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Howick Local
Board
19 July 2018
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
Secretarial
note: Councillor Sharon Stewart sent her apology.
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Public Forum- Ross Blenkinsopp and Mike
Hester, Marist Eastern Junior Rugby Club
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Ross
Blenkinsopp, Marist Eastern Junior Rugby Club President and Mike Hester, New
Zealand Rugby, were in attendance to thank the Board for the work carried out
on Sir Barry Curtis Park.
The board
were thanked for their work carried out on Sir Barry Curtis Park, including
putting the lights up and installing toilets.
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Resolution
number HW/2018/119
MOVED by Chairperson D Collings, seconded by Member J
Spiller:
That the Howick
Local Board:
a) receive
the presentation and thank Ross Blenkinsopp and Mike Hester for their
attendance.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
There was no
chairperson’s report.
There was no
councillor update.
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13
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Auckland Transport July 2018 update to the
Howick Local Board
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Resolution
number HW/2018/120
MOVED by Chairperson D Collings, seconded by Member B
Wichman:
That
the Howick Local Board:
a)
receive the
Auckland Transport July 2018 update report.
b)
request Auckland
Transport install an evening and morning peak clearway along Cascades Road
from Botany Road to Aviemore Drive Roundabout and monitor this for 12 months
before proceeding with the proposed upgrade of the Cascades and Botany Road
intersection.
CARRIED
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14
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New community lease to The Order of St John
Northern Region Trust Board at 600 Pakuranga Road, Highland Park, Auckland
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Resolution
number HW/2018/121
MOVED by Member G Boles, seconded by Member A White:
That the Howick
Local Board:
a) grant a new community lease to The Order of St John
Northern Region Trust Board at 600 Pakuranga Road, Highland Park subject to the following terms and conditions:
i) term
– ten years commencing 1 August 2018 plus one right of renewal for ten years
ii) rent
-$1.00 (+ GST) per annum, if demanded
iii) the
Order of St John Northern Region Trust Board
Community Outcomes Plan be attached to the lease document.
b) delegate
to the chair to appoint a hearings panel if required to hear any submissions
received from the public notification process and to make a decision in that
regard.
c) note that all other terms and conditions will be in accordance
with the Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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15
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New community lease to Korean Positive
Ageing Charitable Trust at 160R Murphy's Road, Flat Bush
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Resolution
number HW/2018/122
MOVED by Member A White, seconded by Member J Donald:
That the Howick
Local Board:
a) grant
a new community lease to Korean Positive Ageing Charitable Trust at 160R
Murphy’s Road, Flat Bush (Attachment A), subject to iwi consultation
and one month’s public notification, and provided no objections are
received on the following terms and conditions:
i) term
– five (5) years commencing 1 August 2018 plus one right of renewal for
five (5) years;
ii) rent
-$1.00 (+ GST) per annum, if demanded;
iii) A
subsidised maintenance fee of $500.00 per annum (+GST)
iv) Korean
Positive Ageing Charitable Trust Community Outcomes Plan be attached to the
lease document.
c) delegate
to the chair to appoint a hearings panel if required to hear any submissions
received from the public notification process and to make a decision in that
regard.
d) Note
that all other terms and conditions will be in accordance with the Auckland
Council Community Occupancy Guidelines July 2012.
CARRIED
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16
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New community lease to the BMX Mountain
Raiders Club Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga
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Resolution
number HW/2018/123
MOVED by Member G Boles, seconded by Member J Donald:
That the Howick
Local Board:
a) agree
that item 16: New community lease to the BMX Mountain Raiders Club
Incorporated at Lloyd Elsmore Park, 2R Bells Road, Pakuranga be deferred due
to the information which has emerged since the report was submitted to the
agenda, and request officers report back at the next business meeting.
CARRIED
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17
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Approval of the 2018/2019 Howick Local
Board Community Facilities Work Programme
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Resolution
number HW/2018/124
MOVED by Member J Donald, seconded by Member B Wichman:
That the Howick
Local Board:
a)
approve the Howick Local Board
2018/2019 Community Facilities Work Programme as detailed in Attachment A and
B.
b)
delegate authority to Chair
and Deputy Chair, in consultation with all local board members, to approve
minor re-allocation of budget during 2018/2019 year.
CARRIED
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18
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Howick Local Board 2018/19 Local Economic
Development Work Programme
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Resolution
number HW/2018/125
MOVED by Member J Donald, seconded by Member G Boles:
That the Howick
Local Board:
a) approve
the 2018/19 Local Economic Development Programme as presented in attachment A
to this report.
i. Howick
Tourism Inc ($15,000)
ii. Young
Enterprise Scheme ($3,500)
iii. Business
Improvement District top-up grants ($45,000)
a)
delegate authority to Chair
and Deputy Chair, in consultation with all local board members, to
approve minor re-allocation of budget during 2018/2019 year.
CARRIED
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21 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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22 Procedural
motion to exclude the public
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Resolution
number HW/2018/128
MOVED by Chairperson D Collings, seconded by
Member B Wichman:
That the
Howick Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Botany
Library Fit-out
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains financial information which could impact on
negotiations and reveal third party information supplied in confidence.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains financial information which could impact on
negotiations and reveal third party information supplied in confidence.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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6.34pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.41 The
public was re-admitted
restatementS
It was resolved
while the public was excluded:
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C1
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Botany Library Fit-out
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e) confirm that there be no restatement of this confidential
report, attachments or resolutions for the Botany Library fit-out until
negotiations are concluded, and only then is the resolution to be restated.
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6.41 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
