Agenda of Henderson-Massey Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton Waitemata Seagulls Rugby League	Elected Member Patron Board Member	17 April 2018
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee	21 Feb 2017 5 June 2018
Brenda Brady, JP	Safer West Community Trust	Trustee	17 April 2018
Matt Grey	Zeal	Employee / CEO	21 March 2017
Paula Bold-Wilson	Community Waitakere Unitec Institute of Technology	Board member Employee	17 April 2018
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	17 April 2018
Warren Flaunty, QSM	NorSGA Properties The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Association	Director Director Director Elected Member Elected Member Member Member	17 April 2018 5 June 2018
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillors’ Update

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Robin Taua-Gordon, Heritage and Environment Officer, Te Kawerau Iwi Tribal Authority - Māori naming of reserves

Te take mō te pūrongo / Purpose of the report

1. Robyn Taua-Gordon, Heritage and Environment Officer, Te Kawerau Iwi Tribal Authority is in attendance to tautoko Te Kete Rukuruku - Māori naming of parks and facilities programme report and the establishing of Māori names for reserves in the Henderson-Massey Local Board area.

Whakarāpopototanga matua / Executive summary

2. Representatives from Te Kawerau Iwi Tribal Authority are mana whenua partners engaged in the Māori naming of parks and facilities project. The tranche 1 list of park names that are to be approved at the business meeting on 17 July 2018 will be provided to mana whenua to then gift Māori names as appropriate.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Robin Taua-Gordon, Heritage and Environment Officer, Te Kawerau Iwi Tribal Authority in attendance to tautoko Te Kete Rukuruku - Māori naming of parks and facilities programme report and the establishing of Māori names for reserves in the Henderson-Massey Local Board area.

8.2 Deputation: Martin Te Moni, Ngāti Whaanaunga - Māori naming of reserves

Te take mō te pūrongo / Purpose of the report

1. Martin Te Moni of Ngāti Whaanaunga is in attendance to tautoko Te Kete Rukuruku - Māori naming of parks and facilities programme report and the establishing of Māori names for reserves in the Henderson-Massey Local Board area.

Whakarāpopototanga matua / Executive summary

2. Representatives from Ngāti Whaanaunga are mana whenua partners engaged in the Māori naming of parks and facilities project. The tranche 1 list of park names that are to be approved at the business meeting on 17 July 2018 will be provided to mana whenua to then gift Māori names as appropriate.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Martin Te Moni of Ngāti Whaanaunga in attendance to tautoko Te Kete Rukuruku - Māori naming of parks and facilities programme report and the establishing of Māori names for reserves in the Henderson-Massey Local Board area.

8.3 Deputation: Te Atatu Marae Coalition Trust Board and Whanau Group, Matariki Event

Te take mō te pūrongo / Purpose of the report

1. The Te Atatu Marae Coalition Trust Board and Whanau Group seek to give a presentation to the Henderson Massey Local Board to report back on the Matariki Event held on Sunday 1st July 2018.

Whakarāpopototanga matua / Executive summary

2. The Te Atatu Marae Coalition Trust Board and Whanau Group would like to give a presentation to the Henderson Massey Local Board Meeting on Tuesday 17th July 2018 at 4:00pm, to report back on the Matariki Event held on Sunday 1st July 2018 at the Te Atatu Community Centre and to personally thank the board for the Putea received to support this event.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from the Te Atatu Marae Coalition Trust Board and Whanau Group with respect to the 1 July 2018 Matariki Event.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

17 July 2018

Chairperson's Report - July 2018

File No.: CP2018/12916

1. Absolutely freezing winter here in Henderson-Massey, and I hope our residents are able to stay warm and dry. Not so many events locally here at the moment as we just try and stay warm! World Cup is being followed by many though, and at time of writing Croatia have qualified for the World Cup Final for the first time. For the thousands of Westies of Croatian heritage, best of luck and go get ‘em.

Homeless Population

2. I want to start my report by sparing a thought for our homeless population in Henderson-Massey. When I was a kid growing up here, rough sleeping on the streets barely existed, and the few that were around were known in the community. There were struggles, of that I have personal experience, but the scale of the problem grew rapidly in the last decade.

3. Winter is the hardest time for people that are hard up. For those that have a home, our elderly on fixed incomes or our people that are either out of work or on low wages, finding the money to heat their home is a constant struggle. It’s a financial battle, and it affects you mentally as well. And for those of us that do not have a fixed home, the cold and the rain can bring serious health issues to compound their already desperate situation.

4. We are a caring people in the West, and there is a real sense that things are getting better for many after a tough decade. There are still plenty of people out there doing it tough. I would urge the reader, if you have ever thought about making a little time to help out in the community, winter is the perfect time.

Sunnyvale Stories

5. My partner grew up in a community called Hillpark in Manurewa, a place with special Unitary Plan protection due to the beautiful natural environment and heritage of the place. With trees everywhere and a gorgeous stream, Sunnyvale definitely reminds her of home and it is one of my favourite places on the planet.

6. I spent last week focusing on the Sunnyvale community, and it was extremely enjoyable meeting local residents and discussing their place. I door knocked Sungrove Rise and Nirmal Place, ground zero for a well canvassed debacle of a transport issue. In short, a path previously protected by Waitakere City was then sold for housing in error by the previous Council, and this will lead to massive negative outcomes for hundreds of people wanting to walk to the train station.

7. I have always said that expectations for a resolution are low, as Council does not own the land. However, we will do our best to try for a resolution, and I would encourage anyone that can help to do so. I should acknowledge the marvellous Adrienne Watt, who has organised a petition of the residents there and is a true community hero.

Footpaths Cracked and Crumbling

8. While on the topic of paths, I need to question the state of our footpaths in many parts of Henderson-Massey. It seems that our roads in this city are generally kept to an excellent standard, under constant rehabilitation and work.

9. What isn’t held to such high a standard though are our footpaths. They are important for so many reasons. There is the general urban feel of our town centres, and Te Atatu Peninsula has been a particular example where the footpaths are now poor quality and it affects amenity of our public space. Most alarmingly though, people with prams or people in mobility scooters, life must be bloody hard for many of them here.

10. I had the great pleasure of meeting a resident on Gunner Drive last week, in a mobility scooter and subject to feeling like a blender every time he makes the short trip to the centre. We should expect more, and this will be an issue we will be glad to chase up.

Matariki on the Peninsula

11. I have to acknowledge the beautiful Matariki event we had at the start of July at the Peninsula Community Centre. Thank you to the organisers, the Marae coalition, Te Kawerau a Maki, everyone involved.

12. A breakfast was put on, and somehow it all stretched to feed the full house in attendance. The ceremony was great, and it was particularly funny to hear the stories from the kaumatua around having to get up in the freezing cold in early morning of Matariki past. The displays were similarly fantastic, I understand Flanshaw School’s marae display took many hours and plenty of students to put together. If you’re asking me personally, Matariki should absolutely be a public holiday.

13. I should acknowledge as always the great work of our board members, getting through the Long-term Plan process and working hard. Thank you all. For the reader, I hope you appreciate the report for this month. As always, the board would be delighted to meet with any resident that sees an opportunity in their community, please get in touch with us.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the Chairperson’s report.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Shane Henderson – Chairperson, Henderson-Massey local board
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

17 July 2018

Māori naming of parks and facilities in the Henderson Massey Local Board area

File No.: CP2018/11848

Te take mō te pūrongo / Purpose of the report

1. To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme, for the Henderson-Massey Local Board.

Whakarāpopototanga matua / Executive summary

2. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau.

3. Te Kete Rukuruku is a programme that responds to strong feedback from mana whenua about the current naming practices across Council which are somewhat unpredictable and appear to place low priority and visibility on Māori naming and narratives.

4. The programme also responds to the Auckland Council Māori Language Policy adopted in 2016.

5. Te Kete Rukuruku is a partnership between the Auckland Council and the 19-mana whenua of Tāmaki Makaurau. Mana whenua have been actively working on the programme over 2017/18 and fine tuning the scope including a review of the current state of Māori naming and the methodology for identifying new names and narratives.

6. All local boards were invited to join this programme in 2017. The Henderson-Massey Local Board was one of nine local boards who chose to join the programme. A few more boards are set to join the programme in 2018/2019. The first phase of the programme is focussed on libraries and community parks. This report is specifically seeking direction on the number of local parks to be included within this first phase.

7. Henderson-Massey Local Board has held three workshops over 2017/2018 where the scope of the programme has been discussed and the research showing known history of existing park names has been considered. Of the 239 community parks in Henderson-Massey it is recommended mana whenua are invited to identify a suitable Māori name for the list of community parks identified in attachment B.

8. It is expected that a follow up report, to confirm the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in early-2019. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the rich Māori history and values in the local board area.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) endorse the Auckland Council Māori Language Policy 2016 in attachment A

b) endorse the Te Kete Rukuruku programme, including the Māori naming of parks and facilities, noting it supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Henderson-Massey and Tāmaki Makaurau

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in attachment B

d) note it is expected that, in most cases, the gifted names and narratives will be adopted by the local board for use as dual names to enrich the stores of parks and support the Māori language to be visible, heard, spoken and learnt.

Horopaki / Context

Strategic context

9. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

10. These commitments are articulated in the council’s key strategic planning documents – the Auckland Plan, the Long-term Plan, local board plans and the Unitary Plan.

11. Whakaotinga 3: He hapori matatau tētahi ki tētahi ka mahi tahi mō te painga o te katoa (Outcome 3: Communities know each other and work together on common interests) within the Henderson Massey Local Board Plan 2017 states “Mana whenua and mataawaka rights are acknowledged and their needs and aspirations widely known..”

12. In responding to Council's commitments and obligations to Māori in a way that will improve outcomes for all, Whiria Te Muka Tangata – The Māori Responsiveness Framework has been developed. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that council will work to ensure its policies and its actions consider:

• the recognition and protection of Māori rights and interests within Tāmaki Makaurau

• how to address and contribute to the needs and aspirations of Māori

13. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016. The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for community parks within the Henderson Massey Local Board area provides a significant opportunity to fulfil the policy intent.

14. Key outcome areas of the Māori language policy are:

· Te reo tē kitea - Māori language that is visible

· Te reo tē rongohia - Māori language that is heard

· Te reo tē kōrerohia - Māori language that is spoken

· Te reo tē ākona - Māori language that is learnt

15. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.

16. All local boards were consulted on the Māori Language Policy (attachment A). The Henderson Massey Local Boards’ leadership in choosing to participate in Te Kete Rukuruku, in particular the Māori naming of parks and facilities programme provides the opportunity for the Henderson-Massey Local Board to give effect to the Māori naming policy in a meaningful way within the local board area. To reaffirm this commitment it is recommended that this policy be adopted by the Henderson-Massey Local Board.

17. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

18. The programme represents a partnership between Auckland Council and the 19 mana whenua of Tāmaki Makaurau.

19. The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

20. Local boards are delegated decision-making authority for naming most community parks and facilities.

Project scope

21. The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and facilities, is defined as the naming, renaming or dual naming of parks and facilities throughout Tāmaki Makaurau.

22. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

23. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and facilities will have the following benefits:

· accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

· contribute to the Māori language being visible, heard, spoken and learnt

· celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

· enable or support storytelling and interpretation of place and communities

· provide a practical means for Council to fulfil its commitments and obligations to Māori

24. It is expected that, in most cases, Māori naming carried out under this project will be in the form of dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from an existing name. For the public this means signs will present both names in an equitable way.

25. Dual naming also means that a Māori name, which is appropriate to the place, sits alongside another name that is not related in its meaning. In other words the two names are not translations of each other but independent and unique.

Year one of the programme

26. The first phase of the project is focussed on community parks and libraries. This report focuses on the proposed approach for community parks. A separate report will follow in regards to library names.

27. Options for creating new or dual Māori names for leisure centres and other community facilities will be delivered as part of this programme in later years. The Māori naming project demonstrates a best practice approach for naming parks in partnership with mana whenua and sets a baseline for developing a meaningful and robust process for Māori naming of community facilities.

28. The Māori naming project demonstrates a best practice approach for naming in partnership with mana whenua. This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of community parks and facilities.

29. The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

· The naming of features or assets within park or facility e.g. bridges and walkways

· English translations of messages within parks and facilities

· Capital development

· Gazetting of the name via the Geographic Board

· Any change to Council brand

30. The scale of the programme is significant. It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 Council governance entities and 19 mana whenua governance entities involved in decision making.

Tātaritanga me ngā tohutohu / Analysis and advice

31. Within the Henderson-Massey Local Board area there are a total of 239 parks, of which 19 have an existing Māori name (8%), that is unique to the place. Note: a larger number are named after streets or localities that have a Māori name e.g. Kaikoura Street and Kaikoura Reserve. This compares with a regional average of 9% of parks and facilities with a Māori name. A total of 179 parks (74%) in Henderson Massey are either not named or named after the street.

32. The current approach to Māori naming is (in most cases) is to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities. This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name.

33. The current approach to Māori naming is seen by mana whenua as ad hoc and presents the following challenges:

· it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to settle the name in hearts and minds of all those involved in the project. The opportunity is also lost for the name to inform the design and development of a place.

· the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community. It is difficult and disrespectful to create a process whereby names that are gifted by mana whenua, being the Māori people with mana or authority in an area, to have their names considered as part of a naming competition.

34. The options for moving away from the status quo and supporting local boards to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives largely relates to the pacing and the supporting processes.

35. The high level process for the project is outlined in attachment C.

36. As this process shows the number of parks and facilities where mana whenua are invited to gift a name and narrative is at the discretion of the local board.

37. The funding that the local board has already committed to the project has been based on an assumption of between 20-50 names and narratives being identified for each of the nine local boards. However the level of resourcing required for each site will vary based on the significance of the site and its history.

38. As a general rule it is recommended that the first list of parks or facilities (tranche one) are community parks where the parks are named after a street, not named or are new parks. It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis.

39. The Henderson-Massey Local Board has had the opportunity to review the research that is available for all community parks in their rohe (area). Mana whenua have also had this opportunity. This has enabled both parties to understand where there might be greater levels of complexity and also consider their capacity.

40. Based on this review the community parks in Henderson Massey are considered appropriate for inviting mana whenua to identify Māori names for are identified in attachment B.

41. This would represent a transformational shift in the first phase of the project. A lesser number of parks are also appropriate however a minimum number of 20 parks is recommended to be considered in the first phase in order to achieve a transformational shift. For the reasons outlined in the section on the scope of this project this is anticipated to bring a number of benefits to the community and is recommended over the status quo.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

42. Three workshops have been held with the Henderson-Massey local board to date.

43. Workshop one, on 21 November 2017, focussed on introducing the project and seeking feedback on the approach.

44. Workshop two, on 6 March 2018, provided an update on the high level communications approach and provided the local board with the research of the existing park names for review.

45. Workshop three on 10 July 2018, undertook final review of the list of parks to confirm options for progressing through this programme.

Tauākī whakaaweawe Māori / Māori impact statement

46. As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and facilities programme is a response to feedback from mana whenua.

47. The proposed programme seeks to develop a best practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards. Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

48. The role of providing Māori names in Tāmaki Makaurau rests with mana whenua. That is Māori who have mana and Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place.

49. This programme is expected to provide significant benefits to matawaaka Māori and mataawaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme. The increase in Māori language and stories will enable matawaaka Māori to see and hear their culture and language being used in their community. This is expected to increase their sense of belonging and connection. It is also recognised that many Māori are yet to learn or in the process of learning their language is in a phase of revitalisation and many Māori are not yet able to speak their language. This is programme will play a role in supporting this.

50. Approximately 14 hui have occurred with mana whenua where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement with up to 17 of the 19 mana whenua of Tāmaki Makaurau has occurred.

51. As recently as 16 May 2018 this programme was formally and fully supported by 12 out of the 19 mana whenua of Tāmaki Makaurau.

52. The project team also provide regular programme updates to the Independent Māori Statutory Board secretariat on progress.

Ngā ritenga ā-pūtea / Financial implications

53. The Henderson-Massey Local Board participated in this programme in the first year and contributed $10,000. This funded a programme manager, mana whenua engagement, research and database development as well as supporting resources to progress the programme.

54. In the 2018/19 year and beyond budget estimates have been provided to local boards at a rate of $23,000. The budget funds a contract staff to support the local board part of the programme, resourcing mana whenua for their research, names, narratives and project meetings, data base development and some funding for communications.

55. The programme involves the gifting of names and narratives for nominated park. It does not include any capital expenditure. Any new signage or capital works would occur over a number of years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

56. The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable.

Ngā raru tūpono / Risks

57. A number of risks and issues have been discussed during the scoping of this programme and most of these have been mitigated through project design.

a. The volume of names and narratives and the capacity to deliver on these. The process to mitigate this is discussed at paragraph 39 and 41.

b. Māori translation of functional names for parks or facilities for example domain or esplanade adds a lot of complexity and could make Māori names quite long. As noted above a principle of the project is that the Māori name will not be a translation of the existing name. There is therefore no need to apply the functional name and in general it is not expected that this will occur for park names. However this has occurred with libraries and may be considered for other facilities. This will be discussed in future reports as part of the next phase of the programme.

c. Where there are multiple iwi interests there may be no agreement. There are overlapping iwi interests throughout much of Tāmaki Makaurau. In recognition of this, a principle of the project as agreed by mana whenua is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site. However it is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Henderson Massey and Pukewiwi are both gazetted names that sit alongside the English name Mt Roskill, so Auckland Council and the community now has a history of supporting multiple Māori names.

d. Digital naming only won’t gain traction and names will be lost. It may take some time for the names to be ‘seen’ through signage renewals. As an interim measure a GIS database and web page is in development that can be easily searched that will provide information on the origin of the existing name and the Māori name and narrative. The communications strategy will promote the website and database so that the community can have access to it. It will also look to celebrate new names through publications, events and other means. It is noted that many of the Tūpuna Maunga have Māori names that are not yet all on signs in yet through the work of the Tūpuna Maunga Authority, media and events the Māori names have been widely used.

e. Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk.

f. Some local boards have had negative experiences with changing the names of parks within their local area. In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood. Where current names have a significant history they are not included in the first phase. In addition the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate. In all other cases we are proposing that a strong public communications approach be adopted to enable the community to understand the process and enjoy the benefits of the additional name and narrative.

Ngā koringa ā-muri / Next steps

58. The list of parks that is endorsed by the Henderson Massey local board will be provided to mana whenua inviting them to gift names and narratives.

59. Those mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

60. In parallel with the mana whenua naming process, the project team will work closely with local board communications team to develop a tailored communications plan for the local board area.

61. The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

62. Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach.

63. A report to confirm the gifted names and narratives is anticipated early 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Māori Language Policy 2016	21
b ⇩	Henderson-Massey Local Board Tranche 1 Only - 1st July 2018	29
c ⇩	Maori naming of parks and facilities in HM area	35
d ⇩	Henderson Massey Local Board Tranche 1 - 11th July 2018	41

Ngā kaihaina / Signatories

Authors

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

17 July 2018

Notification of the draft Harbourview-Orangihina masterplan

File No.: CP2018/12125

Te take mō te pūrongo / Purpose of the report

1. To approve public notification of the draft Harbourview-Orangihina Park Masterplan; and the process for notification and consideration of submissions.

Whakarāpopototanga matua / Executive summary

2. A draft masterplan has been prepared for Harbourview-Orangihina Park in association with mana whenua and with input from a community reference group.

3. This masterplan is part of future planning for the park which is identified as a key initiative in the Henderson-Massey Local Board Agreement 2017/2018.

4. The masterplan is underpinned by the park’s ecological, cultural and heritage values while also recognising the park as a place for people to enjoy, engage with and be educated on the park’s values.

5. While the masterplan reflects the vision of the Harbourview-Orangihina Open Space Management Plan 2003 (HOOSMP), it does not directly align with all of the policies of that document. As a result, it is recommended that the public notification phase of the plan gives submitters an option to speak to their submission.

6. It is recommended that the local board approve the draft masterplan for public notification and nominate the full board to consider submissions and make a decision. The full local board is considered appropriate because Harbourview-Orangihina Park is a significant park in the local board area.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) approve the draft Harbourview-Orangihina Park masterplan (Attachment A and B) for public notification.

b) nominate the full local board to consider written submissions, hear submitters that request to be heard (if any) and make a decision on any submissions or objections received during the public notification process.

Horopaki / Context

7. In November 2017 the Henderson-Massey Local Board approved the development of and the engagement approach for a masterplan for Harbourview-Orangihina Park (Resolution number HM/2017/186).

8. The masterplan is part of future management planning for the park which is identified as a key initiative in the Henderson-Massey Local Board Agreement 2017/2018.

9. The engagement approach included working with mana whenua and establishment of a community reference group (CRG) to inform the masterplan.

10. The CRG met on four occasions in March and April 2018; supported by three nominated local board members, specialist council staff and representatives of Te Kawerau ā Maki.

11. The resulting draft masterplan is included in Attachments A and B, which staff recommend be approved for public notification.

12. The draft masterplan has also been reviewed against the existing Harbourview-Orangihina Open Space Management Plan (2003) which applies to the park. As a result of this review, a hearing process is recommended should submitters wish to be heard.

Tātaritanga me ngā tohutohu / Analysis and advice

The draft masterplan

13. Harbourview-Orangihina Park has significant ecological, cultural heritage and recreational values which have been considered in conversations with mana whenua and the CRG.

14. The draft masterplan documents those values and the consultation feedback before drawing out design principles. These principles underpin the proposed park improvements which come together on the spatial plans shown on Attachment A2.

15. Key themes of the draft masterplan include:

· Protecting, enhancing, and interpreting ecological values (such as the saltmarsh, wetland and stream environments and especially fish and birds); and cultural heritage values and sites (such as the Māori cultural landscape, the middens, brickworks, and heritage sites/buildings);

· Recognising the value of continued horse grazing which provides safe habitat for at-risk shorebirds such as New Zealand dotterel to nest, and for open, pastoral landscapes within a city environment;

· Recognising the synergies with the future marae which supports education about park values and te ao Māori;

· Providing space for the community to recreate, including a play-along-the-way trail and exercise stations, space for community events and improved walk and cycle connections through and to the park. Play-along-the-way trails typically consist of individual play features which may have a natural theme, such as boulders or tree stumps, in specific locations along a walk or cycleway.

16. The draft masterplan is also informed by input from other agencies and council departments to ensure alignment with other plans and strategies.

17. One of those plans, the Henderson-Massey Open Space Network Plan recommends a large or destination playground be created within Harbourview-Orangihina Park to improve access to play in the south of Te Atatū Peninsula.

18. The CRG did not support a playground as their vision is for a more natural park with minimal development. They felt that other parks in the area could provide playground experiences. Consequently, the draft masterplan does not include a playground, but instead includes provision for recreation through a play-along-the-way trail as supported by the CRG.

19. The CRG also proposed a dog park area in a location not currently aligned with the Dog Management Bylaw. As any proposal for a change of the off-leash area would be subject to a separate bylaws consultation and hearings process, this proposal has not been included in the draft masterplan.

Public Notification and Hearing

20. The draft masterplan sits within the scope of the Harbourview-Orangihina Open Space Management Plan (HOOSMP) 2003. Some of the policies and ‘implementation’ points prescribed in the HOOSMP are not directly reflected in the draft masterplan, in particular:

· Policy 8.2: Provision for any new buildings or structures other than those identified in this Management Plan will not be permitted within any part of the Park.

· Implementation Points under Policy 6.1:

i. Investigate an appropriate site for an adventurous playground where physical constraints on the site allow for it and construct it where so identified; and

ii. Provide a designated area for operation of model planes within the park as part of the informal activities.

· Implementation Point Under Policy 10.5:

i. Identify the feasibility and extent of equestrian facilities within the Park through a three-year trial period, subject to a yearly review. If the three year pony club trial is successful, the club will stay. If not the club will go.

21. These policies, including the requirement to provide an area for model planes, was discussed with the CRG. However, the group did not specifically support a designated area. Furthermore, rules introduced in 2015 by the Civil Aviation Authority restrict use of model planes and drones within controlled airspace which extends over the park and wider area. It is also possible that the HOOSMP, dating from 2003, no longer reflects activities sought by the community.

22. It is therefore recommended that the notification of the draft masterplan include testing these variations to the HOOSMP. This would include seeking the public’s views on these elements of the masterplan that differ from the HOOSMP and providing a hearing should people wish to be speak to their submission.

23. In terms of a hearing, the local board can choose whether the full local board, certain members and/or independent commissioners will hear submissions and make a decision on the final masterplan.

24. As Harbourview-Orangihina Park is a significant park in the local board area, it is recommended that the full local board be nominated to hear any submissions and make a decision.

25. An independent commissioner is generally recommended if there is specific expertise required or if there is a reason to seek an independent view. In this case a hearing is not proposed under specific legislation requiring expertise and an independent voice is not considered necessary.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

26. The draft masterplan will guide environmental, heritage and recreational improvements to the park and is based on work with mana whenua and input from the CRG.

27. The plan was workshopped with the local board on 20 June 2018. The local board were generally supportive of the masterplan but keen to test it with the wider public including aspects such as the type of play provision and extent of land for pony club use.

28. Public consultation of the draft masterplan is an important next step in ensuring voices from the wider community feed into the masterplan.

Tauākī whakaaweawe Māori / Māori impact statement

29. Staff have worked with Te Kawerau ā Maki and Ngāti Whātua Ōrākei on the drafting of the plan.

30. Mana whenua connections and customary interests at Harbourview-Orangihina Park exist across the park and apply across the key environmental, heritage and people themes of the draft masterplan. As a result, a number of the design principles in the plan illustrate how the council and mana whenua will work together to enhance the park and strengthen Māori outcomes.

31. The Te Atatū Marae Coalition has provided input into the drafting of the plan through the CRG. The draft masterplan notes the aspirations of the marae to include space for visitor education on te ao Māori and park environmental and heritage values.

Ngā ritenga ā-pūtea / Financial implications

32. The council has approximately $1.4 million set aside from a targeted rate to establish, develop and maintain Harbourview-Orangihina Park. While the costs to implement the draft masterplan have not yet been estimated, it is acknowledged that the plan is aspirational, and implementation would far exceed the available funds. Feedback on prioritisation of actions in the masterplan will form part of the consultation process.

Ngā raru tūpono / Risks

33. The draft masterplan assumes that Auckland Transport’s proposed bus interchange will not be based within the park. The project timeframes for planning the bus interchange are not yet confirmed however Auckland Transport has reviewed the draft masterplan. The masterplan project team will continue to work closely with Auckland Transport.

Ngā koringa ā-muri / Next steps

34. If the local board approves the draft masterplan for public consultation; it would be notified from 13 August 2018 and be open to submissions for a month. Feedback on prioritisation of park improvements would be sought in this process.

35. Following completion of the masterplan process, the local board could address land status and classification of the park, currently being a combination of land held under the Local Government Act 2002 and the Reserves Act 1977.

36. Following the survey of land set aside for a marae within the park, as indicated in the Auckland Unitary Plan (Operative in part), the local board will be in a position to address the appropriate status of the remaining park land, for the integrated management of the park.

Ngā tāpirihanga / Attachments

No.	Title	Page
a	Draft Harbourview-Orangihina Park masterplan (Under Separate Cover)
b	Draft Harbourview-Orangihina Park masterplan: maps (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Tania Utley - Service and Asset Planning Specialist

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

17 July 2018

Auckland Transport Update Report for the Henderson-Massey Local Board - July 2018

File No.: CP2018/12913

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to respond to requests on transport-related matters, provide an update on the current status of the Land Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and provide transport related information on matters of specific application and interest to the Henderson-Massey Local Board and its community.

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month. In particular, this report notes consultation information sent to the board for feedback.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) receive the report entitled ‘Auckland Transport Update Report for the the Henderson-Massey Local Board - July 2018.

Horopaki / Context

3. This report addresses transport related matters in the Henderson-Massey local board area.

4. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Fund (LBTCF) Update

6. The Henderson-Massey Local Board’s funding allocation under the LBTCF was $4,623,969 for the current political term. In addition there is a sum of $1,253,083 which has been approved by Council and is available from 1 July 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local Board Issues Being Investigated

7. The Local board have requested the following issues be investigated and they are in the initial investigation stage:

· Korihi Drive, Swanson Yellow Lines Request – Auckland Transport is investigating this request.

· Te Atatu Road and Jaemont Avenue intersection - Auckland Transport is investigating this request.

· Te Atatu Road Yellow lines Request - Auckland Transport is investigating this request.

· Bahari Road, Ranui, safety issues - Auckland Transport has undertaken an initial review of the safety issues. Further detailed investigation now needs to be undertaken to ensure a comprehensive review is completed. We will update the Local Board in mid-July.

· Triangle Road congestion issues - we are currently investigating medium and long term solutions for this road, and we anticipate that further information on options will be available within the next six months.

8. Auckland Transport will report to the Local Board on these once the work is completed.

Consultation documents on proposed improvements

9. Consultation documents for the following proposals have been provided to the Henderson-Massey Local Board for its feedback and are summarised here for information purposes only.

10. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary:

· Proposal for speed calming on Lincoln Park Avenue, Massey

· Proposal to install broken yellow lines on Woodford Avenue, Henderson

· Proposal to install broken yellow lines on Pinot Lane, Massey

· Proposal to install broken yellow lines on Ireland Place, Ranui

· Proposal to install new broken yellow lines from the Beazley Place / Barrys Road intersection, to 14 Beazley Place in Glendene.

Auckland Transport’s Traffic Control Committee (TCC) report

11. Decisions of the TCC during the month of June 2018 affecting the Henderson-Massey Local Board area are listed below.

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-June-18

Fred Taylor Drive, Maki Street, Tawhia Drive, Westgate

Temporary Traffic and Parking changes (Works)

No Right Turn, No Left Turn, Delineators

CARRIED

1-June-18

Sungrove Rise, Nirmal Place, Sunnyvale

Permanent Traffic and Parking changes Combined

No Stopping At All Times, Give-Way

CARRIED

Tauākī whakaaweawe Māori / Māori impact statement

12. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

13. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

14. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

15. Auckland Transport provides the Waitakere Ranges Local Board with the opportunity to comment on transport projects being delivered in the local board area.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Owena Schuster - Elected Members Relationship Manager (Western Boards)

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

17 July 2018

Approval of the Henderson-Massey Local Board Community Facilities 2018/2019 Work Programme

File No.: CP2018/11630

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Henderson-Massey Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Henderson-Massey Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $18,990,712 of asset-based services capital funding

ii) $484,000 of local board initiative capital funding

iii) $4,400 of local board initiative operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Henderson-Massey Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the :

a) approve the Henderson-Massey Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in Henderson-Massey Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 53

· Indicative cost for proposed projects: $28,361,624

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

20. The Community Facilities work programme supports the achievement of the following 2017 Henderson-Massey Local Board Plan priorities:

· Community facilities are vibrant and welcoming places at the heart of our communities

· Natural spaces are valued and restored

Tauākī whakaaweawe Māori / Māori impact statement

21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities work programme will see the allocation of $484,000 of the board’s locally driven initiatives capital budget, $18,990,712 of the board’s asset based services capital budget, and $8,582,512 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25. The work programme will be implemented as part of Community Facilities’ usual business practice.

26. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Board Community Facilities 2018-2019 Work Programme	67
b ⇩	Henderson-Massey Local Board Community Leases 2018-2019 Work Programme	75

Ngā kaihaina / Signatories

Authors

Susan Quinn - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

17 July 2018

Governance Forward Work Calendar

File No.: CP2018/12955

Te take mō te pūrongo / Purpose of the report

1. To present to the Henderson-Massey Local Board with their most current governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a) note the updated Governance Forward Work Calendar for July 2018. (attachment A).

Horopaki / Context

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in four columns, “Date”, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	July - Governance forward work programme	87

Ngā kaihaina / Signatories

Authors	Busola Martins - Local Board Democracy Advisor (West)
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP