Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

18 July 2018

Land owner approval for an ice-cream van to operate at Orewa Domain Recreation Reserve

File No.: CP2018/12117

Te take mō te pūrongo / Purpose of the report

1. To request land owner approval from the Hibiscus and Bays Local Board for the mobile trading of fresh fruit ice-cream at the Orewa Domain Recreation Reserve.

Whakarāpopototanga matua / Executive summary

2. A request for mobile trading at Orewa Domain Recreation Reserve has been received from Judith Webby, the applicant, to sell whipped natural fresh fruit ice-cream for a trial period of three months between December 2018 to February 2019 from 11.00 a.m. to 4.00 p.m. for a maximum of five days per week.

3. Orewa Domain Recreation Reserve is a classified recreation reserve under the Reserves Act 1977 and is vested in Auckland Council, in trust, for recreation purposes. As per section 54 of the Reserves Act 1977, the Hibiscus and Bays Local Board can grant short-term permission to trade on classified recreation reserves for up to a maximum of five days a week for three months. Any longer-term permission would require public notification and approval of a formal license agreement.

4. This report recommends that the local board supports the application on a three month trial basis. This will enable staff and the local board to identify the level of support and success of the operation of the ice cream van at the proposed location.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) grant land owner approval to operate an ice-cream van in the car park area of the Orewa Domain Recreation Reserve for a trial period of three months between December 2018 and February 2019, from 11.00 a.m. and 4.00 p.m. for a maximum of five days per week.

Horopaki / Context

5. A request for mobile trading at Orewa Domain Recreation Reserve has been received from Judith Webby, the applicant, to sell whipped natural fresh fruit ice-cream for a trial period of three months between December 2018 to February 2019 from 11.00 a.m. to 4.00 p.m. for a maximum of five days per week.

6. Orewa Domain Recreation Reserve is legally described as Part Allotment 319 Parish of Waiwera and is a classified recreation reserve under the Reserves Act 1977 (the Act) vested in Auckland Council, in trust, for recreation purposes. As per section 54 of the Act, the Hibiscus and Bays Local Board can grant short-term permission to trade on classified recreation reserves for up to a maximum of five days a week for three months. Any longer-term permission would require public notification and approval of a formal license agreement.

7. The applicant’s proposed trading site and reserve are indicated in Attachment A.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Auckland Council’s parks and places specialist, area manager, operational management and maintenance and the senior maintenance coordinator have reviewed the proposal and are in support of the van for a three-month trial period.

9. Staff recommend that the application is approved on a three-month trial basis to allow for the determination of the level of effects and support for the ice cream van at Orewa Domain Recreation Reserve. It is considered that the activity is appropriate on a trial basis as the activity will take up only one car park space, will not affect access or use of the reserve and will add to the vibrancy of the area. Following the three month period, a longer term approval may be determined by the board, as a licence after public notification, if requested by the applicant.

10. The options available to the local board are to approve or decline the land owner application. If the local board approves the application, this will enable the applicant to operate an ice cream van from the proposed site. This is the recommended option. If the local board declines the application, this will not allow the applicant to operate an ice cream van from the proposed site.

11. The applicant will be required to have a valid mobile trading licence, which will be issued by the council’s regulatory department. This allows the applicant to trade in a public space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The application was sent to the Hibiscus and Bays Local Board on 5 June, 2018 requesting feedback on the application. The local board members holding the delegation to approve minor land owner approvals requested that the application and associated report come to a full local board meeting for consideration. The application is consistent with and supports the Hibiscus and Bays Local Board Plan 2017 outcome:

· a strong local economy

· thriving town centres attract people and business investment and provide opportunities for local people to work closer to where they live.

Tauākī whakaaweawe Māori / Māori impact statement

13. The operation of the ice cream van does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

14. If the application was for a longer period than three months it would be necessary for the applicant to apply for a license to occupy. If this was the case it is Auckland Council’s practice to consult with all iwi identified as having an interest in land in a local board’s geographical area.

15. Section 4 of the Conservation Act 1987 is the basis for iwi consultation with reserve lands and reads: “This Act shall so be interpreted and administered as to give effect to the principles of the Treaty of Waitangi”. Auckland Council is expected to fulfil the obligations of section 4 on behalf of the Crown as treaty partner when dealing with either council owned or council managed reserves.

Ngā ritenga ā-pūtea / Financial implications

16. If the local board reject the staff recommendation and decline the application no trading would be allowed and the applicant would lose out on any financial gains. There are no financial implications for the local board.

Ngā raru tūpono / Risks

17. There may be concern that this type of activity should not be allowed in a reserve. Staff consider that if the application is approved it would still be aligned to the purpose of the reserve because the activity would meet not only a private benefit but also provides for public recreationally focused use.

Ngā koringa ā-muri / Next steps

18. If the local board approves the application, the applicant will operate an ice cream van in the car park area in the middle longer spaces of Orewa Domain Recreation Reserve for a trial period of three months.

19. Conditions will be placed on any land owner approval regarding:

· the three month trial operation time

· restricting days and hours of operation to those specified

· the requirement for a Health and Safety plan

· ensuring the applicant controls litter

· ensuring the non-displacement of other park users

· that the applicant only operates in the larger car parks in the middle of the car parking area.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Proposed location for mobile trading at Orewa Domain Recreation Reserve	11

Ngā kaihaina / Signatories

Author

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

Land owner application for the installation of storm water infrastructure within the unnamed reserve adjacent to 8 Blue Gum Avenue

File No.: CP2018/12382

Te take mō te pūrongo / Purpose of the report

1. To seek landowner approval for the installation of a storm water pipe and outlet structure within the unnamed reserve adjacent to 8 Blue Gum Avenue (Lot 11 DP 36235, Blue Gum Avenue, Silverdale).

Whakarāpopototanga matua / Executive summary

2. The owner of 8, 10 and 12 Blue Gum Avenue, Silverdale, has applied for land owner approval to install a storm water line and outlet structure within the unnamed reserve adjacent to 8 Blue Gum Avenue (Lot 11 DP 36235, Blue Gum Avenue, Silverdale) to serve a proposed development.

3. The location of the proposed development at 8, 10 and 12 Blue Gum Avenue, Silverdale does not allow for any alternative storm water management options as this would involve pumping storm water which is not permitted under council’s storm water code of practice.

4. The land is held as an unclassified recreation reserve under the Reserves Act 1977 and zoned as open space - conservation in the Auckland Unitary Plan (Operative in Part).

5. It is recommended that the Hibiscus and Bays Local Board grant land owner approval for the installation of the storm water infrastructure on within the unnamed reserve adjacent to 8, 10 and 12 Blue Gum Avenue, Silverdale.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board;

a) approve the application from Tae-Yong Jang for the installation of a storm water pipe and outlet structure in the unnamed reserve adjacent to 8, 10 and 12 Blue Gum Avenue, Silverdale (Lot 11 DP 36235, Blue Gum Avenue, Silverdale).

Horopaki / Context

6. The owner of 8, 10 and 12 Blue Gum Road, Silverdale, has proposed a development which will amalgamate the above three properties and construct seniors accommodation with multiple dwellings.

7. The unnamed reserve adjacent to 8 Blue Gum Avenue, Silverdale, known as Lot 11 DP 36235 is held in fee simple by Auckland Council as an unclassified esplanade reserve and is subject to the provisions of the Reserves Act 1977.

8. As a result of these new dwellings and increased impervious surface on site, a storm water system needs to be created. Attachment A shows the relevant storm water capacity calculations.

9. The existing three properties formerly relied on on-site soakage pits. This is no longer sufficient for the calculated amount of storm water discharge due to the increased impervious surface as depicted in Attachment A.

10. The proposed storm water system involves the thrusting of a 250 mm diameter storm water pipe from the private property and a storm water outfall structure constructed which will discharge into the Weiti Stream.

11. The storm water pipe will be thrusted from the private property underneath the unnamed reserve. The only disturbance to the surface of the reserve will be the excavation for the outlet structure which is situated in close proximity to the stream channel. The outlet structure is designed to dissipate all energy from the pipe and avoid erosion.

12. The applicant will require access for two days through the reserve with a skid tracked excavator. This will be kept on private property overnight and the area will be safely cordoned off.

13. An alternative option was explored during early assessment which involves pumping the discharge to the kerb. The location of the property would require pumping of storm water uphill to the road corridor which is not permitted under council’s storm water code of practice.

14. Council’s parks and places specialist, arborist, storm water specialist and biodiversity advisor have been consulted and have not raised any concerns with the proposal.

15. The proposal is in line with the local board outcome of a protected and enhanced environment. The outlet structure will have sufficient energy dissipation to mitigation any erosion and damage to the existing environment.

16. If approved, the storm water infrastructure will be vested in council and will become a public asset.

Tātaritanga me ngā tohutohu / Analysis and advice

17. The options available to the local board are to approve or decline the land owner application.

Option 1: The local board approve the land owner approval application for storm water infrastructure to be installed within the unnamed reserve adjacent to 8 Blue Gum Avenue, Silverdale.

18. The advantage of approving the land owner application is:

· The applicant will be able to efficiently and effectively discharge storm water from their property

· The proposal will not adversely affect the use of or access to the unnamed reserve

· The applicant will be required to comply with council’s storm water code of practice through the engineering approval process, therefore the infrastructure will be of a high compliance standard

· The proposal aligns with the Hibiscus and Bays Local Board Plan outcome of a protected and enhanced environment, by allowing for the discharge of storm water via a method that does not adversely affect the surrounding environment.

· The only disturbance to the surface of the unnamed reserve will be the excavation for the outlet riprap structure which is situated in close proximity to the Weiti Stream channel.

19. There are no obvious disadvantages of approving the land owner application.

Option 2: The local board decline the land owner approval application for storm water infrastructure in the unnamed reserve adjacent to 8 Blue Gum Avenue, Silverdale.

20. There are no obvious advantages of declining the land owner application.

21. The disadvantages of declining the land owner application are:

· The applicant will not be able to construct multiple new dwellings at 8, 10 and 12 Blue Gum Avenue.

· Declining the approval would not allow the applicant to contribute to Auckland’s housing stock.

· The existing dwellings use a soakage method to dispose of their storm water. This is not an effective method of disposing of storm water.

Recommended option

22. It is recommended that the Hibiscus and Bays Local Board supports Option 1, this being to approve the land owner approval application for storm water infrastructure in the unnamed reserve adjacent to 8, 10 and 12 Blue Gum Avenue, Silverdale for the following reasons:

· The council development engineer has informally assessed the design of the outlet structure and the energy dissipation measures. The development engineer is supportive of the proposal as there is no alternative option to remove storm water from site. Formal assessment will be undertaken during the engineering approval process which is contingent on land owner approval.

· The proposal will allow the applicant to be able to efficiently and effectively discharge storm water from their property.

· The proposal will not adversely affect the use of or access to the unnamed reserve.

· The proposal aligns with the Hibiscus and Bays Local Board Plan, outcome of a protected and enhanced environment, by allowing for the discharge of storm water via a method that does not adversely affect the surrounding environment.

· The only disturbance to the surface of the unnamed reserve will be the excavation for the outlet riprap structure which is situated in close proximity to the stream channel.

· Any adverse effects of the proposal can be mitigated by conditions placed on any land owner approval issued.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

23. The land owner approval application strategically aligns with the local board objective of protecting our natural environment for future generations to use as they provide for the efficient and effective storm water management in a way that ensures the natural environment is protected.

Tauākī whakaaweawe Māori / Māori impact statement

24. There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan for unnamed reserve adjacent to 8, 10 and 12 Blue Gum Avenue, Silverdale. Iwi consultation was therefore not undertaken as this application refers to the installation of operational infrastructure.

25. The Te Herenga Waka o Orewa marae were contacted by staff and have no issues with the proposal.

Ngā ritenga ā-pūtea / Financial implications

26. There are no financial implications for the local board regarding the installation of storm water infrastructure at the unnamed reserve. Council will be acquiring the infrastructure so there may be financial implication around the ongoing maintenance. These maintenance costs are considered to be minor and operational.

Ngā raru tūpono / Risks

27. There is a risk to the local board and council given that the proposed infrastructure at the unnamed reserve will be vested in council upon completion along with the maintenance responsibilities. The design of the infrastructure will however be required to comply with council’s storm water code of practice and as such it is anticipated that ongoing maintenance will be minimal.

Ngā koringa ā-muri / Next steps

28. If the local board approve the proposal, the next steps for the application involves issuing a formal land owner approval letter to the applicant with associated conditions. Such conditions will include, but not be limited to:

· the requirement for vegetation protection during works

· a health and safety plan being implemented during the works taking place

· the implementation of silt and sediment controls

· the requirement for all other necessary consents and permits being obtained

· the implementation of accidental discovery protocols.

29. Following the land owner approval process, the applicant will seek the required consents, after which the storm water infrastructure will be installed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Relevant storm water capacity calculations.	17

Ngā kaihaina / Signatories

Author

Joseph Bywater - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

Bushglen Reserve Track Project

File No.: CP2018/12196

Te take mō te pūrongo / Purpose of the report

1. To seek land owner approval to proceed with the design and consenting of track improvements in Bushglen Reserve, Browns Bay.

Whakarāpopototanga matua / Executive summary

2. Bushglen Reserve is a small area of bush with an ecologically significant stand of swamp maire trees located in Browns Bay.

3. Friends of Bushglen is an active volunteer group whose mission is to eliminate invasive weed species from the reserve and plant native trees, shrubs and plants where it is appropriate.

4. To assist with this work a network of paths and in some places boardwalks need to be developed. This network of paths would allow the group to complete their work as well as allowing the public to walk amongst the bush.

5. A landscape concept plan has been prepared and the next stage for the project is to complete the detailed design, apply for resource consent and have the project properly costed.

6. The local board have allocated $10,000 of Locally Driven Initiative Capex funding to progress the next stage.

7. Once resource consent is obtained it will allow the community group to apply for funding from various trusts and organisations to raise the money required to complete the physical works.

8. This report is seeking approval to proceed with the design and consenting of track improvements in Bushglen Reserve, Browns Bay as per the concept design (Attachment A).

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the concept plan for the development of track improvements in Bushglen Reserve, Browns Bay as per Attachment A of the agenda report

b) approve proceeding with detailed design and a resource consent application for works in accordance with the concept design at Bushglen Reserve, Browns Bay.

Horopaki / Context

9. Bushglen Reserve consists of an ancient swamp forest and bog which was never turned into farmland by european settlers in the early days.

10. The swamp forest is extremely rare and is the largest of only three stands in the Tamaki Ecological District. It is considered a site of regional ecological significance. There are three stands of maire in the reserve, totalling 34 trees of significant size.

11. Friends of Bushglen (the group) is an active volunteer group, whose mission is to eliminate invasive weed species from the reserve and plant native trees, shrubs and plants where appropriate.

12. The group wants to ensure that their work does not cause damage to the swamp forest through trampling the roots of trees and shrubs. At the same time volunteers need to be able to move around the reserve safely carrying tools and pushing wheel barrows.

13. To assist with this a network of paths, and in some places boardwalks, need to be developed. This network of paths would allow the group to complete their work as well as allowing improved access by the public to the bush so that they can experience the rare swamp forest ecology.

14. The initial plan for the pathways was that they would not be used by the public, and this is what is included in the strategic assessment. However, this would be very difficult to enforce and would be a missed opportunity. Therefore the proposed tracks and boardwalks in Attachment A have been designed as per Auckland Council Guidelines for public access.

Tātaritanga me ngā tohutohu / Analysis and advice

15. Staff have completed a strategic assessment for the project. This assessment is included as Attachment B.

16. The strategic assessment recommends further investment into the investigation and design of a track network in Bushglen for the following reasons:

a. Protection of rare swamp maire

b. Improved access to the reserve

c. Improved knowledge of the reserve

d. Allows community groups to prepare funding applications to build the tracks

17. Shafer Design Limited has prepared a landscape concept for the track network. This is included as Attachment A. The landscape concept involves a mixture of gravel paths and board walks.

18. The concept design has been discussed and agreed in principle with the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The local board are supportive of the installation of tracks in Bushglen Reserve and have allocated $10k in FY 201820/2019 to complete further investigation and detailed design of the tracks.

20. The track upgrades at Bushglen will help to meet the following objectives in the local board plan:

· to protect, maintain and improve access and amenity for activities on coastlines, parks and reserves

· continue to work with the community, volunteer groups, schools, iwi and businesses to protect and enhance the environment

Tauākī whakaaweawe Māori / Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the 2018-2028 Long-term Plan, the Unitary Plan and Local Board Plans.

22. Ngati Wai, Ngāti Manuhiri,Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri will be consulted with at the Parks and Recreation Iwi Engagement North West Hui workshop. Their feedback will be sought in respect to the proposed upgrade.

23. Any design work of the tracks will need to take into account the Te Aranga Design principles as outlined in the Auckland Design Manual.

Ngā ritenga ā-pūtea / Financial implications

24. The local board has allocated $10,000 Locally Driven Initiatives (LDI) Capex in FY 2018/2019 for the investigation and detailed design of the tracks in Bushglen. At this stage the cost of the physical works to complete the tracks is unknown and unfunded. Part of the investigation phase will be to obtain a cost estimate to complete the physical works.

Ngā raru tūpono / Risks

25. There is no budget allocated for physical works at Bushglen Reserve. Project completion is subject to the community group raising funds to complete works or additional LDI Capex funding being allocated to the project.

26. Swamp maire trees are present in Bushglen Reserve and usual protocols around track maintenance will be complied with to prevent any disturbance to these trees. Installing board walks and formalising tracks will help to keep people on the tracks and stop them venturing off into the bush. This will have a positive effect on the ecology of the area.

Ngā koringa ā-muri / Next steps

27. Subject to local board approval, staff will complete the detailed design and apply for resource consent for the tracks in Bushglen Reserve.

28. Once resource consent has been issued and a cost estimate completed, council staff will work with the group to assist with sourcing funding for physical works.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Bushglen Reserve Draft Plan	23
b ⇩	Strategic Assessment Bushglen Reserve	25

Ngā kaihaina / Signatories

Author

Kris Bird – Manager Sports Parks Design and Programme

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

Approval of the 2018/2019 Hibiscus and Bays Local Board Community Facilities Work Programme

File No.: CP2018/12209

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Hibiscus and Bays Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Hibiscus and Bays Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $8,997,400 of asset-based services capital funding

ii) $617,000 of local board initiative capital funding

iii) $5,456,546 of asset-based services operational funding

iv) $80,000 of local board initiative operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A and Attachment B reflects the projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Hibiscus and Bays Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board :

a) approve the 2018/2019 Community Facilities Work Programme as detailed in Attachments A and B of the agenda report.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and help to achieve a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects and operational maintenance. Attachment B contains details of the 2018/2019 community leasing work programme.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in the Hibiscus and Bays Local Board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 53

· Indicative cost for proposed projects: $15,150,946

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft community leasing work programme (Attachment B) provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme (Attachment A), there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will provide regular reporting on maintenance through monthly updates to local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshops have been incorporated in Attachment A.

20. The Community Facilities Work Programme supports the achievement of the following 2017 Hibiscus and Bays Local Board Plan outcomes:

· A protected and enhanced environment

· Our community enjoys access to quality parks, reserves and facilities for leisure, sport and recreation

· Our people are involved and have a strong sense of pride in the look and feel of their local areas.

Tauākī whakaaweawe Māori / Māori impact statement

21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities Work Programme will see the allocation of $617,000 of the local board’s locally driven initiatives capital budget, $8,997,400 of the local board’s asset based services capital budget, $5,456,546 of the local board’s asset based operational budget and $80,000 of the local board’s locally driven initiatives operational budget. These amounts can be accommodated within the local board’s total budget for 2018/2019. As such, the local board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the local board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24. If the proposed 2018/2019 Community Facilities Work Programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25. The work programme will be implemented as part of Community Facilities’ usual business practice.

26. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the Quarterly Performance Report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Community Facilities Work Programme 2018/2019	35
b ⇩	Hibiscus and Bays Community Leases Work Programme 2018/2019	45

Ngā kaihaina / Signatories

Author

Angie Bennett – Work Programme Lead, Investigation and Design

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

Māori naming of parks and facilities in the Hibiscus and Bays Local Board area.

File No.: CP2018/12065

Te take mō te pūrongo / Purpose of the report

1. To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme, for the Hibiscus and Bays Local Board.

Whakarāpopototanga matua / Executive summary

2. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau.

3. Te Kete Rukuruku is a programme that responds to strong feedback from mana whenua about the current naming practices across Council which are somewhat unpredictable and appear to place low priority and visibility on Māori naming and narratives.

4. The programme also responds to the Auckland Council Māori Language Policy adopted in 2016 (Attachment A).

5. Te Kete Rukuruku is a partnership between the Auckland Council and the 19 mana whenua of Tāmaki Makaurau. Mana whenua have been actively working on the programme over 2017/2018 and fine tuning the scope including a review of the current state of Māori naming and the methodology for identifying new names and narratives.

6. All local boards were invited to join this programme in 2017. The Hibiscus and Bays Local Board was one of nine local boards who chose to join the programme. A few more local boards are set to join the programme in 2018/2019. The first phase of the programme is focussed on libraries and community parks. This report is specifically seeking direction on the number of local parks to be included within this first phase.

7. Hibiscus and Bays Local Board has held four workshops over 2017/2018 where the scope of the programme has been discussed and the research showing known history of existing park names has been considered. Of the 289 community parks in Hibiscus and Bays it is recommended mana whenua are invited to identify a suitable Māori name for the list of community parks identified in Attachment B.

8. It is expected that a follow up report, to confirm the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in early 2019. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the rich Māori history and values in the local board area.

9. Where the local board consider more community engagement is required for specific parks, then this engagement can be developed with the local board and undertaken prior to the proposed Māori names being adopted for specific parks.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse the Auckland Council Māori Language Policy 2016 Attachment A of the agenda report

b) endorse the Te Kete Rukuruku programme, including the Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Hibiscus and Bays and Tāmaki Makaurau

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in Attachment B of the agenda report

d) note it is expected that, in most cases, the gifted names and narratives will be adopted by the local board for use as dual names to enrich the stores of parks and support the Māori language to be visible, heard, spoken and learnt.

Horopaki / Context

Strategic Context

10. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

11. These commitments are articulated in the council’s key strategic planning documents – the Auckland Plan, the Long-term Plan, local board plans and the Auckland Unitary Plan.

12. Whakaotinga 5: He taiao āhuru ahurei (Outcome 5: A protected and enhanced environment) within the Hibiscus and Bays Local Board Plan 2017 states “Showcase our areas heritage.”

13. In responding to council's commitments and obligations to Māori in a way that will improve outcomes for all, Whiria Te Muka Tangata – The Māori Responsiveness Framework has been developed. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that council will work to ensure its policies and its actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori

14. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016. The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for community parks within the Hibiscus and Bays Local Board area provides a significant opportunity to fulfil the policy intent.

15. Key outcome areas of the Māori language policy are:

· Te reo tē kitea - Māori language that is visible

· Te reo tē rongohia - Māori language that is heard

· Te reo tē kōrerohia - Māori language that is spoken

· Te reo tē ākona - Māori language that is learnt

16. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and New Zealand Sign Language.

17. All local boards were consulted on the Māori Language Policy (Attachment A). The Hibiscus and Bays Local Boards’ leadership in choosing to participate in Te Kete Rukuruku, in particular the Māori naming of parks and facilities programme provides the opportunity for the Hibiscus and Bays Local Board to give effect to the Māori naming policy in a meaningful way within the local board area. To reaffirm this commitment it is recommended that this policy be adopted by the Hibiscus and Bays Local Board.

18. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

19. The programme represents a partnership between Auckland Council and the 19 mana whenua of Tāmaki Makaurau.

20. The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

21. Local boards have allocated decision-making in accordance with the principles contained in section 17(2) of the Local Government (Auckland Council) Act 2009 for naming local parks and facilities.

Project scope

22. The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and facilities, is defined as the naming, renaming or dual naming of parks and facilities throughout Tāmaki Makaurau.

23. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

24. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and facilities will have the following benefits:

· accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

· contribute to the Māori language being visible, heard, spoken and learnt

· celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

· enable or support storytelling and interpretation of place and communities

· provide a practical means for council to fulfil its commitments and obligations to Māori

25. It is expected that, in most cases, Māori naming carried out under this project will be in the form of dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from an existing name. For the public this means signs will present both names in an equitable way.

26. Dual naming also means that the Māori name, which is appropriate to the place, is not related in its meaning. In other words the two names are not translations of each other but independent and unique.

Year one of the programme

27. The first phase of the project is focussed on community parks and libraries. This report focuses on the proposed approach for community parks. A separate report will follow regarding library names.

28. Options for creating new or dual Māori names for leisure centres and other community facilities will be delivered as part of this programme in later years.

29. The Māori naming project demonstrates a best practice approach for naming in partnership with mana whenua. This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of community parks and facilities.

30. The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

· The naming of features or assets within park or facility e.g. bridges and walkways

· English translations of messages within parks and facilities

· Capital development

· Gazetting of the name via the Geographic Board

· Any change to council brand

31. The scale of the programme is significant. It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 council governance entities and 19 mana whenua governance entities involved in decision making.

Tātaritanga me ngā tohutohu / Analysis and advice

32. Within the Hibiscus and Bays Local Board area there are a total of 289 parks, of which 17 have an existing Māori name (6%), that is unique to the place. Note: a larger number are named after streets or localities that have a Māori name for example Awaruku Road and Awaruku Reserve. This compares with a regional average of 9% of parks and facilities with a Māori name. A total of 159 parks (55%) in Hibiscus and Bays are either not named or named after the street.

33. The current approach to Māori naming is (in most cases) to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities. This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name.

34. The current approach to Māori naming is seen by mana whenua as ad hoc and presents the following challenges:

· it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to settle the name in hearts and minds of all those involved in the project. The opportunity is also lost for the name to inform the design and development of a place

· the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community. It is difficult and disrespectful to create a process whereby names that are gifted by mana whenua, being the Māori people with mana or authority in an area, to have their names considered as part of a naming competition.

35. The options for moving away from the status quo and supporting local boards to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives largely relates to the pacing and the supporting processes.

36. An outline of the high level process for the project is outlined in Attachment C.

37. As this process shows the number of parks and facilities where mana whenua are invited to gift a name and narrative is at the discretion of the local board.

38. The funding that the local board has already committed to the project has been based on an assumption of between 20-50 names and narratives being identified for each of the nine local boards. However the level of resourcing required for each site will vary based on the significance of the site and its history.

39. As a general rule it is recommended that the first list of parks or facilities (tranche one) are community parks where the parks are named after a street, not named or are new parks. It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis.

40. The Hibiscus and Bays Local Board has had the opportunity to review the research that is available for all community parks in their rohe (area). Mana whenua have also had this opportunity. Mana whenua have also reviewed where there might be greater levels of complexity and also consider their capacity.

41. Based on this review the community parks in Hibiscus and Bays considered appropriate for inviting mana whenua to identify Māori names for are identified in Attachment B.

42. This would represent a transformational shift in the first phase of the project. A lesser number of parks is also appropriate however a minimum number of 20 parks is recommended to be considered in the first phase in order to achieve a transformational shift. For the reasons outlined in the section on the scope of this project this is anticipated to bring a number of benefits to the community and is recommended over the status quo.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

43. Three workshops have been held with the Hibiscus and Bays Local Board to date.

44. Workshop one, on 29 November 2017, focussed on introducing the project and seeking feedback on the approach.

45. Workshop two, on 11 April 2018, provided an update on the high level communications approach and provided the local board with the research of the existing park names for review.

46. Workshop three, on 10 May 2018, undertook a more detailed review of the list of parks to assess what the options were for progressing this programme.

Tauākī whakaaweawe Māori / Māori impact statement

47. As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and facilities programme is a response to feedback from mana whenua.

48. The proposed programme seeks to develop best practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards. Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

49. The role of providing Māori names in Tāmaki Makaurau rests with mana whenua. That is Māori who have mana and Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place.

50. This programme is expected to provide significant benefits to matawaaka Māori and mataawaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme. The increase in Māori language and stories will enable matawaaka Māori to see and hear their culture and language being used in their community. This may contribute to increasing their sense of belonging and connection. It is also recognised te reo Māori is in a phase of revitalisation and this programme will play a role in supporting this.

51. Approximately 14 hui have occurred with mana whenua where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement with up to 17 of the 19 mana whenua of Tāmaki Makaurau has occurred.

52. As recently as 16 May 2018 this programme was formally and fully supported by 12 out of the 19 mana whenua of Tāmaki Makaurau.

53. The project team also provide programme updates to the Independent Māori Statutory Board secretariat on progress.

Ngā ritenga ā-pūtea / Financial implications

54. The Hibiscus and Bays Local Board participated in this programme in the first year and contributed $10,000. This funded a programme manager, mana whenua engagement, research and database development as well as supporting resources to progress the programme.

55. In the 2018/19 year and beyond budget estimates have been provided to local boards at a rate of $23,000. The budget funds contract staff to support the local board part of the programme, resourcing mana whenua for their research, names, narratives and project meetings, data base development and some funding for communications.

56. The programme involves the gifting of names and narratives for nominated parks. It does not include any capital expenditure. Any new signage or capital works would occur over a number of years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

57. The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable.

Ngā raru tūpono / Risks

58. A number of risks and issues have been discussed during the scoping of this programme and most of these have been mitigated through project design.

a) The volume of names and narratives and the capacity to deliver on these. The process to mitigate this is discussed at paragraph 39 and 41.

b) The Māori translation of functional names for facilities such as “park”, “esplanade” or “hall” adds a lot of complexity and could make Māori names quite long. As noted above a principle of the project is that the Māori name will not be a translation of the existing name. There is therefore no need to apply the functional name to the Māori name. However this has occurred with libraries. It is not expected to happen for community parks but may be considered for other facilities. This will be discussed in future reports as part of the next phase of the programme.

c) Where there are multiple iwi interests there may be no agreement between mana whenua. There are overlapping interests throughout much of Tāmaki Makaurau. In recognition of this, a principle of the project, as agreed by mana whenua, is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site. It is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Puketāpapa and Pukewiwi are both gazetted names that sit alongside the English name Mt Roskill) so Auckland Council and the community now has a history of supporting multiple Māori names.

d) Adopting new names by way of resolution only will not gain traction across council and with the public There is a risk new names will be lost. It also may take some time for the names to be ‘seen’ through signage renewals. As an interim measure, a GIS database and web page is in development that can be easily searched. This will provide information on the origin of the existing name and the Māori name and narrative. The communications strategy will promote the website and database so that the community can have access to it. It will also look to celebrate new names through publications, events and other means. It is useful to observe that all of the Tūpuna Maunga (volcanic cones) have Māori names not all of which are on signs at this point in time. Despite this, through the work of the Tūpuna Maunga Authority and by way of giving profile in the media and through public events the Māori names have stated to come to life and they are now widely used.

e) Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk.

f) Some local boards have had negative experiences with changing the names of parks within their local area. In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood. Where current names have a significant history they are not included in the first phase. In addition the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate. In all other cases we are proposing that a strong public communications approach be adopted to enable the community to understand the process and enjoy the benefits of the additional name and narrative.

Ngā koringa ā-muri / Next steps

59. The list of parks that is endorsed by the Hibiscus and Bays Local Board will be provided to mana whenua inviting them to gift names and narratives.

60. Those mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

61. In parallel with the mana whenua naming process, the project team will work closely with local board communications team and local board engagement advisors to develop a tailored communications plan for the local board area.

62. The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

63. The decision as to dual naming or replacing names with a Māori name does not need to occur until the names and narratives are gifted by mana whenua and first considered by the local board. It is proposed that this occur at a non-decision making meeting. At this time the local board can consider the option of dual naming or not and also consider if the proposed naming is likely to trigger the need for community engagement.

64. Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach.

65. A report to confirm the gifted names and narratives and communications approach or consider an engagement programme is anticipated early 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Māori Language Policy 2016	55
b ⇩	Hibiscus and Bays Local Board Tranche 1 Only - July 2018	63
c ⇩	Māori naming of parks and facilities High level process outline	65

Ngā kaihaina / Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

Auckland Transport Report to Hibiscus and Bays Local Board July 2018

File No.: CP2018/12231

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Hibiscus and Bays Local Board on transport related matters in their area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua / Executive summary

2. This report covers:

· A summary of the local board’s transport capital fund.

· Millwater Parkway / Longmore Lane and Bankside Road.

· Launch of the New Network for North Shore.

· Albany Station Park and Ride.

· Auckland’s six new red light safety cameras.

· Skybus coming to the North Shore.

· A summary of consultation activity.

· Traffic Control Committee decisions.

· An update on issues raised.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) note the Auckland Transport July 2018 update report.

Horopaki / Context

3. This report updates the local board on Auckland Transport (AT) projects and operations in the Hibiscus and Bays Local Board area. It summarises consultations and Traffic Control Committee results, and includes information on the status of the Local Board Transport Capital Fund (LBTCF).

4. AT is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

6. The LBTCF was established in 2012 at $10 million per annum, split between Auckland’s 21 local boards based on population, with the exception of Waiheke and Great Barrier Island local boards, which received two per cent and one per cent of the fund respectively.

7. Local boards have achieved significant results with their local transport projects, delivering valuable transport related outcomes for communities across Auckland. A total of 286 projects were delivered over the five-year period 2012 – 2017.

8. At the Governing Body meeting of 28 September 2017, at which the recommendations of the Governance Framework Review Political Working Party were considered, it was agreed [GB/2017/117] that officers would investigate options for significantly increasing the LBTCF, as well as providing an assessment of options for allocating the additional funding.

9. The result of this investigation and subsequent consultation with local boards was the decision by the Governing Body to increase the region-wide LBTCF by a further $10 million per annum, distributing this sum based on Auckland Council’s Local Boards Funding Policy.

10. The Local Boards’ Funding Policy (funding policy), as required under the Local Government (Auckland Council) Act 2009, was adopted in 2014 and uses an allocation methodology incorporating three factors: population (90 per cent), deprivation (five per cent) and land area (five per cent).

11. This funding policy is currently applied to locally driven initiatives funding, including the local capital fund, but was not retrospectively applied to the LBTCF.

12. The Hibiscus and Bays Local Board’s share of the additional funding allocated, distributed as per the funding policy is $1,237,015 per annum.

13. At the start of this electoral term, the Hibiscus and Bays Local Board had $3,076,390 available in its LBTCF, with $256,854 of this funding to allocate by 30 June 2018.

14. The additional funding allocated with effect from 1 July 2018 brings the total available to the local board in the current electoral term to $1,373,539 (new allocation plus current uncommitted funds).

15. The table below reflects the status of projects to which LBTCF has already been committed.

Status update on current of Local Board Transport Capital Fund projects
Project	Description		Current status		Has the status changed since last month’s update?		Funds allocated in current political term
091 – Mairangi Bay Art Walk	Construction of footpath amenities on Hastings Road, Mairangi Bay from the retail centre to Mairangi Bay Reserve		Completed		No		$17,508
411 – Torbay Revitalisation	Upgrade of Torbay town centre		Completed		No		$598,787
558 - Orewa Pedestrian Crossings	Facilities to improve pedestrian safety at the intersections of Moana and Moenui Avenues with the Hibiscus Coast Highway		Completed		Yes		$127,510
578 - Orewa Boulevard Stage 3	Extension of existing Boulevard concept from Riverside Road to Empire Road	In detailed design		Yes		$1,330,000
579 - Torbay Parking Stage 2	Construction of 5 car park spaces on the Auckland Council reserve at 1022 Beach Road, Torbay	In detailed design		Yes		$56,000
580 – Town Centre Slow Zones	Traffic Calming in the town centres of Mairangi Bay and Torbay	In detailed design		Yes		$689,731

16. Updates for those projects now in detailed design will be provided and discussed with the local board as they come to hand.

17. AT staff are currently investigating rough order costs to retrofit armrests to seven of the fourteen existing bench seats in the area between 292 and 350 Hibiscus Coast Highway, Orewa. These costs will also be discussed with members when they come to hand.

18. Project 558, Orewa Pedestrian Crossings, commenced on Monday, 8 May 2018 and was expected to be completed by the end of June 2018. Lighting, line marking and black and white poles with Belisha disks were the final aspects of the projects to be installed.

19. In response to concerns raised about the visibility of the crossings at the June 2018 meeting of the local board, members were advised by email on 25 June 2018 that with installation of the outstanding facilities noted above, the crossings will be a lot more visible.

Millwater Parkway / Longmore Lane and Bankside Road

20. As the result of requests from the Hibiscus and Bays Local Board and members of the community who raised concerns for pedestrians, especially schoolchildren, AT is trialing a part-time Barnes Dance at the signalised intersection of Millwater Parkway, Longmore Lane and Bankside Road, Silverdale.

21. The new phasing will enable pedestrians to cross the intersection on all legs at the same time. To highlight pedestrian presence, the pedestrian crosswalks have been marked in red and yellow hatching has been installed to remind motorists to stop clear of the intersection.

22. Initially, the Barnes Dance will operate only during school peak times and will be monitored over a three – six-month period to assess its effectiveness. AT staff collaborated with the schools in the area and the Police prior to its installation, and both expressed support for the proposal.

23. Cameras have been installed at the intersection so that pedestrian and vehicle movements can be monitored. Data and feedback collected during the trial will be analysed to determine whether permanent changes at the intersection are justified.

Launch of the New North Network for North Shore

24. The North Shore New Network will be launched on 30 September 2018, delivering simpler and better-connected bus services and services that are more frequent.

25. The new network includes a second Northern Express, the NX2, which will take customers from Northern Busway stations to Wellesley Street and the city centre universities every five minutes at peak-times, and every 10 - 15 minutes at other times.

26. Connections to local destinations will also be improved. There will be better access to North Shore Hospital, a service linking Albany Station and Corinthian Drive, and Beach Haven residents will be able to travel to Glenfield using a single bus via Kaipātiki Road.

27. North Shore households will receive a brochure detailing the changes in early September 2018, and there will be a series of public information events. Korean, Chinese, and accessible versions of the brochure will be available from the AT website.

28. Consultation regarding the North Shore New Network took place in 2015, and 2,279 responses were received which contributed to the final network design.

29. Warkworth’s new bus network and changes to Hibiscus Coast bus timetables will also take effect from 30 September 2018.

30. For more information go to: https://at.govt.nz/projects-roadworks/new-public-transport-network/new-network-for-north-shore/

Albany Station Park and Ride Extension

31. Albany bus station has a large existing park and ride facility of approximately 1100 spaces to the north of the bus station. The site is leased by AT from New Zealand Transport Agency (NZTA) and has a small undeveloped area on its southern side.

32. There is significant parking spillage around the bus station, with an estimated 32% of morning peak arrivals parking on the street or road berm. This has negatively affected the streetscape and other public infrastructure around the bus station.

33. NZTA’s Northern Corridor Improvement (NCI) recommended that an additional 700 parking bays be provided near Albany Station by 2026.

34. Initially, AT proposes to extend the Albany park and ride to provide approximately 135 additional at-grade parking spaces at the undeveloped site to the south of the bus station at 125 McClymonts Road. It is anticipated that this at-grade car park will be completed in late 2018 and may be the ground floor of a multi-storey parking building when future funding is confirmed.

35. The location of the proposed site is shown in the plan below:

36. The car park will connect to the existing bus station through a new pedestrian crossing across the bus lanes and the current drop-off and pick-up area. Accessible parking spaces will be accommodated in the existing car park.

37. A rain garden will be constructed at the northern end of the site to provide treatment for the stormwater discharged from the parking area.

38. It was anticipated that detail design will be completed by the end of June 2018 and an Outline Plan and Resource Consent application will be lodged in mid-July 2018, in parallel with the consenting phase.

39. Construction is expected to take place from mid-August 2018 with a targeted completion in early October 2018, subject to the selected contractor’s programme.

Auckland’s six new red light safety cameras

40. Enforcement of six new red light safety cameras, which were delivered to Auckland and installed in late 2017, began on 24 June 2018. The cameras are owned and maintained by AT and the NZ Police is responsible for their enforcement.

41. Forty-two more cameras will add to these six cameras over the next ten years in a concerted effort to bring down Auckland’s road toll, which has increased by over 70 per cent in the last three years. Overall, signalised intersection injury crashes have been trending upwards since 2012. In Auckland, between 2012 and 2017, there were 92 fatal and serious injury crashes due to red light running.

42. The six cameras are located at the following intersections:

· Lincoln Road / Swanson Road;

· Lincoln Road / Te Pai Place;

· Albany Highway / Oteha Valley Road;

· Great North Road / Karangahape Road;

· Blockhouse Bay Road / New North Road; and

· Esmonde Road / Fred Thomas Drive.

SkyBus coming to the North Shore

43. SkyBus introduced a new North Shore service from 1 July 2018, a new express airport transfer between Albany (Westfield), Smales Farm and Akoranga and the airport.

44. SkyBus will use the busway and take approximately 55 minutes. Services will depart every 30 minutes during peak times. Timetables were made available in AT’s journey planner and AT Mobile app from 8 July 2018.

45. For more detail about the service and the launch special, see the SkyBus website.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

46. Over the last reporting period, AT has invited the local board to provide their feedback on the following proposals:

Location	Proposal	Details and Local Board Feedback
Bute and Beach Roads, Browns Bay	Proposed pedestrian improvements at the intersection of Bute and Beach Roads, Browns Bay.	Documentation explaining safety improvements proposed at the intersection of Beach and Bute Roads, Browns Bay, was forwarded to East Coast Bays subdivision members on 19 March 2018. Member Fitzgerald expressed support for the proposal. Members Cooper and Parfitt attended an informal discussion on 6 April 2018 at which the proposal was further explained. A workshop was then held on 14 June 2018 to advise members of feedback received and decisions made. Members will be further advised of decisions made with respect to the proposed changes and how these will be managed in due course.
Ian Sage Avenue, Weatherly Road, Emlyn Place, and Fitzwilliam, Stredwick and Maxwelton Drives in Torbay	New bus stop infrastructure proposed on Ian Sage Avenue, Weatherly Road, Emlyn Place, and Fitzwilliam, Stredwick and Maxwelton Drives in Torbay.	Documentation associated with the final implementation of the New Network planned for late 2018 was forwarded to East Coast Bays subdivision members on 28 May 2018. No objections were received from the local board.
Noel Avenue and Hibiscus Coast Highway, Orewa	Proposed footpath construction on Noel Avenue and an associated pedestrian crossing facility on Hibiscus Coast Highway, Orewa.	Documentation explaining the proposed construction of a footpath and installation of a pedestrian crossing on was forwarded to Hibiscus Coast subdivision members on 31 May 2018. Member Fitzgerald expressed support for the proposal. No objections were received from the local board.
31 Waterloo Road, Silverdale	Proposed traffic and parking controls for 31 Waterloo Road, Silverdale.	Documentation provided by Traffic Engineering Solutions Limited, which is assisting the developer of the property at 31 Waterloo Road, Silverdale with the traffic and parking controls for the new roads in the development, was forwarded to Hibiscus Coast subdivision members on 13 June 2018. The development already has consent and is under construction. The proposed controls required by the resource consent include give-way controls at the intersections; four pedestrian refuge islands; no stopping at all times parking restrictions; and flush medians. Member Fitzgerald queried the installation of cycleways and footpaths, noting that retrofitting these becomes a cost to ratepayers rather than the developers. No objections were received from the local board.
Bute Road, Browns Bay, and Ramsgate Terrace, Mairangi Bay	Proposed bus stop installation programme on the north network - Bute Road, Browns Bay, and Ramsgate Terrace, Mairangi Bay.	Documentation informing East Coast Bays subdivision members about the second batch of bus stops associated with the roll out of the New Network that Stantec has been commissioned to undertake was forwarded on 25 June 2018 with a request for comment no later than 9 July 2018.
Orewa West	Proposed Traffic Controls in Orewa West Precinct 5 (Millwater).	Stantec has also been commissioned by WFH Properties Ltd to compile the appropriate documents for the installation of the proposed traffic controls within the Stage 1 development of the Orewa West Precinct 5 Development in Millwater. The development is part of a proposed 253-lot residential subdivision in Orewa West in what is known as Precinct 5 under the Orewa West Structure Plan. Documentation explaining the proposals was forwarded to Hibiscus Coast subdivision members on 27 June 2018 with a request for comment no later than 10 July 2018.

Traffic Control Committee decisions

47. AT's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. Decisions made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Hibiscus and Bays Local Board during April and May 2018 are listed below:

Decision	Report Type	Nature of Restriction	Decision
Watea Road, Wairere Road, Red Beach	Permanent Traffic and Parking changes	No Stopping At All Times, Angle Parking	Carried
Ashley Avenue, Glenvar Ridge Road, Vaughans Road Extension, Te Oneroa Road, Unnamed Roads, Bounty Road, Long Bay	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Stop, Cycle Lane, Shared Path, Bus Shelter, P90 Parking, P120 Parking, P30 Parking, Loading Zone, Angle Parking, Flush Median, Traffic Islands, Delineators, Pedestrian Crossing, Roundabout, Give-Way Control	Approved in Principle
Arklow Lane, Stanmore Bay	Permanent Traffic and Parking changes	No Stopping At All Times	Carried

Issues Raised by Elected Members

48. The following list summarises issues raised by elected members and local board services staff to 28 June 2018:

	Location	Issue	Status
1	East Coast Road, Mairangi Bay	Request for pedestrian crossing on East Coast Road, Mairangi Bay.	Member Parfitt asked for the installation of a pedestrian crossing on East Coast Road in the vicinity of Kowhai Road, Mairangi Bay, on 26 February 2018. A resident had suggested that there should be a crossing where drivers are forced to stop somewhere between Constellation Drive and Tristram Avenue so that space would be created for cars to turn onto East Coast Road from side streets and for pedestrians to cross. Following a comprehensive investigation, AT’s engineers advised on 18 June 2018 that the intersection of Sunset Road and East Coast Road is currently under investigation for improvements under the Minor Improvements Programme for the 2018/2019 financial year. Although not in the Hibiscus and Bays Local Board area, the potential upgrade of the pedestrian refuge near 258 Forrest Hill Road to a zebra crossing will also be investigated. Projects in the Minor Improvements Programme are subject to prioritisation and construction is dependent on the availability of resources and funding. Due to low pedestrian numbers, the engineers are not able to justify installing pedestrian priority crossings at other points along East Coast Road, with the pedestrian numbers only allowing for pedestrian refuges that have already been installed in locations where they are justified.
2	T2/T3 Lanes	Request for data or reports on T2/T3 lanes.	Crs Watson and Wayne Walker asked on 4 April 2018 for any data or reports available on the effectiveness of T2/T3 lanes. They also asked for maps of current and proposed T2/T3 lanes across the region and an existing report into Onewa Road. Referred to Transport Operations (response expected end of June 2018).
3	East Coast Road/Constellation Drive, Rosedale	Safety at the intersection of East Coast Road/Constellation Drive, Rosedale	Erica Stanford MP asked on 4 April 2018 for an investigation into safety at the intersection of East Coast Road/Constellation Drive where traffic in the far left hand lane on East Coast Road needs to immediately merge right to make the right hand turn into Sunset Road. This manoeuvre should be possible without hindrance but there is a danger in merging with the traffic that has not turned right into Constellation Drive, as it should have, but instead used the left hand lane of the two right turning lanes to go straight ahead, simply to avoid the long queue of traffic in the left hand lane. On 26 June 2018 the MP's Office was advised that site observations and surveys carried out to determine the extent of the issue indicate that this is occurring frequently. As this is a signalised intersection, it is difficult to stop vehicles from switching lanes; however, the issue has been referred to the Police for potential enforcement and will be discussed at a future Police liaison meeting. AT is currently investigating improvements at the East Coast Road and Sunset Road intersection and as part of this work the Constellation Drive and East Coast Road intersection will be reviewed to determine whether lane configuration changes and signal phasing changes will improve the overall performance.
4	Browns Bay Road, Browns Bay	Request for NSAAT restrictions on Browns Bay Road, Browns Bay.	Member Bettany requested the installation of NSAAT restrictions on the western side of Browns Bay Road at its intersection with Argyle Road on 21 May 2018, to improve visibility for cars exiting Argyle Road onto Browns Bay Road. Member Bettany was advised on 14 June 2018 that an engineer had undertaken an initial review of the suggestion provided and that further detailed investigation has been prioritised and programmed, with a response due by late September. Under investigation by traffic engineering
5	Hibiscus Coast Bus Service 881	Request for extension of 881-bus service from Hibiscus Coast direct to Auckland University.	Member Caitlin Watson asked on 29 May 2018 for an extension of the 881-bus service from the Hibiscus Coast Station to the University/Hospital/Newmarket, suggesting that the time and the number of transfers students need to make using the current services available make the commute time too long. Referred to AT Metro
6	Gulf Harbour Ferries	Complaint that wheelchair access is not available on all ferried Gulf Harbour ferries.	Mark Mitchell, MP for Rodney, received a complaint from a constituent who has physical disabilities and relies on a wheelchair, that not all the ferries on the Gulf Harbour Service are wheelchair accessible. On 25 June 2018 the MP's Office was advised that AT is aware of the issue, which relates to the inner berth at Gulf Harbour not providing a level boat to wharf landing, which means there is a step, but unfortunately there is little that can be done in the short term. Staff are working on improving the situation as facilities overall are improved. AT currently leases a berth at Gulf Harbour marina and is involved in negotiations around land ownership at The Hammerhead (https://www.panuku.co.nz/gulfharbour) in order to build a new ferry terminal. Until these negotiations are complete AT is unable to build a new ferry terminal with better wheelchair access. The MP’s Office was advised of the specific sailings that are accessible in the meantime.
7	2/559 East Coast Road, Browns Bay	Request for extension of NSAAT restrictions to the driveway for 2/559 East Coast Road, Browns Bay.	Erica Stanford MP asked on 7 June 2018 that existing no stopping at all times (NSAAT) restrictions be extended from the roundabout at the intersection of East Coast/Arran Roads, Browns Bay to the driveway at 2/559 East Coast Road, where parked cars restrict visibility. Referred to traffic engineering.

Tauākī whakaaweawe Māori / Māori impact statement

49. The recommendation to note the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

50. The recommendation to note the report has no financial implications.

Ngā raru tūpono / Risks

51. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

52. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author	Ellen Barrett – Elected Member Relationship Manager
Authoriser	Jonathan Anyon – Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

18 July 2018

New road name in the Coastal Properties Orewa Limited subdivision at 61 Riverside Road, Orewa

File No.: CP2018/12128

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Hibiscus and Bays Local Board for a new road name in the Coastal Properties Orewa Limited subdivision at 61 Riverside Road, Orewa.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant, Coastal Properties Orewa Limited, has submitted the following preferred name for the road serving the new subdivision. at 61 Riverside Road, Orewa:

Waitaha Close meaning Riverside.

4. An alternative, Tatahi Close, was provided which also means ‘Riverside’.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road name of Waitaha Close for the Coastal Properties Orewa Limited subdivision at 61 Riverside Road, Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

Horopaki / Context

5. The12 lot subdivision at Orewa has been approved and the council reference is (BUN60067067).

6. A condition of the subdivision consent was to suggest to council names for the new road.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area

9. The applicant’s preferred name for the new road off Riverside Road is Waitaha Close, being the Māori equivalent of Riverside.

10. The applicant’s alternative name for the new road is Tatahi Close which is also Māori for Riverside.

11. After struggling to find an acceptable and unused name the applicant contacted Ngāti Manuhiri who suggested two Maori names which translate to Riverside. Both are acceptable with Waitaha being the preferred option.

12. The officer acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan. Both names provided are in accordance with this initiative.

13. Land Information New Zealand has confirmed that both proposed road names are unique and acceptable.

14. The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the preferred name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori / Māori impact statement

16. The applicant has consulted with local iwi, Ngāti Manuhiri, who has suggested two names which are both acceptable to the applicant.

Ngā ritenga ā-pūtea / Financial implications

17. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

18. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

19. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitaha Close Road Locality Map	79
b ⇩	Waitaha Close Road Scheme Plan	81

Ngā kaihaina / Signatories

Author

Frank Lovering – Senior Subdivision Advisor, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

New Road Name for 10 Bight Road and 63 Ashley Avenue, Long Bay

File No.: CP2018/11534

Te take mō te pūrongo / Purpose of the report

1. To approve a road name for the private road constructed for the subdivision and unit development being undertaken by Signature Residential Limited, at 10 Bight Road and 63 Ashley Avenue, Long Bay.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. Signature Residential LImited has submitted the following names in order of preference;

Flotilla Place

Foresail Place

Lanyard Place

4. All of the names are considered suitable and meet the road naming guidelines.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the road name Flotilla Place, or, Foresail Place or Lanyard Place for the private road constructed for the subdivision and unit development being undertaken by Signature Residential Limited at 10 Bight Road and 63 Ashley Avenue, Long Bay in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

5. The eight lot residential subdivision, (Council Ref SUB60311411), was approved on 26 February 2018 (Attachment A). The subdivision is substantially complete. A scheme plan is attached (Attachment B).

6. Council and Land Information New Zealand (LINZ), require that private roads servicing six or more lots or units be named.

Tātaritanga me ngā tohutohu / Analysis and advice

7. Auckland Council’s road naming criteria typically require that road names reflect:

- A historical or ancestral linkage to an area;

- A particular landscape, environment or biodiversity theme or feature; or

- An existing (or introduced) thematic identity in the area

- The use of Māori names is also encouraged

8. The names reflect Signature Residential Limited’s (the applicant) preference for using names that have a nautical flavour and that are not out of keeping with other approved names in the wider Long Bay subdivision which has names along the same theme.

9. The applicant has consulted with 13 local Iwi groups and received two objections to the names.

10. Notwithstanding the objections the proposed names meet the council’s road naming guidelines in that they reflect part of an existing theme already used in the mix of names in the wider Long Bay subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The decision sought for this report does not trigger the signigicance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12. The applicant has consulted with 13 local iwi groups and received three replies. Of the responses one deferred to other iwi and two objected to the names as they consider the names do not align with council’s policy of encouraging the use of the Māori language where appropriate.

13. One of the objections also sought payment for undertaking an assessment. The applicant chose not to take up that offer, considering it to be inappropriate in the context of consultation being undertaken.

14. Neither of the objections offered any alternative names however it is noted that the use of Māori names already forms part of the mix of approved road names in the wider Long Bay subdivision.

Ngā ritenga ā-pūtea / Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17. Approved road names are notified to LINZ who record them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Plan	87
b ⇩	Scheme Plan	89

Ngā kaihaina / Signatories

Author

John Benefield – Senior Subdivision Advisor, Takapuna

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 July 2018

New Road Names for Subdivision at Te Oneroa Way, Long Bay

File No.: CP2018/11526

Te take mō te pūrongo / Purpose of the report

1. To approve two new road names and six road names previously approved in principle by the local board for the public roads and a private road constructed for Stages 13A and 15A of the subdivision being undertaken by Todd Property, at Te Oneroa Way Long Bay (Attachment A).

Whakarāpopototanga matua / Executive summary

3. Todd Property has submitted the following new names for consideration;

Hopetea Street (Road No 46)

Hanikura Street (Road No 55)

4. Todd Property also requires formal approval of the following names previously approved in principle by the local board on 16 August 2017 (HB/2017/146), (Attachment B) and now specifically identified for use in these stages;

Fender Place (Road 39)

Kina Place (Road 40)

Karehu Place (Road No 45)

Kumukumu Road (Road No 47)

Headsail Drive (Road No 53)

Luff Place (Private Road No 2009)

5. All of the names are considered suitable and meet the road naming guidelines.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the road names Hopetea Street (Road No 46), Hanikura Street (Road No 55), Fender Place (Road 39), Kina Place (Road 40), Karehu Place (Road No 45), Kumukumu Road (Road No 47), Headsail Drive (Road No 53) for the public roads and Luff Place (Private Road 2009) for the private road constructed for the subdivision being undertaken by Todd Property at Te Oneroa Road Long Bay in accordance with section 319(1)(j) of the Local Government Act 1974

Horopaki / Context

6. The residential subdivisions, (Council Refs SUB60069103-13 and SUB60069104), were approved on 12 June 2017 and are substantially complete.

7. Council and Land Information New Zealand, (LINZ), require that public roads and private roads servicing six or more lots be named.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

 an historical or ancestral linkage to an area;

 a particular landscape, environment or biodiversity theme or feature; or

 an existing (or introduced) thematic identity in the area

 the use of Māori names is also encouraged.

9. The names Hopetea, Hankura, Kina, Karehu and Kumukumu are of Maori origin.

10. The English translation of the names is:

Hopetea - White rock shell

Hanikura - Large wedge shell

Kina – Sea egg or urchin

Kumukumu – Gurnard

11. The names Headsail, Fender and Luff have a nautical theme and mean:

Headsail - Sail type

Fender - Boat fender

Luff - Forward edge of sail

12. The names reflect Todd Property’s (the applicant) desire to continue to use a suite of names that reflect the subdivisions geographical location, marine environment or local fauna and includes Māori names that reflect that context as evidenced by previous road name approvals granted by the local board.

13. LINZ has confirmed that the names are acceptable as no duplicates exist in the wider Auckland region.

14. The applicant has consulted with 13 local Iwi groups and received two replies with no objections received to the names.

15. The proposed names meet the council’s road naming guidelines in that they continue the thematic identity created by the applicant for the subdivision.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

17. The applicant has consulted with 13 local Iwi groups and received two replies. One had no objection to the names and one deferred to other iwi.

Ngā ritenga ā-pūtea / Financial implications

18. The applicant has responsibility for ensuring that appropriate signage will be installed once approval is obtained for the new road names.

Ngā raru tūpono / Risks

19. There are no significant risks to council as road naming is a routine part of the subdivision development with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

20. Approved road names are notified to LINZ who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Scheme Plan	95
b ⇩	Copy Resolution 16 August 2017	97

Ngā kaihaina / Signatories

Author

John Benefield – Senior Subdivision Advisor, Takapuna

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson

Portfolio	Description	Local Board Members
Minor landowner approvals and landlord approvals including events	Confirm if the matter is minor for staff to exercise their delegation	Julia Parfitt -Chairperson Janet Fitzgerald - Deputy Chairperson
Transport Information Group	Discuss transport issues/projects	Janet Fitzgerald Julia Parfitt
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes Janet Fitzgerald
Urgent Decision Making	To make decisions on matters that cannot wait until the next ordinary meeting of the local board	Julia Parfitt – Chairperson Janet Fitzgerald-Deputy Chairperson

Organisation	Local Board Member
Vaughan Homestead (Torbay Historical Society)	Julia Parfitt Chris Bettany - Alternate
Victor Eaves Management Committee	Mike Williamson
Local Government New Zealand Zone One (Auckland and Northland)	Janet Fitzgerald
Business Improvement Districts (BIDS)
Destination Orewa Beach	Vicki Watson David Cooper - Alternate
Torbay	Chris Bettany Julia Parfitt - Alternate
Browns Bay	Chris Bettany Gary Holmes - Alternate
Mairangi Bay	David Cooper Julia Parfitt - Alternate

Author	Vivienne Sullivan - Local Board Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager