Agenda of Franklin Local Board

The Chair opened the meeting and welcomed everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 June 2018, including the confidential section, as true and correct, subject to the following amendment to Item 6.2, Resolution number FR/ 2018/ 86:

Acknowledgement – the recent passing of ~~Kath Pollok~~ Kathleen Margaret Pollock (Kath).

Clause a) acknowledges the recent passing of Kath Pollok Kathleen Margaret Pollock (Kath) and her contribution to the community, ~~in particular to the Girl Guides.~~ including swimming and line dancing in particular.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Acknowledgement: Passing of Jack Laing, Waiuku

Te take mō te pūrongo / Purpose of the report

1. To acknowledge the passing of Jack Laing and notes his contributions to the community through local sports clubs, as a Waiuku Borough Council Councillor, and especially his involvement with Waiuku Rugby Club.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) acknowledges the recent passing of Jack Laing, Waiuku, and notes his contributions to the community through local sports clubs; as a Waiuku Borough Council Councillor, and especially his involvement with the Waiuku Rugby Club.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Andrew Sinclair - Cycleways and walkways in Franklin

Te take mō te pūrongo / Purpose of the report

1. Andrew Sinclair wishes to address the board on cycleways and walkways in Franklin.

Whakarāpopototanga matua / Executive summary

2. Andrew Sinclair wishes to discuss making the most of our volcanic summits via cycle and walking.

3. Secondly, how to capitalise on the cycling tourism potential by better connecting Auckland and Pukekohe Railway Station to the Waikato.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the presentation on cycleways and walkways and thanks Andrew Sinclair for his attendance.

8.2 Deputation: David Comery, CEO Vodafone Events Centre and Vector Wero Whitewater Park

Te take mō te pūrongo / Purpose of the report

1. David Comery, the new CEO of Vodafone Events Centre and Vector Wero Whitewater Park, wishes to introduce himself to the Franklin Local Board.

Whakarāpopototanga matua / Executive summary

2. David Comery wishes to develop a closer working relationship with all boards in the South Auckland area.

3. David has made a deputation to the boards closest to the ‘park’, Manurewa and Otara-Papatoetoe, and would like to make the same deputation to the other southern boards in the coming months.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the presentation and thanks David Comery, of Vodafone Events Centre and Vector Wero Whitewater Park, for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Rebecca and Fred Nolan - Slip Repair, 3 Pohutukawa Road Beachlands

Te take mō te pūrongo / Purpose of the report

1. Rebecca and Fred Nolan will be in attendance to present on slip repair at 3 Pohutukawa Road, Beachlands.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the presentation on slip repair at 3 Pohutukawa Road, Beachlands, and thanks Rebecca and Fred Nolan for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

24 July 2018

Grant of lease to the Clevedon Agricultural and Pastoral Association Incorporated, 107 Monument Road, Clevedon

File No.: CP2018/09534

Te take mō te pūrongo / Purpose of the report

1. To revoke the resolution passed by the Manukau City Council on 14 December 2005 to classify 107 Monument Road as a recreation reserve.

2. To grant a new lease to the Clevedon Agricultural and Pastoral Association Incorporated at 107 Monument Road, Clevedon.

Whakarāpopototanga matua / Executive summary

3. In 1994 Manukau City Council purchased the land at 73R Monument Road Clevedon from the Clevedon Agricultural and Pastoral Association Incorporated.

4. Subsequently council purchased the land at 107 Monument Road for showground purposes and the association relocated to this area. This occurred in 2010 and the association have been without a formal occupation agreement since then.

5. Options for a suitable agreement have been considered to accommodate the range of activities occurring on the site.

6. This report recommends that an earlier resolution of the former Manukau City Council to classify the land as reserve be revoked and a lease be granted to the Clevedon Agricultural and Pastoral Association Incorporated for part of the land at 107 Monument Road Clevedon.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) revokes the resolution passed by the former Manukau City Council Community Development Committee 14 December 2005 to classify 107 Monument Road as a recreation reserve pursuant to the provisions of section 16(2A) of the Reserves Act 1977 (Minute No. CD/DEC/2209/05).

b) approves public notification and iwi consultation on the proposed lease to the Clevedon Agricultural and Pastoral Association Incorporated at 107 Monument Road as is a requirement of the Local Government Act 2002.

c) appoints a hearings panel to hear any submissions if required and make any recommendations to the board for further decisions if required.

d) subject to there being no submissions, grants a community lease to the Clevedon Agricultural and Pastoral Association Incorporated under the provisions of the Local Government Act 2002 for the area described in Attachment B to this report subject to:

i) term - ten (10) years with one (1) right of renewal of ten (10) years

ii) rent of $1 plus GST per annum

iii) a concurrent licence being provided to allow the Clevedon Agricultural and Pastoral Association Incorporated to have exclusive use of the full site at 107 Monument Road including the other lease areas for 20 days per year as described in the report.

iv) all other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines 2012.

Horopaki / Context

7. This report addresses revoking an earlier resolution of the Manukau City Council to classify land at 107 Monument Road as recreation reserve and granting a community lease to the Clevedon Agricultural and Pastoral Association Incorporated for the area they occupy at 107 Monument Road Clevedon.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The Clevedon Agricultural and Pastoral Association Incorporated was incorporated on 29 May 2017. Prior to this the association was known as the Clevedon Agricultural and Pastoral Association under the provisions of the Agricultural and Pastoral Societies Act 1908.

9. The association owned the land at 73R Monument Road and in 1994 the Clevedon Agricultural and Pastoral Association Empowering Act 1994 was passed that allowed the land to be sold to Manukau City Council to meet the needs of recreation activities with increasing population growth in the area. The land at 107 Monument Road was subsequently purchased and made available to the association for their activities.

10. 107 Monument Road Clevedon is legally described as Lot 1 DP 90733 comprised in certificate of title NA47D/1145 and contains an area of 22.13 hectares more or less.

11. The land is held in fee simple by the Auckland Council under the Local Government Act 2002 and is not subject to the provisions of the Reserves Act 1977. A previous resolution of the Manukau City Council to classify as a reserve has not been carried out as it referred to the incorrect section of the act.

12. Attachment A to this report shows the area and the arrangement of buildings and improvements on the land. Attachment B describes the proposed lease area to the association and maintenance obligations.

13. The site usage provides for a range of activities outside those of the association and include the following;

Summer season

- Pony club rallies every Saturday from September to May

- Six pony club events including Ribbon Day, One Day Event, Showjumping, Auckland District One Day team event, Secondary School team event

- Grounds used for group and individual lessons throughout the week

- Auckland Manukau Dressage Group monthly local shows and National Show and/or Championship Show from August to May

- Judges clinics and training days each month

- The Easter Show equine event held each year over Easter

- The Horsemastership group weekly clinics

- The carriage riding group show and training days.

- Winter season

- Dressage group training days from June to August twice a month

- Members of Dressage Group and Pony Club train on the all-weather arenas

- Activity Clinics.

14. Alongside these uses by the association and organised groups the community also make use of the grounds for casual recreational activities and for walking, jogging and golf practice.

Current agreements

15. The occupation by the Clevedon Agricultural and Pastoral Association Incorporated has so far been without any formal agreement, although a lease was held for the previous site.

16. There are two other leases on the site, to the Clevedon Pony Club (a branch of the Manukau District Pony Club), and the Auckland Manukau Dressage Group Incorporated.

Proposed lease

17. The proposal for a lease to the Clevedon Agricultural and Pastoral Association Incorporated is for the area outlined in yellow on Attachment B to be leased to the association. This provides an area sufficient for their core activities and an area for the Clevedon Famers Market to operate. The farmers market operates from the site under an agreement with the association.

18. The occupation can be authorised with a community lease for a term of 10 years with a right of renewal of 10 years. This term is described in the community occupancy guidelines 2012 for groups owning the buildings and other assets.

19. This proposal was discussed with the association on 1 June and the proposed area reflects their long-term request for a lease.

20. Associated with the lease will be a licence for the association to use the whole area of 107 Monument Rd for 20 days per annum. This is for five days before and five days after the annual show and for another 10 days for shows, exhibitions, competitions, or other related activities. This agreement is also built into the leases for the other occupiers of the site.

21. The land is currently owned by council under the provisions of the Local Government Act 2002.

22. Manukau City Council resolved in 2005 to classify the land as recreation reserve but the reference to the authority to do so was incorrect, so the classification has not been done.

23. Other than classifying the land as reserve for consistency of classifications in the area there are no practical advantages to proceeding with this. There are no advantages for use of the land and to retain the Local Government Act designation has some advantages particularly in allowing the Farmers Market to operate.

24. Provided that the board approves the land not being held as a reserve, the earlier 2005 resolution of the Manukau City Council can be rescinded and this report recommends that occurs.

25. Because the lease is longer than six months the Local Government Act requires consultation on the proposal.

The Clevedon Agricultural and Pastoral Association Incorporated

26. The Clevedon Agricultural and Pastoral Show has as its main annual event the only spring time agricultural show in New Zealand. Since the first show in 1908 the annual show has been held except for a few exceptional events such as war and adverse weather events.

27. The association maintains a strong tradition of rural education and continues to develop and adapt the show’s activities.

28. The financial information provided by the association shows the finances are well managed. There appears to be sufficient reserves for contingencies and the statement of performance indicates income and expenditure are used each year on the core activities of the association.

29. The association derives a significant part of their income from the rental paid by the weekly farmers market and this supports the objectives of the association.

30. This income is for the letting of stall spaces by the market organisers – most of any income from the sale of goods at the market flows to the stallholders rather than to the market organisers or the association.

The Farmers Market

31. The Clevedon Farmer Market was approved by council in 2005 to operate each Sunday at the showgrounds. Originally this was at 73R Monument Road, but the market has transferred along with the association to 107 Monument Road. The market operated by a third party continues to operate based on the agreement reached between the association and the market in 2005.

32. The Clevedon Farmers Market provides an opportunity for artisan food producers to sell to the public at the weekly event. The market has grown in popularity since its inception and is a vibrant activity in the community attracting visitors to the area.

Lease Areas and Maintenance

33. The association owns their buildings on the site and maintains these. Amongst the buildings owned by the association, and within the lease area is a pony club storage room and a public toilet that is owned and maintained by council. These areas are excluded from the associations lease area but access across the area for council and the pony club will be a specific term described in the association lease.

34. To acknowledge the impact of the increased use of the park due to the farmers market activity the association agrees to maintain the entrance driveway at gate six from the entrance to the carpark within the lease area. This is marked in orange on Attachment B. The commitment is to grade and metal this area at least once per annum.

35. To be included in the maintenance is the parking area to the north of the access road marked in blue on Attachment B. The association has agreed to grade the parking area as required and the other elements (kerbs, planting and other infrastructure), to be maintained by council.

36. The association wishes to use local suppliers for materials to undertake the maintenance works to the driveway and parking area. To ensure that works are carried out to a consistent standard across the site this will require the association to obtain landowner approval prior to the works occurring.

37. Parking areas, loading bays, driveways and pathways, within the lease area will be maintained by the association.

38. Grass mowing over the entire site including within the lease area will continue to be undertaken by council contractors, as will the maintenance of all other access ways and parking areas on the site.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

39. The proposed lease was workshopped with the board on 10 April and again on Friday 18 May 2018. The board supported the rescinding of the former Manukau City Council resolution to classify the land as Reserve. The board also supported granting a lease to the association.

40. This proposal was discussed with the association on 1 June 2018.

Tauākī whakaaweawe Māori / Māori impact statement

41. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaurau context.

42. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and Local Board Plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

43. When consulting on leasing issues by way of public advertising, legal advice on best practice is to also consult with iwi in order to meet the requirements of section 78 of the act. This is by way of a presentation to the Mana Whenua Forum and direct email to iwi with specific interest in the area.

Ngā ritenga ā-pūtea / Financial implications

44. Although there are some minor changes to the current arrangements and responsibilities at the site there will be no significant change to any financial obligations for council.

Ngā raru tūpono / Risks

45. There is a small risk that the iwi consultation and public notification will generate submissions that may need to be heard. The procedure for this is discussed in the next steps below.

Ngā koringa ā-muri / Next steps

46. The land is owned by council under the provisions of the Local Government Act 2002. Section 138 of the Act requires that before a lease of longer than six months is granted council must consult the community on the proposal. This is undertaken by public advertisement. When consulting on issues, legal advice on best practise is to also consult with iwi in order to meet the requirements of section 78 of the act. This is by way of email to iwi with specific interest in the area and by a presentation to the Mana Whenua Forum. The public notification and iwi consultation processes take six weeks, run concurrently and are undertaken before granting the lease.

47. Staff will undertake the iwi consultation and public notification and, provided there are no objections, draft and issue a deed of lease and licence to the group.

48. If there are any submissions resulting from the consultation and notification process staff will work with the chair of the local board on the process to consider any submissions. If any of the submitters wish to be heard, a hearing panel should be appointed to hear these and make any recommendations to the board for further decisions. The board can either appoint the whole board as the hearings panel or delegate to fewer members to be the panel. This report recommends that a hearing panel be appointed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Park Site Plan	15
b ⇩	Lease and Maintenance Plan	17

Ngā kaihaina / Signatories

Authors

Ron Johnson -Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

Application for approval under the Reserves Act 1977 and Conservation Act 1987 for a 30 year concession to build a seawall on Sunkist Bay Reserve

File No.: CP2018/13009

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for a 30 year concession to build a seawall on Sunkist Bay Reserve.

Whakarāpopototanga matua / Executive summary

2. The applicants, GA King and AL King as Trustees of Silent Lucidity Trust, are seeking a concession (licence) under the Reserves Act 1977 (the Reserves Act) and Conservation Act 1987 (the Conservation Act) to build a rock masonry seawall within Sunkist Bay Reserve to protect the toe of the cliff from erosion. The proposed wall will replace a temporary seawall placed after a slip which occurred in 2017.

3. The applicant has received resource consent for the construction of a 60 metre seawall and reclamation of 65 metres of the coastal marine area for a term of 35 years.

4. Sunkist Bay Reserve is held by the Crown but administered by council under a Reserves Act appointment to control and manage. Any permit, licence, lease or easement granted by council needs to be by a concession under Part 3B of the Conservation Act.

5. As a requirement of the Conservation Act, public notification was undertaken by council. One submission was received, which was in support of the application. The submitter did not wish to be heard.

6. Iwi consultation, as a requirement of the Reserves Act, was undertaken, with one response received.

7. Public access to the section of Sunkist Bay Reserve where the seawall is proposed will not be affected by the addition of the seawall.

8. Council specialists support the application as the applicant will be responsible for ongoing maintenance and repairs to the wall. This will occur via an encumbrance registered on the Certificate of Title of the private property to ensure that future owners are held to ongoing ownership and maintenance requirements in perpetuity.

9. The proposal aligns with the Franklin Local Board Plan outcome 1 “A well-cared for natural environment”.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves a 30 year Reserves Act 1977 and Conservation Act 1987 concession for GA King and AL King as Trustees of Silent Lucidity Trust to build a seawall within Sunkist Bay Reserve.

Horopaki / Context

10. The applicants, GA King and AL King as Trustees of Silent Lucidity Trust, are seeking a Reserves Act and Conservation Act concession (licence) to build a rock masonry seawall within Sunkist Bay Reserve to protect the toe of the cliff that their property sits at the top of.

11. A large slip from the applicant’s property at 1 Cherrie Road occurred in 2017 which deposited a significant volume of debris and vegetation onto the foreshore of Sunkist Bay. Following the slip the applicant built a temporary wall around the slip debris. The proposed application will replace this temporary wall with a permanent rock masonry wall (plans and photos of the proposed wall and surrounding environment can be found in Attachment A).

12. The applicant has been granted resource consent to build the 60 metre sea wall and for reclamation of 65 metres of the coastal marine area (a copy of the resource consent is attached as Attachment B).

13. A portion of the proposed seawall sits within Sunkist Bay Reserve which forms part of the Manukau City Domain. The Manukau City Domain comprises nine separately named domains all held by the Crown and all lying within the boundaries of the former Manukau City Council.

14. In 2010 Auckland Council inherited the powers under the Reserves Act to control and manage the Manukau City Domain. Section 59A (1) of the Reserves Act requires any permit, licence, lease or easement proposed to be granted by any council over any Crown owned reserve to be by way of a concession under Part 3B of the Conservation Act.

15. The Minister of Conservation’s (the Minister) power to grant a concession was delegated to council in the 2013 delegations to local authorities amendment. A copy of the delegation to council is attached in Attachment C.

16. Under Section 17Z of the Conservation Act, the maximum term for a concession is 30 years unless special dispensation is given by the Minister for exceptional circumstances. In their deputation to the Franklin Local Board on the 5 June 2018 the applicant’s consultant, Davis Coastal, said that they were supportive of a 30 year term of concession.

17. Under section 17SC (1)(b) of the Conservation Act a licence for a term (including renewals) of more than ten years is required to be publicly notified. A public notice was placed in the Pohutukawa Coast Times on the 15 June 2018 with copies of the notice held in the Beachlands Library and the Franklin Local Board office as well as being placed in the ‘Public Notices’ Section of council’s website. The 30 day submission period finished on 12 July 2018. There was one submission received which was in favour of granting the application.

18. As a requirement of the Reserves Act the council is required to consult with all iwi with an interest in the Franklin Local Board area. The council contacted the relevant iwi and only received one response from Ngati Te Ata who said that they deferred to Ngāi Tai Ki Tāmaki. The applicant, as a requirement of the Resource Management Act 1991, had previously consulted with local iwi during the resource consent process. Ngāi Tai Ki Tāmaki was supportive of the proposal and has provided construction recommendations in a letter report (Attachment D).

19. Sunkist Bay Reserve is an unclassified reserve under the Reserves Act. There is no scope to grant a licence on an unclassified reserve under the Reserves Act but as the concession (licence) will be granted under the Conservation Act, council will be able to grant the concession without going through the classification process.

Tātaritanga me ngā tohutohu / Analysis and advice

Public access

20. Public access to Sunkist Reserve is not considered to be greatly affected by the proposal. There will be some reduced access along the foreshore area but as access to the foreshore is only possible at low tide by climbing over a rocky shore platform from Sunkist Bay (and via a walkway from the end of Cherrie Road) or via private access stairs from the subject site or similar access on other nearby sites, the effect is only considered minor. Note also that the applicant has not sought an exclusive interest in the reserve land.

Natural character and amenity

21. The proposed wall will not adversely affect the amenity of the reserve, such as neighbour’s views, or affect the natural character of the coastal environment or the intrinsic values of Sunkist Reserve as the adjoining coastline around the proposed wall is already highly modified with the presence of a number of existing seawalls.

22. The most dominant feature of the western end of Sunkist Bay Reserve is the presence of Pohutukawa trees. It has been identified in the resource consent findings that a mitigating factor for this application is that the proposed seawall will protect fallen Pohutukawa trees.

Public benefit

23. Coastal structures on reserves should show clear public benefits or opportunities to be gained, such as landscape enhancements, improved public access and safety, structures providing additional recreational opportunities or more useable public space.

24. The proposal is predominantly for private benefit as the seawall is planned to slow the rate of cliff regression from the subject site and protect the physical integrity of their property. However there is a health and safety benefit to users of the reserve as the seawall will protect users if another slip occurred.

Effectiveness of seawall

25. The applicant commissioned a geotechnical cliff assessment of the cliff at 1 Cherrie Road (Attachment C). In the report it suggested that shore protection (seawalls) should be considered to reduce long term regression at the toe of the cliff.

26. The report suggested that other geotechnical stabilisation measures such as in-ground palisade walls or a mesh and anchor system should also be considered to protect the cliff from long term regression. At this stage the applicant has not proposed how they plan to halt regression of the central and upper cliff face. These additional cliff stabilisation measures will likely require additional resource and building consents but will not require additional land owner approval as the cliff is located within the applicant’s property boundary.

Specialist advice

27. The proposal has been reviewed by coastal and geotechnical specialists at council who are supportive of the proposed works on the reserve.

28. Council’s parks and places specialist and maintenance delivery co-ordinator have been consulted and have not raised any concerns with the proposal.

Recommendation

29. Staff support the granting of the concession application for the following reasons:

· the effects on Sunkist Bay Reserve from the construction of the seawall are minor,

· council staff have not raised any objections

· public notification was undertaken and only received one submission which was in support of the application and did not wish to be heard.

· iwi consultation under the Reserves Act was undertaken by council and one response was received deferring to Ngāi Tai Ki Tāmaki. Iwi consultation undertaken by the applicant during the resource consent process was positive

· there won’t be any financial implications for council if the application is granted as the applicant will be responsible for the ongoing maintenance and repairing any damage of the seawall.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30. A workshop was held on 22 May 2018 with the Franklin Local Board to discuss the application and the requirements for public notification. The Franklin Local Board met on 5 June 2018 at a business meeting and it was resolved to publicly notify the concession. The Board also resolved to appoint a hearings panel to discuss any submissions and supported the next phase be expedited with efficiency to avoid stress to the applicant (Franklin Local Board Resolution FR/2018/70).

31. Franklin Local Board plan outcome 1 “A well-cared for natural environment” is met, in part, by providing some protection to a cliff that is subject to erosion.

Tauākī whakaaweawe Māori / Māori impact statement

32. Section 4 of the Conservation Act 1987 is the driver for iwi consultation and reads; “This Act shall so be interpreted and administered as to give effect to the principles of the Treaty of Waitangi”. Auckland Council is expected to fulfil the obligations of section 4 on behalf of the Crown as treaty partner when dealing with either council owned or council managed reserves.

33. It is council’s practice to consult with all iwi with an interest in land within a local board area. Council consulted with all iwi with an interest in the Franklin Local Board area and only received one response. Ngati Te Ata said that they deferred to Ngāi Tai Ki Tāmaki.

34. As part of the resource consent process under the Resource Management Act the applicant’s consultant consulted with Ngāi Tai Ki Tāmaki who were supportive of the proposal and have provided construction recommendations in a letter. The applicant’s consultant also contacted a number of other iwi before they applied for resource consent.

Ngā ritenga ā-pūtea / Financial implications

35. The applicant will be required to pay an application fee and the costs of the public notification. They will also be required to pay an annual concession fee for ongoing monitoring of the concession.

36. As an encumbrance will be registered on the Certificate of Title there will not be any financial implications to the Council as the applicant will be responsible for all maintenance and repairs.

Ngā raru tūpono / Risks

37. For this proposal it is important that the structure remains in private ownership and is not vested in public ownership, to avoid any future risk or liability to council.

38. An encumbrance will be registered on the certificate of title of the private property to ensure that future owners are held to these requirements in perpetuity. A notation will also be recorded on councils property file of the applicant and on the property LIM report.

39. It should be noted that if a concession for the seawall at 1 Cherrie Road is granted that it may create a precedent for adjoining coastal properties or similar locations. There are a number of similar cliffs within the Franklin Local Board area that are subject to similar erosion processes so it is likely that similar applications will be received. However all future applications should be assessed on a case by case basis and in conjunction with regulatory services.

Ngā koringa ā-muri / Next steps

40. If the application for a concession is approved by the Franklin Local Board, staff will provide the applicant the concession including relevant conditions. All other standard land owner approval conditions (e.g., health and safety plan, reinstatement of site, liability insurance, etc.) will also be included.

41. An encumbrance will be registered against the Certificate of Title and noted on the property LIM report.

42. If the application is declined by the Franklin Local Board, the applicant will be notified accordingly.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Plans and photos for application	25
b ⇩	Resource consent decision	31
c ⇩	Instrument of delegation to Council	41
d ⇩	Ngāi Tai Ki Tāmaki Letter	51
e ⇩	Geotechnical cliff assessment	55

Ngā kaihaina / Signatories

Authors

Glenn Riddell - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

Kahawairahi Reserve, Beachlands

File No.: CP2018/11497

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for the concept design of the Kahawairahi Reserve; which will allow the developed design and consenting phase to proceed.

2. To seek approval from the Franklin Local Board to name the reserve ‘Kahawairahi Reserve’.

Whakarāpopototanga matua / Executive summary

3. A concept design has been completed for the development of a new reserve and playground in Kahawairahi Drive, Beachlands (refer attachment A).

4. Budget of $770,000.00 is available from growth funding for this development.

5. Public consultation, mana whenua and local board views have been sought and included as part of the development of the concept design.

6. This report seeks the board’s approval of the concept design which will allow developed design and consenting to then proceed.

7. Additionally the board is requested to approve the name ‘Kahawairahi Reserve’ as requested by local iwi.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves the concept design for Kahawairahi Reserve, allowing for the developed design, consenting and physical works phases to then proceed.

b) approves the naming of the reserve as ‘Kahawairahi Reserve’.

Horopaki / Context

8. Land has been acquired in Kahawairahi Drive in the Jack Lachlan subdivision, Beachlands, to allow for the provision of local play and recreation activities for the community.

9. The reserve fills a gap in the playground network in an area which is experiencing rapid growth from the recent completion of the subdivision and soon from other residential subdivisions in the vicinity nearing completion.

10. The development of the reserve connects existing and proposed greenways to link the Pine Harbour ferry terminal through to Beachlands.

11. The draft concept design was presented to the Franklin Local Board at a workshop 10 April 2018 which addressed the full reserve development including provision of play and recreation activities as well as linking the reserve to the wider greenways network.

12. The costs to deliver the full scope of the concept were over and above the available budget.

13. The board requested the following additional information to inform their decision making:

· outline options for reducing scope of the concept to deliver within budget or

· confirm sourcing of additional funding to meet the shortfall

· consider opportunities to collaborate with the Pohutukawa Coast Trail Group

· detail the approach to litter management and a conversational seating solution for the youth area.

Tātaritanga me ngā tohutohu / Analysis and advice

14. Minor changes have been made to the design following the board workshop including:

· changes to the ‘youth seating’ area adjacent the half court to a more informal style and arrangement of seating units

· removal of rubbish bin but inclusion of ‘take rubbish home with you’ to reserve signage

· addition of ‘rubberised cushion fall’ to part of the sand pit area to increase play activity options available for people with disabilities.

15. The concept plan has been circulated to the Pohutukawa Coast Trail project team to request feedback on potential synergies between the projects. While no additional budget is now required, there may still be opportunities for a coordinated signage strategy.

16. A planning assessment has picked up that the land has not been correctly zoned through the acquisition process meaning contrary to earlier advice a resource consent will be required for this development. This has been included in the project’s budget.

17. The consenting process will be managed in-house to help expedite the process which will assist in a timely delivery of the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. Development of the reserve at Kahawairahi Drive will provide local play and recreation opportunities for this community.

19. The development of the reserve connects existing and proposed greenways to link the Pine Harbour ferry terminal through to Beachlands

20. This supports the following Franklin Local Board Plan outcomes:

· Outcome 1: A well cared for environment

· Outcome 4: Growth is dealt with effectively

· Outcome 5: Communities feel ownership and connection to their area.

21. The draft concept design was presented to the Franklin Local Board at a workshop 10 April 2018 which addressed the full reserve development including provision of play and recreation activities as well as linking the reserve to the wider greenways network.

22. The board’s feedback from that workshop has been addressed – refer to paragraphs 12 and 13 above.

Tauākī whakaaweawe Māori / Māori impact statement

23. Ngai Tai Ki Tamaki have been engaged through the design process and have offered the historic name ‘Kahawairahi’ for use as the reserve name providing a strong link to Māori heritage.

24. Development of the reserve includes a significant amount of native revegetation of the adjacent riparian zone helping with the preservation of native flora and fauna.

Ngā ritenga ā-pūtea / Financial implications

25. Cost estimate for delivery of the Kahawairahi Reserve concept is $770,000.

26. The original budget approved in the 2017/2018 work programme was $585,000. The variation required for the full reserve development has been approved and the full budget of $770,000.00 is now available from growth funding to enable the project to commence.

27. Budget allocation over time and a breakdown of project cost estimates are provided in the tables below.

Funding source	FY18		FY19		FY20	totals
Growth		115,000		655,000			$770,000

Total budget							$770,000

Cost estimates
Internal management	$5,000
Professional services	$30,000
Physical works	$668,000
Contingency	$67,000
Total cost	$770,000

Ngā raru tūpono / Risks

28. Identified project risks include:

· Risk of cost escalation arising from unanticipated delays in delivery; additional costs arising from unanticipated resource consent compliance conditions.

Ngā koringa ā-muri / Next steps

29. Following approval of the concept design by the local board the design will be finalised and consenting phase will proceed.

30. Handover to Project Delivery and procurement for physical works will follow the resource consent decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kahawairahi Landscape Concept	91

Ngā kaihaina / Signatories

Authors

Timothy Keat - Senior Growth Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

Extension of existing road names for residential subdivision at 20 Eighth View Avenue and 84 Ninth View Avenue, Beachlands by New Avenues No 64A LP

File No.: CP2018/12590

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board, for extending existing road names (Keshvara Road, Eighth View Avenue and Ninth View Avenue) for new sections of road created by way of subdivision at 20 Eighth View Avenue and 84 Ninth View Avenue in Beachlands.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The road names “Keshvara Road”, “Eighth View Avenue” and “Ninth View Avenue” had been previously approved and these new roads are an extension to those existing roads.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the road names for the new sections of Keshvara Road, Eighth View Avenue and Ninth View Avenue as shown in Figure 1 in this report proposed by the applicant by way of subdivision at 20 Eighth View Avenue and 84 Eighth View Avenue on Beachlands in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

4. The applicant has further developed the site at 20 Eighth View Avenue and 84 Ninth View Avenue in Beachlands creating residential vacant lots for development. The resource consent applications under which these subdivisions have been approved are BUN60082732 and SUB60318351.

Tātaritanga me ngā tohutohu / Analysis and advice

5. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The road name extensions are deemed to meet the council’s road naming guidelines.

8. Following an assessment against the road naming criteria, the road name “Keshvara Road”, “Eighth View Avenue” and “Ninth View Avenue” (applicant’s preferred road names) was determined to meet the road naming guideline criteria. The applicant is applying for a continuation of Keshvara Road, Eighth View Avenue and northern portion of Ninth View Avenue, approved by the Board under resolution number FR/2014/191 and FR/2015/142 respectively. It is noted that FR/2014/191 only approved the naming of southern portion of Ninth View Avenue road. As this applicant is only applying for an extension of existing road names serving the subdivision, no alternative names have been provided.

9. Local iwi groups were consulted as part of the initial road naming process for Eighth View Avenue, Ninth View Avenue and Keshvara Road.

10. The names proposed by the applicant, is considered for approval by the Local Board. (As repeated from above, there were no alternative names given as the applicant is applying for a continuation of Keshvara Road, Eighth View Avenue and Ninth View Avenue).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. The applicant has previously corresponded with local iwi who has given their support for the names. This application is only for an extension to those roads with the approved names.

Ngā ritenga ā-pūtea / Financial implications

13. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the road name extension.

Ngā raru tūpono / Risks

14. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Figure 2 - Plan of approval of Ninth View Avenue Road	97

Ngā kaihaina / Signatories

Authors

Rayya Ali – Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

New Road Name Approval for the residential subdivision at 1/141 – 6/141 Queen Street, Waiuku

File No.: CP2018/12635

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for a new road name for a private way created as part of a six lot subdivision at 1/141 – 6/141 Queen Street, Waiuku.

Whakarāpopototanga matua / Executive summary

3. The creation of this subdivision pre-dates the requirement for road naming of private ways serving six or more lots. Therefore on behalf of the homeowners, Emma Smith, has prepared the submission for road naming to Council.

4. The names were selected via ballot with the homeowners so all are in agreement with the selections. The names suggested by the homeowners for consideration of the private way at 1/141 – 6/141 Queen Street, Waiuku are:

· Meadowview Close

· Brooklea Close

· Sunset Lane (not considered acceptable by LINZ)

5. Local iwi groups were consulted and Ngati Te Ata has proposed the following name:

· Waka tiwae Lane

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) consider for approval the new road names, ‘Meadowview Close’, ‘Brooklea Close’ and ‘Waka tiwae Lane’ for the private way created by way of subdivision at 1/141 – 6/141 Queen Street, Waiuku, pursuant to section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

8. The residential six lot subdivision is served by a short private way (less than 250.0m) accessed off Queen Street, Waiuku. The subdivision is largely developed with only one vacant site left. A numbering system is currently being used, for example 1/141 - 6/141, but the landowners wish to name their private way. Note that an adjoining site at 141 Queen Street, Waiuku (Lot 1 DP 392365) will also have use of the private way, so there will be seven (7) users.

Tātaritanga me ngā tohutohu / Analysis and advice

9. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area:

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

The applicant has proposed the following names for consideration:

Preference	Proposed New Road Name	Meaning
Preferred Name	Meadowview Close	For the outlook all properties have onto the meadows
First Alternative	Sunset Lane	For the spectacular sunsets over Karioitahi Hills
Second Alternative	Brooklea Close	For the surrounding water ways
Iwi Suggestion	Waka tiwai Lane	Suggested as these were the waka used regularly by Ngati Te Ata (and other) iwi to move people and their belongings up and down the ‘Awaroa ki Manuka waterway’ that connects the Waikato River to the Manukau Harbour, this being the main highway back in the old times. The lower end of Queen Street coming onto Otaua-waiuku Road sits within that catchment. The Waka tiwai is still used today for recreational purposes at the Turangawaewae regatta by Waikato iwi. It is a smaller vessel in size compared to the regular sized waka.

By way of background the applicants have chosen names that reflect the landscape features in the vicinity of the subdivision, and the iwi have chosen a name that reflects the ancestral linkage to the area.

10. The proposed suffixes ‘Lane’ or ‘Close’ are considered appropriate as they accurately describe the characteristics of the private way which is a short enclosed roadway.

11. The relevant iwi groups were consulted and a response was received from Ngati Te Ata suggesting Waka tiwai as a preferred name.

12. The proposed names were sent to LINZ for feedback, and the address specialist advised that ‘Sunset Lane’ was not unique, but confirmed that the remaining names were good to use.

13. As the applicant’s suggested name Meadowview Close meets the criteria, it is recommended for consideration for approval while noting that the alternative names Brooklea Close and Waka tiwai Lane are also appropriate as they comply with all the criteria of the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15. The applicant has consulted with local iwi and a response was received from Ngati Te Ata in support of the name ‘Waka tiwai Lane’. No other responses were received.

16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

19. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Plan	103
b ⇩	Scheme Plan	105

Ngā kaihaina / Signatories

Authors

Lesley Wood - Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

New Private Way Names Approval for the subdivision at 238 – 250 Whitford Park Road, Whitford by Estate of D.M. Arlington

File No.: CP2018/12715

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for new road naming for three private ways on the subdivision approved at 238 – 250 Whitford Park Road, Whitford by Estate of D.M. Arlington.

Whakarāpopototanga matua / Executive summary

3. The Applicant has submitted the following names for consideration for the new private way A, B and C at 238 and 250 Whitford Park Road, Whitford:

Private Way A

(a) Saracen Way – preferred name
Alan Frederick Way – first alternate name

Private Way B

(b) Persimmon Place – preferred name
Fig Tree Way – first alternate name

Private Way C

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approves the names Saracen Way for private way A, Persimmon Place for private way B and Chukka Grove for private way C created by way of the subdivision at 238-250 Whitford Park Road, Whitford in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

4. The application site had been approved for 18 lot rural-residential subdivision and four access lots from enhancement planting, including bulk earthworks under resource consent 51707 (BUN60081820) on 5 July 2017.

5. The roads (Private Way) A & B require names and they serve more than 6 lots. The applicant would also like to name private way C in order to keep it within the subdivision naming theme since the prior roads are named.

Tātaritanga me ngā tohutohu / Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8. The applicant has proposed the following names for consideration for each of the private ways approved at 238 – 250 Whitford Park Road, Whitford.

Preference	Proposed New Road Name – Private Way A	Meaning
First Preference	Saracen Way	Owner played on polo team with this name
First Alternative	Alan Frederick Way	Owner Name

Preference	Proposed New Road Name – Private Way B	Meaning
First Preference	Persimmon Place	Grown on property
First Alternative	Fig Tree Way	Grown on property

Preference	Proposed New Road Name – Private Way C	Meaning
First Preference	Chukka Grove	Huge native bush in direct line with this road
First Alternative	Regal Park Grove	Links to polo and history of royal family participation

9. The proposed suffix of ‘Place, Grove and Way’ is deemed acceptable as it accurately describes the characteristics of the private way being a cul-de-sac at the end.

10. The names proposed by the Applicant are deemed to meet the road naming guidelines.

11. The owners, Alan Fredrick Arlington and Diana Margaret Arlington, have been contributing members to the local community for many years. The history of their past commitments including volunteer work undertaken can be found in attachment B of this report.

12. The applicant consulted the local iwi and a response was received from Ngai Tai Ki Tamaki that they endorse and support the names proposed therein. The Ngai Tai Ki Tamaki representative confirmed the area although important is not culturally significant.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. This decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. The applicant has previously consulted with local iwi who have given their support for the names.

Ngā ritenga ā-pūtea / Financial implications

13. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name

Ngā raru tūpono / Risks

14. There are no significant risks to Council as road naming is a routine part of the subdivision development process with consultation being a key part of the process

Ngā koringa ā-muri / Next steps

15. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by Councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Email with updated private way name preference	111
b ⇩	History of Alan Frederick Arlington and Diana Margaret Arlington	117

Ngā kaihaina / Signatories

Authors

Rayya Ali – Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

Auckland Transport monthly update

File No.: CP2018/11889

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Franklin Local Board on transport-related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and projects.

Whakarāpopototanga matua / Executive summary

2. The Franklin Local Board currently has five LBTCF proposals underway. Construction was completed on the Waiuku pavers upgrade last month, and construction is well-advanced and nearing completion on three others (Beachlands gardens upgrade, and new kerb and channel in both First and Second View Avenues).

3. The increased LBTCF funding approved by Auckland Council became available on 1 July. There is now $1,197,240 available in the current political term for local transport projects in the Franklin area.

4. In response to Franklin Local Board resolutions, Auckland Transport is developing a public transport promotional campaign for Pukekohe but proposes it is practical to wait until August so the combined enhancements of the new overbridge and the improved rail timetable from 12 August can be bundled together for the campaign. Auckland Transport has also engaged Traffic Engineering Solutions to carry out an independent review of the rural road signs that have been installed in the Franklin Local Board area.

5. At Pukekohe station, the new over-bridge is due for completion in late July with a phased opening.

6. Auckland Transport is proposing to standardise the colour of street name blades and general information signs across the Auckland Council area.

7. Auckland Transport consulted the Franklin Local Board on two proposals in its area in the last month.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receives the report entitled ‘Auckland Transport update to the Franklin Local Board – July 2018’.

Horopaki / Context

8. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

9. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

10. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

11. Any LBTCF projects selected must be safe; must not impede network efficiency; and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

12. The Franklin Local Board’s transport capital fund to date is summarised below. Increased LBTCF funding has been approved by Auckland Council, for the 2018/19 and subsequent financial years, which became available on 1 July. The amount approved for the Franklin Local Board is now included in the financial summary table below.

Franklin Local Board transport capital fund financial summary:

Funds available in current political term (includes 2019/20 FY)	$2,856,450
Amount committed to date on projects approved for design and/or construction	$1,659,210
Remaining budget (from 2019/20 FY so not required to be allocated by the end of the current political term)	$1,197,240

13. The Board’s current or recently completed LBTCF projects are included in the table below (NB: ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396 (for hardwood)

· Spend to date = $164,923

· On 6-Jun-17, the Board approved construction, based on hardwood FEC.

· Construction in progress.

Latest update:

· The contractor is currently working on the two gardens on the western side in front of the main shops. The gardens on the eastern side are 95% complete (just planting and seat arm rest to complete).

· The contractor is expecting to complete the project by the middle of July.

· See photos taken on 10 July at Attachment A.

516

Waiuku pavers upgrade, Stage 2

· ROC estimate of $505,000

· Spend to date = $498,567

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000.

· Construction was complete apart from 100m² in Kitchener Road, as further pavers had to be imported from China.

Latest update:

· Further pavers arrived and construction was completed in June.

· Final costs to be reported.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· FEC estimate of $347,097

· Spend to date = $421,109*

(*will be corrected as incorrectly includes AT footpath cost)

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $347,097.

· Construction in progress.

Latest update:

· The contractor has completed a majority of the work for this project, including the footpath being installed by AT. Remaining items to complete are reinstatement of the berm/vehicle crossings, road sweeping and road marking.

· Final corrected cost to be reported.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· FEC estimate of $340,000

· Spend to date = $282,495

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $340,000.

· Construction in progress.

Latest update:

· The contractor has completed the majority of the work for this project. Remaining items to complete are reinstatement of the berm/vehicle crossings, road sweeping and road marking.

· Final cost to be reported.

520

Pukekohe Flagtrax – proposed installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend to date = $6,770

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units.

· An inventory of poles has been compiled. This this for the loop road around the Pukekohe CBD that has 154 poles.

· AT’s Streetlighting team has given further consideration to the proposal and does not support the installation of Flagtrax on AT assets.

Latest update:

· A meeting was held in early May between AT and a Board representative to discuss other options.

· A follow-up meeting will be scheduled, but awaits AT getting a structural assessment of all existing lightpoles within the ring road currently without banner arms, to determine whether they could be fitted with them.

· AT is having significant issues finding an already-contracted structural engineer available to undertake this work.

Responses to resolutions

14. At its 5 June business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2018/71

That the Franklin Local Board:

a) request that Auckland Transport plan a new public transport promotional campaign for the Pukekohe area once the new overbridge is opened, to ensure that potential users are aware of the improved facilities.

15. With the increased frequency to the Pukekohe train timetable coming on 12 August, shortly after the new overbridge is expected to open in late July, Auckland Transport proposes it is more practical to wait until August so the combined enhancements of the new overbridge and the improved rail timetable can be bundled together for the campaign.

16. At this stage, Auckland Transport is looking at bus back advertising and digital advertising specific to the area, but is still working this through. The promotion will be in line with the existing ‘Go Metro’ campaign. Further details will be provided when the concept has been refined further.

17. At its 26 June business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2018/96

That the Franklin Local Board:

a) requests Auckland Transport to urgently audit the installation, placement and size of the chevron and other safety signs installed in the Franklin Local Board area, as part of the Rural Road Signage and Delineation project.

18. Auckland Transport has engaged Traffic Engineering Solutions to carry out an independent review of the signs that have been installed in the Franklin Local Board area. Once the review has been completed, remedial action will be undertaken to remedy any signs that have been incorrectly installed.

19. At its 17 November 2017 business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2017/71

That the Franklin Local Board:

a) request that Auckland Transport expedite completion of the Comprehensive Parking Management Plan and parking survey for Pukekohe, in order that current and projected car parking requirements can be ascertained in light of the town’s growth and to inform decisions on proposed disposals of car parking land.

20. The parking survey had been completed and the final report has been drafted by a consultant. Auckland Transport met with the consultant on 12 June, and is seeking further information on and clarification of some of the assumptions that went into the assessment.

21. While Auckland Transport did not set a date for receipt of that further information, the consultant understands the priority of this task. It is therefore expected the final report should be completed within a few weeks.

22. At its 24 April business meeting, the Franklin Local Board passed the resolution below in respect of the Pukekohe station building:

Resolution number FR/2018/48

That the Franklin Local Board:

a) request Auckland Transport to commission a full building investigation/structural report on the old station building and, if the building is deemed possible to relocate, also estimated costs for both relocating the building and reinstating it on a new site with upgrades as necessary to comply with building code standards.

23. Auckland Transport has received a quote from GHD to undertake an initial investigation and has been in discussions to confirm the inspection scope and price. Additional quotes may also be sought. Further information will also be collated to help inform a ballpark relocation cost, including relocation costs for the old Parnell and Papakura station buildings.

24. As no relocation site has been identified, the assumption will be to relocate the building to a level site with all the services available and linked in (water, plumbing, electricity, sewage). However, it will be useful if a relocation site can be identified.

25. It is expected that the investigation should be completed in the first quarter of 2018/19 (i.e. by the end of September).

Local projects and activities

Pukekohe Station project update

26. The scope of works for Stage 2 of the station upgrade project includes a new six-bay bus station, a new 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus station side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

27. The new over-bridge is due for completion late July with a phased opening. The Station Road side was opened and connected with the rail platform on Tuesday 10 July after receiving Building Control approval. The next Block of Line (BOL) is scheduled for 14-15 July, during which the old KiwiRail ramp will be lifted out and the remaining platform surfacing completed during the following few nights. Between the BOL and 26 July, Downer plans to complete the stairwell on the bus station side and open it to public. This is subject to Council granting the required Certificate for Public Use as well.

28. An issue arose with the new Exeloo as the flush not functioning satisfactorily. A remedial proposal to connect a larger pipe was unsuccessful and therefore the permanent toilets are still not operational. Auckland Transport’s designers have developed an option to install a retention tank with pump behind the bus shelter and are just finalising details. These are off the shelf items and provide the quickest solution. Concurrently, Auckland Transport is investigating the option to increase the size of the water meter as a longer term fix, which is subject to Watercare approval.

29. From Stage 1 of the project, an agreement for land purchase has been reached with owners of 99 Manukau Road but not yet processed. This is where Auckland Transport will purchase the strip of footpath in front of the shops to allow the installation of five car parks. The timeline for construction is not yet finalised.

30. For more information on the project, visit at.govt.nz/pukekohestation.

Road Safety investment for Franklin

31. An overview of road safety and speed management initiatives and proposals in the Franklin Local Board area in the coming three years is included as Attachment D. This will be followed by a workshop with the Board on 31 July to present and discuss local proposals for 2018/19 in detail.

Regional road signage changes

32. As part of the new regional signage suite that Auckland Transport is rolling out with its Transport Design Manual, Auckland Transport is proposing to standardise the colour of street name blades and general information signs across the Auckland Council area.

33. The summary of changes is detailed at Attachment B. The objective is to have consistent signage across Auckland.

34. The new street name signs will have a blue background with white letters. The blue background is used on other road signage and is a standard colour approved for use within the road corridor. The new general information signs will have a white background with blue letters.

35. Legacy Franklin and Papakura District signs also used a blue background with white lettering, while legacy Manukau and Auckland City signs used a green background with white lettering.

36. Auckland Transport will start using the new sign specifications from 1 July 2018. The rollout will occur progressively as existing signs need replacing or new signs are erected, meaning there will be no additional cost outlay.

Other transport news

New Network for the central suburbs

37. On Sunday 8 July 2018, Auckland Transport launched a new bus network for Auckland's central suburbs. Most current services have changed, including bus routes, route numbers, timetables and some bus stops.

38. These changes are part of a simpler, more frequent and integrated public transport network that is being implemented for the whole of Auckland by the end of 2018, having begun with the New Network for South Auckland and Pukekohe/Waiuku in October 2016.

39. Franklin residents travelling into the central city by either car or rail and then catching a bus (such as the City, Inner and Outer Link services), will need to check for changes to those routes. Included at Attachment C is the new city centre route map.

40. Detailed information including maps and timetables are available on the Auckland Transport website: AT.govt.nz/newnetworkcentral

Infringement notices for fare evasion on public transport

41. From 18 June, Transport Officers can now issue infringement notices to passengers who fail to tag on with their AT HOP card or buy a ticket to use public transport. Offenders will face infringement fees of $150, or a fine of up to $500 if they choose to go to court rather than pay the infringement fee.

42. Changes to the Land Transport Act provided powers to Transport Officers on Auckland’s public transport network, and regulations that came into force on June 18 now enable the issue of infringement notices.

43. Fare evasion costs Auckland $2-$3 million a year, putting an extra burden on ratepayers and taxpayers – who already subsidise around half the cost of public transport fares.

44. Transport Officers hold a warrant from the Commissioner of Police as enforcement officers, and began working on the train network late last year, and are currently on the Western and Onehunga Lines. As Auckland Transport recruits more staff, they will begin to work on other services as well.

45. More than 90% of people who travel on public transport pay for it with an AT HOP card. Those without an AT HOP card can purchase one at any of Auckland Transport’s customer service centres or at one of the 150 AT HOP retailers around Auckland.

Te reo Māori announcements on Auckland trains

46. The first Auckland train service to have te reo Māori announcements left Britomart Station on 25 June for Onehunga, and since then all Auckland train services have te reo announcements, which was timed to coincide with Matariki.

47. This is the first stage in the te reo on public transport programme, and features the main safety announcements and the beginning and mid-point of the journey. The next stage will include an enhancement of the current messages in te reo throughout the journey.

48. The introduction of Māori language on trains is Auckland Transport’s contribution to Auckland Council’s Māori Language Policy. This policy recognises te reo Māori as a cultural treasure and an official language of New Zealand and our point of difference in the world.

49. The announcements have been recorded by actor and television presenter Miriama Smith.

Safety improvements at Papatoetoe Station

50. Franklin residents are advised that Auckland Transport is permanently closing the two pedestrian crossings across the tracks at Papatoetoe Station to make it safer for customers.

51. Auckland Transport is closing pedestrian crossings at stations where a safer alternative can be provided. This is one of many Auckland Transport initiatives to keep people safe, especially school children who regularly cross the tracks at Papatoetoe.

52. A new path is being opened through the park (off Station Road) connecting the existing park and ride area to the footbridge entrance adjacent to Station Road. Later in the year, a new stair access will also be put in adjacent to Shirley Road to make it easier to get to the station.

53. Papatoetoe will also soon have electronic ticket gates installed, as will Middlemore, Parnell, Papakura and Glen Innes. Electronic gates are already in place at Britomart, Newmarket, New Lynn, Manukau, Henderson, Ōtāhuhu and Manurewa stations.

More Aucklanders choosing active transport

54. According to Auckland Transport’s latest Active Modes Research, 38% of Aucklanders are riding bikes in 2018. That is up three percentage points on last year, with 518,000 Aucklanders now riding regularly or occasionally.

55. People are riding bikes more frequently in west and central Auckland, where infrastructure has improved.

56. Active Modes Research shows:

· 38% of Aucklanders are riding bikes in 2018, up three points on 2017.

· 69% of bike riders are stopping to visit shops, cafes and run errands on their way to their destination.

· 68% are walking for 10 minutes or more, at least twice a week (the same as 2017) to public transport, the shops or to run errands.

· Most Aucklanders who take public transport will walk up to 20 minutes to get to a bus, train or ferry – 63% of these trips are less than 15 minutes.

· 74% of those walking are motivated by keeping active.

· Aucklanders are using their cars less often, with 66% using their cars once a week or more, down three points on 2017

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

57. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

58. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

59. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. The proposals are summarised below, as is any feedback received, and any responses to that feedback, if available at the time of writing.

60. Following public and stakeholder consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

61. Proposed pedestrian refuges, ‘No Stopping At All Times’ (NSAAT) parking restrictions, bus stop relocation and new bus shelter, Beachlands Road and Bell Road, Beachlands – in response to public requests for improved pedestrian facilities at this intersection, Auckland Transport is proposing to install new pedestrian refuges on both Beachlands and Bell Roads, NSAATs around the intersection supporting safe use of these facilities, slight eastwards relocation of an existing bus stop near the site, and a bus shelter at the new bus stop location.

62. The Board was concerned at the impact of the extent of NSAATs proposed and the traffic islands on the adjacent fire station. The Board requested Auckland Transport to make direct contact with the fire brigade to discuss its concerns. A meeting has subsequently been arranged for 12 July.

63. Proposed pedestrian refuges and new footpath, Reynolds Road and Eastside Drive, Pukekohe – in order to provide an alternative crossing location for pedestrians on Reynolds Road, Auckland Transport is proposing to install new pedestrian refuges on Reynolds Road and Eastside Drive, new footpath and kerb and channel on Reynolds Road linking the two refuges, a new manhole and catchpits, and new road markings and signage to support the refuges.

64. Given previous heavy vehicle design issues with the nearby roundabout at the Reynolds Road/Valley Road intersection, the Board requested that Auckland Transport use a truck on site to check that the proposed refuge on Reynolds Road is navigable by heavy vehicles, rather than relying on desktop tracking models. The Board advised that a vehicle has been offered by local transport operators.

65. Auckland Transport has agreed to carry out a live tracking exercise on this particular project to ensure that heavy vehicle tracking will not be compromised by the refuge island, which will be carried out at the detail design stage. Auckland Transport requested contact details for the local transport operator/s who offered to assist.

Traffic Control Committee (TCC) resolutions

66. Resolutions passed by the TCC during the month of June 2018 affecting the Franklin Local Board area are shown below.

Street/s (Suburb)	Type of Report	Nature Of Restriction	Decision
Factory Road, Belmont Road, Pollock Road, Rainsford Road, Perla Road, Olivia Road, Parton Road, Taepu Road (Pukekohe)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Traffic Island, Give-Way Control, Edge Lines	Approved in Principle

Tauākī whakaaweawe Māori / Māori impact statement

67. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

68. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

69. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

70. Auckland Transport will provide another update report to the local board next month

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Beachlands gardens upgrade, progress photos taken 10 July	129
b ⇩	Summary of traffic sign changes	131
c ⇩	Central New Network - city centre bus route map after 8 July 2018	133
d ⇩	Franklin Road Safety and Speed Management	135

Ngā kaihaina / Signatories

Authors

Jenni Wild, EM RM (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager EM Relationship unit, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

24 July 2018

Franklin Local Board Governance Forward Work Calendar

File No.: CP2018/12358

Te take mō te pūrongo / Purpose of the report

1. To consider the monthly update of the Franklin Local Board governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report provides an update of the Franklin Local Board governance forward work calendar. A schedule of key decisions that will come before the board at business meetings over the next year is attached (Attachment A).

3. The calendar aims to support the local board’s governance role by:

i) Ensuring advice on agendas and workshop material is driven by local board priorities

ii) Clarifying what advice is required and when

iii) Clarifying the rationale for reports.

4. The calendar will be regularly updated to ensure that formal reporting milestones for new projects are added to the schedule. Sitting behind the publicly reported calendar is a less formal but more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

5. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) notes the July 2018 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar).

Horopaki / Context

6. The governance forward work calendar brings together reporting on all of Franklin Local Board’s projects and activities previou7sly approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response. Inclusion on a formal business meeting agenda will allow greater transparency for the public.

7. Sitting behind the publicly reported calendar is a more detailed meeting schedule, which will help to coordinate the work of staff on local board projects and ensure that previous resolutions are acted upon.

8. The forward work calendar is arranged in three columns: ‘Topic’, ‘Purpose’ and ‘Governance Role’:

i.) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii.) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates.

iii.) Governance role is a high-level categorisation of the work of local boards.

9. At its business meeting on 6 June 2017, Franklin Local Board resolved that the governance forward work calendar would be reported monthly to enable greater public transparency on forthcoming local board key decision timescales (Resolution number FR/2017/82).

Tātaritanga me ngā tohutohu / Analysis and advice

10. This report is an information report providing the governance forward work programme for the next six months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. All local boards have been receiving governance forward work calendars on their business meeting agendas. This will support more effective management of the local board’s governance work.

Tauākī whakaaweawe Māori / Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea / Financial implications

13. There are no financial implications relating to this report.

Ngā raru tūpono / Risks

14. This report is a point in time of the governance forward work calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri / Next steps

15. Staff will review the calendar each month and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar 9 July 2018	145

Ngā kaihaina / Signatories

Authors	Denise Gunn - Democracy Advisor - Franklin
Authorisers	Nina Siers - Relationship Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten