Agenda of Howick Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 18 June 2018, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum- Ross Blenkinsopp, Marist Eastern Junior Rugby Club

Te take mō te pūrongo / Purpose of the report

1. Ross Blenkinsopp will be in attendance to present to the board regarding the work carried out at Sir Barry Curtis Park.

Ngā tūtohunga / Recommendation

That the Howick Local Board:

a) receive the presentation and thank Ross Blenkinsopp and thank him for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

19 July 2018

Auckland Transport July 2018 update to the Howick Local Board

File No.: CP2018/12195

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Howick Local Board (HLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. To provide an update to the Howick Local Board (HLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport July 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport continues to deliver a number of strategic projects in the HLB area, discussed below.

Airport to Botany Rapid Transport Network

6. A key part of Auckland Transport’s public strategy is to provide an east-west ‘Rapid Transit Network’ that links Auckland Airport with Botany via Manukau. This project will involve New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.

7. At this early stage of planning there are not many details but the potential benefits for the Howick Local Board area are easily appreciated. Faster and more reliable public transport between Botany, Manukau and the Airport will make commuting from east Auckland to employment hubs in the west much easier, and provide more options for air travellers. The thick red line in Figure 1 shows the approximate route and how it will link with existing and planned ‘Rapid Transit Networks”.

Figure 1: Potential ‘Rapid Transit Network’ linking Auckland Airport to Botany

8. The project team has recently started discussing this plan with Local Boards and Councillors and over time, the public will get opportunities to discuss the plan.

Eastern New Network

9. The Eastern New Network is a public transport plan that simplifies bus routes across Howick. The plan is to simplify public transport routes and increase reliability because there are more buses servicing each route. The Eastern New Network became operational on 10 December 2017.

10. This project has now been in service for approximately six months. When it started, it had a number of issues that needed to be resolved. Most importantly, the re-structuring of a number of school services. The issues were addressed and patronage figures are good with an average of approximately 6 per cent increase each month. The highest improvement being in March, with an increase of 9 per cent.

11. Auckland Transport will stop regular reporting in this project next month, but will keep the Howick Local Board informed of new information as it arises.

AMETI - Eastern Busway

12. AMETI is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station all the way to Botany. When it is completed, people will be able to commute easily and quickly from Botany to Panmure and vice versa.

13. Recently, Council approved the resource consent for the first stage from Pakuranga to Panmure. The appeal period for the Notice of Requirement process for Panmure to Pakuranga has closed. Auckland Transport is working with two submitters to negotiate agreements. Approval by the independent commissioners is expected by November 2018.

14. Auckland Transport has started archaeological work near Bridge St. It is progressing well and is planned to finish in September 2018 HLB members are invited to an open day on 31 July 2018.

15. Tenants of all remaining Auckland Transport owned properties recently received formal notice of the need to vacate so that demolition of their properties can start. Panuku Development Auckland and Auckland Transport are working with all tenants to support a smooth transition to new housing.

16. Construction of the Eastern Busway Stage 1 from Pakuranaga - Panmure is due to start in late 2018.

17. Design work for Eastern Busway Stage 2, the Pakuranga Town Centre and the Reeves Road Flyover and Eastern Busway Stage 3, from Pakuranga to Botany continues. Auckland Transport plans to be able to show designs within the next four months

18. Finally, Auckland Transport is investigating the idea of establishing a ‘shop front’ in Pakuranga for people to come and speak directly with the team and ask questions or talk about issues or concerns.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

19. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

20. HLB’s total funding in this term is approx. $3.8 million (including the new money allocated during the recent Council budget process that will show in the ‘Financial Summary’ below from next month). The following table provides an overall summary of the current LBTCF position. Including the increased LBTCF approved by Council and applying from 1 July 2018.

Table 1: Howick LBTCF Financial Summary

21. Throughout this electoral term Auckland Transport strongly encouraged all Local Boards to identify potential projects early to ensure delivery within the term. The fund allows local boards to build transport focused local improvements in their areas.

22. Ideally, projects are completed during the term of the local board that started them. However, for those boards who have yet to commit funding to projects this is increasingly unlikely. This is because projects take time to investigate, design and build. Local boards that delay allocating their Local Board Transport Capital Fund may not see their projects built during this term.

23. The current projects that the HLB are working on are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

General Overview
Project	Current Status	Discussion
Half Moon Bay Ferry Pier and Bus Turnaround		Funding is from the previous electoral term (2013-16) and the project will deliver better facilities for ferry passengers at Half Moon Bay.
Buckland’s Beach Walkway Improvements		At this stage, the roundabout is ‘on hold’. Expert advice has been provided that it is not practical to build the roundabout at the intersection of Buckland Beach and Whitcombe Roads. A A ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’ was presented at a HLB workshop on 3 May 2018. The HLB did not wish to proceed with the project at that time.
Howick Village Centre Plan		Supporting the Howick Village Centre Plan. Currently ‘on hold’.
Cascades Walkway		Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.
Detailed Project Progress Report
Half Moon Bay Ferry Terminal The pier is complete and opened on 7 April 2017. The bus turn around area has started. It should be finished soon with a planned completion date in July 2018. The main constraint now is weather. Rain or other wintery weather may slow progress.
Bucklands Beach Update Auckland Transport has reported to the HLB about both projects including providing estimated costs as follows: · Improved pedestrian facilities and one-way options on The Parade - Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx $ 450,000 An independent contractor has reviewed building a roundabout at the intersection of Buckland’s Beach and Whitcombe Road and concluded that this is not practical. The HLB has disputed the report. On 10 July 2018, the contractor will be available to discuss this project with the HLB. On 3 May 2018 the HLB discussed the ‘Final Cost Estimate’ for the project to improve pedestrian facilities on ‘The Parade’. The HLB decided that they did not wish to proceed with the project to improve pedestrian facilities at that time.
Howick Village Centre Plan Rough Orders of Cost were requested for four projects to support the Howick Village Centre Plan in October 2017. Rough Orders of Cost for three of the four projects have been provided: · Improving the pedestrian linkages between Howick Village and Stockade Hill : Approx. $320, 000 · Footpath Upgrade on Uxbridge and Selwyn Road : Approx. $370- $920,000 depending on specifications · Picton Street Improvements: Approx.$1.5 – $2.7 million depending on options. When the ‘Rough Order of Cost’ was workshopped with the HLB Auckland Transport suggested that starting ‘detailed design’ would provide the funds to run a comprehensive and inclusive planning process involving Council, local shop owners and other stakeholders. The HLB did not support authorizing Auckland Transport to start ‘detailed design’. Auckland Transport has met with Auckland Council’s planning team to develop an integrated approach and this team will be present when this project is discussed with the HLB on 10 July 2018.
Cascades Walkway The design process is almost finished and Auckland Transport plans to have the ‘Firm Cost Estimate’ ready by the end of July 2018 so the HLB can discuss and decide it’s next step by August 2018. The Rough Order of Cost was updated to $298,000.

Local board advocacy

24. The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’.

Table 3: Howick Advocacy Initiative Summary

Advocacy Initiative	Key Initiative	Status
A well-integrated efficient public transportation system	Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots.	Since the last report Auckland Transport has supported this ‘Key Initiative’ by: · Delivered the Eastern New Network, which has demonstrated a consistent increase in East Auckland’s bus patronage. · AMETI continues to progress. Consenting of the first section is finished and archaeological work and demolition of buildings is starting. · Proposed plans to improve safety and traffic flow at the intersections of Botany Road and Cascades Road and with Millhouse Drive.
Well designed and quality development in Howick	Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub	Auckland Transport has almost finished the bus turn around area that supports the ferry terminal.
Well designed and quality development in Howick	Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces	Auckland Transport is working with Council planners to discuss strategies for the Howick Village Plan and will be workshopping these plans with the Howick Local Board on 10 July 2018.
Parks and open spaces allow for a wide variety of recreational activities.	Continue to extend existing walkways and cycle ways, including informative signage.	Auckland Transport has provided quality advice regarding a number of potential projects that the HLB might choose to fund using their Local Board Transport Capital Fund and worked with Auckland Council regarding the Howick Pathways Plan and will workshop a number of these projects on 10 July 2018. The new path linking Cascades Road with the Cascade Stream Track continues to progress and will soon have a ‘Firm Cost Estimate’.

Progress made on investigations

Botany Road intersection upgrade

25. Auckland Transport proposes safety and efficiency improvements to the Millhouse Drive and Cascades Road intersections on Botany Road. The proposed intersection improvements are to reduce delays and make the intersections safer for pedestrians and motorists.

26. Auckland Transport studied these intersections and found that there were heavy traffic delays during peak travel times – causing safety risks for all road users. The congestion is causing significant delays for both southbound and northbound traffic on Botany Road and traffic exiting Millhouse Drive.

27. Proposed changes are illustrated in the maps below. The changes include widening roads to create new traffic lanes, improving traffic signals and road markings, laying down high friction surfacing, installing a signalised pedestrian crossing and a raised zebra crossing.

Figure 1: Proposed intersection layouts Botany Road, Millhouse Drive and Cascades Road

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

28. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on one proposals. Details are recorded with feedback received in Attachment A.

Traffic Control Committee resolutions

29. Traffic Control Committee (TCC) decisions from June 2018 are included in the following table.

Table 4: Traffic Control Committee Decisions June 2018

Street	Area	Work	Decision
Te Irirangi Drive	East Tamaki	Bus Only Parking, No Stopping At All Times, Lane Arrow Markings, Shoulder Markings	Carried
Hermitage Street, Christella Street, Ascent Street, Cyperus Street, Frontier Lane	East Tamaki	No Stopping At All Times, Lanes	Approved in principle
Michael Bosher Way	East Tamaki	No Stopping At All Times	Approved in principle
Ormiston Road, Florence Carter Avenue, Te Irirangi Drive, Bishop Lenihan Place	East Tamaki	Lane Arrow Markings, Cycle Lane, No Stopping At All Times, Traffic Islands, Traffic Signal Control, Give-Way Control, Roundabout, Flush Median	Approved in principle
Tamure Road, Taketonga Road, Arahanga Road, Hariata Street	East Tamaki	No Stopping At All Times, Give-Way Control	Approved in principle

Tauākī whakaaweawe Māori / Māori impact statement

30. In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

31. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project.

Ngā ritenga ā-pūtea / Financial implications

32. The status of the Local Board Transport Capital Fund (LBTCF) is the most significant financial implication this month. Earlier, this report states that the HLB has $ 2,381,323 available.

33. This is a portion of approx. $ 2.9 million. It is important to note that the approx. $ 520,000 that is recorded as ‘allocated’ is not ‘committed to construction’ instead it is carried against projects that are ‘under investigation’ (i.e. may or may not proceed).

34. This means that the HLB still has $2.9 million that is not ‘committed to construction’. Projects take a long-time to plan and deliver and at this stage of the electoral term, it is increasingly unlikely that projects will be able to be delivered within this electoral term.

35. Another financial implication is the recent Auckland Council decision to effectively double the LBTCF. This means that from the 18/19 Financial Year HLB is allocated approx. $ 1.75 million annually instead of approx. $ 900,000 per annum. Significantly increasing the risk.

Ngā raru tūpono / Risks

36. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

37. The “Ngā ritenga ā-pūtea / Financial implications” section of this report summarized the HLB’s LBTCF financial situation. This situation has implications which are uncertain but creates risks that can be summarized as follows:

· HLB currently has it’s original allocation of $ 2.9 million, plus $1.5 million from the increased LBTCF, in total $4.4 million.

· HLB is unlikely to deliver $ 4.4 million worth of project work this electoral term.

· This money will be ‘rolled over’ to the 2019/21 HLB, which will receive approx. $ 5.3 million in its term.

· The risk is that if nothing is allocated from the LBTCF by the 2016/19 HLB then the 2019/21 HLB will be faced with trying to deliver approx. $ 9.7 million worth of projects in one electoral term. A very difficult task.

38. It is Auckland Transport’s duty to make sure the HLB is aware of the risk of not allocating its LBTCF.

Ngā koringa ā-muri / Next steps

39. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Summary of Consultation Information Sent to the Howick Local Board in June 2018	21

Ngā kaihaina / Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Nina Siers – Relationship Manager

Howick Local Board

19 July 2018

New community lease to The Order of St John Northern Region Trust Board at 600 Pakuranga Road, Highland Park, Auckland

File No.: CP2018/11111

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to The Order of St John Northern Region Trust Board at 600 Pakuranga Road, Highland Park, Auckland.

Whakarāpopototanga matua / Executive summary

2. The Order of St John Northern Region Trust Board was granted a lease of the premises at 600 Pakuranga Road, Highland Park by the former Howick Borough Council for a period of 33 years from 31 March 1978. The lease finally expired on 30 March 2011 and is holding over on a month to month basis.

3. Staff recommend that a new community lease is granted to The Order of St John Northern Region Trust Board at 600 Pakuranga Road, Highland Park for ten years commencing 1 August 2018, with one ten year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant a new community lease to The Order of St John Northern Region Trust Board at 600 Pakuranga Road, Highland Park subject to the following terms and conditions:

i) term – ten years commencing 1 August 2018 plus one right of renewal for ten years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) the Order of St John Northern Region Trust Board Community Outcomes Plan be attached to the lease document.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

c) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

The premises

4. The premises at William Green Domain, 600 Pakuranga Road occupies Section 1 SO 353358 and comprises 969 square metres with no title (Attachment A). The land is held by the Crown through the Department of Conservation under the Reserves Act 1977 and vested in Auckland Council as a classified recreation reserve. The new lease would be issued under section 73(3) of the Reserves Act 1977.

5. The trust owned facility comprises offices, a lounge and dining area, kitchen, rooms for rest, storage areas, toilets, ambulance parking and a small hall which is hired out to community groups including dance groups and St John Youth groups on a regular basis. The facilities are well used, managed, and maintained.

The Trust Board

6. The Order of St John Northern Region Trust Board was registered as an incorporated society on 8 April 1940.

7. The Order of St John Northern Region Trust Board wishes to continue the occupation of 600 Pakuranga Road for providing an ambulance service for the local community. The mission of St John is to "prevent and relieve sickness and injury, and to enhance the health and wellbeing of all people throughout New Zealand."

8. The trust has been operating at St John Ambulance Centre at 600 Pakuranga Road since 1978. The ambulance centre operates 24 hours a day, seven days a week, responding to community health and safety emergencies.

9. The ambulance centre is currently run by four employees and a part time cleaner. A maximum of three ambulances are stationed on-site.

10. The trust holds contracts with the Ministry of Health, ACC and District Health Boards who fund close to 70 per cent of the direct operating costs. The shortfall is made up from payment of part charges, community donations, fundraising and revenue from commercial activities.

Tātaritanga me ngā tohutohu / Analysis and advice

11. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy term without an expression of interest process. The trust owns the building and improvements and has indicated to council its wish to continue the use of the property.

12. The recommended term of lease for a group owned building is ten years with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

13. The new lease would be issued under section 73(3) of the Reserves Act 1977. However, best practice is to reclassify the reserve as a classified local purpose (site for St Johns Ambulance Subcentre) reserve. The property will be placed on a schedule for classification in the future.

14. The activities of The Order of St John Northern Region Trust Board have been contemplated and are in conformity with the Sports Parks Management Plan adopted by the former Manukau City Council in May 2007. Therefore, iwi engagement and public notification of the intent to lease is not required.

15. Auckland Council staff have negotiated and agreed on a community outcomes plan with the trust (Attachment B) which will be appended as a schedule to the community lease.

16. The financial accounts provided with the new lease application indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

17. The trust has current insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The recommendations within this report fall within local boards’ allocated authority to grant leases within local community facilities (in line with the Community Occupancy Guidelines 2012), and align with the Howick Local Board Plan 2017 outcome: our people are active and healthy.

19. The proposed new community lease was discussed at the Howick Local Board workshop on 23 May 2018, at which time, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

20. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

21. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2018-2028 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and to create local benefits for all communities.

22. Iwi engagement has been undertaken with a submission period from 22 May 2018 to 12 June 2018. No submissions opposing the lease were received from iwi.

Ngā ritenga ā-pūtea / Financial implications

23. As the building is owned by the trust, they will meet all the costs relating to their occupation of the premises.

24. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

25. Should the Howick Local Board resolve not to grant the trust board a new community lease, this decision may materially affect the trust’s ability to undertake its core activities. Since the original lease was approved, the trust has invested funds in its improvements and community services.

Ngā koringa ā-muri / Next steps

26. Subject to the grant of a new community lease, council staff will work with the trust to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for The Order of St John Northern Region Trust Board at 600 Pakuranga Road, Highland Park	27
b ⇩	Community Outcomes Plan for the Order of St John Northern Region Trust Board	29

Ngā kaihaina / Signatories

Author

Angela Yang – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 July 2018

New community lease to Korean Positive Ageing Charitable Trust at 160R Murphy's Road, Flat Bush

File No.: CP2018/11437

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to Korean Positive Ageing Charitable Trust at 160R Murphy’s Road, Flat Bush should there be no objections from public notification.

Whakarāpopototanga matua / Executive summary

2. A resolution passed by the Howick Local Board in December 2016 granted a community lease for a period of one year commencing 1 January 2017 to the Korean Positive Ageing Charitable Trust at 160R Murphy’s Road, Flat Bush. A one year right of renewal on assessment was also approved. A formal deed was not executed, and the first lease term granted by the resolution expired 31 December 2017.

3. Upon assessment, the Howick Local Board has expressed in an email to staff dated 24 November 2017 that they would like to continue leasing Stancombe Cottage at 160R Murphy’s Road, Flat Bush to the Korean Positive Ageing Charitable Trust.

4. Staff recommend that a new community lease is granted to the Korean Positive Ageing Charitable Trust at 160R Murphy’s Road, Flat Bush for five years commencing 1 August 2018 with one five year right of renewal. This is the recommended term for council-owned buildings in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) grant a new community lease to Korean Positive Ageing Charitable Trust at 160R Murphy’s Road, Flat Bush (Attachment A), subject to iwi consultation and one month’s public notification, and provided no objections are received on the following terms and conditions :

i) term – five (5) years commencing 1 August 2018 plus one right of renewal for five (5) years;

ii) rent -$1.00 (+ GST) per annum, if demanded;

iii) A subsidised maintenance fee of $500.00 per annum (+GST)

iv) Korean Positive Ageing Charitable Trust Community Outcomes Plan be attached to the lease document.

b) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard. Note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

5. Stancombe Cottage at 160R Murphy’s Road, Flatbush is occupied by the Korean Positive Ageing Charitable Trust.

6. A lease of the premises for one year was granted to the group from 1 January 2016 with a one year right of renewal.

7. This was reviewed at the expiry of the lease and the Howick Local Board indicated they wished to provide a new lease to the group. This report recommends granting a lease to the group subject to conditions.

Tātaritanga me ngā tohutohu / Analysis and advice

Stancombe Cottage

8. Stancombe Cottage at 160R Murphy’s Road, Flatbush comprises meeting rooms, a larger room for activities, an office area, kitchen, toilet and storage areas. The building is in good condition.

9. The land at 160R Murphys Road, Flat Bush is described as Part Lot 1 DP 69592 and marked “B” on SO 55031, comprising 2.1480 hectares and contained in CIR 632525. The land is held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977.

The Trust

10. The Korean Positive Ageing Charitable Trust became incorporated as a charitable trust in June 2012 and registered with Charities Services in October 2012.

11. The trust’s purposes are:

a) To deliver culturally appropriate community based support services with emphasis on furthering the delivery of aged care services and retirement facilities for older people of Korean origin.

b) To promote health awareness and “positive ageing” for older people and their families with quality of lifer that leads to independent fulfilling and dignified lives.

c) To provide quality information and education to assist Korean older people and their families to settle well in New Zealand.

d) To create opportunities for older people to participate in social, cultural, educational and physical activities with younger generations through contributing their life skills and wisdom to New Zealand Society.

e) To advocate and work in collaboration with local community towards the needs of Korean older people to facilitate them to enhance Korean community strengths.

f) To help and empower Korean people to achieve true potential abilities that enables a contribution to New Zealand Society.

12. The activities of the Korean Positive Ageing Charitable Trust are managed by one part-time staff member and 18 part-time volunteers. The cottage is used daily by the staff member and trust members for group meetings, training and community classes. Membership consists of 2200 people ranging from those aged five to those over fifty years of age.

13. Activities provided by the trust include the provision of social work services, promotion of health, community development and volunteer opportunities, and Silver School which is an education programme for senior members in activities like cooking exercise, crafts, culture, and community work. The trust also forms and facilitates community groups including taichi and Korean drumming groups.

14. The trust helps senior Korean community members adjust to life in New Zealand by educating them on New Zealand society and cultural practices. Through events like the Franklin Positive Ageing Expo and the Poppy Project in collaboration with the Papatoetoe Historical Society, Korean community members can involve themselves in the local community and engage with local people.

15. The recommended term for a lease of a council owned building is five years with one five year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

16. Authority to grant the lease in this case is provided by Section 73(3) of the Reserves Act 1977. A lease for a community use on a recreation reserve requires iwi consultation and public notification to be undertaken. There is no cost to the local board for these processes. It is recommended that the board delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

17. Council staff have negotiated and agreed on a community outcomes plan with the trust (Attachment B) which will be appended as a schedule to the community lease.

18. The financial accounts provided indicate that the trust’s funds are sufficient to meet its liabilities and are being managed appropriately.

19. The trust has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The recommendations within this report fall within local boards’ allocated authority. The engagement, education and wellbeing of the Korean community in New Zealand align with the Howick Local Board Plan 2017 outcome “Involved and Connected Communities”.

21. The terms for the proposed new community lease were circulated to the local board members, and an email from local board services dated 13 June 2018 confirmed that no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

22. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

23. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

24. Iwi engagement has been undertaken with a submission period from 1 June 2018 to 22 June 2018. No submissions opposing the lease were received from iwi.

Ngā ritenga ā-pūtea / Financial implications

25. The building is currently part of the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

26. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

27. Should the Howick Local Board resolve not to grant the Korean Positive Ageing Charitable Trust a new community lease, this decision may materially affect the trust’s ability to undertake its core activities.

Ngā koringa ā-muri / Next steps

28. Subject to the grant of a new community lease, council staff will work with the trust to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for Korean Positive Ageing Charitable Trust	35
b ⇩	Community Occupancy Plan for the Korean Positive Ageing Charitable Trust	37

Ngā kaihaina / Signatories

Author

Angela Yang- Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 July 2018

New community lease to the BMX Mountain Raiders Club Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga

File No.: CP2018/12098

Te take mō te pūrongo / Purpose of the report

1. To grant to the BMX Mountain Raiders Club Incorporated:

· a licence to occupy for the BMX track at Lloyd Elsmore Park.

· an agreement to lease for the area of land where the proposed container buildings will be located at Lloyd Elsmore Park.

· a community lease for the container buildings once located onsite, and for the existing hut and storage container on Lloyd Elsmore Park.

Whakarāpopototanga matua / Executive summary

2. A resolution was passed by the Howick Local Board on 14 March 2016 for a new community lease to the BMX Mountain Raiders Club Incorporated. The resolution granted the following:

· a licence to occupy for a term of five years commencing 15 March 2016, with one five year right of renewal.

· an agreement to lease for a term of two years commencing 15 March 2016, with a one year right of renewal if required for the proposed clubrooms, deck and stairs.

· a land lease for a term of ten years with a ten year right of renewal for the land for the proposed clubrooms, deck and stairs.

3. The BMX Mountain Raiders Club Incorporated has been involved in the considerations for a multisport facility project at the park and may be one of the clubs to use the facility once completed. The estimated completion of the project is in five years’ time. The deed authorised by the 2016 board resolution has not been progressed while the multisport project has been considered.

4. A new resolution superseding the previous one made in March 2016 is recommended to allow for a review of the lease terms to fit with the anticipated completion of the multisport facility.

5. Staff recommend that an agreement to lease for two years, with a license to occupy and a new community lease for five years with one five year right of renewal be granted to the BMX Mountain Raiders Club Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga. The terms proposed in this report are to supersede those authorised by the local board resolution made 14 March 2016.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) rescind resolution HW/2016/231 passed 14 March 2016.

b) grant a licence to occupy to the BMX Mountain Raiders Club Incorporated for the area occupied by the BMX track at 2R Bells Road, Pakuranga (Attachment A) on the following term:

i) term – five (5) years commencing 1 September 2018 plus one right of renewal for five (5) years.

c) grant an agreement to lease to the BMX Mountain Raiders Club Incorporated for the area to be occupied by the proposed container buildings at 2R Bells Road, Pakuranga (Attachment A) on the following terms and conditions:

i) term – two (2) years commencing 1 September 2018

ii) the final location, detailed design of the facility and vehicle access and parking is agreed by Community Facilities

iii) the BMX Mountain Raiders Club Incorporated obtains all regulatory and other consents and approvals required for the proposed container buildings including landowner approval.

d) grant a new community lease to the BMX Mountain Raiders Club Incorporated at 2R Bells Road, Pakuranga (Attachment A) subject to one month’s public notification, and provided no objections are received on the following terms and conditions:

i) term – five (5) years plus one right of renewal for five (5) years commencing from the date of issue of a building certificate of compliance

ii) rent -$1.00 plus GST per annum, if demanded

iii) the BMX Mountain Raiders Club Incorporated Community Outcomes Plan be attached to the lease document.

e) that conditions be included in the lease agreement to allow, at the lease renewal, for the local board to consider and approve one of the following options:

i) should the BMX club be included in the multisport facility, require the BMX club to remove the temporary container buildings from the site and reinstate the area occupied once the lease is terminated

ii) to renew the lease on the existing terms and conditions should the BMX club not be accommodated in the final multisport facility or that project is delayed, or for the BMX club to remove the container buildings and replace them with a more permanent structure.

f) delegate to the chair to appoint a hearings panel if required to hear any submissions received from the public notification process and to make a decision in that regard.

g) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

The location and buildings

6. BMX Mountain Raiders Club Incorporated is located on 2R Bells Road, Lloyd Elsmore Park, Pakuranga Heights on land described as being Allotment 8 Section 3 Small Farms near the Village of Howick, comprising 2.0469 hectares, and contained in Part NA7B/1220 (Part-Cancelled).

7. The existing structures used by the club include a BMX track, a storage container, a points hut, and a covered start gate.

8. The BMX club is proposing to locate three small container buildings for storage, toilets and a tuck shop. The club is looking to complete the proposed relocation of the container buildings in the next two years.

The club

9. The BMX Mountain Raiders Club Incorporated is affiliated to BMX New Zealand, and was incorporated on 17 February 1983. The club moved from their location at Pigeon Mountain Road, Pakuranga in 2012 to the current location at Lloyd Elsmore Park, Pakuranga.

10. The objectives of the club are to encourage and further BMX racing in Auckland through establishing, maintaining and developing a BMX track in the Howick or Pakuranga areas of Auckland.

11. The BMX Mountain Raiders Club Incorporated is the largest BMX club in New Zealand. There is a current registered membership of 166 people ranging from five years of age to above 50 years of age. Additionally, there are an estimated 500 public users.

12. The club is run by 11 committee members as well as sub-committees managing the BMX track, North Island Titles 2018, and representing the club at the Northern Region BMX committee.

13. The BMX track is open for the public to use at all times, and club activities include training throughout the week, Friday club nights from October to April, and an annual race meeting in March.

14. The club has been allocated the responsibility to run the second biggest event in the BMX New Zealand calendar in October 2018, the “North Island Titles”. The club anticipates the attendance of 800 to 1000 riders and more than 2000 supporters and public spectators.

Tātaritanga me ngā tohutohu / Analysis and advice

15. The land is held in fee simple by the Auckland Council as a classified recreation reserve and subject to the provisions of the Reserves Act 1977. BMX activities are not anticipated by a Reserves Management Plan, and would require iwi engagement and public notification as part of granting a new lease.

16. Upon agreement by the Howick Local Board at a workshop on 11 April 2018 public notification was undertaken from 8 May 2018 to 8 June 2018. No submissions were received.

17. The BMX Mountain Raiders Club Incorporated has been involved in the multisport facility project led by the Auckland Council Sports Parks and Recreation team, and may potentially be one of the clubs to use the facility once completed. The estimated completion of the project is in five years’ time. However, the plans have been continuously revised throughout this project, and the accommodation of the BMX club within the facility has not been confirmed.

18. Following discussions with Auckland Council Parks, Sport and Recreation staff, the Howick Local Board, and the BMX Mountain Raiders Club Incorporated, a new resolution superseding the previous one made in March 2016 is recommended to align the lease terms with the time of the anticipated completion of the multisport facility. This is to ensure that the use of all assets on the site is maximized.

19. Council staff have negotiated and agreed a community outcomes plan with the club (Attachment B) which will be appended as a schedule to the community lease.

20. The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

21. The club has all necessary insurance cover, including public liability insurance in place.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. The recommendations within this report fall within local boards’ allocated authority relating to granting of leases, licenses and licenses to occupy within the local community facilities (in line with the Community Occupancy Guidelines 2012) and align with the Howick Local Board Plan 2017 outcome: our people are active and healthy.

23. The proposed new community lease was discussed at the Howick Local Board workshop of 11 April 2018, at which time, no objections were raised.

Tauākī whakaaweawe Māori / Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

25. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Auckland Unitary Plan and local board plans. The purpose of community leases is to encourage participation and create local benefits for all communities.

26. Iwi engagement has been undertaken with a submission period from 26 April 2018 to 18 May 2018. No submissions opposing the lease were received from iwi.

Ngā ritenga ā-pūtea / Financial implications

27. The building is currently part of the community facilities portfolio and there will be no change to the status of the property. Current budgets will continue to apply.

28. There is no direct cost to council associated with this proposal.

Ngā raru tūpono / Risks

29. Should the Howick Local Board resolve not to grant the BMX Mountain Raiders Club Incorporated a new community lease, this decision may materially affect the club’s ability to undertake its core activities. Since the original lease was put in place, the club has invested funds in its improvements and community services.

Ngā koringa ā-muri / Next steps

30. Subject to the grant of a new community lease, council staff will work with the club to finalise the deeds.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Site plan showing the lease area for the BMX Mountain Raiders Club Incorporated	43
b ⇩	Community Outcomes Plan for the BMX Mountain Raiders Club Incorporated	45

Ngā kaihaina / Signatories

Author

Angela Yang – Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 July 2018

Approval of the 2018/2019 Howick Local Board Community Facilities Work Programme

File No.: CP2018/12273

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Howick Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Howick Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $8,481,500 of asset-based services capital funding

ii) $350,000 of local board initiative capital funding

iii) $150,000 of local board initiative operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A and B reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Howick Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the Howick Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A and B.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in Attachment A and B contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in Howick Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 42

· Indicative cost for proposed projects: $16,154,972

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A and B.

20. The Community Facilities work programme supports the achievement of the following 2017 Howick Local Board Plan outcome:

· A treasured environment.

Tauākī whakaaweawe Māori / Māori impact statement

21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities work programme will see the allocation of $350,000 of the board’s locally driven initiatives capital budget, $8,481,500 of the board’s asset based services capital budget, and $7,128,472 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25. The work programme will be implemented as part of Community Facilities’ usual business practice.

26. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Community Facilities Work Programme 2018/2019	53
b ⇩	Howick Community Leases Work Programme 2018/2019	59

Ngā kaihaina / Signatories

Author

Angie Bennett- Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

19 July 2018

Howick Local Board 2018/19 Local Economic Development Work Programme

File No.: CP2018/12340

Te take mō te pūrongo / Purpose of the report

1. To approve the Howick Local Economic Development Programme for the 2018/19 financial year.

Whakarāpopototanga matua / Executive summary

2. This report introduces the proposed 2018/19 financial year Local Economic Development (LED) Work Programme for the Howick Local Board, as set out in attachment A.

3. The proposed work programme comprises, support for Howick Tourism Inc, support for the Young Enterprise Scheme, and funding to support Business Improvement District projects.

4. The total value of the Local Economic Development programme is $63,500.

5. The board is being asked to approve the 2018/19 local economic development programme.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) approve the 2018/19 local economic development programme as presented in attachment A to this report.

i. Howick Tourism Inc ($15,000)

ii. Young Enterprise Scheme ($3,500)

iii. Business Improvement District top-up grants ($45,000)

Horopaki / Context

6. This report provides the Local Board with the proposed local economic development work programme for the coming financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The 2018/19 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development, set out in the Local Board Plan (2017).

8. The proposed LED programme comprises the following activities.

Howick Tourism Inc ($15,000)

9. Howick Tourism Inc are seeking grant funding to continue working collaboratively to drive tourism and visitor attraction to Howick. In the previous year the board provided grant funding to support Howick Tourism Inc to create and develop a tourism and visitation brand that represents the whole local board area.

10. The local board funding will enable Howick Tourism Inc to employ a part-time coordinator, refresh the Howick Tourism Map and develop an online platform for Howick tourism operators. ATEED will facilitate the discussions between Howick Tourism Inc and the local board.

Young Enterprise Scheme ($3,500)

11. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss.

12. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

13. The funding from the local board will support the delivery of the YES Kick Start days in February 2019. The Kick start days are held in sub-regions (North, South, East, Central/West) and are the first day students get to meet the Young Enterprise team, and find out about their 2019 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools, who have not shown an interest, to enable them to decide whether to participate.

Business Improvement District top-up grants ($45,000)

14. The Local Board has advised that they wish to provide the two business improvement districts (BIDs) including Greater East Tamaki Business Association (GETBA) and Howick Village Business Association (HVBA) with secured funding to undertake a range of programmes, events and initiatives which support economic development in Howick local board area.

15. GETBA is seeking $15,000 grant to undertake a business attraction programme, which proactively promotes East Tamaki as a great place to do business and to work. The business attraction programme involves billboard advertising and business profiling in the New Zealand Manufacturer online magazine.

16. HVBA is seeking $30,000 grant to implement their Strategic Plan. The local board grant will be used to support a marketing campaign for the 175 Years Celebration of the Fencibles Arrival, to purchase Marketview Retail Spend data reports, and to support their visitor attraction programme.

17. If approved, the BIDs will be asked to provide a detailed report on how they have spent the local board grant on the proposed activities at the end of the financial year (July 2019).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The proposed LED programme was discussed at the 24 May 2018 workshop, and has been amended to reflect the comments received at that workshop.

Tauākī whakaaweawe Māori / Māori impact statement

19. There are no direct impacts as a result of this report on Māori. However, in implementing the programme, consideration will be given to the need to consult with Iwi and consider any impacts on Maori arising from the specific project being undertaken.

Ngā ritenga ā-pūtea / Financial implications

20. The Local Economic Development work programme progress will be reported directly to the Local Board as part of the quarterly local board work programme report produced by Local Board Services.

Ngā raru tūpono / Risks

21. The Local Economic Development work programme is dependent on the development of detailed proposals and associated funding agreements. There is a risk that the budget remains unspent where initiatives supported do not require the full amount allocated, or following the agreement of the programme external partners do not in turn proceed with the project.

Ngā koringa ā-muri / Next steps

22. Following approval by the local board, the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need, further scoping of activities will be undertaken and presented back to the local board, as required.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Sharepoint Attachment	65

Ngā kaihaina / Signatories

Author

Luo Lei - Local Economic Development Advisor

Authorisers

John Norman - Strategic Planner Local Economic Development

Nina Siers - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	Workshop record 13 June 2018	69
b ⇩	Workshop record 14 June 2018	71
c ⇩	Workshop record 20 June 2018	73
d ⇩	Workshop record 21 June 2018	75
e ⇩	Workshop record 3 July 2018	77
f ⇩	Workshop record 5 July 2018	79

Author	Vilecea Naidoo - Democracy Advisor
Authoriser	Nina Siers - Relationship Manager