I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 25 July 2018 6.00pm Kaipātiki
Local Board Office |
Kaipātiki Local Board Community Forum
OPEN AGENDA
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MEMBERSHIP
Chairperson |
John Gillon |
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Deputy Chairperson |
Danielle Grant |
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Members |
Paula Gillon |
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Ann Hartley, JP |
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Kay McIntyre, QSM |
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Anne-Elise Smithson |
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Adrian Tyler |
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Lindsay Waugh |
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(Quorum 4 members)
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Jacinda Short Kaipatiki Local Board Democracy Advisor
20 July 2018
Contact Telephone: 021 564 659 Email: Jacinda.Short@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Kaipātiki Local Board Community Forum 25 July 2018 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Mata of Hope NZ 6
8.2 Little Shoal Bay - Kyle Aitken 6
8.3 Men's Shed North Shore Trust 7
8.4 All Saints Birkenhead Scout Group 7
9 Public Forum 7
10 Extraordinary Business 7
11 Kaipātiki Local Youth Board update 9
12 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:
i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and
ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.
That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 June 2018, as a true and correct record. |
At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Te take mō te pūrongo / Purpose of the report 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Mata of Hope NZ. Whakarāpopototanga matua / Executive summary 2. Chairperson and Co-founder, Ngozi Penson, will be in attendance to address the Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Mata of Hope NZ. b) thank Ngozi Penson for his attendance and presentation.
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Te take mō te pūrongo / Purpose of the report 1. The purpose of this report is to address the Kaipātiki Local Board regarding the sand movements and erosion of the coastline in Little Shoal Bay due to sea level rise. Whakarāpopototanga matua / Executive summary 2. Local resident, Kyle Aitken, will be in attendance to address the Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s That the Kaipātiki Local Board: a) receive the deputation. b) thank Kyle Aitken for his attendance and presentation.
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Attachments a Little Shoal Bay Presentation......................................................................... 13 b Little Shoal Bay Coastal Project Summary.................................................... 49 |
Te take mō te pūrongo / Purpose of the report 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Men’s Shed North Shore Trust. Whakarāpopototanga matua / Executive summary 2. Chairperson, Larry Klassen and Deputy Chairman, Dave Whiting, will be in attendance to address the Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Men’s Shed North Shore Trust. b) thank Larry Klassen and Dave Whiting for their attendance and presentation.
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Attachments a Men's Shed North Shore Presentation........................................................... 51 |
Te take mō te pūrongo / Purpose of the report 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the current Scouting in the Birkenhead community, and the achievements of the All Saints Birkenhead Scout group in its 65th year. Whakarāpopototanga matua / Executive summary 2. Danny Wrigley, Group Leader of All Saints Birkenhead Scout Group, will be in attendance to address the Kaipātiki Local Board.
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Ngā tūtohunga / Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from All Saints Birkenhead Scout Group. b) thank Danny Wrigley for his attendance and presentation.
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A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Kaipātiki Local Board Community Forum 25 July 2018 |
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Kaipātiki Local Youth Board update
File No.: CP2018/13305
Te take mō te pūrongo / Purpose of the report
1. The purpose of this report is to address the Kaipātiki Local Board to provide an update on the activities of the Kaipātiki Local Youth Board.
Whakarāpopototanga matua / Executive summary
2. An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.
Ngā tūtohunga / Recommendation/s That the Kaipātiki Local Board: a) receive the Kaipātiki Local Youth Board update. b) thank the Kaipātiki Local Youth Board for their attendance and presentation.
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Ngā tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
Authors |
Jacinda Short - Democracy Advisor - Kaipatiki |
Authorisers |
Eric Perry - Relationship Manager |
Kaipātiki Local Board Community Forum 25 July 2018 |
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Item 8.2 Attachment a Little Shoal Bay Presentation Page 13
Item 8.2 Attachment b Little Shoal Bay Coastal Project Summary Page 49
Item 8.3 Attachment a Men's Shed North Shore Presentation Page 51