Waitematā Local Board

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 19 June 2018 at 2:00pm.

present

Deputy Chair	Shale Chambers, presiding
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Denise Roche
	Vernon Tava
	Rob Thomas

Waitematā Local Board 19 June 2018

Note:   In the absence of Chair Pippa Coom, Deputy Chair Shale Chambers presided.

1          Welcome

The Chair opened the meeting and welcomed all those present.

2          Apologies

Resolution number WTM/2018/70

MOVED by Deputy Chair S Chambers, seconded by Member R Thomas:

That the Waitematā Local Board:

a) accept the apology from Chair P Coom for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number WTM/2018/71

MOVED by Deputy Chair S Chambers, seconded by Member V Tava:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 7 June 2018, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation: Mik Smellie, Splice short Film: Our Neighbourhood”- an exploration with Auckland City Centre Residents
	Resolution number WTM/2018/72 MOVED by Deputy Chair S Chambers, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      thank Mik Smellie and Jill Kayser of Splice for their attendance and presentation of the short film. CARRIED

9          Public Forum

9.1	Public Forum: Kit Parkinson, Ōrakei Local Board Chair
	Resolution number WTM/2018/73 MOVED by Member R Northey, seconded by Member R Thomas: That the Waitematā Local Board: a)      thank Kit Parkinson, Ōrakei Local Board Chair for his attendance and for introducing himself to the Waitematā Local Board. CARRIED

9.2	Public Forum: 254 Ponsonby Road
	Resolution number WTM/2018/74 MOVED by Member R Northey, seconded by Member DR Roche: That the Waitematā Local Board: a) thank Jennifer Ward and Andy Smith, Community-led Design Group for their attendance b) support the request by the Community-led Design Group that they be directly involved in the preparation of the forthcoming Options Paper on Ponsonby Park at 254 Ponsonby Road. CARRIED
	Attachments a     Email to Mayor Goff b     Timeline for 254 Ponsonby Road

10        Extraordinary Business

There was no extraordinary business.

11        Notices of Motion

There were no notices of motion.

12	Councillor's report
	There was no Councillor’s report.

13	Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter three, 1 January - 31 March 2018
	Resolution number WTM/2018/75 MOVED by Deputy Chair S Chambers, seconded by Member DR Roche: That the Waitematā Local Board: a)      receive the performance report for the financial quarter ending 31 March 2018. CARRIED

Note Item 25 was heard at this point.

25	Regional Facilities Auckland 2017/2018 Third Quarter Report
	Resolution number WTM/2018/76 MOVED by Member A Avendano Christie, seconded by Member R Northey: That the Waitematā Local Board: a)      receive the Regional Facilities Auckland 2017/2018 Third Quarter Report. CARRIED

14

Approval of the Waitematā Local Board Community Services Work Programmes 2018/2019

Resolution number WTM/2018/77 MOVED by Member R Northey, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      approve the allocation of $663,300 LDI opex for the 2018/2019 Arts, Community and Events work programme (as detailed in Attachment A to the agenda report) and delegate approval of minor changes to the local board Chair in consultation with the Portfolio lead. b)      approve the allocation of $96,943 LDI opex for the 2018/2019 Libraries work programme (as detailed in Attachment B to the agenda report) and delegate approval of minor changes to local board Chair in consultation with the Portfolio lead. c)      approve the allocation of $133,000 LDI opex for the 2018/2019 Parks, Sport and Recreation work programme (as detailed in Attachment C to the agenda report) and delegate approval of minor changes to the local board Chair in consultation with the Portfolio lead.  d)     approve the 2018/2019 Service Strategy and Integration work programme (as detailed in Attachment D to the agenda report) and summarised as investigate Ponsonby and Grey Lynn Library facilities  and the provision of services in Parnell, and delegate approval of minor changes to the local board Chair in consultation with the Portfolio lead. e)      note that $214,000 LDI opex is allocated to Community Service Support which covers ACE staff costs and overheads. CARRIED

15

Approval of the 2018/2019 Waitematā local environment work programme

Resolution number WTM/2018/78

MOVED by Member R Thomas, seconded by Member DR Roche:

That the Waitematā Local Board:

a)      approve the allocation of $172,850 LDI opex and $50,000 LDI capex for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2018/2019 as detailed in the agenda report and summarised in the table below:

Project	Budget
Waitītiko, Waiateao (Meola and Motions Creek catchments) and the Three Kings to Western Springs Aquifer Initiative	$10,000
Waititiko (Meola Creek) restoration initiative - Waitematā local Board	$20,350
Streamside Assistance - Newmarket Stream (stage two)	$22,500
Low Carbon Lifestyles - Waitematā	$30,000
Low Carbon Network	$10,000
Low Carbon Multi-unit Dwellings	$20,000
Compost Food Waste Initiative	$20,000
Waipapa Stream Restoration Programme - Parnell	$20,000
Waiparuru Stream Restoration	$20,000
Digital Safeswim Signs (two)	$50,000
Total	$222,850

b)      delegate approval of minor changes to the 2018/2019 Waitematā local environment work programme to the local board Chair in consultation with the Portfolio lead.

c)      note that the Urban Forest Framework project report which was funded in 2017/2018 and delayed due to technical issues, is not included in the 2018/2019 local environment work programme, however quarterly updates will be provided to the local board.

CARRIED

Note:   Item 17 was heard at this point.

17

Auckland Transport June 2018 update

Resolution number WTM/2018/79 MOVED by Member V Tava, seconded by Member R Northey: That the Waitematā Local Board: a)      receive the Auckland Transport June 2018 update report. b) reiterates its view that the Grey Lynn Residential Parking Zone should, subject to further consultation with residents of the affected streets, include Fisherton, Castle, Wilton, Francis and Warnock Streets; and that the Parnell Residential Parking Zone should include all the residential areas of Parnell. CARRIED

Subsequent to the completion of the business meeting it was noted that Item 17 Attachment A was incorrect.  Please contact the Democracy Advisor if you require a copy of the Auckland Transport May Traffic Control Committee Decisions.

16

Approval of the Waitematā Local Board 2018/2019 Local Economic Development Work Programme

Resolution number WTM/2018/80

MOVED by Member A Avendano Christie, seconded by Member R Thomas:

That the Waitematā Local Board:

a) approve the 2018/2019 local economic development programme as presented in attachment A to this report, with the addition of support of Grey Lynn Business Association, and summarised below:

Project	Budget
Young Enterprise Scheme	$5,000
Implementation of the City Fringe Local Economic Development Action Plan	$20,000
Support of Grey Lynn Business Association	$10,000
Total	$35,000

b) request that a decision point is added to the work programme for approval of the project scope for support of the Grey Lynn Business Association

c) delegate approval of minor changes to the Board Chair in consultation with the Portfolio lead

CARRIED

Note:   Clause a) was amended and clause b) was added with the agreement of the meeting

18

Salisbury Reserve consultation

Resolution number WTM/2018/81 MOVED by Deputy Chair S Chambers, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)      endorse the two concept options for Salisbury Reserve (Attachment A and Attachment B) for consultation with key stakeholders and the community b)      approve the consultation plan (Attachment C) for Salisbury Reserve and agree for public consultation to proceed, with the addition of a leaflet drop to nearby properties and including the Probus Club as a stakeholder. CARRIED

19

Freedom Camping Bylaw Development

Resolution number WTM/2018/82

MOVED by Deputy Chair S Chambers, seconded by Member R Northey:

That the Waitematā Local Board:

a) recommend to the Regulatory Committee that the following 13 sites contained in Attachment A be prohibited through a bylaw under the Freedom Camping Act 2011:

Auckland Domain	20 Park Road, Grafton
Dove Myer Robinson Park	85-87 Gladstone Road, Parnell
Highwic House	40 Gillies Avenue, Epsom
Meola reef reserve	171 Meola Road, Point Chevalier
Myers Park	72 Greys Avenue, Auckland Central
St Mary’s Road Reserve	St Marys Road
Victoria Park	203-271 Victoria Street West, Auckland Central
Cox’s Bay Reserve	44-66 West End Road, Herne Bay
Grey Lynn Park	69-71 Williamson Avenue, Grey Lynn
Judges Bay Reserve / Parnell Baths	25 Judges Bay Road, Parnell
Point Erin Park	94 Shelly Beach Road, Herne Bay
Seddon Fields	180 Meola Road, Point Chevalier
Wynyard (tank farm)	Brigham Street and Hamer Street, Wynyard Quarter

b) recommend that Outhwaite Park be added to the sites prohibited through a bylaw under the Freedom Camping Act 2011 (Attachment A) due to the anticipated increase in demand for off street parking resulting from the residential parking zone.

c) recommend to the Regulatory Committee that the following restrictions be applied to Cox’s Bay Esplanade (near the Sea Scouts), Fred Ambler Lookout, 97 Gladstone Road and Western Springs Reserve (across road from MOTAT) contained in Attachment B, through a bylaw under the Freedom Camping Act 2011:

i)       certified self-contained vehicles only

ii)      limited numbers of vehicles

iii)     only in identified parking spaces.

d) note that it is recommended to the Regulatory Committee to not schedule Newmarket Park in the bylaw and instead apply the default position under the Reserves Act, which does not allow freedom camping to occur ( Attachment C)

e) note that the remaining parks in the local board area will be subject to the default rules.

f)       confirm their general views on the management of freedom camping expressed through the workshop on 8 May 2018 as follows:

i)       that all sports parks should be prohibited for freedom camping

ii)      the importance of ensuring a bylaw prohibits parking on grass

iii)     a preference to manage areas by scheduling them in a bylaw rather than leaving them to default rules

iv)     freedom camping opportunities should be limited in the inner city

v)      the certified self-contained camping facility at Westhaven should be utilised and promoted

vi)     concerns that experience from elsewhere in the country suggests that even those in certified self-contained vehicles leave human waste.

CARRIED

20	Chair's Report
	Resolution number WTM/2018/83 MOVED by Deputy Chair S Chambers, seconded by Member V Tava: That the Waitematā Local Board: a)      receive the Chair’s report for the period June 2018. CARRIED

21	Board member reports
	Resolution number WTM/2018/84 MOVED by Deputy Chair S Chambers, seconded by Member DR Roche: That the Waitematā Local Board: a)      receive the written reports from member R Northey and member V Tava and the verbal board member reports for June 2018. CARRIED

22	Governance Forward Work Calendar
	Resolution number WTM/2018/85 MOVED by Deputy Chair S Chambers, seconded by Member DR Roche: That the Waitematā Local Board: a)      receive the governance forward work calendar June 2018 attached to the agenda. CARRIED

23	Waitematā Local Board Workshop Records
	Resolution number WTM/2018/86 MOVED by Deputy Chair S Chambers, seconded by Member DR Roche: That the Waitematā Local Board: a)      receive the workshop proceeding records for the meetings held on 22 May 2018, 29 May 2018, 5 June 2018 and 12 June 2018. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note: Item 25 was heard after Item 13.

4.56 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON 19 JUNE 2018.

DATE:.........................................................................

CHAIR:........................................................................