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Whau Local
Board
27 June 2018
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1 Welcome
Chairperson
Mulholland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
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Board Member
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Organisation /
Position
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Tracy Mulholland
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· New Lynn Business Association – Business
Associate/Contractor
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Susan Zhu
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· Chinese Oral History Foundation – Committee member
· The Chinese Garden Steering Committee of Auckland – Board
Member
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Derek Battersby
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· Whau Coastal Walkway Environmental Trust –Trustee
· New Lynn Tennis Club – Patron
· West Lynn Gardens – Patron
· Tag Out Trust – Deputy Chairman
· New Lynn Bowling Club - Patron
· New Lynn RSA - Member
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Catherine Farmer
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· Avondale-Waterview Historical Society – Member
· Blockhouse Bay Historical Society – Member
· Portage Licensing Trust – Trustee
· Blockhouse Bay Bowls – Patron
· Forest and Bird organisation - Member
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Duncan Macdonald
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· Avondale
Business Association – Chairman
· Avondale
Community Society – Chairman
· Avondale
RSA – Treasurer
· Avondale-Waterview Historical Society - Member
· Avondale
Jockey Club – Member
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Te’eva
Matafai
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· Pacific Events and Entertainment Trust - Co-Founder
· Miss Samoa NZ - Director
· Malu Measina Samoan Dance Group - Director/Founder
· Pasifika Festival ATEED - Samoa Village Coordinator
· Aspire Events – Director
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David Whitley
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· Rosebank
Business Association - Member
· Pathways
to the future - Past trustee
· REINZ
- Member
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Don Oliver Youth Sports Foundation - Past trustee
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Chamber of Trade - Mentor
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Lopdell House - Trustee
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Amalgamated Hardware Merchants (AHM)
Apprenticeship Trust – Trustee
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There were no change
to the declarations of interest register.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.2
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Deputation: Whau Chinese New Year Event 2018
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Anna Yang (Event Manager) and Gloria
Gao (Event Funding Manager) from CNSST Foundation (Chinese New Settlers
Services Trust) made a presentation thanking the board for their funding
support for the Whau Chinese New Year Festival 2018.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as minutes attachments.
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Resolution
number WH/2018/63
MOVED by Deputy Chairperson S Zhu, seconded by Member D
Whitley:
That the Whau Local
Board:
a) receive
the deputation from Anna Yang (Event Manager) and
Gloria Gao (Event Funding Manager) of CNSST Foundation (Chinese New Settlers
Services Trust) and thank them for the presentation.
CARRIED
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Attachments
a Presentation - Whau Chinese New Year Event 2018
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8.3
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Deputation - Action Education - Ken Arkind
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Ken Arkind
from Action Education along with Avondale Collage students Matt Manukuo and Christy Saufoi made a verbal presentation
introducing the organisation to the board.
Action
Education is a youth development organisation who use creative and
action-based methods to engage with young people within mainstream and
alternative education schools, community groups, care and protection
facilities, youth justice institutions and other organisations throughout the
North Island, predominantly in the Auckland region.
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Resolution
number WH/2018/64
MOVED by Chairperson T Mulholland, seconded by Member T
Matafai:
That the Whau Local
Board:
a) receive
the deputation from Ken Arkind of Action Education involving
Avondale Collage students Matt Manukuo and Christy Saufoi and thank them for the presentation.
CARRIED
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8.1
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Deputation - Whau the People
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Jody McMillan
and Bronwyn Bent from Whau the People Charitable Trust made a presentation to
the board on the Whau Arts Festival providing an update on their future
focuses.
Whau the
People is a group of Avondale-based artists who have run a variety of
community-focussed creative projects around the Whau since coming
together in 2013, including four Whau Arts Festivals, long
running projects in Avondale Markets and in local laundromats, and All Goods
Whau Arts Space in 2016.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as minutes attachments.
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Resolution
number WH/2018/65
MOVED by Member C Farmer, seconded by Deputy Chairperson
S Zhu:
That the Whau Local
Board:
a) receive the deputation from Jody McMillan and Bronwyn Bent of Whau
the People Charitable Trust and thank them for the presentation.
CARRIED
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Attachments
a Presentation - Whau the People
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
There were no
notices of motion.
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14
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Whau Quick Response, Round Three 2017/2018
grant allocations
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Resolution
number WH/2018/68
MOVED by Chairperson T Mulholland, seconded by Member T
Matafai:
That the Whau Local
Board:
a) approve
the following allocations for the Whau Local Board Quick
Response Round Three 2017/2018 applications as outlined in
Table One:
Table One: Quick Response
Round Three 2017/2018 grant applications
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Application Number
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Organisation Name
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Project
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Total Requested
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Amount Allocated
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QR1821-301
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Connected Media
Charitable Trust
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Towards
marketing costs for “The Someday Challenge” workshops and award
ceremony.
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$2,000
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$500
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QR1821-302
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Communicare Civilian
Maimed Association (Auckland) Incorporated
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Towards venue hire for the Avondale
and Blockhouse Bay Friendship Centres.
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$2,000
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$1,000
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QR1821-303
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Waitakere Japanese
Supplementary School (WJSS)
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Towards
stationery costs for term three for the WJSS.
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$600
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$600
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QR1821-304
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Deaf Wellbeing Society
Incorporated
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Towards wages
for a deaf coordinator for arts and crafts lessons.
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$2,000
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$1,000
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QR1821-307
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Western Elite Throws
Academy Club Incorporated
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Towards hireage
and setting up costs for winter training at the Trust Stadium.
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$2,000
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$500
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QR1821-308
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Kelston Community Hub
Incorporated
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Towards cost of
resources and facilitator costs for delivery and preparation time for
workshops.
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$2,000
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$2,000
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QR1821-310
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West Auckland Community
Toy Library
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Towards three months venue rental
costs.
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$1,950
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$1,500
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QR1821-311
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Oakley Loop Group
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Towards costs of purchasing plants.
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$1,000
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$1,000
*Tagged
to applicant contacting Auckland Council Biodiversity team to refine plant
list and develop a weed control plan.
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QR1821-312
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New Zealand Dance
Festival Trust
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Towards equipment hire (projector,
personal address system, screen, cabling) and producer costs.
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$2,000
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$2,000
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QR1821-315
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Nandan (An Indian
Bengali Association) Incorporated
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Towards venue hire costs for the
Nandan Arts and Culture Festival.
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$1.600
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$1,000
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QR1821-316
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Parenting Place
Charitable Trust
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Towards fee subsidies for low income
parents and volunteer facilitator expenses.
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$1,987
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$1,987
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QR1821-317
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The Auckland Performing
Arts Centre at Western Springs Incorporated
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Towards lighting upgrade costs for
studio two at the Auckland Performing Arts Centre facility in Western
Springs.
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$2,000
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$0
*Low
alignment with the Local Board priorities and community outcomes.
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QR1821-319
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Glendene Playcentre
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Towards the cost of garden supplies
for the sensory garden and the mud kitchen for play activities.
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$1,461
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$1,257
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QR1821-320
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Youthline Auckland
Charitable Trust
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Towards the helpline direct service
costs, including telecommunications, volunteer counsellor training, support
and salaries for triage staff supervising volunteers.
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$2,000
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$2,000
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QR1821-321
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Church of the Saviour
Trust
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Towards advertising, morning tea and
craft costs for the July 2018 holiday programme.
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$2,000
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$1,500
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QR1821-322
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StarJam Charitable Trust
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Towards the StarJam music workshop
programme including tutor fees, venue hire, resources, the regional
programme coordinator's salary and travel costs to visit workshops and a
contribution to the regional office costs.
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$2,000
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$2,000
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QR1821-325
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West Auckland Kiribati
Association Incorporated
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Towards venue hire costs for twenty
weeks at the Waitakere High School gymnasium.
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$2,000
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$1,000
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Total
requested
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$30,598
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$20,844
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b) allocate
the balance of grants funds to the following projects that progress local
board plan objectives:
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$10,000 to assist in completion and opening of the
Rῡaumoko Marae a community marae at Kelston Deaf School.
·
Balance estimated at least $3,500 to support Forest and Bird
in printing a “Worst Weeds in the Whau” brochure for community
and council to distribute.
CARRIED
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Secretarial Note: Member
Catherine Farmer declared conflict of interest with proposed motion b)
and took no part in the discussion or voting on the matter.
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15
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Road Name Approval: New Private Road at 21,
25 & 27 Hill Crescent, New Lynn
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Resolution
number WH/2018/69
MOVED by Chairperson T Mulholland, seconded by Member D
Whitley:
That the Whau Local
Board:
a) approve
the road name ‘Whakahi Lane’ for the new private road created by way of
subdivision at 21, 25 & 27 Hill Crescent, New Lynn (Council
resource consent references BUN30581421, R/SUB/2016/2051 and
R/LUC/2016/2050), in accordance with section 319(1)(j) of
the Local Government Act 1974.
CARRIED
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16
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Approval of the 2018/2019 Whau local
environment work programme
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Resolution
number WH/2018/70
MOVED by Chairperson T Mulholland, seconded by Member D
Battersby:
That the Whau Local
Board:
a) approve
the allocation of $231,000 for environmental projects to be delivered by the
Infrastructure and Environmental Services directorate in 2018/2019 as
detailed in the agenda report and summarised in the table below:
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Project
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Budget
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Friends of Oakley Creek
restoration project
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$3,000
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Household and communities
engagement: Ethnic communities engagement
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$5,000
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Home energy advice in the Whau
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$20,000
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Whau Low Carbon Network
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$8,000
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Healthy rentals
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$25,000
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Industry pollution prevention
programme
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$20,000
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Whau environmental assistance programme
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$35,000
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Manukau Harbour Forum
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$10,000
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EcoMatters
Environment Trust funding
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$105,000
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Total
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$231,000
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b) note
that with the funding of $105,000, EcoMatters Environment
Trust will deliver the following projects in the 2018/2019 financial year:
· EcoMatters Sustainability Hub Activation - $20,000
· Bike hub (Whau) - $10,000
· EcoWest Festival - $9,000
· EcoMatters Environment Centre and Sustainability Hub - $41,000
· Love Your Neighbourhood - $15,000
· Project HomeWise - $10,000.
c) approve
in principle an allocation of $25,000 to a healthy rentals project to be
delivered in 2019/2020, subject to budget availability in that financial
year.
CARRIED
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18
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Whau Local Board Community Services Work
Programmes 2018/2019
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Resolution
number WH/2018/72
MOVED by Member D Macdonald, seconded by Deputy
Chairperson S Zhu:
That the Whau Local
Board:
a) approve
the 2018/19 Arts, Community and Events work programme (Attachment A to the
agenda report) noting the following corrections to budget amounts:
·
ID846 Community led placemaking to $115k
·
ID852 Youth capacity building to $43k
b) approve
the 2018/19 Libraries work programme (Attachment B to the agenda report).
c) approve
the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the
agenda report) and delegate approval of minor changes to the Chairperson
Tracy Mulholland and Deputy Chairperson Susan Zhu.
d) approve
the 2018/19 Service Strategy and Integration work programme (Attachment D to
the agenda report)
CARRIED
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19
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Auckland Transport Local Board Transport
Capital Fund
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Resolution
number WH/2018/73
MOVED by Chairperson T Mulholland, seconded by Member D
Battersby:
That the Whau Local
Board:
a) request
Auckland Transport investigate the following projects for future Board
allocation of capital funds:
· Improvements
to Avondale town centre’s streetscape,
· Renew
and upgrade Great North Footpath from Whau Bridge to Avondale Roundabout,
· Installing
cycle storage at Green Bay town centre.
· Extending
the footpath on the northern side of Golf Road’s
b) request
Auckland Transport provide the following information:
· Rough
order of costs for investigation and build,
· Timeframes
if funded from the Whau Local Board Transport Capital Fund,
· If
there are other Auckland Transport funding options available and what the
timeframes would be if they were utilised.
CARRIED
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20
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Approval of 'Becoming a Low Carbon
Community: An Action Plan' for the Whau Local Board
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Resolution
number WH/2018/74
MOVED by Deputy Chairperson S Zhu, seconded by Member D
Whitley:
That the Whau Local
Board:
a) approve
the ‘Becoming a Low Carbon Community – An Action Plan’ for
the Whau Local Board
b) note
the allocation of $8,000 of the Whau Local Board’s 2018/2019 locally
driven initiatives budget will be requested to support the establishment of a
Whau Low Carbon Network through the board’s approval of its 2018/2019
local environment work programme at the June 2018 business meeting
c) delegate to the Chair, Tracy Mulholland, the ability to make minor
amendments to the ‘Becoming a Low Carbon Community – An Action
Plan’ for the Whau Local Board.
CARRIED
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21
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Freedom Camping Bylaw Development
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Resolution
number WH/2018/75
MOVED by Chairperson T Mulholland, seconded by Member T
Matafai:
That the Whau Local
Board:
a) recommend
to the Regulatory Committee that the four sites contained in Attachment A be
prohibited through a bylaw under the Freedom Camping Act 2011.
b) recommend
to the Regulatory Committee that the following restrictions be applied to the
three sites contained in Attachment B through a bylaw under the Freedom
Camping Act 2011:
i) certified
self-contained vehicles only
ii) limited
numbers of vehicles
iii) only in
identified parking spaces.
c) confirm
their general views on the management of freedom camping expressed through
the workshop on 9 May 2018 as follows:
i) it is important that areas that don’t have toilets are restricted
to self-contained only
ii) good
communication of bylaw (including the fine for breach) is required so campers
abide by the rules
iii) ways
of on the spot collection of fines or clamping should be investigated to
ensure that campers breaching the bylaw pay
iv) non-self contained campers are of greater concern to the local
board
v) agree with the guiding principles.
CARRIED
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24 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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Resolution
number WH/2018/78
MOVED by Chairperson T Mulholland, seconded by
Deputy Chairperson S Zhu:
That the
Whau Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Recommendation
of the Conduct Review Independent Panel under the Auckland Council Code of
Conduct
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information on a code of conduct
complaint made against an individual elected member.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.22pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
Member C
Farmer left the meeting at 7.24 pm.
8.23pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Recommendation of the Conduct Review Independent
Panel under the Auckland Council Code of Conduct
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That the Whau Local Board:
a) note
the Conduct Independent Review Panel’s report on the Code of Conduct
complaint against Whau Local Board member Catherine Farmer.
b) endorse
the panel’s recommendation for Whau Local Board member Catherine Farmer
to ‘be counselled to observe more closely the provisions of Article
7’ of the Code of Conduct.
c) approve
the publication of the Conduct Independent Review Panel’s full report
on the Code of Conduct complaint against Whau Local Board member Catherine
Farmer with the redaction of complainants and their support person’s
name.
d) approve that this report including
supporting documentation and the resolutions be restated in the public
minutes.
CARRIED
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C1
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Attachments
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The documents attached below
have been placed on the official minutes and is available on the Auckland
Council website as minutes attachments
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Attachments
a Copy of Confidential Agenda dated 27 June 2018
b Copy of Confidential Minutes dated 27 June 2018
c Copy of Privacy Elected Member Complaints dated 6 June 2018
d Copy of Report of the Code of Conduct by Independent Review Panel
(redacted)
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8.23pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
