Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 28 June 2018 at 6.00pm.
Chairperson |
Greg Presland |
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Deputy Chairperson |
Saffron Toms |
From 6.14pm, Item 8.1 |
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Members |
Sandra Coney, QSO |
Until 7.36pm, Item 20 |
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Neil Henderson |
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Steve Tollestrup |
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Ken Turner |
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ABSENT
Councillor |
Penny Hulse |
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ALSO PRESENT
Councillor |
Linda Cooper |
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Waitākere Ranges Local Board 28 June 2018 |
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Chairperson Greg Presland opened the meeting and welcomed those present.
Resolution number WTK/2018/69 MOVED by Chairperson G Presland, seconded by Member N Henderson: That the Waitākere Ranges Local Board: a) accept the apology from Member S Toms for absence and Member S Coney for early departure. |
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local Board:
Board Member |
Organisation/Position |
Sandra Coney |
- Waitemata District Health Board – Elected Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Titirangi RSA – Member - Portage Trust – Member - West Auckland Trust Services - Director |
Neil Henderson |
- Portage Trust – Elected Member - West Auckland Trust Services (WATS) Board – Trustee/Director - Whau River Catchment Trust - Employee |
Greg Presland |
- Lopdell House Development Trust – Trustee - Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid - Member |
Steve Tollestrup |
- Waitakere Licensing Trust – Elected Member - Waitakere Task force on Family Violence – Appointee |
Saffron Toms |
No declarations |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:
Board |
Organisation/Position |
Sandra Coney |
Friends of Arataki Incorporated – Trustee |
Neil Henderson |
- Friends of Arataki Incorporated – Trustee - Rural Advisory Panel - Member |
Steve Tollestrup |
Glen Eden Business Improvement District |
Greg Presland |
Glen Eden Business Improvement District (alternate) |
Saffron Toms |
Ark in the Park |
Resolution number WTK/2018/70 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 14 June 2018 and the extraordinary minutes of its meeting, held on Tuesday, 26 June 2018, including the confidential section, as a true and correct. |
5.1 |
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Resolution number WTK/2018/71 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) approve a request for leave of absence from Member K Turner from 2 July to 14 August 2018. |
There were no acknowledgements.
There were no petitions.
8.1 |
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Resolution number WTK/2018/72 MOVED by Chairperson G Presland, seconded by Member N Henderson: That the Waitākere Ranges Local Board: a) receive the deputation on the proposed Colin McCahon’s centenary celebrations in 2019 and thank Vivienne Stone, director of McCahon House, Cynthia Smith Chair, and Naomi McCleary, Deputy Chair, of the McCahon House Trust for their attendance. |
9.1 |
Public Forum: Huia Cornwallis Ratepayers & Residents Association - Huia Domain |
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Bruce Crum, Jade Reidy and Peter Dix on behalf of the Huia Cornwallis Ratepayers & Residents Association attended to address the meeting regarding an update on Huia Domain works. |
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A Powerpoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTK/2018/73 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) thank Bruce Crum, Jade Reidy and Peter Dix on behalf of the Huia Cornwallis Ratepayers & Residents Association for their presentation regarding an update on Huia Domain works and receive the presentation. |
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a 28 June 2018 Waitākere Ranges Local Board Item 9.1 Public Forum: Huia Cornwallis Ratepayers & Residents Association - Huia Domain presentation |
9.2 |
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Jenny Macdonal, attended to address the meeting regarding the Waitakere Rivercare and how they spent the Local Board grant. |
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A Powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTK/2018/74 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) thank Jenny Macdonald, for her presentation regarding the Waitakere Rivercare local board grant and receive the presentation. |
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a 28 June 2018 Waitākere Ranges Local Board Item 9.2 Public Forum - Jenny Macdonald, Waitākere Rivercare grant presentation |
9.3 |
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Derek March attended to address the meeting regarding the need for a toilet at the entrance to Lake Wainamu. |
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Resolution number WTK/2018/75 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) thank Derek March for his presentation regarding the need for a toilet at the entrance to Lake Wainamu and receive the presentation. |
9.4 |
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Jennifer Conlon, Glen Eden BID Town Centre Manager, attended to address the meeting regarding the library lane art installation. |
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Documents were provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTK/2018/76 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) thank Jennifer Conlon, Glen Eden BID Town Centre Manager, for her presentation regarding the library lane art installation and receive the presentation. |
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a 28 June 2018 Waitākere Ranges Local Board Item 9.4 Public Forum - Jennifer Conlon presentation |
Member N Henderson left the meeting at 6.58 pm.
Member N Henderson returned to the meeting at 7.00 pm.
9.5 |
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A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Ken Cowan on behalf of Piha R&R attended to address the meeting with regard to the Piha Road upgrade. |
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Resolution number WTK/2018/77 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) thank Ken Cowan on behalf of Piha R&R for his presentation regarding the Piha Road upgrade and receive the presentation. |
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a 28 June 2018 Waitākere Ranges Local Board Item 9.5 Public Forum - Ken Cowan's Piha Road upgrade submission |
There was no extraordinary business.
There were no notices of motion.
Resolution number WTK/2018/78 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) agree that Item 20: Waitakere Ward Councillor Update be accorded precedence at this time. |
Waitākere Ward Councillor Update |
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Resolution number WTK/2018/79 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) thank Waitākere Ward Councillor Linda Cooper for her update. |
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Waitākere Ranges Local Board Quick Response Round Four 2017/2018 grant allocations |
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Resolution number WTK/2018/80 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) agree to fund, part-fund or decline each application in Waitākere Ranges Quick Response, Round Four 2017/2018, listed in Table One. Table One: Waitākere Ranges Quick Response Grants 2017/2018, Round Four grant applications
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Waitākere Ranges Local Grants, Round Two 2017/2018 grant allocations |
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Resolution number WTK/2018/81 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) agree to fund, part-fund or decline each application in Waitākere Ranges Local Grants, Round Two, listed in table one and table two below. Table One: Waitākere Ranges Local Grants Round Two 2017/2018 grant applications
Table Two: Waitākere Ranges Local Grants Round Two 2017/2018 multiboard grant applications
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New community licence to occupy to United North Piha Lifeguard Service (Incorporated), 2A North Piha Road, Piha |
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Donna Cooper, Community Lease Advisor, was in attendance to speak to this report. |
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Resolution number WTK/2018/82 MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) grant a new community licence to occupy under section 54(1)(d) of the Reserves Act 1977 to United North Piha Lifeguard Service (Incorporated) for 23m² (more or less) being part of Les Waygood Park, 2A North Piha Road, Piha (Attachment A) on the following terms and conditions: i) term: 10 years commencing 28 June 2018 with two10-year right of renewal ii) rent: $1.00 plus GST per annum if requested iii) United North Piha Lifeguard Service (Incorporated) Community Outcomes Plan as approved be attached to the lease document (Attachment B) iv) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977. |
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Approval of the 2018/2019 Waitākere Ranges local environment work programme |
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Glenn Boyd, Relationship Manager Waitakere Ranges Local Board was in attendance to speak to this report. |
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Resolution number WTK/2018/83 MOVED by Deputy Chairperson S Toms, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) approve the allocation of $321,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as summarised in the table below:
b) note that with the funding of $103,000, EcoMatters Environment Trust will deliver the following projects in the 2018/2019 financial year: i) EcoMatters Environment Centre and Sustainability Hub - $35,000
ii) Love Your Neighbourhood - $10,000
iii) Love Your Place Awards - $5,000
iv) Pop Up Bike Hub - $5,000
v) EcoWest Festival - $10,000
vi) War on Weeds - $23,000 vii) Community Nurseries - $10,000 viii) Project HomeWise - $5,000 c) note the allocation of $632,766 of asset based services operational expenditure for the septic tank pumpout programme and request an urgent update on the future of the programme. d) approve in principle the allocation of $82,000 from the Waitakere Ranges Heritage Area Act budget towards the following projects in the 2018/2019 financial year, noting that the wider 2018/2019 Waitakere Ranges Heritage Area work programme will be report for the board’s approval in July 2018: i) community weed bins - $77,000 ii) long-tailed bat project - $5,000. e) agree in principle to the Pest Free South Titirangi strategy and request more detail before commencement of the project. |
Waitākere Ranges Local Board 2018/19 Local Economic Development Work Programme |
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Glenn Boyd, Relationship Manager Waitakere Ranges Local Board was in attendance to speak to this report. |
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Resolution number WTK/2018/84 MOVED by Member S Tollestrup, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) approve the 2017/18 local economic development programme (Attachment A) as follows. i) support delivery of the Glen Eden Town Centre Investment Attraction Plan ($20,000). |
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Waitākere Ranges Local Board Community Services Work Programmes 2018/2019 |
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Christine Olsen, Community Empowerment Manager, and Claire Liousse Strategic Broker were in attendance to speak to this report. |
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Resolution number WTK/2018/85 MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) approve the 2018/19 Arts, Community and Events work programme (Attachment A to the agenda report). b) approve the 2018/19 Libraries work programme (Attachment B to the agenda report). c) approve the 2018/19 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to Chairperson G Presland and Member S Coney. d) thank officers, Christine Olsen and Claire Liousse for their attendance. |
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Auckland Transport's update for the Waitākere Ranges Local Board – June2018 |
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Glenn Boyd, Relationship Manager Waitākere Ranges Local Board, was in attendance to speak to this report. |
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Resolution number WTK/2018/86 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) receive Auckland Transport’s update for June 2018. |
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Glenn Boyd, Relationship Manager Waitākere Ranges Local Board, was in attendance to speak to this report. |
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Resolution number WTK/2018/87 MOVED by Chairperson G Presland, seconded by Member N Henderson: That the Waitākere Ranges Local Board: a) recommend to the Regulatory Committee that the 24 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011. b) recommend to the Regulatory Committee that the following restrictions be applied to the one site contained in Attachment B through a bylaw under the Freedom Camping Act 2011: i) certified self-contained vehicles only ii) limited numbers of vehicles iii) only in identified parking spaces. c) confirm their general views on the management of freedom camping expressed through the workshop on 10 May 2018 as follows: i) the board supports the proposed default position for land held under the Reserves Act 1977 that camping is not allowed unless it is provided for a reserve management plan ii) the council must have regard to the purpose and objectives of the Waitakere Ranges Heritage Act 2008 when making any decisions about areas located within the Waitakere Ranges Heritage Area Overlay iii) the council to consider how enforcement would be effective given the size and isolation of the parts of the Waitakere Ranges Local Board area iv) the size of vehicles on a site should be considered v) freedom camping is not appropriate in areas where children are running around. |
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Resolution number WTK/2018/88 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) receive Chair Greg Presland’s report for June 2018. |
Portfolio update - Sandra Coney |
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Resolution number WTK/2018/89 MOVED by Deputy Chairperson S Toms, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) receive the portfolio update from Member Sandra Coney. |
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Governance Forward Work Programme Calendar |
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Resolution number WTK/2018/90 MOVED by Chairperson G Presland, seconded by Member N Henderson: That the Waitākere Ranges Local Board: a) receive the governance forward work programme calendar for June 2018. |
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Resolution number WTK/2018/91 MOVED by Chairperson G Presland, seconded by Member S Tollestrup: That the Waitākere Ranges Local Board: a) receive the workshop records for 3, 10, 17 and 24 May 2018. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.33 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................