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Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 24 July 2018 at 1:00pm.
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Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Luke Coles |
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Members |
Jeff Cleave |
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Susan Daly |
ABSENT
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Member |
Shirley Johnson |
For leave of absence |
IN ATTENDANCE
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Kathy Cumming |
Barrier Bulletin |
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Great Barrier Local Board 24 July 2018 |
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Chairperson IM
Fordham opened the meeting and welcomed everyone present. Member J Cleave
led the meeting in a karakia.
Deputy Chairperson L Coles declared an interest in respect to the Aotea Education Ltd accountability report at item 12.
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Resolution number GBI/2018/78 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018 as true and correct.
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There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
There were no deputations.
There was no public forum.
There was no extraordinary business.
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11 |
Annual reporting of the Great Barrier community funding agreements |
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Gael Johnson, Leonie Howie & Robyn Grice from Great Barrier Island Community Health Trust, Sue Whaanga from Destination Great Barrier Island and Rendt Gorter & Lisa Eves from Aotea Family Support Group were in attendance to speak to their respective accountability reports. |
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Resolution number GBI/2018/79 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) note the annual reports from the Aotea Family Support Group, Great Barrier Community Health Trust, Destination Great Barrier Island and Great Barrier Island Community Heritage & Arts Village Trust. b) thank Gael Johnson, Leonie Howie, Robyn Grice, Sue Whaanga, Rendt Gorter and Lisa Eves for their attendance and presentation.
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Secretarial note: An error on paragraph 2 of the Annual reporting of the Great Barrier community funding agreements report on the key contact for the Great Barrier Island Community Heritage and Arts Village Trust which read as Nell Husband should be read as Nell Williams. Nell Williams sent her apologies for non attendance.
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12 |
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Ann Sprague from Aotea Education Ltd was in attendance to speak to their accountability report. |
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Deputy Chairperson L Coles declared an interest and took no part in the discussion on this item. |
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Resolution number GBI/2018/80 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) note the end-of-year accountability report 2018 from Aotea Education Ltd. b) thank Ann Sprague for her attendance and presentation.
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13 |
Approval of the 2018/2019 Great Barrier Local Board Community Facilities Work Programme |
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Rodney Klaassen – Stakeholder Advisor, Katrina Morgan – Manager Community Led & LDI Projects and Jacqui Fell – Work Programme Lead were in attendance to speak to this report via teleconference. |
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Resolution number GBI/2018/81 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) approve the Aotea Great Barrier Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A of the report. b) thank Rodney Klaassen, Katrina Morgan and Jacqui Fell for their attendance via teleconference.
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14 |
New Community Lease for the Community Room 81 Hector Sanderson Road Claris Great Barrier Island. |
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Resolution number GBI/2018/82 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) grant a lease to the Great Barrier Island Community Health Trust of the community room at 81 Hector Sanderson Road, Claris, subject to one month’s iwi consultation and provided no objections are received, on the following terms and conditions: i) Term – initial term of five years with one right of renewal of five years. ii) Rent – One ($1) plus GST per annum if demanded. b) negotiate with the Great Barrier Island Community Health Trust payment of a maintenance charge to contribute towards the overall maintenance of the community room section of the building including the cost of power generation. c) the trust obtaining, at its own cost the required consent(s) to carry out the building modifications to the community room. d) provide Auckland Council with details of the proposed works for the dental office so that landlord approval can be provided. e) note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.
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Aotea Great Barrier Island Area Plan Working Party - Appointment of Local Board Members |
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Warren Maclennan – Manager Planning (North/West) and Alison Pye – Principal Planner were in attendance to speak to this report via teleconference.
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Resolution number GBI/2018/83 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) appoint all local board members to the Aotea Great Barrier Area Plan Working Party. b) thank Warren Maclennan and Alison Pye for their attendance via teleconference.
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16 |
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Stuart Brooke from Stellar Projects and via teleconference - John Nash - Programme Manager Waiheke & Gulf Islands, Katrina Morgan – Manager Community Led & LDI Projects, Rodney Klaassen – Stakeholder Advisor and Michael Cairns - Senior Project Manager were in attendance to speak to this report.
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Resolution number GBI/2018/84 MOVED by Chairperson I Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) request that Auckland Council publicly notify, in full, the non-complying resource consent application to develop a cemetery on Allotment 211 Parish of Aotea, Crossroads Reserve, Whangaparapara Road and at the same time publicly notify its intention to reclassify Allotment 211 as a local purpose (cemetery) reserve under the Reserves Act 1977. b) request that Auckland Council appoint a joint hearing panel of independent commissioners to hear any submissions and make recommendations relating to both proposals. c) note Crossroads cemetery notification and hearings process costs are expected to be in the order of $50,000 and can be funded as part of the board’s 2018/19 cemetery development capex budget. d) thank Stuart Brooke and via teleconference - John Nash, Katrina Morgan, Rodney Klaassen and Michael Cairns for their attendance.
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Auckland Transport July 2018 update to the Great Barrier Local Board |
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Resolution number GBI/2018/85 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) note and receive the Auckland Transport July 2018 update report.
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18 |
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Resolution number GBI/2018/86 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) receive the following reports: i. Biosecurity local board general update May – June 2018 ii. Biodiversity/biosecurity report May – June 2018
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19 |
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Resolution number GBI/2018/87 MOVED by Member J Cleave, seconded by Deputy Chairperson L Coles: That the Great Barrier Local Board: a) note the governance forward work calendar as at July 2018.
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20 |
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Resolution number GBI/2018/88 MOVED by Member S Daly, seconded by Chairperson I Fordham: That the Great Barrier Local Board: a) note the record of proceedings for the workshop held on 5, 12 and 26 June 2018.
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21 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.14 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
