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Devonport-Takapuna
Local Board
17 July 2018
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1 Welcome
2 Apologies
3 Declaration
of Interest
Member J O’Connor declared an
interest in item 12, Public notification and proposed granting of a new
community lease to North Shore Theatre and Arts Trust at Killarney Park, 2a
Manurere Road, Takapuna.
Member M Cohen declared an interest in item
17, 2018/2019 Community Facilities Work Programme, ID: 1633, Belmont Park car
park.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no extraordinary
business.
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11
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New community lease to North Shore Waka Ama
Incorporated, Takapuna Beach Reserve, The Promenade, Takapuna
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Ron Johnson, Senior Community Lease
Advisor and Zella Morrison, Senior Advisor Māori Relationships, were in attendance to address the board in
support of this item.
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Resolution
number DT/2018/105
MOVED by Member M Sheehy, seconded by Member J O'Connor:
That the Devonport-Takapuna
Local Board:
a) grant
a new community lease to North Shore Waka Ama Incorporated for approximately
234m2 being part of Takapuna Beach Reserve described as Part Lot 3
DP18501 Takapuna as set out in Attachment A of this agenda report, subject to
the following terms and conditions:
i) term:
10 years commencing 17July 2018 with one 10 year right of renewal
ii) rent:
$1.00 plus GST per annum if requested
iii) the
North Shore Waka Ama Incorporated Community
Outcomes Plan as approved is attached to the community lease document as
set out in Attachment B of this agenda report
iv) that
all other terms and conditions in accordance with the Reserves Act 1977 and
the Auckland Council Community Occupancy Guidelines 2012.
CARRIED
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12
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Public notification and proposed granting of
a new community lease to North Shore Theatre and Arts Trust at Killarney
Park, 2a Manurere Road, Takapuna.
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Ron Johnson, Senior Community Lease
Advisor and Maureen Buchanan, Local Board Advisor, were in attendance to
address the board in support of this item.
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Resolution
number DT/2018/106
MOVED by Member M Cohen, seconded by Member J McKenzie:
That the Devonport-Takapuna
Local Board:
a) approve
engagement with iwi and public notification of Auckland Council’s
intention to grant a new community lease with provision for a licence to
occupy for the café to the North Shore Theatre and Arts Trust for the
Pumphouse complex at Killarney Park 2a Manurere Road Takapuna sited on Lot 1 DP
84317 and portions of Part Lots 7 and 8 DP 1128 and Part Lots 2 and 3 DP 1558
(Attachment A to the agenda report) based on the following terms and
conditions:
i) term
- ten years with one ten year right of renewal
ii) rent
- $1.00 plus GST per annum if demanded
iii) subsidised
operational fee - $500.00 plus GST per annum
iv) the term
of the café licence being concurrent with the term of the lease
v) all
other terms and conditions in accordance with Lake Pupuke- Pupukemoana
Reserve Management Plan as adopted July 2005 and the Auckland Council
Community Occupancy Guidelines July 2012.
b) approve
the public notification of the proposal to amend the hours of operation of
the café as follows:
· Current
hours
o Monday
– Friday: 7.30am – 4.30pm
o Weekends:
8.00am - 4.30pm
· Proposed
hours
o Monday
– Sunday: 8.00am -10.00pm.
c) nominate
a hearings panel consisting of the Chairperson, Deputy Chairperson and Member
M Cohen to consider any submissions or objections received
following the public notification process.
d) request
that council staff report back to the local board following the public
notification process.
e) grant
(subject to there being no adverse submissions) a
new community lease with the provision for a licence to occupy for the
café to North Shore Theatre and Arts Trust for the Pumphouse complex
at Killarney Park, 2a Manurere Road, Takapuna sited on Lot 1 DP 84317 and
portions of Part Lots 7 and 8 DP 1128 and Part Lots 2 and 3 DP 1558 on the
terms and conditions publicly notified.
f) surrender
the existing deed of lease between the former North Shore
City Council and North Shore Theatre and Arts Trust dated 8 August 2003 and subsequent deed of renewal and variation
dated 31 October 2013, effective on execution of the proposed new community
lease.
CARRIED
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Secratrial note: Member J O’Connor declared an interest in item 12, Public
Notification and proposed granting of a new community lease to North Shore
Theatre and Arts Trust at Killarney Park, 2a Manurere Road, Takapuna and did
not vote or participate on this item.
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13
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Key Moves for the Devonport-Takapuna Local
Board Open Space Network Plan
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Sam Noon, Principal Policy Analyst was in
attendance to address the board in support of this item.
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Resolution
number DT/2018/107
MOVED by Deputy Chairperson G Gillon, seconded by Member
M Cohen:
That the Devonport-Takapuna
Local Board:
a) approve
four key moves to guide the development of the Devonport-Takapuna Open Space
Network Plan, as follows:
i. treasuring
our natural and cultural areas
ii. connecting
and sharing open spaces
iii. optimising
and increasing utilisation
iv. sport
and recreation for the enjoyment of all.
b)
declare as a matter of policy, that it does not support
the disposal of park land (or part thereof) within the local board area,
whether it is gazetted reserve land, or land currently used as (or access to)
park land.
c)
append the policy declared in resolution number DT/2018/107 b)
to the Devonport-Takapuna Open Space Network Plan and Devonport-Takapuna Open
Space Management Plan documents once completed.
d)
notes concerns regarding any commercialisation of our open
space, reserves or parks.
e)
request advice on an additional key move which outlines the
community, sports clubs and the arts connection to open space.
f)
requests advice from staff on methods to acquire open space in
areas which will experience population growth.
CARRIED
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Deputy
Chairperson G Gillon returned to the meeting at 4.19 pm.
Deputy
Chairperson G Gillon left the meeting at 4.21pm.
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14
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Auckland Transport monthly update - July
2018
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Marilyn Nicholls, Elected Member
Relationship Manager was in attendance to address the board in support of
this item.
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Resolution
number DT/2018/108
MOVED by Member J McKenzie, seconded by Member J
O'Connor:
That the Devonport-Takapuna
Local Board:
a) receive
the Auckland Transport July 2018 monthly update report and thank Marilyn
Nicholls, for her presentation and attendance.
CARRIED
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15
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Local Board Services monthly report - July
2018
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Tristan Coulson, Senior Local Board
Advisor, Marilyn Nicholls, Elected Member Relationship Manager and Kaitlyn
White, Senior Renewals Coordinator, were in attendance to address the board
in support of this item.
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Resolution
number DT/2018/109
MOVED by Deputy Chairperson G Gillon, seconded by Member
M Sheehy:
That the Devonport-Takapuna
Local Board:
a) allocate
$180,000 from the 2017/2018 local board transport capital fund to the
investigative work for four new cycling and walking routes in the Devonport
Peninsular.
b) allocate
$130,000 from the 2018–2021 locally driven initiatives (LDI) capital
fund to deliver the Lyford Reserve Track project.
c) grant
land owner consent for a park bench at Sylvan Park, Milford.
d) provide
the following feedback on Ports of Auckland 30-year Masterplan:
i) support
the overarching principles guiding the 30-year Masterplan
ii) support
the key transformative projects, which include:
· automating
our container terminal and rail grid facilities to increase capacity and
reduce our environmental impact
· improving
the look of the port by developing a new head office building and engineering
workshop
· developing
Bledisloe Wharf to accommodate larger ships to help support Auckland’s
growth
· creating
a car handling building to increase capacity and hide most cars from view on
the waterfront
· opening
additional areas of the port to provide more public access to the waterfront,
including a public park and a ‘hotel-type’ complex.
iii) note
concerns about the effects of any berth and channel deepening to accommodate
larger container ships and cruise ships as it may create negative impacts
along the coastline.
iv) support
opportunities to collaborate with Ports of Auckland to inform and engage
the community where projects will impact or benefit the local area.
CARRIED
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16
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Seaweed Management Matrix
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Cherie Veza, Stakeholder Advisor,
Dr Jarrod Walker, Principal Coastal Specialist and Matthew McNeil, Senior
Coastal Specialist, were in attendance to address the board in support of
this item.
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Resolution
number DT/2018/111
MOVED by Member J McKenzie, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a) adopt
and implement the proposed Seaweed Management Matrix, as set out in
Attachment B of the agenda report, to inform
operational responses to seaweed deposition events.
b) note that community level communications
highlighting the adopted approach to seaweed, and the ecological reasons for
it, will be developed across appropriate media channels with the local
board’s input.
CARRIED
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Deputy Chairperson G Gillon left the
meeting at 5.59 pm.
Deputy Chairperson G Gillon returned to the
meeting at 6.02 pm.
Chairperson G Wood vacated the chair in
favour of Deputy Chairperson G Gillon at 6.04 pm.
Chairperson G Wood returned to the meeting
and resumed the chair at 6.06 pm.
Member M Sheehy left the meeting at 6.05
pm.
Member M Sheehy returned to the meeting at
6.08 pm.
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17
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Approval of the 2018/2019
Devonport-Takapuna Local Board Community Facilities Work Programme
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Angie Bennett, Work Programme Lead and
Cherie Veza, Stakeholder Advisor were in attendance to address the board in
support of this item.
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Resolution
number DT/2018/112
MOVED by Chairperson G Wood, seconded by
Member M Sheehy:
That the
Devonport-Takapuna Local Board:
a) approve the Devonport-Takapuna Local Board 2018/2019 Community
Facilities Work Programme as detailed in Attachment A and B of the agenda
report.
b)
notes that $200,000 from the local board’s LDI capital fund is being
used towards key local projects.
CARRIED
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Member J McKenzie left the meeting at 6.15
pm.
Member J McKenzie returned to the meeting
at 6.17 pm.
Secretarial Note: Member M Cohen declared an interest in item 17, 2018/2019 Community Facilities Work Programme, ID: 1633, Belmont
Park car park.
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18
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New Road Name for Subdivision at 10 Purchas
Road, Hauraki
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Resolution
number DT/2018/113
MOVED by Deputy Chairperson G Gillon, seconded
by Member M Sheehy:
That the Devonport-Takapuna Local Board:
a)
approve the road name Tuaone Court, for
the private road constructed for the subdivision and unit development being
undertaken by Solution Street Limited at 10 Purchas Road, Hauraki in
accordance with section 319(1)(j) of the Local Government Act 1974.
A division
was called for, voting on which was as follows:
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For
Member M Cohen
Deputy Chairperson G Gillon
Member J McKenzie
Member M Sheehy
Chairperson G Wood
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Against
Member J O'Connor
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Abstained
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The motion was
declared carried by 5
votes to 1.
CARRIED
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19
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Regional Facilities Auckland - Third Quarter
2017/18 Report
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Resolution
number DT/2018/114
MOVED by Chairperson G Wood, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a) receive
the Regional Facilities Auckland Third Quarter 2017/18 report.
b) request a workshop with Senior Management of
Regional Facilities Auckland to discuss strategic priorities to improve
financial performance.
CARRIED
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20
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Chairpersons' Report
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Chairperson G Wood tabled the agenda and
supporting documentation from the 9 July 2018 Local Board Chairs Forum.
A copy of these documents have been attached to the official minutes and can
be viewed on the Auckland Council website.
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Resolution
number DT/2018/115
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) receive
and thank Chairperson G Wood for his verbal report.
CARRIED
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Attachments
a Chairperson G Wood report
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21
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Elected Members' Reports
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A written report from Deputy Chairperson
G Gillon was tabled. A copy of this report has been attached to the official
minutes and can be viewed on the Auckland Council website.
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Resolution
number DT/2018/116
MOVED by Deputy Chairperson G Gillon, seconded by Member
M Cohen:
That the Devonport-Takapuna
Local Board:
a) receive
and thank Deputy Chairperson G Gillon for his written report.
b) recommend
to the Governing Body, that delegations that provide staff the authority to move assets from Service to Non-Service be restored
to the relevant local board with effect as from the 1st January
2017.
c) request
that officers follow-up on resolution number DT/2018/84
passed in June 2018 regarding, 3 Victoria Road, Devonport with
particular emphasis on clarifying:
i.
the status of the budget to undertake
earthquake strengthening at 3 Victoria Road, Devonport
ii.
clarification on the governance role of local
boards during the process to transfer an asset from the service to
non-service portfolio.
CARRIED
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Resolution
number DT/2018/117
MOVED by
Deputy Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
d)
signal that the circumstances
surrounding the decision-making at 3 Victoria Road, Devonport, could warrant
initiating a further dispute with the
Governing Body.
A division
was called for, voting on which was as follows:
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For
Member M Cohen
Deputy Chairperson G Gillon
Member J McKenzie
Member J O'Connor
Member M Sheehy
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Against
Chairperson G Wood
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Abstained
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The motion was
declared carried by 5
votes to 1.
CARRIED
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Resolution
number DT/2018/118
MOVED by
Deputy Chairperson G Gillon, seconded by Member M Cohen:
That the
Devonport-Takapuna Local Board:
e)
consider any sale/disposal proposal involving
reserve, park, open space, service and non-service assets in the local board
area, to require a full public consultation process.
f)
request officers advise of the process
for declaring a reserve and whether any costs could be mitigated by combining
with other local boards in a group action or whether this is better achieved
via a strengthened Open Space Management Plan
or some other means.
CARRIED
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Member M Cohen provided a verbal report
to the board.
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Resolution
number DT/2018/119
MOVED by
Member M Cohen, seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
g)
receive and thank Member M Cohen for his verbal report.
h)
support in principal, the establishment of an all-weather pump
track on Woodall Park, Devonport, noting the following:
i.
staff will work with Member M Cohen and relevant stakeholders,
including Devonport Rotary Club to progress this local board plan initiative,
which forms part of the 2018/2019 Parks, Sport and Recreation work programme.
ii.
a report on the proposed project will be presented to the board
at a future business meeting.
CARRIED
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Attachments
a Deputy Chairperson G Gillon report
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22
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Ward Councillors Update
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This item was withdrawn.
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Secretarial Note: Under Standing Order 1.9.7 Member M Cohen requested that his
dissenting vote for Item 23 be recorded.
25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
