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Devonport-Takapuna
Local Board Community Forum
03 July 2018
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 6
8 Deputations 6
8.1 Explore North Shore 6
8.2 Takapuna North Community Trust 6
8.3 Action Education 7
8.4 Devonport Business Association 7
9 Public
Forum 7
10 Extraordinary Business 8
11 Notices of Motion 8
12 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit organisation,
or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Devonport-Takapuna Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 1 May 2018, as a true and correct
record.
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5 Leave
of Absence
At the close of the
agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Devonport-Takapuna Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Explore
North Shore
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Te take mō te
pūrongo / Purpose of the report
1. To
update the Devonport-Takapuna Local Board on the Explore North Shore tourism
initiative.
Whakarāpopototanga
matua / Executive summary
2. Murray
Hill, Milford Business Association; Terence Harpur, Takapuna Beach Business
Association; Toni van Tonder; Devonport Business Association and Terry Holt
will be in attendance to update the board on the Explore North Shore tourism
initiative.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Murray Hill, Terence Harpur, Toni van Tonder and Terry
Holt and thanks them for their attendance.
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Attachments
a Explore North Shore Brochure....................................................................... 11
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8.2 Takapuna
North Community Trust
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Te take mō te
pūrongo / Purpose of the report
1. To
address the board on 139 Beach Road, Castor Bay.
Whakarāpopototanga
matua / Executive summary
2. Sarah
Thorne, Takapuna North Community Coordinator, will be in attendance to
address the board on the Business Plan for the renovation,
community use and management of the Kennedy Park Old Barracks Building, 139
Beach Road, Castor Bay.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Sarah Thorne and thank her for her attendance.
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Attachments
a Business Plan - 139 Beach Road, Castor Bay ............................................. 13
b 139 Beach Road Presentation....................................................................... 25
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8.3 Action
Education
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Te take mō te
pūrongo / Purpose of the report
1. To
address the Devonport-Takapuna Local Board on Action Education.
Whakarāpopototanga
matua / Executive summary
2. Ramon
Narayan, Youth Development Manager will be in attendance to address the board
on Action Education.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Ramon Narayan, and thank him for his attendance.
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Attachments
a Action Education Annual Report FY2017...................................................... 39
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8.4 Devonport
Business Association
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Te take mō te
pūrongo / Purpose of the report
1. To
address the local board on the Visitors Information Centre; 3 Victoria Road,
Devonport and the Devonport Business Association.
Whakarāpopototanga
matua / Executive summary
2. Dianne
Hale, Chairperson, Devonport Business Association, will be in attendance to
address the local board on the Visitors Information Centre, 3 Victoria Road,
Devonport; and the Devonport Business Association.
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Ngā tūtohunga / Recommendation/s
That the Devonport-Takapuna
Local Board Community Forum:
a) receive
the presentation from Dianne Hale and thank her for her attendance.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of
Motion
There were no
notices of motion.
