Agenda of Waitematā Local Board

Pippa Coom, Waitematā Local Board Chair, for absence.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Mik Smellie, Splice short Film: Our Neighbourhood”- an exploration with Auckland City Centre Residents

Whakarāpopototanga matua / Executive summary

In lieu of leading a Neighbours Day event in 2018, Splice took a camera and invited local residents to express what they love about living in the city centre, to identify those important places they like to go outside of their apartments and what they might change given the option of a fully functioning magic wand. The video can be viewed at https://youtu.be/xz2Jg-wl5RI.

Identity and recognition are key aspects of energising and unlocking the potential that can occur when people connect as a community.

“Our Neighbourhood” is an interesting and reflective capture of the residential soul of our neighbourhood and we believe of value to residents, decision makers and influencers of Auckland’s city centre”.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) thank Mik Smellie, Splice, for his attendance and Deputation presentation of the short film.

Attachments

a Splice short film: Our Neighbourhood press release........................... 199

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum: Kit Parkinson, Ōrakei Local Board Chair

Executive summary

1. On 17 May 2018 Kit Parkinson became Ōrakei Local Board Chair. Chair Parkinson is attending public forum to introduce himself to the members of Waitematā Local Board.

Recommendation/s

That the Waitematā Local Board:

a) thank Kit Parkinson, Ōrakei Local Board Chair for his attendance and introducing himself to the local board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitematā Local Board

19 June 2018

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter three, 1 January - 31 March 2018

File No.: CP2018/10320

Te take mō te pūrongo / Purpose of the report

1. To provide the Waitematā Local Board with an integrated quarterly performance report for quarter three, 1 January - 31 March 2018.

Whakarāpopototanga matua / Executive summary

2. This report includes financial performance, progress against local board key performance indicators, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2017/2018 work programme.

3. Of significance this quarter was the adoption of the Meola Reef Reserve Te Tokaroa Development Plan, approval of the draft Western Springs Te Wai Ora Park Development Plan for public consultation and the delivery of Pop and the Myers Park Medley.

4. Performance against the agreed 2017/2018 work programmes is tracking positively with 81 per cent of work programme items on track.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. The majority of activities are reported with a status of green (on track) or amber (some risk or issues, which are being managed). The following activities are reported with a status of red (cancelled, behind delivery, significant risk):

· Myers Park Caretaker's Cottage - renew and restore (ref 2840)

· Arch Hill Reserve - (half field) sand carpet + lights (ref 2916)

· Hobson Bay - renew pathways (ref 2159)

· Parks response fund FY17/18 (ref 2810)

6. The financial performance report compared to budget 2017/2018 is attachment C. The overall operational net cost of service was $18.6 million, a variance of $1.1 million below budget. The main driver for this variance is related to parks maintenance costs. Capital invested to date is $8.9 million, 58 per cent of the annual budget. There are some points for the local board to note:

· The underspend related to parks maintenance costs is due to the timing of contractor claims and the level of budget allocated to the board. Once baseline costs are established at the end of this financial year some realignment of budgets are expected.

· As of 31 March 2018, $45,000 in the locally delivered initiatives (LDI) operational budget remains unallocated in response funds.

· As at the end of quarter three a project had not yet been identified for the $40,000 LDI allocated for community led planning.

· LDI projects that required deferral of budget were presented to the local board in May.

7. The key performance indicators show a trend of delivery where the year-end outlook is that 50 per cent of measures will not achieve target. These are explained in further detail in the report.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for the financial quarter ending 31 March 2018.

8. On 6 June 2017 the Waitematā Local Board approved the 2017/2018 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Facilities: Build Maintain Renew and Community Leases

· Infrastructure and Environmental Services

· Local Economic Development

9. The work programmes are aligned to the 2014 Waitematā Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key achievements for quarter three

10. The Waitematā Local Board has a number of key achievements to report from the quarter three period, which include:

· Pop annual pop-up art series

· Myers Park Medley community event

· adopting the Meola Reef Reserve Te Tokaroa Development Plan

· approving the draft Western Springs Te Wai Ora Park Development Plan for public consultation

· approving the Albert Park safety improvements

· allocating $15,518.00 from the Waitematā Quick Response Grants Round Two

Key project updates from the 2017/2018 work programme

11. The following are progress updates against key projects identified in the Waitematā Local Board Plan and/or Local Board Agreement:

· Redevelopment of Ellen Melville Centre (ref 1949)

Project close out to occur once defects are formally closed out. Project shortlisted for the New Zealand Institute of Architecture Awards - decision due in May.

· Fukuoka Garden (ref 2990)

Project completed.

· Point Resolution Stairs upgrade (ref 2163) and Point Resolution renew paving (ref 3163)

Physical works are complete, and the path and stairs are open to the public.

· Newmarket Laneways Upgrade – Teed Street (ref 1948)

This project is in the defects period. Additional cabbage tree inter-planting of progeny seedlings to occur in April 2018.

· Grey Lynn Park – develop new changing rooms (ref 2158)

In the market for professional services to prepare concept design to locate changing room and toilets next to Richmond Rovers Rugby League Club.

· Elam Street – renew walkway (ref 3309)

The design of staircase is being finalised in preparation for a building consent application. Engaging with the neighbouring property owner about their garage being built on council land. Physical works are anticipated to be completed before summer.

· Western Springs Lakeside: Te Wai Ōrea Park Development Plan (ref 1101)

The local board approved the draft Western Springs Lakeside Te Wai Ōrea Park development plan and summary for public consultation at their 20 February 2018 business meeting. This public consultation will be programmed in for quarter four of 2018.

· Waitematā – Western Springs native bush restoration plan (ref 2170)

The regulatory department has advised that the resource consent application will require public notification due to the number of people the removals will affect (visual amenity) and the extent of environmental impacts that will be present. The notification process will take approximately six months therefore delivery of the physical removal work will not be possible this financial year. Subsequent progress of the application will be reported in the next quarter.

· 24 Logan Terrace, Parnell – remediate major slip (ref 3444)

This landslide is one of over 100 landslides that occurred in March and April 2017 throughout the Auckland region. A remediation programme for all landslides was initiated in June 2017. In mid-December 2017, a prioritisation exercise was undertaken for 19 complex sites based on council's risk criteria. This site was ranked as the eighth most important site to remediate as it has unacceptable health and safety risks, so design and remedial works should be progressed as a priority this year (refer to full commentary in attachment B).

Key performance indicators

12. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services.

13. Results for this quarter are intended to provide accurate projections for the year-end outlook for all measures. This is because the frequency of most measures is annual as data is collected through surveys.

14. Attachment D to this report provides information on the performance measure year-end outlook for Waitematā Local Board’s measures, showing how performance is tracking after the third quarter of FY2017/2018.

15. The year-end outlook is that 50 per cent of the 20 measures will not achieve target. This is down from 55 per cent reported in quarter two. Each performance measure has been given a year-end outlook. This is the best estimate of what the result will be at year end, based on prior-year results and work that is underway.

16. The measures not being achieved are:

· Percentage of residents who visited a local park or reserve in last 12 months

· Number of visitors to library facilities per capita

· Percentage of customers satisfied with the quality of library service delivery

· Percentage of visitors satisfied with the library environment

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided

· Percentage of Aucklanders that feel connected to their neighbourhood and local community

· Percentage of Aucklanders that feel their local town centre is safe (day)

· Facility Utilisation – utilisation at peak times and off-peak times for council managed community centres and venues for hire (peak)

· Percentage of community facilities bookings used for health and wellbeing related activity

· Number of visitors to community centres and venues for hire

17. The results along with more detailed commentary are in attachment D.

18. Currently all performance measures are being reviewed as part of the development of the 2018-2028 Long-term Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

19. This report informs the Waitematā Local Board of the performance for the quarter ending 31 March 2018.

Tauākī whakaaweawe Māori / Māori impact statement

20. A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.

21. The local board will continue to ensure mana whenua have input into local board projects and that projects are refined in response to this valued input.

22. Mana whenua customary practices continue to be embedded into the opening events for the local board’s projects.

Financial performance

23. The Waitematā Local Board’s capital investment to the end of March 2018 was $9.0 million and net operating cost of service was $18.8 million.

24. Asset based services expenditure continues to be well below budget and the main driver for the overall variance is related to parks maintenance costs. The new Project 17 contractors commenced from 1 July 2017. A reallocation of budgets between local boards will be required once baselines are established at the end of this year. In the quarter there were further issues with delivery not meeting required service levels.

25. LDI expenditure to date is $371,000 below budget, the Parks, Sport and Recreation (PSR) activity spend to date is $87,000 compared with a full year budget of $542,000. Three projects currently have an amber status due to risk of delays. The Western Springs Native Bush Restoration project showing the largest variance and the work programme update indicates that delivery will not be completed till next year.

26. The following LDI opex budgets remain unallocated, Parks response fund $35,000, Community response fund $10,000 and Community Led Planning $40,000.

27. Capital investment to date is $8.9 million, a variance of $5.3 million lower than budget. Parks asset renewals showing the largest variance of $2.1 million with a number or projects yet to enter the construction phase, some have been signaled to begin construction in April or entering the tender phase.

28. Attachment C contains further detailed financial information.

29. In addition to the Asset Based Services (ABS) and LDI funding the local board has a Parking Reserve Fund of $1.1 million and $25,000 from NZTA leasing council land in Western Springs. Currently there is no allocation against these budgets.

Ngā ritenga ā-pūtea / Financial implications

30. This report is for information only therefore has no financial implications.

Ngā raru tūpono / Risks

31. The following projects have been identified by operating departments where the progress and performance indicator has been reported as amber – some risk or issues, which are being managed:

· Arts and Culture Regional Work Programme Information and updates (ref 246)

· 3 Ponsonby Road Feasibility Study (ref 1903)

· Increase diverse community participation: youth voice (WTM) (ref 641)

· 254 Ponsonby Road: Review and planning (ref 2040)

· Parnell Library comprehensive renewal (ref 2147)

· Grey Lynn Paddle Pool – replace security fence (ref 2149) and Grey Lynn Paddle Pool - retile pool tank (ref 2150) have been combined with Grey Lynn Paddle Pool – refurbish building (2148) which has a green status

· Olympic Pool -replace main pool sparge line (ref 2151)

· Symonds Street Cemetery Signage Stage III CAPEX (ref 2164) – duplicate record and completed

· Western Springs Lakeside Park – renew playground (ref 2169)

· Seddon Fields Western Springs renew light poles and lighting heads (ref 3185)

· Waitematā Western Springs native bush restoration plan (ref 2170)

· Albert Park Cottage – renew building (ref 2155)

· Basement Theatre – upgrade toilet (ref 2924)

· Highwic House – renew roads and car parks (ref 3009)

· Olympic Pool – improve acoustics in main pool (ref 3128)

· Pt Erin Pool – replace entrance door controller, rebuild perimeter security fence (ref 3162)

· Waitematā – renew signage FY17 (ref 3245)

· Waitematā – renew structures FY17 (ref 3246)

· Waitematā – renew utilities and furniture (ref 3247)

· Waitematā – renew paving (ref 3418)

· Waitematā Urban Forest Framework (ref 2011)

· Implementation of Economic Development Action Plan (ref 925)

· Newmarket area play space needs assessment scoping and design (ref 1125)

· Sport and Recreations Facility partnership programme (ref 3342)

· Renewal Citizens Advice Bureau - Grey Lynn (ref 1770)

· Renewal and variation Herne Bay Ponsonby Racquets Club Inc (ref 1774)

· New lease West End Tennis Club inc (ref 1775)

· Caretakers Cottage Albert Park 33-43 Princes St Lease (ref 2034)

· Lease Renewal – CAB Central Library (ref 3316)

32. The following risk has been identified by operating departments where the progress and performance indicator has been reported as red – significantly behind budget/time or achievement of outcomes:

· Myers Park Caretaker's Cottage - renew and restore (ref 2840)

Community Facilities is working with the Heritage Unit to define the level of restoration. Community Services is working to find a use for the facility. Project will be deferred until financial year 2018/2019 at which time the scope of works and user group will be identified.

· Arch Hill Reserve (half field) sand carpet and lights (ref 2916)

The updated sports field capacity assessment has identified other local board areas with significant shortfalls and the sports development programme has been reviewed and reprioritised. The number of additional playing hours created as part of this project is reasonably low in relation to the investment. The project has been placed on hold due to prioritisation of the programme. Community Facilities has been requested to provide the local board with greater clarity around this reprioritisation.

· Ref 2159 Hobson Bay renew pathways

Project has been cancelled based on officer advice. This project has been returned to Community Services for reassessment. Resolution number WTM/2017/182 requested officers to investigate the feasibility of other options for maintenance, renewal and completion of the entire Hobson’s Bay walkway from Thomas Bloodworth Park to St Stephen’s Avenue.

· WTM: Parks response fund FY17/18 (ref 2810)

Staff have been investigating opportunities to leverage planned work and identify areas where there is the potential to improve or increase levels of services. This has been occurring in line with LTP planning. Options for the spend of this budget were not supported by the local board and it is therefore recommended the budget is reallocated.

Ngā koringa ā-muri / Next steps

33. The local board will receive the next performance update following the end of quarter four, August 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018 Q3	19
b ⇩	Work Programme 2017/2018 Q3 Report	21
c ⇩	Financial Performance Report 2017/2018	53
d ⇩	Performance measure year-end outlook for Waitematā Local Board	63

Ngā kaihaina / Signatories

Authors	Simon Tattersfield, Senior Advisor Waitematā Local Board
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Approval of the Waitematā Local Board Community Services Work Programmes 2018/2019

File No.: CP2018/09735

Te take mō te pūrongo / Purpose of the report

1. To approve the Community Services 2018/2019 work programmes for the Waitematā Local Board including the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI).

Whakarāpopototanga matua / Executive summary

2. The Community Services work programmes provide a defined work programme to be delivered for the local board in the 2018/2019 financial year. The work programmes cover the following departments:

· Arts, Community and Events (ACE)

· Libraries and Information (Libraries)

· Parks, Sport and Recreation (PSR)

· Service Strategy and Integration (SSI)

3. The Community Services work programmes are being presented together as an initial step toward an integrated programme for the Community Services directorate.

4. The work programmes align with the following Local Board Plan outcomes:

· An innovative, productive and resilient local economy

· Attractive and versatile public places that meet our communities’ needs

· Inclusive communities that are vibrant, healthy and connected

· The natural environment is valued, protected and enhanced

5. The work programmes include funding from Asset Based Services (ABS) Opex and Locally Driven Initiatives (LDI) Opex.

6. Should unforeseen works arise, or work priorities change from those approved by the local board, approval will be sought by the local board for any changes.

7. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) approve the 2018/2019 Arts, Community and Events work programme (Attachment A to the agenda report).

b) approve the 2018/2019 Libraries work programme (Attachment B to the agenda report).

c) approve the 2018/2019 Parks, Sport and Recreation work programme (Attachment C to the agenda report) and delegate approval of minor changes to (Insert member name) and (insert member name).

d) approve the 2018/2019 Service Strategy and Integration work programme (Attachment D to the agenda report).

Horopaki / Context

8. Work programmes are presented to local boards for approval each year. They outline the local activities to be delivered in each local board area for the next financial year.

9. This year ACE, Libraries, PSR and SSI departments that make up the Community Services directorate are presenting work programmes in a combined report as an initial step toward an integrated programme for the Community Services directorate.

10. Preparation for the development of draft work programmes was supported by a series of workshops with the local board. Initial workshops provided strategic direction and subsequent workshops identified priority activities to support that direction.

11. The work programme for SSI has been included alongside other Community Services work programmes for the first time. Some activities are funded through regional budgets but have been included as they will have an impact on future asset or service provision in the local board area and may also require local board decisions or input as they progress.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Community Services work programmes 2018/2019 for the Waitematā Local Board includes the following areas of activity:

· ACE – Provision of service at local arts facilities and projects, community empowerment initiatives, community centres and venues and local and regional events.

· Libraries – Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.

· PSR – Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity.

· SSI – Provision of service and asset planning advice and support more integrated delivery of community outcomes.

13. The work programmes include activities that:

· align with local board plans

· identify budget allocation and

· outline estimated timeframes for delivery.

14. The work programmes 2018/2019 align to the following Waitematā Local Board Plan outcomes:

Outcome	ACE	Libraries	PSR	SS&I
An innovative, productive and resilient local economy	ü
Attractive and versatile public places that meet our communities’ needs			ü	ü
Inclusive communities that are vibrant, healthy and connected	ü	ü	ü
The natural environment is valued, protected and enhanced			ü

15. Some activities require multiple years for delivery. The programmes align to the following regional strategies and plans:

· ACE: Hire Fee Framework, Events Policy, Arts and Culture Strategic Action Plan ("Toi Whītiki"), Community Development Strategic Action Plan (“Thriving Communities”), Ka Ora Ai Te Iwi – Māori Responsiveness Plan

· Libraries: Te Kauroa – Auckland Libraries Future Directions 2013-2023, Te Kauhanganui – Auckland Libraries Māori responsiveness plan

· PSR: Public Open Space Strategic Action Plan, Sport and Recreation Strategic Action Plan, Auckland growing greener framework, Māori responsiveness framework, Pest free 2050 (through volunteers).

· SSI: Delivery of integrated outcomes from the strategies and plans outlined above including the Community Facilities Network Plan, Parks and Open Space Strategic Action Plan and Auckland Plan

16. The work programmes include new activities, as well as existing activities that have been continued from the previous financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The local board provided feedback on the proposed Community Services work programmes for the 2018/2019 financial year through a series of workshops in preparation for approving these final work programmes.

18. Feedback from these workshops is reflected in the work programmes included in Attachments A, B, C and D.

Tauākī whakaaweawe Māori / Māori impact statement

19. Where any aspects of the work programme are anticipated to have a significant impact on Māori, appropriate engagement and consultation will follow.

20. Community Services are committed to being responsive to Māori. When developing and delivering work programmes we consider how we can contribute to Māori well-being, values, culture and traditions.

21. Activities in the work programmes that are specific to Māori outcomes include:

· Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori

· Local Māori Responsiveness Action Plan.

Ngā ritenga ā-pūtea / Financial implications

22. Activities are funded from one or multiple budget sources which include: Asset Based Services (ABS) Opex; Locally Driven Initiatives (LDI) Opex.

23. The Locally Driven Initiative budget for the local board for the 2018/2019 financial year is $1,490,000. Of this $893,243 has been allocated to Community Services work programmes. In addition, $214,000 is allocated to Community Service Support which covers ACE staff costs and overheads.

24. The Community Facilities department leads capital development and asset enhancing activities including renewals and will be submitting a separate work programme for approval.

Ngā raru tūpono / Risks

25. Delivery and completion of activities in the work programmes are dependent on the local board approving the work programmes.

26. Work programme activities that require multi-year funding are dependent on the approval of work programmes in future years to be completed or continued.

27. Where a work programme activity cannot be completed on time due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity along with options for the local board to consider.

28. If a change is required to a work programme, approval from the local board will be sought.

Ngā koringa ā-muri / Next steps

29. Once approved, delivery of activities identified in the Community Services work programmes is to begin from 1 July 2018.

30. The work programmes list further decisions and milestones for each activity, these will be brought to the local board when appropriate.

31. Progress and updates on work programmes will be reported to the local board for each quarter of the financial year.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitematā ACE Work Programme 2018/2019	75
b ⇩	Waitematā Libraries Work Programme 2018/2019	83
c ⇩	Waitematā PSR Work Programme 2018/2019	85
d ⇩	Waitematā SSI Work Programmes 2018/2019	87

Ngā kaihaina / Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Lisa Tocker - Head of Service Strategy and Integration

Authorisers

Ian Maxwell - Director Community Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Approval of the 2018/2019 Waitematā local environment work programme

File No.: CP2018/09772

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 local environment work programme for the Waitematā Local Board, (totaling $172,850 locally delivered initiatives (LDI) opex and $50,000 locally delivered initiatives (LDI) capex).

Whakarāpopototanga matua / Executive summary

2. The Waitematā Local Board has identified an aspiration in its 2017 Local Board Plan to achieve the outcome ‘the natural environment is valued, protected and enhanced.’ To give effect to this aspiration staff developed a number of options for projects for the board to consider.

3. The board provided feedback to Infrastructure and Environmental Services staff on the locally driven initiative projects it would like to fund at its 27 March 2018 and 22 May 2018 workshops. These projects include:

· $10,000 for Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative

· $20,350 for Waititiko (Meola Creek) restoration initiative

· $22,500 for streamside assistance – Newmarket Stream (stage two)

· $30,000 for Low Carbon Lifestyles

· $10,000 for Low Carbon Network

· $20,000 for Low Carbon Multi-unit Dwellings

· $20,000 for compost food waste initiative

· $20,000 for Waipapa Stream restoration programme – Parnell

· $20,000 for Waiparuru Stream restoration

· $50,000 for two digital Safeswim Signs

4. This report recommends that the board approves this local environment work programme and associated budgets for delivery within the 2018/2019 financial year (see Attachment A).

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) approve the allocation of $172,850 LDI opex and $50,000 LDI capex for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as detailed in the agenda report and summarised in the table below:

Project	Budget
Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative	$10,000
Waititiko (Meola Creek) restoration initiative - Waitematā local Board	$20,350
Streamside Assistance - Newmarket Stream (stage two)	$22,500
Low Carbon Lifestyles - Waitematā	$30,000
Low Carbon Network	$10,000
Low Carbon Multi-unit Dwellings	$20,000
Compost Food Waste Initiative	$20,000
Waipapa Stream Restoration Programme - Parnell	$20,000
Waiparuru Stream Restoration	$20,000
Digital Safeswim Signs (two)	$50,000
Total	$222,850

b) note that the Urban Forest Framework project report which was funded in 2017/2018 and delayed due to technical issues, is not included in the 2018/2019 local environment work programme, however quarterly updates will be provided to the local board.

Horopaki / Context

5. At its 14 November 2017 workshop, the local board provided staff with a direction to develop an environment work programme that continued the board’s contribution towards implementation of the Waitematā Low Carbon Action plan, year-five of the Waipapa Stream Restoration Programme and stage two of the Streamside Assistance for Newmarket Stream project. The local board also requested water quality improvement initiative’s to be included as part of its 2018/2019 local environment work programme.

6. In response to the direction set by the board, Infrastructure and Environmental Services staff provided a draft local environment work programme for the board’s feedback at a workshop on 27 March 2018. Following the workshop the feedback was taken into consideration and the work programme was reviewed.

7. At its 22 May 2018 workshop, the board provided further feedback and endorsed the projects outlined in the draft work programme. The board provided feedback on ‘greening’ of community leases, supporting compost food waste initiatives and also a stream restoration project for the Waiparuru Stream which engaged the community. They also indicated a budget of $222,850 would be available from its 2018/2019 locally driven initiatives budget to support the delivery of the local environment work programme.

9. In response, to this direction, Infrastructure and Environmental Services staff developed a number of options for projects for the board to consider such as a greening community leases, a food business waste project, and Waiparuru Stream restoration.

10. The Greening Community Leases project proposed to deliver on providing a service to 21 non-sporting community leases in the local board area to help improve the energy efficiency and sustainability features of the facility and to support the lease holder to save money through saving energy, water and reducing waste. This project would be similar to the service that the charitable organisation Project Litefoot offers to sporting clubs. The local board expressed their view that community leases and halls for hire should be ‘walking the talk’ and providing sustainability initiatives as business as usual.

11. The local board has supported the business food waste initiative as part of the Waitematā Low Carbon Action plan for the past two years, which supported the reduction of café food waste through advice on composting and avoidance. The feedback provided to staff proposed to change this to focus to a compost food waste initiative specifically directed towards building the capacity of community gardens to compost food waste from households and businesses. This year’s proposed work programme project will explore options to engage existing community gardens in the local board area to deliver this initiative.

12. Ten projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2018/2019 local environment work programme. The draft work programme has been amended and included as Attachment A to this report.

Tātaritanga me ngā tohutohu / Analysis and advice guidance

13. A brief description of each of the projects proposed for delivery as part of the board’s 2018/2019 local environment work programme is provided below.

Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative - $10,000

14. The Waitematā Local Board Plan includes the outcome ‘the natural environment is valued, protected and enhanced.’ This includes an initiative to work with the Puketāpapa and Albert-Eden Local Boards on a joint approach to manage issues for Waitītiko and its underlying aquifer.

15. This project will involve identifying the issues, opportunities and existing programmes taking place in the aquifer area and related catchments. This assessment will identify gaps and inform options for future works in the area. This will utilise knowledge from mana whenua, internal and external stakeholders and involve partnerships with community groups working within the catchment which covers three local board areas, Puketāpapa, Albert-Eden and Waitematā.

16. It is recommended that the Waitematā and Albert-Eden Local Boards fund $10,000 each towards this project, and the Puketāpapa Local Board funds $5,000 as they have a smaller share of the catchment.

Waitītiko (Meola Creek) restoration initiative - $20,350

17. To achieve the local board plan objective to ‘improve air and water quality and the health of our waterways,’ the local board has indicated that it would like to fund a new project to create a functioning riparian environment with a focus on native tree planting activities to support water quality improvements and increase urban forest cover.

18. The project also aims to grow community capacity for weed management and pest eradication and create linkages to localised pest free initiatives such as Pest Free Point Chevalier and broader scale projects such as Pest Free Auckland. This initiative enables the wider community to experience, learn about, and take action to enhance the natural environment of Waitītiko.

19. It is recommended that the board allocates $20,350 of its locally driven initiatives budget towards Waititiko (Meola Creek) restoration initiative in the 2018/2019 financial year.

20. The project will deliver a catchment approach to restoring Waititiko by empowering community and school groups to undertake water quality monitoring and riparian restoration planting. This will continue at four sites on the Albert-Eden side of Waititiko and at two sites on the Waitematā side. This stream catchment initiative requires both the Albert-Eden and Waitematā local boards to contribute budget for the restoration activities. Various community groups in the area will be engaged and supported.

Waiparuru Stream Restoration - $20,000

21. To achieve the local board plan objective to ‘improve air and water quality and the health of our waterways’ the local board has indicated that it would like to fund a new Waiparuru Stream Restoration project to improve the health of waterways, protecting threatened species, reducing gross pollutants and engaging local community.

22. It is recommended that the board allocate $20,000 of its locally driven initiatives budget towards the Waiparuru Stream restoration initiative in the 2018/2019 financial year.

23. The stream restoration project is two-phased as follows:

· phase one will assess what treatment is occurring in the stormwater network to prevent rubbish and other pollutants from entering the water course and establish a plan for addressing this issue

· phase two includes working with the Parks and Biosecurity teams to create a five-year restoration plan which includes engaging local community groups, business and land owners to establish a weed and pest management plan and planting plan.

Digital Safeswim signage - $50,000

24. To achieve the local board plan objective to ‘improve air and water quality and the health of our waterways’ the local board has indicated that it would like to fund two new digital signs to provide Safeswim information to visitors to Herne Bay and Judges Bay beaches.

25. The Safeswim programme was launched across Auckland in November 2017 in the Auckland region. Safeswim combines real-time data on the performance of the wastewater and stormwater networks with predictive models, underpinned by validation sampling, to provide forecasts of water quality. These forecasts are automatically overridden if sensors detect under-predicted overflows that are likely to cause a public health risk.

26. Water quality information is complemented by advice from Surf Life Saving Northern Regional and the Auckland Regional Public Health Service on other safety hazards (such as Emergency Management warnings, dangerous wind and wave conditions, rip currents and the presence of hazardous marine life.

27. This information will be displayed on the digital Safeswim signs which will contribute to environmental outcomes by improving public awareness regarding the health of the two coastal environments.

28. It is recommended that the board allocate $50,000 of its locally driven initiatives budget towards the digital Safeswim signage in the 2018/2019 financial year.

29. The project will deliver design, installation and testing of digital Safeswim signs at Herne Bay and Judges Bay.

Streamside Assistance - Newmarket Stream (Stage Two) – $22,500

30. To achieve the local board plan objective to ‘improve air and water quality and the health of our waterways’’ the board has indicated that it would like to continue to fund the streamside assistance – Newmarket Stream (stage two) project. The board provided $20,000 towards establishing a new streamside assistance programme supporting residents adjoining Newmarket stream to undertake weed control and restoration planting in the 2017/2018 financial year, to enhance the biodiversity of the stream and to improve water quality.

31. It is recommended that the board allocate $22,500 of its locally driven initiatives budget towards stage two of the streamside assistance – Newmarket Stream project in the 2018/2019 financial year.

32. This project is a community led initiative and will continue to support the community groups From the Deck and Newmarket Stream Community Restoration Project. This project will be facilitated by Gecko Trust in partnership with Auckland Council. It will build on existing community involvement, encouraging their enthusiasm and leadership and embracing a shared learnings approach.

33. The second year will specifically build on the outcomes of the first year, for example resources and educational tools are developed as the community further defines its focus. This will benefit the community by giving them opportunities to connect with more neighbours and allow them to share lessons learnt and build resilience.

34. The focus for the 2018/2019 financial year will be on:

· coordination of ecological restoration within the community

· revisiting priorities and revising delivery plan as necessary

· build on leadership and education

· holding networking events and practical training and working days

· continuing to develop strategic decision-making documents.

Waitematā Low Carbon Action Plan – Implementation Plan

35. To achieve the local board plan objective to ‘support Waitematā being a low carbon community’ the board has indicated that it would like to continue to fund the Low Carbon Action Plan – Implementation Plan.

36. Funding of $60,000 is sought from the board for projects to continue previous investment in encouraging Waitematā residents to adopt low carbon behaviours. The three projects are further described below:

Low Carbon Lifestyles – $22,500

37. The board provided $20,000 towards delivering a trial programme supporting residents living in apartments to reduce home energy use, particularly in the area of hot water use and lighting in the 2016/2017 financial year. In the 2017/2018 financial year, the project encouraged residents to reduce their carbon emissions and save money on energy and, or water costs.

38. It is recommended that the board allocate $22,500 of its locally driven initiatives budget towards continuing the Low Carbon Lifestyles – Waitematā project, in the 2018/2019 financial year.

39. This project will provide targeted advice to residents on home energy efficiency with the potential to extend this to water conservation, zero waste, smarter mobility and food security. The project involves doorstep conversations with residents and may also include the provision of energy saving devices.

Low Carbon Network – $10,000

40. The board provided $10,000 towards communication and promoting low carbon-related activities and hosting an event in the 2016/2017 financial year. In 2017/2018, the board funded a further $10,000 towards the operation of the Low Carbon network.

41. It is recommended that the board allocate $10,000 of its locally driven initiatives budget towards continuing the Low Carbon network, in the 2018/2019 financial year.

42. Priorities for the network are identified through discussions with members and include a range of activities to reduce carbon emission such as:

· hosting a variety of networking events

· providing opportunities for people to help and get involved in projects

· promotion to attract and engage a wider audience

· continue to develop the Facebook group into an online low carbon portal.

Low Carbon Multi-unit Dwellings – $10,000

43. The board provided $10,000 towards a two-part project which included a scoping study to how best work with apartment managers and body corporates to support them to reduce their carbon emissions in common areas. Part two involved a trial delivered in one apartment block and provision of a report and advice for making changes

44. It is recommended that the local board allocate $20,000 towards a continuation of the approach taken in 2017/2018 to improve understanding of best practice as this is a relatively new area in New Zealand. The assessment tool and implementation approach on apartments will be further developed and refined. This will include a match funded audit of the common areas, provision of a report and advice for making changes, provision of support to prioritise actions and make changes. The following financial year 2019/2020 delivery may include the development and promotion of an online self-assessment tool for apartment managers to use.

Composting Food Waste Initiative – $20,000

45. In the previous two years the local board has funded a business food waste initiative as part of the Waitematā Low Carbon Action Plan – Implementation Plan. In response to feedback received at the workshop held on 22 May 2108, the delivery for 2018/2019 will focus on a community food waste initiative working with community gardens.

46. It is recommended that the board allocate $20,000 of its locally driven initiatives budget towards a community composting food waste initiative in the 2018/2019 financial year.

47. This project will work with community gardens in Waitematā to develop an integrated approach to creating active community composting sites for business and household food scraps. This will be a collaborative initiative with community gardens, residents, businesses and the Compost Collective. It will build on work previously done. The result of this investment will develop capacity, identify barriers, appropriate waste streams and opportunities to develop a scalable network of feasible and viable community composting initiatives.

48. This project will deliver:

· trialling and testing different approaches to community composting for food scraps with community garden, local businesses and residents

· building a vibrant network to share knowledge, and skills

· a report that outlines ingredients for success, what’s required to continue to build capability, opportunities and next steps to create and scale initiatives that are viable and feasible.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

49. The proposed work programme responds to the local board’s initiative ‘the health of the environment is enhanced, the waterways are healthy, people have adopted low carbon lifestyles and live sustainably.

50. In particular this is reflected by the work programme’s focus on water quality improvement projects which include: Waipapa Stream restoration programme, Streamside Assistance – Newmarket Stream, Waiparuru Stream Restoration, Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative and the Waititiko (Meola Creek) restoration initiative. Funding towards the digital Safeswim signs also supports the local board’s healthy waterways initiative.

51. The work programme’s proposed delivery of the Low Carbon Action Plan – Implementation Plan, responds to the local board’s continued objective to support people to adopt a low carbon lifestyle.

Local board views

52. The projects noted above align with the local board plan outcome ‘the natural environment is valued, protected and enhanced.’

53. The proposed local environment work programme was discussed with the board at workshops on 27 March 2018 and 22 May 2018. The board indicated its support of the proposed projects outlined in this report at its 22 May 2018 workshop.

Tauākī whakaaweawe Māori / Māori impact statement

54. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

55. Table 1 below outlines how each of the projects contributes towards Māori outcomes.

Table 1. Māori impact assessment

Project	Māori impact assessment
Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Mana whenua will be consulted through the development of this report on any issues identified and potential options for remedying issues. Discussions with mana whenua will not only focus on desired ecological outcomes, but also social impacts and opportunities for Māori involvement in restoration activities going forward.
Waitītiko (Meola Creek) restoration initiative	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Mana whenua will be consulted through the development of this report on any issues identified and potential options for remedying issues. Discussions with mana whenua will not only focus on desired ecological outcomes, but also social impacts and opportunities for Māori involvement in restoration activities going forward.
Streamside assistance - Newmarket Stream (stage two)	This project will support significant improvements to the wellbeing of a culturally significant site. Parts of the project will be delivered by Māori where possible. The kura kaupapa will be involved in the fresh water education and restoration.
Waitematā Low Carbon Action Plan – implementation plan - Low Carbon Lifestyles - Low Carbon Network - Low Carbon Multi-unit Dwellings - Compost Food Waste Initiative	These projects do not specifically target sustainable living for Māori. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and the Māori world view, where people are closely connected to the land and nature. The Waste Minimisation and Management Plan embraces Te Ao Māori and will ensure the Compost Food Waste Initiative reflects this.
Waipapa Stream restoration programme - Parnell	Representatives of the Ngāti Whātua Ōrākei participated in a joint site visit with board members and staff to support the rehabilitation of Waipapa Stream in 2012 when work first began. Iwi have ongoing involvement in stream restoration work including weeding. Options to co-deliver with mana whenua will be explored. Programme opportunities will be discussed with Ngāti Whātua Ōrākei The overall project will contribute to Māori outcomes of improving water quality and can provide an area for collection for rongoa plants or harakeke weaving plants.
Waiparuru Stream restoration	It is recognised that waterway protection and restoration has integral links to concepts of kaitiakitanga. Mana whenua will be consulted through the development of this restoration on any issues identified and potential options for remedying issues. Discussions with mana whenua will not only focus on desired ecological outcomes, but also social impacts and opportunities for Māori involvement in restoration activities going forward.
Digital Safeswim Signs	The Safeswim information on the digital signage will provide mana whenua kaitiaki with accurate and timely advice on potential risks to health and safety at Auckland’s beaches, improving the evidence-base for their decision-making. The Safeswim programme was briefed to Watercare Mana Whenua Kaitiaki Forum (May and July 2017), the Infrastructure and Environmental Services Mana Whenua Hui (July 2017), and the Independent Māori Statutory Board (July 2017). This engagement has ensured that mana whenua representatives are well-informed of the issues that prompted the independent review of the Safeswim programme and provided an opportunity for mana whenua to influence the programme’s design. Mana whenua representatives were generally supportive of the Safeswim programme. They consistently expressed a desire for a tool to more effectively communicate rāhui (prohibitions) and requested accurate advice on the health risks associated with harvesting shellfish from Auckland’s beaches for consumption.

Ngā ritenga ā-pūtea / Financial implications

56. The proposed 2018/2019 local environment work programme will see the allocation of $172,850 of the board’s locally driven initiatives operational budget and $50,000 of the board’s locally driven initiatives capital budget. This amount can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular quarterly updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

57. If the proposed local environment work programme is not approved at the board’s June 2018 business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

58. The risks, and proposed mitigation measures, associated with each of the proposed projects have been outlined in Attachment B to this report.

Ngā koringa ā-muri / Next steps

59. Subject to the board’s approval, the delivery of this work programme will commence in the new financial year (1 July 2018). Regular reporting on project delivery will be provided through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Environment and Infrastructure Work Programme 2018/2019	99
b ⇩	Project Risks and Mitigation	105

Ngā kaihaina / Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Approval of the Waitematā Local Board 2018/2019 Local Economic Development Work Programme

File No.: CP2018/09713

Te take mō te pūrongo / Purpose of the report

1. To approve the Waitematā local economic development programme for the 2018/2019 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/2019 Local Economic Development (LED) Work Programme for the Waitematā Local Board as set out in attachment A.

3. The proposed work programme comprises implementation of actions identified in the Auckland’s City Fringe Economic Development Action Plan (2017) ($30,000) and support for the Young Enterprise Scheme ($5,000).

4. The Waitematā Local Board is being asked to approve the 2018/2019 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) approve the 2017/2018 local economic development programme as presented in attachment A to this report

Horopaki / Context

1. This report provides the local board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The 2018/2019 local economic development programme has been developed having regard to the Waitematā Local Board priorities for local economic development set out in the Local Board Plan (2017), and the Auckland’s City Fringe Economic Development Action Plan (2017).

7. The proposed local economic development programme comprises the following activities.

Young Enterprise Scheme ($5,000)

8. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

9. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Implementation of the refreshed City Fringe Local Economic Development Action Plan

11. The Waitematā Local Board’s Auckland’s City Fringe Economic Development Action Plan 2017 (Action Plan). provides a framework to guide local economic development actions for 3-5 years. The Action Plan:

· facilitates effective engagement between deliverers of economic development initiatives in the City Fringe area

· provides a key mechanism for the Waitematā Local Board to communicate with city fringe businesses and to advocate for maintaining communications and connections between the city fringe and the city centre.

· identifies a set of actions and initiatives for inclusion within the Local Board Plan and future local board agreements.

12. The allocation of $30,000 will enable the local board to implement some of the actions identified in the Action Plan. With a priority for:

· Enabling a regular forum for the Local Board (or local board representatives) and Business Associations to discuss issues

· Working with the Grey Lynn Business Association to support them going forward (6.6 of the Action Plan)

· Placemaking and streetscape activation initiatives

· Business Support

· Enabling business intelligence to support the city fringe economy

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

13. The proposed local economic development programme was presented to the local board at the 24 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

14. There are no direct impacts as a result of this report on Māori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Māori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

15. The Local Economic Development work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

16. The local economic development work programme is dependent on the development of detailed proposals and associated funding agreements. There is a risk that the budget remains unspent as a result of the fact that initiatives supported in the financial year do not require the full amount allocated or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri / Next steps

17. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme. Where there is a need, further scoping of activities will be undertaken and presented back to the local Board for approval as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	ATEED Work Programme 2018/2019	111

Ngā kaihaina / Signatories

Authors	John Norman, Strategic Planner, Local Economic Development
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Auckland Transport June 2018 update

File No.: CP2018/09676

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Waitematā Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This report covers:

· the Quarterly Report from Auckland Transport to the board

· a summary of Auckland Transport projects and operations in the local board area

· a summary of the board’s transport capital fund.

· a summary of consultation activity

· a summary of general information items sent to the local board

· traffic control committee decisions.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) receive the Auckland Transport June 2018 update report.

Horopaki / Context

3. This report updates the board on Auckland Transport (AT) projects and operations in the local board area, it updates the board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Auckland Transport projects and operations in the local board area

6. The table below has a general summary of projects and activities of interest to the board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Park Road Busway - bus priority improvements on Park Road between Grafton Bridge and the Hospital entrance	Auckland Transport has been engaging with key stakeholders on the Park Road project. Traffic management outside the new University medical facility conflicts with construction of the proposed improvements and is likely to delay the project until 2020. Public consultation has been put on hold until we confirm with the University the earliest date that construction could proceed.
Northwestern Light Rapid Transit – proposed rapid transit corridor from City to West Auckland	The Auckland Transport Alignment Project (ATAP) and Regional Land Transport Plan (RLTP) notes NZTA will deliver Northwestern light rail. AT will work with NZTA as they develop the project further.
Wellesley Street Bus Improvement Project (formerly Midtown bus route) – improving how city centre buses operate	Further investigations were undertaken into the potential to integrate the proposed off-street bus interchange in Grafton Gully into the surrounding Learning Quarter campus, as well as more detailed design concepts, operational assessments and commercial considerations. Overall project co-ordination is being undertaken with the Victoria St linear park team and CRL Ltd. The next phase will be the Detailed Business Case (DBC).
Downtown Infrastructure Improvement Programme	The Downtown Infrastructure Development Programme is working through concept designs for both the marine and streetscape workstreams. A communications and engagement campaign is being prepared with an expected start in late June or July. Consents for the Seawall have been lodged and additional consents will be progressively lodged through to October 2018. Some minor investigation work will occur from June 2018, with major construction scheduled to begin in December 2018.
Parnell Busway - bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.	Public consultation for the Parnell Road project closed on 5 March 2018, with over 100 submissions received. Submissions are being analysed. The project team briefed the board on the results in a workshop on 3 April 2018. The Road Safety Audit has been completed and we will be closing out the public consultation in the first week of June. Construction is expected to go ahead in the second half of 2018.
Federal Street Upgrade Stage 2 - between Mayoral Drive and Wellesley Street, incorporating improved lighting, signage, street furniture and planting.	Public consultation ran from November – December 2017. The public report is available on the Auckland Transport website. Engagement with business and residents associations continue as the programme of works becomes clearer. A consultant has been appointed to start detailed design work. Test pits are planned for June as part of this project. Construction is tracking for mid-2019. Development Programme Office are leading engagement with Waitematā Local Board.
Parnell residential parking zone - proposed permit scheme for residents and businesses	Consultation closed in December 2017 and we have received 426 responses including two submissions from Parnell Business Association and Parnell Community Committee. Analysis of all the feedback is complete. Auckland Transport’s parking design team presented their recommended changes to progress the parking zone to the local board at workshop on 18 May 2018. The project team is completing their response to the local board feedback.
Grey Lynn & Arch Hills parking scheme - proposed permit scheme for residents and businesses	Public consultation has now closed, the project team sought the board’s feedback and the results have been analysed. Further parking survey work has been undertaken and the results sent to the local board. The project team has completed the process of reviewing submissions received. Auckland Transport’s response to local board feedback is recorded below.
Nelson St cycleway phase 3 – a bi-directional cycleway from Nelson Street to Quay Street	Public consultation closed on 1 October 2017 and the project team has sought the board’s feedback. The project team is delaying making any decision on the proposal. This is due to streetscape improvement opportunities presented following the consultation for Market Place and Customs Street West. They will report back on what changes can be expected for Market Place and Customs Street, alongside the process and timing for delivering the project. At this stage there will be no substantive change to the Lower Hobson layout. They will be back in touch with submitters and other key stakeholders as soon as a decision has been reached. If substantial changes are proposed AT will be required to re-consult.
Wynyard Quarter street and park upgrades – central construction package	AT has notified project stakeholders that work is commencing mid-year on the street and park upgrades on Daldy Street and Gaunt Street. A project newsletter has been distributed and signage installed throughout the quarter to let people know what is happening and what to expect while work is underway.
Parnell cycleway – proposed cycleway through Parnell	The project team has revised the design brief to incorporate views of the community reference group as well as views of internal stakeholders. They have investigated new design options, including options to incorporate urban design/streetscape elements. Boffa Miskell was engaged to provide input and option review. Internal discussions of these designs began in April and are continuing. The project team plans to present options to the local board in June. These options will also be shared with key stakeholders including Bike Auckland, Auckland Design Office and the community reference group.
Quay Street cycle route (Plumer Street to The Strand)	Construction is progressing according to plan. Work is taking place along the northern side of Quay Street between Plumer Street and The Strand until late July 2018.
Tamaki Drive cycle route (Quay Street to Ngapipi Bridge)	The project team has endorsed a high quality segregated off-road cycleway design on the north side of Quay Street and Tamaki Drive. The revised design has been sent to the board for their feedback. The project is currently waiting for funding approval from NZTA. Construction expected to start end of 2018.
Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.	Currently in detailed design, which is expected to be complete September 2018. Construction is scheduled to begin late 2018.
Pt Chev to Westmere cycleway - A dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops	Urban Design advice is being sought. The project team will present options to the Project Control Group in June to confirm the form of the cycleway that will be taken forward for discussion with the Community Liaison Group and developed into detailed design.
Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.	Currently in detailed design. Urban Design advice is being sought. Construction scheduled mid to late 2019.
Ian McKinnon Cycleway – a high quality cycle facility connecting the North-western cycleway and the Grafton Gully cycleway.	Construction started on 19 February 2018. We have been working on finalising the design for Upper Queen Street/Ian McKinnon Drive which has involved an increase in scope to extend the works over Upper Queen Street bridge to Canada Street intersection. There has been some delay while we seek endorsement from the Auckland Motorways Alliance (NZTA) given the vicinity of the works to the motorway. The final design will be sent to the local board and we estimate completion at the end of August / early September.
Federal Street Contra Flow Cycle Lane - an interim cycle lane proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street upgrade occurs.	The formal public evaluation period is scheduled to open on 11 June 2018 with two drop in sessions planned. AT will shortly be consulting on time restricting one loading zone at the bottom of Federal St which intersects with Fanshawe St in order to assist vehicle movements during the afternoon peak (4.00-6.00pm) since the cycleway was implemented.
Route 4 of Waitematā Safer Routes - Improvements for pedestrians, people on bikes and bus users for the section of Great North Road between Crummer Road and Ponsonby Road.	Further review of the Great North Road Cycleway and Bus Priority project has shown up a complex safety issue for what becomes effectively three lanes of traffic and limited visibility of the cyclists. The project team is developing further possible solutions to this complex issue to meet the safety requirements of the project.
Parnell Station link – pedestrian link from Parnell Station to Carlaw Park	Approximately half of the timber poles have been dug and concreted in. The remaining poles will start to be erected this month. All retaining walls have been installed. The privacy screen poles are onsite and have been painted. Works onsite have slowed following the recent wet weather. The original programme shows completion at the end of June but after review the project will finish well into July. After this will be construction of the ticket gates at the top of the access way. For the board’s information, AT has agreed to fund the access route for Bledisloe Park. Community Facilities will deliver this project.
Newmarket crossing project – a bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.	Over the last month stormwater works have been completed, services in road alignment relocated, driveways poured in Cowie Street and surface rehabilitation. Last of concrete barriers and rain gardens on new Laxon Terrace installed.
Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.	Roundabout works are now complete. Planning is underway for works on Victoria Street West to Wellington Street which will involve traffic control on both sides, with works taking place during the day with one-way traffic control. This is expected in July /August 2018. The New World entrance works are expected during the school holidays or earlier. Vector will be installing a catenary pole.
Route 2 of the Waitematā Safe Routes - improvements for pedestrians, people on bikes, and bus users. This route runs along Richmond Road from Surrey Crescent to Parawai Crescent through the West Lynn shopping centre.	At the April CLG meetings feedback from the Boffa Miskell engagement with the community was presented. They also put forward redesigned concept plans for key parts of the route. The CLG members have now provided feedback, which is being assessed. The board was updated at a workshop on 5 June 2018. The next step is for AT’s design partners to present design options that have further developed.

Local Board Transport Capital Fund

7. As of the new electoral term Waitematā Local Board had $1,605,522 available in their Local Board Transport Capital Fund. The board currently has $1,339,522 uncommitted.

8. From this sum the board has approved:

· up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

· up to $25,000 for a parklet on Nuffield Street

· up to $20,000 for streetscape enhancement incorporating tree planting on St Marys Road

9. Auckland Transport has completed two options for rough order of costs for creating a walking and cycling connection through Cox’s Bay reserve to Wharf Road via Bayfield Park.

10. Waitematā Local Board has approved this project in resolution WTM/2018/48 as follows:

“approve progressing with Auckland Transport, in 2018/2019, Option 2 Greenways Coxs Bay reserve to Wharf Road via Bayfield Park subject to securing funding through Auckland Transport’s cycling programme and/or the AKL Paths project and Auckland Council renewals budget”

11. Auckland Council’s Community Facilities has confirmed that renewal of the Bayfield Park Pedestrian Bridge is included in their work programme (project #15395) with $95,000 budget associated with this.

12. Auckland Transport has ongoing investigations into rough orders of costs for a green bus shelter as part of the Quay Street project. Currently the project team are discussing with Auckland Council to determine the maintenance costs and if they will be able to accept these costs.

Responses to resolutions

13. There are no responses to resolutions in this report.

Other Auckland Transport news

New Hobson Street crossing to make road safer

14. Auckland Transport is working to transform the city into a safe place for people to walk around. The latest proposal is aimed at improving Hobson Street where someone was recently killed, and a number of people have been seriously injured, crossing the road.

15. In response Auckland Transport is proposing a new signalised crossing between Wellesley and Cook Streets (136 Hobson Street), to make crossing the five lane road safer. As a busy road with around 35,000 vehicles per day and around 2,300 people cross the road between the Wellesley and Cook Street intersections each day, it is expected that this crossing will be well used and will protect people travelling on foot through this area.

16. Auckland Transport will be consulting local residents and businesses about the crossing, with a plan to install it in the 2018/2019 financial year.

17. People can give their feedback at the Auckland Transport website: https://at.govt.nz/about-us/have-your-say/central-auckland-consultations/hobson-st-central-auckland-signalised-pedestrian-crossing/

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

18. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

19. Following workshops with the board on 13 February and 29May 2018 with regards to the Grey Lynn Residential Parking Zone (RPZ), please see the following for Auckland Transports response to local board feedback:

Board feedback	Auckland Transport response
Confirm our support for the implementation of residential parking schemes in city fringe suburbs that prioritise parking for residents and short-term parking where parking occupancy has reached 85 per cent.	AT acknowledges WLB’s confirmation of support for proposed RPZ and request for short term parking where parking occupancy has reached 85 per cent.
Express the Board’s concern that AT did not seek the Board’s input into the proposal (including the boundary of the zone) prior to finalising the consultation material.	AT normally would seek feedback from the local board upon completion of the public consultation.
Express the board’s concern regarding the non-delivery of consultation material to residents within the zone.	AT project team took on board WLB’s concerns and extended public consultation close-off date plus extra initiatives were completed, including additional mailouts, to inform and engage with residents in Grey Lynn/Arch Hill RPZ’s and catchment area.
Following the public consultation and receipt of a petition from affected residents outside the zone confirm our support for expanding the zone to include the parts of Grey Lynn within walking distance of the stage 1 bus stops and the West Lynn town centre including Fisherton, Castle, Wilton, Francis, and Warnock Streets.	Our approach taken in regard to Fisherton, Castle, Wilton and Francis Streets, is to install short term parking (P120) on one side and unrestricted parking on the other, to manage demand in the area while allowing local businesses access to parking. This could become a RPZ in the future.
Request AT to undertake further survey work to confirm the rates of occupancy in the proposed zone that justify the implementation of the scheme. Noting that some areas of Grey Lynn are experiencing lower occupancy rates but that this is likely to change quickly once the scheme is implemented due to the domino effect.	As requested, further parking survey work was completed in proposed Grey Lynn RPZ during March 2018. Results confirmed that parking occupancy levels were regularly exceeding 85 per cent in streets closest to Great North Road and Richmond Road (nearest to Ponsonby Road) – attributed to impact of installation of Ponsonby RPZ in June 2017 and Paid Parking in Oct 2017.
Requests that AT brings an updated proposal back to the board prior to any recommendations going forward.	As requested, an updated proposal was presented to the local board on 29 May 2018.
In addition to this feedback on the RPZ proposal the board requests confirmation of the action AT proposes to take to address footpath parking and parking on vehicle crossings that is likely to increase once the RPZ scheme is implemented.	As per other zones installed AT parking compliance will enforce vehicles parking on the footpath.

20. Auckland Transport attended workshops on:

· 29 May 2018 concerning the Grey Lynn Residential Parking Zone and an update on the Downtown Infrastructure Improvement Programme.

· 5 June 2018 concerning an update on the Speed Management Programme and an update on the concepts for the West Lynn project.

General information items sent to the board:

21. Please see below for a summary of items sent to the board for their information or feedback:

Item	Date sent to Board
Temporary loading zone relocation - Galway Street	4/5/2018
April CLG minutes	4/5/2018
Update: Great North Road	7/5/2018
Alfred Street Memo	7/5/2018
Update: Memo on the Wynyard Quarter Bus Routes	9/5/2018
Road Stopping - Mahon Way, Freemans Bay	11/05/2018
Smart Studs on Quay St - cycle lanes	15/05/2018
North-Western Cycleway - Destinations Map	16/05/2018
Upcoming Street Upgrade Work on Daldy Street and Gaunt Street	21/05/2018
Jervois Road update	25/05/2018
Pedestrian Crossing on St George's Bay Road	25/05/2018
Update: Carlaw Park Footpath	25/05/2018
Tamaki Drive Cycleway Update	25/05/2018
Update: Bus Driver Exeloo - 1 Quay street	28/05/2018
Update: Central New Network Implementation	28/05/2018
Proposal Outcome: Regina Street - Broken Yellow Lines	30/05/2018
Federal Street Load Zone Change and upcoming works for stage 2	30/05/2018
Loading Zone in Crummer Road	30/05/2018
Pedestrian Crossing Improvements in College Hill	31/05/2018
NX2 Albany to Universities bus route project	01/06/2018
Hobson Street - Signalised Pedestrian Crossing	01/06/2018
FYI: College Hill - Paid Parking Zone	01/06/2018

Traffic Control Committee resolutions

22. Please see attachment A which outlines decisions made in the Waitematā Local Board area in May 2018. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Tauākī whakaaweawe Māori / Māori impact statement

23. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

24. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

25. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport May Traffic Control Committee Decisions	123

Ngā kaihaina / Signatories

Authors

Ben Halliwell, Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Salisbury Reserve consultation

File No.: CP2018/09669

Te take mō te pūrongo / Purpose of the report

1. To seek endorsement of the two concept options for improving the open space provision at Salisbury Reserve and approval of the consultation plan.

Whakarāpopototanga matua / Executive summary

2. The Waitematā Local Board has resolved to “recycle” the Masonic Hall at Argyle Street in Herne Bay to add open space to the Salisbury Reserve (WTM/2017/90).

3. Following removal of the building the reserve will be reinstated to improve the open space provision and reserve entrance.

4. Public consultation is planned to seek community views on two reinstatement options to enable the board to decide on a preferred way forward.

5. This report seeks local board endorsement of the two concept options and approval of the consultation plan.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) endorse the two concept options for Salisbury Reserve (Attachment A and Attachment B) for consultation with key stakeholders and the community

b) approve the consultation plan (Attachment C) for Salisbury Reserve which will allow public consultation to proceed.

Horopaki / Context

6. The Waitematā Local Board has resolved to “recycle” the Masonic Hall at Argyle Street in Herne Bay to add open space to the Salisbury Reserve (WTM/2017/90).

7. There is limited need or support for a community facility in the neighbourhood, but there are substantial benefits in clearing the site to add open space to the reserve.

8. Three options for the building were investigated:

· Selling for relocation

· Relocation to another site for community use

· Demolition and recovery of materials

9. As there is limited value in selling or re-siting the building, saleable items will be removed and much of the building will be recycled.

10. Following removal of the building the Waitematā Local Board wishes to reinstate the reserve to improve the open space provision and reserve entrance.

Tātaritanga me ngā tohutohu / Analysis and advice

11. Two concept options for reserve reinstatement (Attachment A and Attachment B) have been prepared for public consultation to seek the community’s views and enable the board to decide on a way forward.

12. The significant choice the options address is the balance between an appropriate provision of car parking on a neighbourhood reserve and the prioritisation and preservation of open green space.

13. Consultation is planned through an online process with notification via the following methods:

· Sign boards at park entrances

· Email to specific stakeholders (Petanque Club)

· Our Auckland website

· Facebook

· Neighbourly

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Removal of the building and reinstatement of open space will improve both functional and aesthetic outcomes at the reserve.

15. The final quantum of car parking provided on the reserve will have implications for the resident (leased) Petanque Club as well as for local residents.

Tauākī whakaaweawe Māori / Māori impact statement

16. This project will provide general improvements to the public realm benefiting the wider community including Māori.

Ngā ritenga ā-pūtea / Financial implications

17. Waitematā Local Board has committed $30,000.00 of LDI Opex towards removal of the building as part of their 2017/2018 Community Facilities Work Programme.

18. Following public consultation, the concept design will be developed in line with community views and budget will be sought from the board’s Locally Driven Initiative funds to allow for reserve reinstatement.

Ngā raru tūpono / Risks

19. The Masonic Hall requires either removal or substantial maintenance spent on it so delays in this project may result in unnecessary costs to council.

20. If the public is not consulted prior to building removal and reinstatement, council and local board reputation will be at risk.

Ngā koringa ā-muri / Next steps

21. Following board approval of the consultation plan, public consultation will begin. This is anticipated to run through July and August with feedback presented to the board in September/October.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Salisbury Reserve entrance option one	131
b ⇩	Salisbury Reserve entrance option two	133
c ⇩	Salisbury Reserve Engagement Plan - Final	135

Ngā kaihaina / Signatories

Authors

Tim Keat, Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 June 2018

Freedom Camping Bylaw Development

File No.: CP2018/09422

Te take mō te pūrongo / Purpose of the report

1. To seek formal feedback from the Waitematā Local Board on sites to be managed by the Draft Freedom Camping Bylaw (the bylaw).

Whakarāpopototanga matua / Executive summary

2. In August 2017 the Regulatory Committee decided to develop a bylaw under the Freedom Camping Act 2011 (the Act).

3. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

4. Staff have now carried out site assessments for the Waitematā Local Board area and have concluded there are:

· thirteen sites with adequate evidence to be scheduled as prohibited

· three sites with adequate evidence to be scheduled as restricted

· no suitable sites for non-self-contained camping.

5. Recommendations provided by the Waitematā Local Board will be incorporated into a report to the Regulatory Committee in August 2018.

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a) recommend to the Regulatory Committee that the 13 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011.

b) recommend to the Regulatory Committee that the following restrictions be applied to the three sites contained in Attachment B through a bylaw under the Freedom Camping Act 2011:

i) certified self-contained vehicles only

ii) limited numbers of vehicles

iii) only in identified parking spaces.

c) confirm their general views on the management of freedom camping expressed through the workshop on 8 May 2018 as follows:

i) that all sports parks should be prohibited for freedom camping

ii) the importance of ensuring a bylaw prohibits parking on grass

iii) a preference to manage areas by scheduling them in a bylaw rather than leaving them to default rules

iv) freedom camping opportunities should be limited in the inner city

v) the certified self-contained camping facility at Westhaven should be utilised and promoted

d) concerns that experience from elsewhere in the country suggests that even those in certified self-contained vehicles leave human waste.

Horopaki / Context

Background

6. In 2017 staff conducted a review of freedom camping in Auckland and the options available to the council to manage this activity. The review provided detailed information on current camper patterns and the associated issues.

7. Staff reported the findings of the review to the Regulatory Committee in August 2017. The Regulatory Committee decided to manage freedom camping by developing a bylaw under the Freedom Camping Act 2011 (the Act) [REG/2017/72].

8. A bylaw under the Act will allow the council to manage harm more effectively by enabling council officers to issue campers with $200 infringement fines.

Freedom Camping Act 2011

9. Under the Act freedom camping is permitted in any local authority area unless it is restricted or prohibited:

· in a bylaw made under the Act, or

· under any other enactment.

10. Other enactments include the Reserves Act 1977 which prohibits freedom camping on reserves unless a reserve management plan allows the activity.

11. The council can only restrict or prohibit the activity through a bylaw made under the Act if it is satisfied that it is necessary to:

· protect the area, and/or

· protect the health and safety of people who may visit an area, and/or

· protect access to the area.

12. The council cannot make a bylaw which effectively prohibits freedom camping everywhere in Auckland.

13. The council must be satisfied that a bylaw is the most appropriate and proportionate way of addressing the perceived problem in relation to the area. The bylaw must not be inconsistent with the New Zealand Bill of Rights Act 1990.

Tātaritanga me ngā tohutohu / Analysis and advice

Bylaw development process

14. Staff sought initial local board views through the local board cluster workshops in November 2017. This included discussion on characteristics of areas that make it either suitable or unsuitable for freedom camping. Ways to minimise potential harm were also discussed.

15. Principles were subsequently developed to guide the bylaw development. These are:

· to ensure that freedom campers can “do the right thing”

· to ensure that users and visitors to an area, including freedom campers, can enjoy the area

· to encourage the activity in suitable areas that meet the needs of freedom campers

· to protect areas of regional significance.

16. Community workshops were also held in April 2018 to test these principles. Attendees at the workshops were individuals or groups who had previously expressed an interest in the issue.

17. Staff attended workshops with all local boards in April and May 2018. The purpose of these workshops was to provide an overview of the bylaw development and to seek feedback to help inform the draft bylaw.

Approach to site assessments

18. Staff completed assessments of all council managed land to understand the areas that may need to be protected from freedom camping and scheduled in the bylaw. Assessments included the following considerations:

· the size and condition of parking area

· existing use including any leases over the area

· issues around safety in the area including anti-social behaviour and lighting

· existing facilities including toilets, drinking water, rubbish bins and gates

· the environmental, historical or cultural significance of the area.

19. To decide on recommendations for each site, staff developed a site assessment matrix (Figure 1) with two indicators:

· current or anticipated desirability of an area to campers

· level of protection required under the Act.

Figure 1 – Site Assesment Matrix

20. Medium and high desirability areas that require a higher level of protection are recommended to be prohibited.

21. Areas of medium and high desirability that require a medium level of protection are recommended to be restricted. As these sites may be suitable for a limited number of certified self-contained vehicles, site specific restrictions may include a maximum number of vehicles and a specific location within the parking area to camp.

22. High desirability areas that require a lower level of protection are recommended to have more permissive rules. These rules could allow for a limited number of non-self-contained vehicles to camp at these locations.

Areas held under the Reserves Act 1977

23. Areas held under the Reserves Act were included in the assessment. This enabled the local board to provide feedback on whether a prohibition through the bylaw was required.

24. The default position on land held under the Reserves Act is that freedom camping is not allowed. The Reserves Act does not have infringement powers available.

25. For reserves that meet the Freedom Camping Act evidential requirements to be prohibited, these areas can also be scheduled in the bylaw. This provides enforcement staff additional infringement powers.

Potential regional default rules

26. Staff also presented the following potential regional default rules at each local board workshop:

· camping is permitted only in certified self-contained vehicles

· camping is permitted for no more than two nights in any four week consecutive period

· a time by which a camper must leave the area in the morning.

27. These rules would be applied to all areas that are not otherwise scheduled in the bylaw to ensure health and safety and access to the area are protected.

Waitematā Local Board area site assessments

28. The Waitematā Local Board area initial site assessments identified:

· eight sites where there was adequate evidence to suggest a prohibition was required to protect the area

· nine sites (including reserves held under the Reserves Act) where there was adequate evidence to suggest site specific restrictions are required to protect access and health and safety

· one area where there was adequate evidence to suggest more permissive restrictions should be in place to allow non-self-contained camping.

29. Attachments A and B provide a summary of the additional evidence received from the local board and subsequent staff recommendations.

30. A summary of the recommendations for the Waitematā Local Board area is that:

· thirteen sites have adequate evidence to be scheduled as prohibited

· three sites have adequate evidence to be scheduled as restricted (limited access for certified self-contained only).

31. Attachment C includes sites initially recommended to be scheduled in the bylaw which have been reassessed following the workshop with the local board. These sites are now recommended to be covered by the default rules. Freedom camping will not be permitted in areas held under the Reserves Act, although enforcement powers will be limited to those under the Reserves Act.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

32. The Waitematā Local Board also provided general feedback on the development of the bylaw at the workshop on 8 May 2018. This feedback included:

· that all sports parks should be prohibited for freedom camping

· the importance of ensuring a bylaw prohibits parking on grass

· a preference to manage areas by scheduling them in a bylaw rather than leaving them to default rules

· freedom camping opportunities should be limited in the inner city

· the certified self-contained camping facility at Westhaven should be utilised and promoted

· concerns that experience from elsewhere in the country suggests that even those in certified self-contained vehicles leave human waste.

Tauākī whakaaweawe Māori / Māori impact statement

33. A memo was provided to mana whenua in November 2017 to update them on the development of the bylaw. Staff also attended the Parks and Recreation Mana Whenua Engagement Regional Hui in March 2018 to discuss the bylaw development.

34. Staff will continue to work with mana whenua through this forum to identify areas that need to be protected through the bylaw.

Ngā ritenga ā-pūtea / Financial implications

35. There are no financial implications for the Local Board from the decision being sought.

Ngā raru tūpono / Risks

36. There is a risk that the bylaw could be applied to a person experiencing homelessness and living in a vehicle.

37. The graduated enforcement model used by Licensing and Regulatory Compliance enables consideration of individual circumstances. Currently when a complaint is made about someone who is experiencing homelessness, staff work with social service agencies to ensure they are connected with the right support.

38. The Affordable Housing Policy Unit are currently developing a cross sectoral strategy on homelessness.

39. Staff will continue to work with staff across the council, including Legal Services, to understand options available to mitigate this risk.

Ngā koringa ā-muri / Next steps

40. Staff intend to report to the Regulatory Committee in August 2018 with the draft bylaw and statement of proposal. If adopted at this time, the draft bylaw will go out for full public consultation in September.

41. If the Waitematā Local Board would like to provide further feedback once the draft bylaw is adopted, this will be facilitated through the consultation and hearings process in September.

42. Based on current timelines, staff intend to have the new bylaw adopted in December 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sites to be recommended to the Regulatory Committee as prohibited	145
b ⇩	Sites to be recommended to the Regulatory Committee as restricted (certified self-contained only). Site specific restrictions to limit number and location.	149
c ⇩	Sites reassessed following local board workshop. Recommend to Regulatory Committee to apply default rules.	151

Ngā kaihaina / Signatories

Authors

Jillian Roe - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Denise Roche
	Vernon Tava
	Rob Thomas

No.	Title	Page
a ⇩	Workshop Record 22 May 2018	189
b ⇩	Workshop Record 29 May 2018	191
c ⇩	Workshop Record 5 June 2018	193
d ⇩	Workshop Record 12 June 2018	195

Authors	Mike Lee, Waitematā and Gulf Ward Councillor
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Authors	Pippa Coom, Chair Waitematā Local Board
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Authors	Liz Clemm - Democracy Advisor – Waitematā
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Authors	Liz Clemm - Democracy Advisor - Waitematā
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board