Agenda of Waitākere Ranges Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 June 2018 and the extraordinary minutes of its meeting, held on Tuesday, 26 June 2018, including the confidential section, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Colin McCahon's 2019 centenary celebrations

Purpose

To receive a deputation from Vivienne Stone, director of McCahon House, Cynthia Smith Chair, and Naomi McCleary Deputy Chair, of the McCahon House Trust.

Executive Sumary

1. Vivienne Stone, Director of McCahon House, Cynthia Smith, Chair and Naomi McCleary , Deputy Chair, of the McCahon House Trust will be in attendance to present Colin McCahon’s proposed centenary celebrations in 2019 - 100 years since his birth. It’s a significant opportunity for the McCahon House Trust to raise the reputation and profile of McCahon House, as well as to grow its Endowment Fund.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the deputation on the proposed Colin McCahon’s centenary celebrations in 2019 and thank Vivienne Stone, director of McCahon House, Cynthia Smith Chair, and Naomi McCleary, Deputy Chair, of the McCahon House Trust for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitākere Ranges Local Board

28 June 2018

Waitākere Ranges Local Board Quick Response Round Four 2017/2018 grant allocations

File No.: CP2018/06629

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Waitākere Ranges Quick Response Round Four 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Waitākere Ranges Quick Response, Round Four 2017/2018 (see Attachment B).

3. The Waitākere Ranges Local Board adopted the Waitākere Ranges Local Grants Programme 2017/2018 on 25 May 2017. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Waitākere Ranges Local Board has set a total community grants budget of $75,000 for the 2017/2018 financial year. A total of $54,402.80 has been allocated for one local grant round and three quick response rounds. This leaves a total of $20,597.20 to be allocated for 2017/2018.

5. Nine applications were received for Waitākere Ranges Quick Response, Round Four 2017/2018 requesting a total of $12,660 (see Attachment B).

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) agree to fund, part-fund or decline each application in Waitākere Ranges Quick Response, Round Four 2017/2018, listed in Table One.

Table One: Waitākere Ranges Quick Response Grants 2017/2018, Round Four grant applications

Application Number	Applicant	Requesting funding for	Amount requested	Eligibility
QR1819-408	Ann Poulsen	Towards a professional writer wages to deliver a workshop on creative writing skills in Glen Eden library.	$800	Eligible
QR1819-405	Glen Eden Baptist Church	Towards transportation, accommodation, food and activity costs for a snow trip.	$1,500	Eligible
QR1819-407	Waitakere Japanese Supplementary School (WJSS)	Towards venue hire costs for the WJSS After School programme.	$875	Eligible
QR1819-409	Connected Media Charitable Trust	Towards costs for venue hire, catering and accommodation for a workshop on sustainability filmmaking.	$1,500	Eligible
QR1819-411	Visionwest Community Trust	Towards the purchase of a community defibrillator.	$1,500	Eligible
QR1819-412	Tuilaepa Youth Mentoring Trust Board	Towards costs of one to one mentoring for six young people for a twelve week programme.	$1,500	Eligible
QR1819-406	Ann Ross	Towards the cost of maintaining pest control bait stations on 24 residential properties.	$1,485	Eligible
QR1819-401	Glen Eden Baptist Church	Towards the cost of hiring an inflatable obstacle course for the Light Party 2018 event.	$1,500	Eligible
QR1819-410	Suburbs New Lynn Cricket Club Incorporated	Towards the cost of hiring the Ken Maunder Park indoor centre to run a community winter cricket academy.	$2,000	Eligible
		Total requested	$12,660.00

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitākere Ranges Local Board will operate four quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitākere Ranges Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each application received through Waitākere Ranges Quick Response, Round Four is attached, see Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes. Two applicants in this round have indicated their project targets Maori or Maori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

17. The Waitākere Ranges Local Board has set a total community grants budget of $75,000 for the 2017/2018 financial year.

18. A total of $54,402.80 was allocated for one local grant round and three quick response rounds. This leaves a total of $20,597.20 to be allocated for 2017/2018.

19. In Waitākere Ranges Quick Response, Round Four 2017/2018, nine applications were received, requesting a total of $12,660.00.

Ngā raru tūpono / Risks

20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Waitākere Ranges Local Board allocating funding for round four quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Grants Programme 2017/2018	11
b ⇩	Waitākere Ranges Quick Response Round Four 2017/2018 grant applications	15

Ngā kaihaina / Signatories

Authors

Adam Abdeldayem - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Waitākere Ranges Local Grants, Round Two 2017/2018 grant allocations

File No.: CP2018/06633

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Waitākere Ranges Local Board Local Grants Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Waitākere Ranges Local Board Local Grants, Round Two 2017/2018 (refer to Attachment B).

3. The Waitākere Ranges Local Board adopted the Waitākere Ranges Local Grants Programme 2017/2018 on 25 May 2017 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Waitākere Ranges Local Board has set a total community grants budget of $75,000.00 for the 2017/2018 financial year.

5. A total of $54,402.80 has been allocated for one local grant round and three quick response rounds. This leaves a total of $20,597.20 to be allocated for 2017/2018.

6. Fifteen applications were received for Waitākere Ranges Local Board Local Grants Round Two 2017/2018, requesting a total of $114,453.00, and eleven multiboard applications requesting a total of $40,847.30.

Ngā tūtohunga / Recommendations

That the Waitākere Ranges Local Board:

a) agree to fund, part-fund or decline each application in Waitākere Ranges Local Grants, Round Two, listed in table one and table two below.

Table One: Waitākere Ranges Local Grants Round Two 2017/2018 grant applications

Application ID	Applicant		Requesting funding for	Amount requested		Eligibility
LG1819-221	Te Uru Waitākere Contemporary Gallery		Towards personnel wages and materials costs for running two artistic production workshops for local weavers and children.	$3,500.00		Eligible
LG1819-203	New Zealand (NZ) Ethnic Social Services Trust		Towards social worker wages between July 2018 to December 2018.	$22,858.00		Eligible
LG1819-205	Youthline Auckland Charitable Trust		Towards the salary of two clinical staff.	$3,000.00		Eligible
LG1819-211	Glen Eden Baptist Church		Towards a mural on Glen Eden Baptist Church wall facing Glendale Road.	$6,182.00		Eligible
LG1819-212	Connected Media Charitable Trust		Towards new office laptop.	$1,299.00		Eligible
LG1819-214	Raukatauri Music Therapy Trust		Towards the costs of subsidizing user fees for a music therapy programme in Titirangi.	$7,576.00		Eligible
LG1819-219	Diabetes New Zealand Auckland Branch		Towards the wages of two specialized health practitioners and a proportion of the overheads to deliver a mobile diabetes awareness service in Waitākere.	$10,330.00		Eligible
LG1819-228	Kids Safe With Dogs Charitable Trust		Towards printing costs of activity books for a school awareness program to educate children around dog safety.	$7,760.00		Eligible
LG1819-229	Huia Road Horse Club		Towards an environmentally friendly composting toilet for the Huia Road Horse Club.	$16,000.00		Eligible
LG1819-204	Renee Henderson		Towards an aviary for native bird rehabilitation.	$949.00		Eligible
LG1819-218	NZ Bird Rescue Charitable Trust		Towards material and labour costs to construct two new bird rehabilitation aviaries.	$4,700.00		Eligible
LG1819-222	Royal Forest and Bird Protection Society Incorporated.		Towards costs for sound professionals and the equipment hireage for an awareness raising concert about Kauri dieback.	$15,000.00		Eligible
LG1819-202	New Zealand Ex-Firefighters Association		Towards maintenance and restoration costs of the Gladding graves at Waikumete Cemetery.	$3,086.00		Eligible
LG1819-210	Titirangi Residents and Ratepayers Association Incorporated		Towards reprinting costs of two thousand copies of the “Titirangi Heritage Walk and Drive” tour booklet.	$3,413.00		Eligible
LG1819-220	Titirangi Waka Ama Wellbeing and Charitable Trust		Towards waka, paddles, equipment, life vests and wānanga costs for Waitakere historical waka journeying event.	$8,800.00		Eligible
			Total Requested	$114,453.00
Table Two: Waitākere Ranges Local Grants Round Two 2017/2018 multiboard grant applications:
Application ID		Applicant	Requesting funding for		Amount requested	Eligibility
LG1821-204		Kelston Girls' College	Towards a community art project working with a Waitākere based artist as part of the ArtWest 2018 art exhibition.		$1,500.00	Eligible
LG1821-219		Te Pou Theatre	Towards festival management, marketing, “Kaumatua and Whanau Day” costs.		$500.00	Eligible
LG1805-236		Chinese New Settlers Services Trust	Towards a dancing coach, venue, promotion, coordination, facilitation, health and safety management and evaluation and reporting costs for twenty training sessions and three community performances.		$1,600.00	Eligible
LG1805-234		Violence Free Communities	Towards event costs for the “Toddler Day Out” on 22 September 2018.		$5,000.00	Eligible
LG1805-226		Age Concern Auckland Incorporated	Towards the provision of health promotion, accredited visitor service and field social support services across west and central Auckland.		$4,300.00	Eligible
LG1805-220		Fix Up, Look Sharp	Towards operational costs for phone and camera updates, marketing, website upgrade, business cards and brochure costs.		$2,000.00	Eligible
LG1805-218		Zeal Education Trust	Towards uniform, transport, wages, event, catering, data gathering, reporting and evaluation costs to support the West Auckland Street Youth Work project.		$3,468.50	Eligible
LG1819-224		Waitakere Workers Education Association (WEA) trading as WEST - West Auckland Enterprise Skills and Training	Towards contracted convener, administration support and venue costs for organizing and convening the Housing Call to Action network meetings.		$5,000.00	Eligible
LG1805-227		Dance Therapy New Zealand (NZ)	Towards dance therapist and assistant, supervision, coordination, administration, overheads and equipment costs.		$4,500.00	Eligible
LG1805-219		Interacting	Towards venue hire, disabled access ramps, disabled access portaloo, art workshops and face-painter costs for the 2018 InterAct Festival 2018.		$1,154.00	Eligible
LG1806-234		Kelly Group New Zealand Limited	Towards coaching fees and resource kits to deliver a traditional Maori games programme to 29 schools in Auckland.		$11,824.80	Eligible
			Total Requested		$40,847.30

Horopaki / Context6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Waitākere Ranges Local Board adopted their grants programme for 2017/2018 on 25 May 2017 and will operate four quick response and two local grants rounds for this financial year.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. A summary of each application received through Waitākere Ranges Local Grants, Round Two is provided (refer to Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Three organisations applying in this round identified themselves to be a Māori organisation, and 13 organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups or individuals is within the adopted LongTerm Plan 2015-2025 and local board agreements.

17. The Waitākere Ranges Local Board has set a total community grants budget of $75,000 for the 2017/2018 financial year.

18. A total of $54,402.80 has been allocated in previous rounds, leaving a total of $20,597.20 for one quick response and one local grant round remaining in the 2017/2018 financial year.

19. Fifteen applications were received for Waitākere Ranges Local Board Local Grants Round Two 2017/2018 requesting a total of $114,453.00, and eleven multiboard applications requesting a total of $40,847.30.

Ngā raru tūpono / Risks20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Waitākere Ranges Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Community Grants Programme 2017/2018	49
b ⇩	Waitākere Ranges Local Grants Round Two 2017/2018 grant applications	53

Ngā kaihaina / Signatories

Authors

Adam Abdeldayem - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Waitākere Ranges Local Board

28 June 2018

New community licence to occupy to United North Piha Lifeguard Service (Incorporated), 2A North Piha Road, Piha

File No.: CP2018/10336

Te take mō te pūrongo / Purpose of the report

1. To grant a new community licence to occupy to United North Piha Lifeguard Service (Incorporated) located on part of Les Waygood Park, 2A North Piha Road, Piha.

Whakarāpopototanga matua / Executive summary

2. United North Piha Lifeguard Service (Incorporated) has a lifeguard tower that has occupied part of Les Waygood Park since 1976 with no formal lease or licence in place. The clubrooms are located on the club’s privately owned land next to the park.

3. The current state of the lifeguard tower means it is unsafe for use. A refurbishment and safety upgrade funded by the club is planned and anticipated to be completed prior to the 2018/2019 summer season. Landowner approval for the refurbishment and upgrade was granted by Auckland Council on 15 May 2018.

4. This report recommends granting a new community licence to occupy to United North Piha Lifeguard Service (Incorporated) for a term of 10 years commencing 28 June 2018 with one 10-year right of renewal. The terms and conditions will be in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) grant a new community licence to occupy under section 54(1)(d) of the Reserves Act 1977 to United North Piha Lifeguard Service (Incorporated) for 23m² (more or less) being part of Les Waygood Park, 2A North Piha Road, Piha (Attachment A) on the following terms and conditions:

i) term: 10 years commencing 28 June 2018 with one 10-year right of renewal;

ii) rent: $1.00 plus GST per annum if requested;

iii) United North Piha Lifeguard Service (Incorporated) Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

Horopaki / Context

Les Waygood Park

5. Les Waygood Park is described as Part Lot 1 Deposited Plan 32999 and contained in NA46C/998 comprising of 6.0550 hectares. The park is held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

6. The land was acquired by the former Waitākere City Council in 1979 from private owners for reserve purposes.

United North Piha Lifeguard Service (Incorporated)

7. The club was established in 1949 to serve the growing community resulting from the development of properties along North Piha Beach. The main developer, Les Waygood, donated the land at 4 North Piha Road, Piha on which the community built the surf club in 1951. In the early 1960’s Les Waygood donated the adjoining property, being 2 North Piha Road, for a community centre. The lifesaving club members raised a mortgage to purchase the surf club from the community. They now own the land and building at 4 North Piha Road. This purchase released funds to enable the community to construct the community centre known as Barnett Hall. Both the surf club and Barnett Hall are located on the edge of the park.

8. In 1976, the club received the donation of the former Avondale Racecourse tower. This was installed on a piled concrete pad on the sand dunes of the park adjacent to the beach access way. This was the first lifeguard tower on the concrete pad, with many replacements over the years.

9. The current state of the lifeguard tower is unsafe for use by the lifeguards who deliver surf lifesaving services. The tower is rusting, has unsafe access stairs and non-compliant walkways. The planned safety refurbishment is vital to the ongoing provision of lifeguard services to the local community and visitors using North Piha Beach. It is anticipated that the safety refurbishment will be completed prior to the 2018/2019 summer season.

10. Since the placement of the tower on Les Waygood Park in 1976 there has been no grant of a licence to occupy the park. A licence is required prior to the commencement of works to upgrade the tower.

11. The approximate cost to complete the upgrade is $120,000. The club has received $83,000 in grants and has committed to fund the balance.

12. The safety refurbishment will increase the lifeguard tower deck by 6.5m² with no change to the concrete pad.

13. The club was registered as an incorporated society on 29 January 1969 and is affiliated to Surf Lifesaving Northern Region and Surf Lifesaving New Zealand. The primary object of the club is:

· to promote, develop, and deliver surf lifesaving as a charitable service and prevent drowning and injury of those swimming and undertaking activities at beaches and other aquatic environments by providing lifesaving, patrol services, and other programmes and services at North Piha Beach and at other locations as determined by the club for the safety and recreation of the general public.

14. Club members are first aid qualified and are usually the first point of contact for beach and park users who require assistance. Both volunteer and paid lifeguards patrol the beach each summer between Labour Weekend and Easter.

15. The club holds a community lease with the council for an area at the north east of the park. This is for the council-owned amenities and ablutions blocks. The term is 10 years commencing 17 November 2010, with one five-year right of renewal. The use of the land and buildings is for the operation of a camping ground and caravan park for the use of surf lifesaving club members. However, the club makes the land available, where possible, for use by community groups at a rent considered reasonable to the council. Members of the public are able to cross the leased area on foot to access North Piha Beach.

Tātaritanga me ngā tohutohu / Analysis and advice

16. The club has submitted a comprehensive application in support of its request for a new community licence to occupy.

17. Land owner approval for the upgrade of the lifeguard tower was granted by Auckland Council on 15 May 2018 (Attachment C). One of the conditions of land owner approval is that the club obtain a community licence for the land.

18. The club’s lifeguard tower is contemplated in the Piha Reserves Reserve Management Plan adopted September 1999.

19. As the future of the club’s campground lease extending beyond 2025 is not known, it is recommended that a separate new community licence to occupy for the tower be granted.

20. The recommended term in the Community Occupancy Guidelines 2012 for a group-owned building is 10 years with one 10-year right of renewal.

21. It is recommended to grant a new 10 year with one 10-year right of renewal community licence to occupy to the club commencing from the date of this business meeting. A community outcomes plan that aligns with the local board plan 2017 outcomes has been negotiated and agreed with the club. Subject to local board approval of the community outcomes plan, council staff will include the plan as a schedule to the community licence.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

22. Council staff sought input at a local board workshop on 3 May 2018, no objections were raised. The board indicated that it may support a longer community licence to occupy term to reflect the importance of the club’s service to the community and the financial cost of providing the tower. The standard term for a group-owned building is 10 years with one 10 year right of renewal.

23. The Waitākere Ranges Local Board is the allocated authority to approve the granting of a new community licence to occupy.

24. A community outcomes plan has been negotiated and agreed with the club. The plan aligns to the Waitākere Ranges Local Board Plan 2017 outcomes of:

· Our unique natural habitats are protected and enhanced

· Local communities feel good about where they live.

Tauākī whakaaweawe Māori / Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and local board plans.

26. There are no changes in use or operational activities being conducted on the land.

27. Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Māori.

28. Te Kawerau ā Maki has been advised of the land owner approval and the proposal to legalise the tower on the park by way of a community licence to occupy.

Ngā ritenga ā-pūtea / Financial implications

29. There are no financial implications associated with the grant of a new community licence to occupy.

Ngā raru tūpono / Risks

30. If a lease is not granted to the club enabling its continued occupation of the reserve this could lead to the tower being removed. If the tower is removed surf lifeguards will have no close elevated view of swimmers in the water at North Piha Beach. This will make identifying swimmers requiring assistance more difficult and will have a detrimental effect on the lifeguard operations.

Ngā koringa ā-muri / Next steps

31. Subject to the local board granting a new community licence to occupy, council staff will work with key representatives of United North Piha Lifeguard Service (Incorporated) to finalise the licence to occupy agreement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site Plan Site Plan for United North Piha Lifeguard Service (Incorporated), Les Waygood Park, 2A North Piha Road, Piha	165
b ⇩	Community Outcomes Plan for United North Piha Lifeguard Service (Incorporated)	167
c ⇩	Letter granting land owner approval from Auckland Council to United North Piha Lifeguard Service (Incorporated) dated 15 May 2018	171

Ngā kaihaina / Signatories

Authors

Susan Quinn - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Approval of the 2018/2019 Waitākere Ranges local environment work programme

File No.: CP2018/08857

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme for the Waitākere Ranges Local Board, totaling $321,000 locally driven initiatives operational expenditure.

Whakarāpopototanga matua / Executive summary

2. The Waitākere Ranges Local Board has identified an aspiration in its 2017 local board plan to ensure ‘our unique natural habitats are protected and enhanced’. To give effect to this aspiration, staff developed a number of options for projects for the board to consider supporting in the 2018/2019 financial year.

3. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 22 March 2018 and 24 May 2018 workshops. These projects have been detailed in the recommendations below, and in Attachment A.

4. At the 22 June 2017 Waitākere Ranges Local Board meeting, the board approved a three-year funding agreement with the EcoMatters Environment Trust, noting that EcoMatters would receive $103,000 per annum until 30 June 2020 to deliver environmental projects in the Waitākere Ranges Local Board area (resolution WTK/2017/77). Eight projects are proposed for delivery by EcoMatters in the 2018/2019 financial year, as detailed in this report and Attachment A.

5. The board also has $632,766 of asset based services operational budget for the continuation of the septic tank pumpout programme. It also invests in community weed bins and long-tailed bat projects, both delivered by Infrastructure and Environmental Services staff. These projects are currently funded from the Waitākere Ranges Heritage Area asset based services operational budget, and will be presented for the board’s consideration in June 2018 as part of the proposed 2018/2019 Waitākere Ranges Heritage Area work programme.

6. This report recommends that the board approve its local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendations

That the Waitākere Ranges Local Board:

a) approve the allocation of $321,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:

Project	Budget
Waitākere Weed Action Project (Our Backyard)	$100,000
Kauri Dieback Community Coordinator	$48,000
Manukau Harbour Forum	$10,000
Coastal and marine project	$30,000
Pest Free South Titirangi strategy	$30,000
EcoMatters Environment Trust funding	$103,000
Total	$321,000

b) note that with the funding of $103,000, EcoMatters Environment Trust will deliver the following projects in the 2018/2019 financial year:

· EcoMatters Environment Centre and Sustainability Hub - $35,000

· Love Your Neighbourhood - $10,000

· Love Your Place Awards - $5,000

· Pop Up Bike Hub - $5,000

· EcoWest Festival - $10,000

· War on Weeds - $23,000

· Community Nurseries - $10,000

· Project HomeWise - $5,000

a) note the allocation of $632,766 of asset based services operational expenditure for the septic tank pumpout programme.

Horopaki / Context

7. In late 2017, the Waitākere Ranges Local Board provided strategic direction to staff around projects it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes. The board noted its strong commitment to the environment, and indicated that:

· it would like to better empower community groups to actively protect the Waitākere Ranges Heritage Area

· kauri dieback remains a key concern for the board

· it is supportive of working with landowners to manage weeds on private property

· it is supportive of projects with a sustainability focus

· it would like to take a leading role in the protection of the coastal and marine environment.

8. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at workshops on 22 March 2018 and 24 May 2018.

9. The local board indicated its support in principle of 13 locally driven initiative-funded projects which are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been included as Attachment A to this report.

10. In addition to this, $632,766 of asset based services operational budget will be allocated towards the continuation of the septic tank pumpout programme.

Tātaritanga me ngā tohutohu / Analysis and advice

11. A brief description of each of the proposed projects for delivery as part of the board’s 2018/2019 local environment work programme is provided below, and further detail is provided in Attachment A.

Waitākere weed action project (Our Backyard) – $100,000

12. To achieve the local board plan objective ‘animal pests and weeds are controlled long-term’, the board has indicated that it would like continue to fund the Waitākere weed action project (Our Backyard) in the 2018/2019 financial year. Our Backyard is a weed management project with a focus on control of climbing asparagus on privately-owned properties in Huia, Karekare and Piha.

13. The board provided $46,000 towards this project in 2014/2015, $104,000 in 2015/2016, and $100,000 in both the 2016/2017 and 2017/2018 financial years. It is recommended that the board allocate $100,000 of its locally driven initiatives operational budget towards the continuation of this project in 2018/2019.

14. This project aims to reduce the volume and spread of climbing asparagus in ecologically significant areas of the Waitākere Ranges Local Board area. It also contributes towards a behaviour change where all of the community understands that they have a shared responsibility to manage environmental weeds in the Waitākere Ranges Heritage Area.

15. The proposed budget of $100,000 for 2018/2019 will cover engagement, project management, property surveys, and control of climbing asparagus. The focus for the 2018/2019 financial year will be on re-contacting people that have not been engaged in Piha and Huia, to continue engagement with new areas in Karekare, and to start engagement in either Anawhata or Cornwallis.

Kauri dieback community coordinator – $48,000

16. To achieve the local board plan objective ‘animal pests and weeds are controlled long-term, and the fight against kauri dieback continued’, the board has indicated it would like to continue to fund the kauri dieback community coordinator role in the 2018/2019 financial year. In addition to this objective, the board has identified a key initiative in its local board plan to ‘fund kauri dieback awareness raising and action’.

17. The board committed $45,000 per annum towards the kauri dieback community coordinator role from 2014 until 2017, and provided $48,000 towards the continuation of this role in 2017/2018. It is recommended that the board allocate $48,000 of its locally driven initiatives operational budget towards the continuation of this role in 2018/2019.

18. The kauri dieback coordinator will deliver a programme of engagement, education and capacity building within the communities and groups of the Waitākere Ranges, with schools and pre-schools, and the wider public. This will include talks, workshops, education and art programmes, resource provision, supporting the Kauri Karnival, and managing summer track ambassadors.

19. This kauri dieback coordinator role will provide the following benefits in the 2018/2019 financial year:

· increased awareness of kauri dieback disease and how to prevent its spread

· increased compliance with hygiene station use and track closures

· Improved stewardship on private property

· development of collateral for use in the public domain (such as murals or artworks)

· stronger focus on kauri dieback disease at the Arataki Visitor Centre, particularly for local benefit

· consistent approaches to managing the disease in neighbourhood sustainability and conservation efforts

· exposure of key messages at events and festivals.

Manukau Harbour Forum – $10,000

20. To achieve the local board plan objective ‘our marine and coastal environments are protected’, the board has indicated that it would like continue to fund the Manukau Harbour Forum in 2018/2019. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards).

21. The board provided $8,000 towards the Manukau Harbour Forum’s work programme in the 2017/2018 financial year. It is recommended that the board allocate $10,000 of its locally driven initiatives operational budget towards the Manukau Harbour Forum in 2018/2019.

22. This funding, along with contributions from the eight other member boards, will be used to deliver a governance review, communications plan, symposium, and education project.

23. The proposed governance review acknowledges that the forum is in its third term and it is now appropriate to consider whether it has achieved its objective. It also reflects that the forum is a strategic and governance entity, yet it is primarily delivering an operational work programme. The proposed operational work programme encourages increased awareness and knowledge about the Manukau Harbour, and improving water quality.

Coastal and marine project – $30,000

24. To achieve the local board plan objective ‘our marine and coastal environments are protected’, the board has indicated that it would like to fund a coastal and marine project in the 2018/2019 financial year. The board provided $50,000 towards the development of the Big Blue Waitākere report in the 2016/2017 financial year. This is an information report setting out the current state of the Waitākere Ranges marine and coastal environments.

25. An additional $50,000 was allocated by the board towards the refinement of the report, and a community hui to discuss issues identified in the report in 2017/2018, and subsequent actions. Due to the timing of the hui, the board reallocated $20,000 of this budget towards local grants as it could not be spent on actions arising from the hui (resolution WTK/2018/53).

26. It is recommended that the board allocate $30,000 of its locally driven initiatives operational budget towards a coastal and marine project in the 2018/2019 financial year. Feedback from the community hui being held in June 2018 will be used to determine where funding can be provided to community groups to:

· support community efforts to protect marine and coastal environments

· enable communities to protect vulnerable coastal animals and plans through provision of funding, management plans, traps or other resources.

27. At the time of writing this report, the community hui identifying potential projects to be funded through this budget had not yet been held. An update on the outcome of the community hui will be provided following the hui.

Pest Free South Titirangi strategy – $30,000

28. To achieve the local board plan objective to ‘enable community-based weed and animal pest control on public and private property’, the board has indicated it would like to support a new Pest Free South Titirangi strategy in the 2018/2019 financial year. It is recommended that the board allocate $30,000 of its locally driven initiatives operational budget towards the development of this strategy in 2018/2019.

29. The development of the Pest Free South Titirangi strategy will enable strategically-focused, cooperative and complimentary restoration action between the South Titirangi Neighbourhood Network, the wider community and agency stakeholders. It will also help establish for other groups, constructive working relationships and arrangements with agencies such as Auckland Transport and the various departments of Auckland Council.

30. South Titirangi is an ideal focus area for a pest free strategy in the 2018/2019 financial year as there is an active, well-organised community, working with professional support through Gecko Trust, whose restoration activity is frustrated by challenging relationships with various agencies. Their challenges are similar to those faced by other groups.

31. The Pest Free South Titirangi strategy will complement other plans such as the Waitākere Ranges Strategic Weed Plan and the proposed Regional Pest Management Plan. Benefits of this project include:

· supporting and enabling community-led restoration, and animal pest and weed control in South Titirangi

· protecting and restoring natural environments and their species (including coasts, streams and forests

· establishing agency relationships, endorsement and support for community-led pest free initiatives.

32. The funding towards the Pest Free South Titirangi project will:

· establish a clear understanding of key stakeholders and organisations, community focuses and collaborative processes followed to date

· explore issues, possible solutions and a common purpose for moving forward to enable Pest Free South Titirangi

· identify opportunities for alignment and adaptation of existing activity and resourcing to support Pest Free South Titirangi

· support the development of a collective strategy for achieving Pest Free South Titirangi.

EcoMatters Environment Trust funding – $103,000

33. A key objective in the Waitākere Ranges Local Board Plan is ‘our visitors and residents make everyday sustainable living choices’. At the board’s June 2017 business meeting, the board approved a three-year funding agreement with EcoMatters to 30 June 2020 to deliver environmental initiatives to be agreed as part of the board’s annual local environment work programmes (resolution WTK/2017/77).

34. A brief description of each of the projects proposed for delivery by EcoMatters in the 2018/2019 financial year is provided in Table 1 below:

Table 1. Key deliverables for Waitākere Ranges projects delivered by EcoMatters

Description of project	Deliverables
EcoMatters Environment Centre and Sustainability Hub ($35,000) Funding will support the operation of EcoMatters Environment Centre, including staffing and associated education programmes.	· The environment centre will be open for at least 30 hours per week · Up-to-date advice, information and support will be available via phone, email, website and visits · Promotion of the centre will be targeted to, and the users of the centre represent, the diversity and distribution of the population · The Waitākere Ranges Local Board’s support will be acknowledged at public events, in press releases, on signage and flyers, in accordance with the council’s media policy and brand and style guidelines.
Love Your Neighbourhood ($10,000) Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.	· The mechanism for requesting assistance will be published on the Ecomatters website from July 2018 · Love Your Neighbourhood assistance will be promoted in conjunction with EcoWest Festival (February to April 2019) · The Waitākere Ranges Local Board support will be acknowledged in the provision of the rapid response assistance.
Love your place awards ($5,000) Funding to support biennial environmental champion recognition awards that will specifically be for board constituents. The awards will recognise volunteer work in the environment.	· Award finalists and winners will be selected in July and August 2018, ahead of the awards event will be held in September 2018 · Local board support will be acknowledged in press releases, on signage and flyers, in accordance with council’s brand and style guidelines.
Pop Up Bike Hub ($5,000) New project – funding to support the development and operation of a pop up repair centre for bikes at selected events.	· Bicycle skill programmes will be delivered via the pop up bike hub, and users will be educated about active transport · The pop up bike hub service will be provided at two events during the 2018/2019 financial year · The Waitākere Ranges Local Board’s support will be acknowledged through signage at pop up bike hub events.
EcoWest Festival ($10,000) Funding to support the running of EcoWest festival which will run from March-April 2019.	· The EcoWest festival events will be delivered by May 2019 across the Henderson-Massey, Waitākere Ranges and Whau Local Board areas · A minimum of 15 events will be held in the Waitākere Ranges Local Board area · Sustainability practices will be demonstrated in all aspects of the organisation and delivery of the festival · Local board and council support will be acknowledged at public events, in press releases, on signage and flyers, in accordance with the council’s brand and style guidelines.
War on Weeds ($23,000) A campaign to be run during the month of March 2019, where jumbo bins are provided at key sites in the local board area for community disposal of weeds.	· Weed bins continuously available at locations in Waitākere Ranges Local Board throughout March 2019 · The removal of environmental weeds and pest plants from private property in the Waitākere Ranges Local Board area will be supported, and awareness will be raised around weed issues in the area.
Community Nurseries ($10,000) Establishment of community nurseries is supported and advice is provided to the community on how best to establish and maintain these.	· A minimum of 2,500 native plants will be germinated and potted for future planting · A minimum of 2,000 native plants will be available for community planting projects within the Waitākere Ranges Local Board area (plants generated from this initiative in the 2017/2018 financial year) · Provision of nursery advice to community groups and interested parties to assist projects to establish new nurseries.
Project HomeWise ($5,000) Workshops delivered across the local board area, and particularly targeted at ethnic communities and vulnerable households, to be provided on topics such as: · Waste minimisation · Water saving · Energy efficiency · Sustainable living	· A minimum of three workshops will be delivered in the 2018/2019 financial year · Ethnic communities and vulnerable households within the Waitākere Ranges Local Board area will have the skills, knowledge and resources to make positive sustainable living choices.

Description of project

Deliverables

EcoMatters Environment Centre and Sustainability Hub ($35,000)

Funding will support the operation of EcoMatters Environment Centre, including staffing and associated education programmes.

· The environment centre will be open for at least 30 hours per week

· Up-to-date advice, information and support will be available via phone, email, website and visits

· Promotion of the centre will be targeted to, and the users of the centre represent, the diversity and distribution of the population

· The Waitākere Ranges Local Board’s support will be acknowledged at public events, in press releases, on signage and flyers, in accordance with the council’s media policy and brand and style guidelines.

Love Your Neighbourhood ($10,000)

Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance.

· The mechanism for requesting assistance will be published on the Ecomatters website from July 2018

· Love Your Neighbourhood assistance will be promoted in conjunction with EcoWest Festival (February to April 2019)

· The Waitākere Ranges Local Board support will be acknowledged in the provision of the rapid response assistance.

Love your place awards ($5,000)

Funding to support biennial environmental champion recognition awards that will specifically be for board constituents. The awards will recognise volunteer work in the environment.

· Award finalists and winners will be selected in July and August 2018, ahead of the awards event will be held in September 2018

· Local board support will be acknowledged in press releases, on signage and flyers, in accordance with council’s brand and style guidelines.

Pop Up Bike Hub ($5,000)

New project – funding to support the development and operation of a pop up repair centre for bikes at selected events.

· Bicycle skill programmes will be delivered via the pop up bike hub, and users will be educated about active transport

· The pop up bike hub service will be provided at two events during the 2018/2019 financial year

· The Waitākere Ranges Local Board’s support will be acknowledged through signage at pop up bike hub events.

EcoWest Festival ($10,000)

Funding to support the running of EcoWest festival which will run from March-April 2019.

· The EcoWest festival events will be delivered by May 2019 across the Henderson-Massey, Waitākere Ranges and Whau Local Board areas

· A minimum of 15 events will be held in the Waitākere Ranges Local Board area

· Sustainability practices will be demonstrated in all aspects of the organisation and delivery of the festival

· Local board and council support will be acknowledged at public events, in press releases, on signage and flyers, in accordance with the council’s brand and style guidelines.

War on Weeds ($23,000)

A campaign to be run during the month of March 2019, where jumbo bins are provided at key sites in the local board area for community disposal of weeds.

· Weed bins continuously available at locations in Waitākere Ranges Local Board throughout March 2019

· The removal of environmental weeds and pest plants from private property in the Waitākere Ranges Local Board area will be supported, and awareness will be raised around weed issues in the area.

Community Nurseries ($10,000)

Establishment of community nurseries is supported and advice is provided to the community on how best to establish and maintain these.

· A minimum of 2,500 native plants will be germinated and potted for future planting

· A minimum of 2,000 native plants will be available for community planting projects within the Waitākere Ranges Local Board area (plants generated from this initiative in the 2017/2018 financial year)

· Provision of nursery advice to community groups and interested parties to assist projects to establish new nurseries.

Project HomeWise ($5,000)

Workshops delivered across the local board area, and particularly targeted at ethnic communities and vulnerable households, to be provided on topics such as:

· Waste minimisation

· Water saving

· Energy efficiency

· Sustainable living

· A minimum of three workshops will be delivered in the 2018/2019 financial year

· Ethnic communities and vulnerable households within the Waitākere Ranges Local Board area will have the skills, knowledge and resources to make positive sustainable living choices.

Septic tank pumpout programme ($632,766 asset based services operational expenditure)

35. This programme manages the triennial pumpout of septic tanks within the former Waitākere City Council area. This is funded in a targeted rate in proportion with older septic systems in this area.

36. Within the Waitākere Ranges Local Board area, there are an estimated 3,510 households that pay a targeted rate for maintenance of rural sewage systems. These households are visited every three years to have their tanks pumped out and cleaned.

37. The pumpout programme is based around improvements to the environment and public health and safety due to a reduction in the amount of emergency overflows through pumpouts. The community and environmental benefit is fewer failing septic tank systems and reduced contamination of streams and beaches in the board’s area.

38. In the 2017/2018 financial year, $614,925 was received for this programme, and a further $632,766 for this programme will be received in 2018/2019.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

39. The projects proposed for inclusion in the board’s 2018/2019 local environment work programme will have positive environmental outcomes across the Waitākere-Ranges Local Board area. Particular focus areas for the 2018/2019 work programme include the Manukau Harbour, South Titirangi, Piha, Huia, Karekare, and the wider Waitākere Ranges Heritage area.

Local board views

40. The projects noted above align with the local board plan outcome ‘our unique natural habitats are protected and enhanced’, and enable the board to deliver on this commitment.

41. The proposed local environment work programme was discussed with the board at workshops on 22 March 2018 and 24 May 2018. At these workshops, the local board indicated its support in principle for the proposed projects outlined in this report, but requested further information on the new Pest Free South Titirangi strategy proposal. This was information was provided to the board via memorandum in June 2018.

Tauākī whakaaweawe Māori / Māori impact statement

42. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

43. Table 2 below outlines how each of the projects contributes towards Māori outcomes.

Table 2. Māori impact assessment

Project	Māori impact assessment
Waitākere Weed Action project (Our Backyard)	Specific consultation and engagement with mana whenua has not been carried out for this project. However, it is recognised that management of weeds in the Waitākere Ranges is of significance to mana whenua in their role as kaitiaki of natural environments.
Kauri dieback community coordinator	As an iconic native New Zealand tree the survival of kauri is of key importance to mana whenua in their role as kaitiaki. The kauri dieback coordinator role will support the health of the Waitākere Ranges, which is of great significance to mana whenua. The kauri dieback coordinator will also seek opportunities to incorporate matauranga Māori into the messaging and education programme, and will work alongside mana whenua to deliver aspects of the coordinator’s work programme where possible.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving the Manukau Harbour. The forum is a strategic and governance entity, so the proposed governance review will include an objective to investigate how Māori outcomes can be achieved through the forum’s work programme.
Coastal and marine project	It is recognised that improving the health and mauri of marine and coastal areas is of key importance to mana whenua in their role as kaitiaki of Auckland’s natural environment. There is potential for mana whenua groups or Māori organisations to receive support for the delivery of coastal or marine projects through the provision of this budget.
Pest Free South Titirangi strategy	This project will involve the development of a strategic action plan to protect manu (birds) and ngahere (forest) in South Titirangi. Mana whenua will be invited to participate in the development of the strategy.
EcoMatters Environment Trust funding	The funding provided by the local board to EcoMatters has an impact on Māori wellbeing and building capacity for Māori. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme. There is potential for Project HomeWise to contribute to Māori well-being through educating Māori groups about energy, water and waste, which may result in financial savings and home livability improvements. EcoMatters provides support to build the capacity of other organisations involved in developing and delivering environmental initiatives. This includes engaging with Hoani Waititi Marae on opportunities for collaboration. With the Love Your Neighbourhood assistance, EcoMatters provide support for community environmental action, which has the potential to contribute to the development of Māori capacity through supporting applications for this assistance from Māori organisations.

Ngā ritenga ā-pūtea / Financial implications

44. The proposed 2018/2019 local environment work programme will see the allocation of $321,000 of the board’s locally driven initiatives operational budget, and $632,766 of its asset based services operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

45. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

46. The risks and mitigation measures associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

47. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft 2018/2019 Waitākere Ranges local environment work programme	191
b ⇩	Risks and mitigation of proposed 2018/2019 local environmental projects	197

Ngā kaihaina / Signatories

Authors

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Waitākere Ranges Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/10696

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/19 work programmes for the Waitākere Ranges Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR).

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· Local communities feel good about where they live

· Our community spaces, parks, sports and recreation facilities meet local needs and are easy to get to

· Our unique natural habitats are protected and enhanced

· Our urban centres are enjoyable places to be.

· People experience local arts and culture, and recognise our heritage

5. The work programmes include funding from Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval from the local board will be sought for any changes to work programmes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (insert member name) and (insert member name).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries and PSR departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The Community Services work programmes 2018/2019 for the Waitākere Ranges Local Board includes the following areas of activity:

· ACE – Provision of service at local arts projects and facilities, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy, connect with nature and value our cultural identity.

12. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

13. The work programmes 2018/2019 align to the following Waitākere Ranges Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR
Local communities feel good about where they live	ü	ü	ü
Our community spaces, parks, sports and recreation facilities meet local needs and are easy to get to	ü	ü	ü
Our unique natural habitats are protected and enhanced	ü		ü
Our urban centres are enjoyable places to be	ü
People experience local arts and culture, and recognise our heritage	ü

14. Some activities require multiple years for delivery. The programmes align to the following strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

15. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

17. Feedback from these workshops is reflected in the work programmes included in Attachments A, B and C.

Tauākī whakaaweawe Māori / Māori impact statement

18. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

19. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

20. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Māori naming of reserves and facilities Phase one

· Māori Responsiveness Waitakere Ranges

Ngā ritenga ā-pūtea / Financial implications

21. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Capex and Opex

22. The Locally Driven Initiative budget allocated to the Community Services work programmes for the local board for the 2018/2019 financial year is $ 697,801.

23. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

24. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

25. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

26. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

27. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

28. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

29. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

30. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitākere Ranges ACE Work Programme 2018/2018	203
b ⇩	Waitākere Ranges Libraries Work Programme 2018/2019	215
c ⇩	Waitākere Ranges PSR Work Programmes 2018/2019	217

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Waitākere Ranges Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/09010

Te take mō te pūrongo / Purpose of the report

1. To approve the Waitākere Ranges local economic development programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Waitākere Ranges Local Board as set out in attachment A.

3. The proposed work programme comprises, support for delivering the next stage of the Glen Eden Town Centre Investment Attraction Plan. The total value of the Local Economic Development programme is $20,000.

4. The board is being asked to approve the 2018/19 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the 2017/18 local economic development programme (Attachment A) as follows.

i) support delivery of the Glen Eden Town Centre Investment Attraction Plan ($20,000).

Horopaki / Context

5. This report provides the Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The 2017/2018 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Local Board Plan (2017).

7. The proposed LED programme comprises the following activities.

Supporting Glen Eden Town Centre Investment Attraction Plan ($20,000)

8. The local board aspires for Glen Eden to be an attractive and welcoming town centre. It intends to do this by working with the Glen Eden Business Association to improve Glen Eden Town Centre through promotion and attraction of investments that lift the experience of the centre for locals and visitors.

9. The board has already funded the Glen Eden Business Association to develop the Glen Eden Prospectus and an investment attraction plan has been outlined subsequently to build on that. The next stage to understand what users of the town centre want is underway. This will inform the business association and its members where it should focus its efforts to improve the visitor experience.

10. Dependent on the findings of the 2017/18 work this could involve one or more of several follow on actions in 2018/19:

- Market the town centre investment opportunity

- Improve the retail mix to meet the needs of town centre users

- Stimulate and support organic investment by existing local businesses and landlords

- Build a vision for the town centre

- Upgrade the public amenity and signage

- Promote the vision.

11. On completion of the 2017/18 research, discussion will be had with the BID and Local Board to agree which of the potential follow on actions should be prioritised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Outcome 5 of the Waitākere Ranges Local Board Plan seeks to ensure ‘Glen Eden is an attractive and welcoming town centre’. One proposed activity in the plan is to ‘support BID projects which present an attractive town centre’. This project supports that objective by providing additional resource and capability for the BID to be able to better respond to the needs of town centre users and to promote the centre to potential visitors and investors.

13. The proposed LED programme was presented to the Local Board at the 24 May workshop and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

14. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with Māori and consider any impacts on Māori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

15. The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

16. The main risk is a lack of business association buy-in and support for the project. Following completion of two projects with the business association over the last two years, and increased discussions with the business association, a closer understanding of what the business association wishes to achieve and how they can be supported has evolved.

Ngā koringa ā-muri / Next steps

17. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. This will follow the completion of the 2017/18 Glen Eden Town Centre research project which will identify priorities for action.

18. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Economic Development: ATEED Work Programme 2018/2019	223

Ngā kaihaina / Signatories

Authors

Jonathan Sudworth – Local Economic Development Advisor (ATEED

Authorisers

John Norman – Strategic Planner Local Economic Development

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Auckland Transport's update for the Waitākere Ranges Local Board – June2018

File No.: CP2018/11053

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Waitākere Ranges Local Board on transport related matters in their area.

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month. In particular, this report:

a) Provides a progress update to the Board on its current transport capital fund projects, along with financial information indicating how much budget the board has remaining in this political term.

b) Notes consultation information sent to the Board for feedback and decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive Auckland Transport’s update for June 2018.

Horopaki / Context

3. This report addresses transport related matters in the Waitākere Ranges local board area.

4. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Fund (LBTCF) Update

6. The Waitākere Ranges Local Board’s annual funding allocation under the LBTCF is currently $358,706 pa. Future budgets will have an adjustment for inflation added. The following tables note previous decisions and progress since the last update, budgets and financial commitments.

7. The Local Board remaining budget left of $908,621 will hopefully be committed dependant of the Glen Eden Town Centre Development funding project being approved by Council in July 2018.

Waitākere Ranges Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$1,900,714
Amount committed to date on projects approved for design and/or construction	$992,093
Remaining Budget left	$908,621

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Piha and Scenic Drive Intersection – Temporary Road Safety Changes Update

8. Auckland Transport has met with the Local Board and key stakeholders to inform them of the temporary changes that will be put in place to minimise the road safety issues that are occurring at this intersection.

The description of the works are:

· Install permanent flexi posts, 4 at the taper and 3 at the Stop control (Completed)

· Permanently remove the existing centre lines and install double yellow no passing lines (arrows are pointing beginning and end of centrelines) (Completed).

· The existing white RRPMs are to be removed (Completed) and not replaced as new flashing studs are to be installed shortly (Not completed yet).

· Extensions of double yellow centre lines (Completed)

· Install 5x advance warning strips (check Figure 05) (Completed)

· Change speed signs from 70km/h to 50km/h with ‘Temporary’ supplementary plates on all approaches to the intersection (Completed)

· Trim vegetation (Completed)

· New Stop Control ( STOP road marking and stop line and signage) – at the intersection of Quinns Road with Scenic Drive (Completed)

· Install `PIHA` sign 1.5m x 1.5m (Sign size modified to 1.5m x 0.5m, Completed)

· Install continuity lines along the intersection (Completed)

· Markings and signs to be in accordance to MOTSAM/ATCOP guidelines.

Scenic Drive Rehabilitation Update

9. As of the 12 June major pavement and drainage works on the road have been completed. Minor works related to the footpath, guardrail and a boardwalk are yet to be completed.

10. This work has been delayed due to the weather. The contractor is endeavouring to complete the work within the next 4-6 weeks, weather permitting.

Rural Bus Trial Update

11. Auckland Transport implemented the West New Network in June 2017. AT won’t be able to make any improvements this year, as we are busy with the new bus networks for Central Auckland and the North Shore, which are scheduled to be implemented in the second half of 2018. AT also have other projects that have been prioritized, after we implement the new bus network across the whole of Auckland. AT will fully investigate the timings for the rural bus trial project in 2019.

Speed limits in the Waitākere Ranges Area

12. Auckland Transport are currently working on the following changes in the Waitākere Local Board area.

· Lowering rural speed limits on Christian Road, O’Neils Road, and Tram Valley Road in Swanson. This also includes some adjustments to the urban 50kph zone in Christian Road and Pooks Road to cover the new urban development area at Penihana.

· Lowering the rural speed limits on Birdwood Road and various side roads. (boundary of Waitākere Local Board and Henderson Massey Local Board) This may also include some adjustments to the 50kph zone at Crows Road due to new urban developments.

· Lowering the existing 70kph speed limit at the southern end of Parau.

13. AT have held initial discussions about these proposed changes with Police, NZTA and road user advocacy groups and they were generally supportive of these three proposals.

14. Auckland Transport is in the process of rewriting our speed limits bylaw, public consultation on the above changes will be included with the consultation on the bylaw. At this stage we hope to take the bylaw to the AT Board before the end of the year (calendar year).

Consultation documents on proposed improvements

15. Consultation documents for the following proposals have been provided to the Waitākere Ranges Local Board for its feedback, and are summarised here for information purposes only.

· Proposal for broken yellow lines on Rangiwai Road, Titirangi

· Proposal for broken yellow lines on Paturoa Road,Titirangi

· Proposal for broken yellow lines restrictions on Atkinson Road, near the intersection with Daffodil Street, Titirangi.

16. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

Auckland Transport’s Traffic Control Committee (TCC) report

17. Decisions of the TCC during the month of May 2018 affecting the Waitākere Ranges Local Board area are listed below.

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-May-18

Rosandich Drive, Seymour Road, Benita Place, Sunnyvale

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Bus Stop, Lane Arrow Markings, Give-Way, Traffic Island

CARRIED

Tauākī whakaaweawe Māori / Māori impact statement

18. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

19. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

20. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

21. Auckland Transport provides the Waitākere Ranges Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Owena Schuster – Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09437

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Waitākere Ranges Local Board on sites to be managed by the draft freedom camping bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017, the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Waitākere Ranges Local Board area and have concluded there are:

· twenty-four sites with adequate evidence to be scheduled as prohibited

· one site with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Waitākere Ranges Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) recommend to the Regulatory Committee that the 24 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the one site contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 10 May 2018 as follows:

i) the board supports the proposed default position for land held under the Reserves Act 1977 that camping is not allowed unless it is provided for a reserve management plan

ii) the council must have regard to the purpose and objectives of the Waitakere Ranges Heritage Act 2008 when making any decisions about areas located within the Waitakere Ranges Heritage Area Overlay

iii) the council to consider how enforcement would be effective given the size and isolation of the parts of the Waitakere Ranges Local Board area

iv) the size of vehicles on a site should be considered

v) freedom camping is not appropriate in areas where children are running around.

Horopaki / Context

Background

6. In 2017, staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Waitākere Ranges Local Board area site assessments

28. The outcome of the initial site assessments for the Waitākere Ranges Local Board area are included in Attachments A and B. Attachment B also notes where the Reserves Act applies.

29. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

30. The Waitākere Ranges Local Board area initial site assessments identified:

· nineteen sites where there was adequate evidence to suggest a prohibition was required to protect the area

· six sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect the area

· no areas where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

31. Attachments A and B also provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

32. A summary of the recommendations for the Waitākere Ranges Local Board area:

· twenty-four sites have adequate evidence to be scheduled as prohibited

· one site has adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

o This area is held under the Reserves Act. Staff are investigating if there are legal avenues available to provide for freedom camping with restrictions on this site. If no legal avenues are available, this site will not be scheduled in the bylaw. As the default position under the Reserves Act will apply, there is no freedom camping allowed on this site. Enforcement powers will be limited to those under the Reserves Act (no infringement capability).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

33. The Waitākere Ranges Local Board also provided general feedback on the development of the bylaw at the workshop on 10 May 2018. This feedback included:

· the board supports the proposed default position for land held under the Reserves Act 1977 that camping is not allowed unless it is provided for a reserve management plan

· the council must have regard to the purpose and objectives of the Waitakere Ranges Heritage Act 2008 when making any decisions about areas located within the Waitakere Ranges Heritage Overlay

· the council to consider how enforcement would be effective given the size and isolation of the parts of the Waitakere Ranges Local Board area

· the size of vehicles on a site should be considered

· freedom camping is not appropriate in areas where children are running around.

Tauākī whakaaweawe Māori / Māori impact statement

34. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

35. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

36. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

37. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

38. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

39. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

40. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

41. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

42. If the Waitākere Ranges Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

43. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	235
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	249
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	251

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki – GM – Community & Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 June 2018

Portfolio update - Sandra Coney

File No.: CP2018/11383

Te take mō te pūrongo / Purpose of the report

1. To provide an update of portfolio activities by Member Sandra Coney.

Whakarāpopototanga matua / Executive summary

2. Member Coney is the lead for the Historic Heritage/Character and Parks area portfolios.

3. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the portfolio update from Member Sandra Coney.

Horopaki / Context

Heritage

Waikumete Cemetery

4. In January we commemorated the centenary of the first burial of a soldier in what was then the new soldiers’ section of Waikumete Cemetery. This was William Eli Johnston who returned from the war and died of the effects of shell-shock and tuberculosis on 21 January 1918 and was buried in Soldiers Burial A Row 1 Plot 1.

5. William Johnston was a married man and father when he died and I was able to track down some descendants. I went to visit them in Cambridge and they shared photos and memories of William.

6. On 21 January 2018, we gathered at Waikumete where we held a service and spoke about William. His family brought photographs, his sword and other effects which they had kept all this time. About 30 of his descendants attended from all around NZ. We also had representatives of the Auckland Regiment, a firing party and the RSA provided the Ode and the playing of the Last Post.

7. Many thanks to all those who contributed to this event especially Sheree Stout, head sexton, at Waikumete.

Photo shows descendants of William Eli Johnston at his graveside at Waikumete

8. On another Waikumete matter, the Waitākere Ranges Local Board (the Board) recently wrote to Community Facilities with its concerns about a proposal to develop a civilian ashes’ burial area within the service persons’ section of Waikumete Cemetery. This proposal was responding to Unitary Plan decisions that have restricted the availability of land for future burials.

9. The proposed area was on the west side of Mariners Way, near the HMNZS Leander graves of naval men from WW2.

10. The Board expressed the view that civilian burials within the dedicated servicepersons’ area undermined the integrity of the servicepersons’ area and pointed out that this part of the cemetery has national and international significance, being a Commonwealth War Graves Commission cemetery with memorials to soldiers who have fought in all wars and also the site of initial burials of US servicemen who died in NZ during WW2.

11. The Board has since been told that the proposal has been put on hold because of these and similar concerns about the impact on the heritage values of the cemetery.

RS Judson concert

12. This year is the last year in the centenary of WW1 and the Board will once again hold a concert featuring the Royal New Zealand Artillery Band to commemorate this. This year, the concert is dedicated to Reginald Stanley Judson, one of the most decorated soldiers from WW1. Judson won a VC, a DCM and MM on the Western Front over a five-week period in 1918. The date of the concert is close to the centenary of the Battle of Bapaume at which Stanley Judson was awarded his VC. This free concert will be held at the Playhouse Theatre in Glen Eden with afternoon tea at the adjoining Glen Eden RSA.

13. Stanley Judson was born at Wharehine, Albertland, and was brought up by his aunt and uncle, Marion and Frederick Judson, who owned land at Waiatarua – in fact, Fred Judson came up with this new name for Nihotupu – and founded the Waiatarua Boarding House. Stanley went to Albertland, Oratia and Henderson Schools, and his name is to be found on the Roll of Honour outside Oratia School. He is buried in Waikumete Cemetery.

Heritage Conference

14. This year’s heritage conference is focused on the arts and culture. It is to be held at Titirangi War Memorial Hall and adjacent locations and the organising committee has already put out a call for papers and is working on a programme. The date this year is Sunday 6 October. There will be three keynote speakers and a choice of workshops.

Influenza Pandemic Centenary

15. I have been on a working committee with Council staff, elected members and external stakeholders to prepare commemorations of the 1918 Influenza Pandemic. A number of these will be focused on Waikumete Cemetery which is within the Board’s boundaries. A large number of burials of people who died in the epidemic are to be found at Waikumete, though not within the large grassed area marked with a granite memorial to the people who died. The grassed area is actually burials of people who died within Government institutions such as prisons, hospitals, and homes for old people or children. Most people who died during the pandemic are buried in other parts of the cemetery, often in family plots, and most have a headstone.

16. Details of the commemorations are being finalised but will include events focused on the Chapel of Failth in the Oaks at Waikumete.

Mayor’s Advisory Committee on WW1 Centenary

17. I continue to serve on this committee, the major focus of which has been a memorial commemorating the impact on families and communities in Auckland of WW1.

18. Recently, the Board has been asked for street names commemorating WW1 soldiers and nurses which can have a blade with an Anzac poppy. This is an idea that was mooted first at the beginning of the centenary that did not make much progress, but may now reach fruition in the final year of the centenary. The Board has been instrumental in the names of Swanson soldiers and families being used in the new Penihana subdivision at Swanson so this would be a starter for the new blades.

Heritage trees

19. The Board has been able to highlight that some trees proposed for branch or tree removal are in fact scheduled. This means that any proposals for limb removal have to be subjected to a more rigorous review by heritage arborists.

20. At Piha Domain, the storm in April resulted in a large branch being broken off a scheduled macrocarpa which was planted in the 1860s.

Community Liaison Group meetings – Watercare

21. I have been attending these meetings when I can to keep a watching brief on the future of the Nihotupu Filter Station. This is a scheduled building within Watercare land, at the beginning of Exhibition Drive. It has been shut up for two to three decades and no maintenance has been carried out on it. Watercare has previously expressed a desire to demolish it however it has considerable heritage value as part of the historic infrastructure of Auckland’s water supply.

Parks

Closure of Waitakere Ranges Regional Park

22. The most significant occurrence over the past few months has been the imposition of a rahui over the forested area of the Waitakere Ranges by Te Kawerau ā Maki and the subsequent closing of the forest by Auckland Council.

23. The Board supported the approach taken which was to allow access on sealed roads such as service roads, and coastal tracks which are not in forest. Closed tracks have been fenced off and are patrolled. The Board is yet to hear how well these closures are being observed, but my personal observation driving past many track entrances, is that they are being well respected.

24. The Board’s position is that closed tracks should not be opened on a sequential basis, before a full strategic plan for the future of the Waitakere Ranges regional parkland is completed. This would look at what the future track network will be like, how many tracks, where they are and what standard they are constructed to. If there are fewer tracks – which seems likely – how will Council manage use so that a few tracks do not get “loved to death”. This was happening already, so the plan needs to be in the context of greater increased use and also use mediated by the impact of social media. People are seeking out particular kinds of parks’ destinations – waterfalls, swimming places, high cliffs – some of which had become very crowded and are showing alarming signs of wear and tear particularly, with people going off-track to locations they have seen on Instagram etc.

25. The policy for the future of the park needs to be contained within a revised Regional Parks’ Management Plan, which involves going through a statutory process under the Reserves Act which would enable anybody who wants to, to be involved in making submissions and meeting with commissioners.

26. The Board has also asked staff to provide advice on whether steps need to be taken to close any Local Parks, improve tracks or install hygiene stations. These do already exist at some local parks, however, the focus so far has been on regional parks rather than local, so it is timely to look at what steps the Board can take to try and keep kauri safe in our parks.

Te Henga Marae land

27. Recently the Environment & Community Committee and then the Finance & Performance Committee of Auckland Council passed resolutions to go through the process of lifting the Reserve Act status and transferring the land at 240A Bethells Road, Te Henga, to the iwi Te Kawerau ā Maki. I think the Board can feel satisfied that it played a key role in this long-awaited outcome.

28. From 1994, the legacy Waitakere City Council (WCC) began talking to Te Kawera ā Maki about reestablishing a marae in Waitakere at Te Henga. Historically, Te Kawerau had lived throughout the Waitākere Ranges and beyond. The last place they occupied permanently was Te Henga where they had the village of Waiti and the pa Parawai. On the death of their chief Te Utika te Aroha in 1912, members of the tribe moved to live with relatives in other parts of Auckland, including at Ihumatao, although they continued to visit their ancestral lands at Te Henga.

29. At different times, WCC looked at providing funds to Te Kawerau to purchase land for a marae or to buy land itself to gift to the iwi. The land at 240A Bethells Rd was identified at an early date as the preferred site. Te Kawerau wrote:

“Te Henga is the heartbeat of our iwi. It is our dream that we return and rebuild a Marae back there. A Marae is a necessary base for the people. It is a place of respect and learning and has much to offer the community.” (Attachment A Item 11, Finance & Performance Committee agenda, 19 June 2018)

30. In 2003, Te Kawerau wrote to the Office of Treaty Settlements relinquishing any interest in land at 2-6 Henderson Valley Road which WCC wished to buy from the Crown for new Council chambers. This was done with the expectation that this would assist in furthering the purchase of land at Te Henga for a marae.

31. In 2009, WCC bought the land in Te Henga. However, instead of transferring the land to Te Kawerau, the WCC resolved in late July 2010 – not long before amalgamation - to gazette it as a reserve and then to lease the land to Te Kawerau. The land was duly gazetted as a reserve.

32. Te Kawerau had all along stated that it wished to own the land as freehold and that a lease arrangement would make it difficult to develop the site as it wished. In 2013 and 2014, the Board asked officers to pursue a lease with Te Kawerau ā Maki but this did not proceed.

33. This grievance was mentioned by Te Warena Taua when the iwi appeared before the Environment and Community Committee outlining the rahui for the Waitakere Ranges in December 2017.

34. Accordingly, on 14 December the Waitākere Ranges Local Board unanimously passed a Notice of Motion proposed by myself and member Steve Tollestrup seeking the lifting of the Reserves Act status and the transfer of the land to Te Kawerau ā Maki.

35. This was supported by the Waitakere ward councilors who took it through the relevant committees.

36. This is something to celebrate. To have the iwi once again have a permanent presence on land they own in their ancestral rohe will be a great milestone for everyone in Waitakere. There are still some further legal steps to be gone through and also a need to resource the development of a marae and papakainga, but the process is now underway.

Huia seawall

37. Although the Board is yet to be thoroughly briefed, we understand some set-backs have been encountered at Huia. The groins have been constructed but difficulties have arisen with transferring sand to the shoreline. The Board is seeking a full briefing on the project and an outline of the plans for progressing the project.

38. In the meantime, some interpretation about the Maori and Pakeha history of the bay has been prepared and will be displayed on the Huia Domain.

Freedom camping

39. Officers of Council came to the Board seeking nominations of places where freedom camping could take place on local parks. We pointed out that most of our parks where tourists would wish to go are highly contested and many lack infrastructure. Having gone through a process looking park by park it was the Board’s conclusion that no parks were suitable for freedom camping. We are also conscious of the many opportunities that exist for taking campervans into campgrounds and that places for self-contained campervans are also provided within regional parks.

Storms and flooding

40. The storms earlier in the year and flooding that occurred in some places, particularly Cascade Kauri and Piha, led to a need to evacuate people including people in camps that flooded. Our condolences are expressed to the families of the young men who lost their lives in the flash flood at Cascade Kauri. It was a tragic reminder that the place which provides so much pleasure and enjoyment to the public can in some circumstances be lethal. Our thoughts are with the families and Massey High School.

41. There was also a big clean up needed in many places. Fallen vegetation needed to be removed and debris also removed. We wish to thank the many local services, such as fire crews, surf clubs, 1^st response and individuals who helped make sure people were safe and helped with the clean-up which is still ongoing in many places.

Green Flag Awards

42. I was happy in April to attend a ceremony where both Waikumete Cemetery and Parrs Park were awarded Green Flags. This is an award to recognize excellent parks’ management and was inaugurated in the UK by Keep Britain Beautiful. This is the second time for both parks that they have been recognized in this way, and it is a tribute to the staff who look after these places to gain such awards. Photo: Sandra Coney with Sheree Stout with Green Flag awards

Harold Moody Park

43. Another good event was to go and cook some sausages in Harold Moody Park on 9 June with Councillor Linda Cooper to thank the local Glen Eden community for putting up with the disruption of Watercare works. It has taken several years from beginning to end of this project to install infrastructure to deal with sewage overflows into local streams, which involved the installation of a massive tank in the ground. It is partly under the carpark and partly under the edge of the field, and you would not know it was there.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Brenda Railey - Democracy Advisor - Waitakere Ranges
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Ken Turner

Authors	Brenda Railey - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau