legal avenues are available, these sites will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on these sites. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

32. The Whau Local Board also provided general feedback on the development of the bylaw at the workshop on 9 May 2018. This feedback included:

· that it is important that areas that don’t have toilets are restricted to self-contained only

· good communication of bylaw (including the fine for breach) is required so campers abide by the rules

· ways of on the spot collection of fines or clamping should be investigated to ensure that campers breaching the bylaw pay

· non-self contained campers are of greater concern to the local board

· the boards agreement with the guiding principles.

Tauākī whakaaweawe Māori / Māori impact statement

33. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

34. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

35. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

36. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

37. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

38. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

39. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

40. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

41. If the Whau Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

42. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	197
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	199

Ngā kaihaina / Signatories

Author

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

No.	Title	Page
a ⇩	Records of workshop 9 May 2018	207
b ⇩	Records of workshop 16 May 2018	209
c ⇩	Records of workshop 23 May 2018	213
d ⇩	Records of workshop 30 May 2018	215
e ⇩	Records of workshop 6 June 2018	217
f ⇩	Records of workshop 13 June 2018	221

Author	Riya Seth - Democracy Advisor - Whau
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau