Agenda of Puketāpapa Local Board

Puketāpapa Local Board

19 July 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Action Education 5

9 Public Forum 6

10 Extraordinary Business 6

11 Chairperson's Report 7

12 Board Member Reports 9

13 Auckland Transport's Monthly Update 23

14 Puketāpapa Local Board Strategic Relationship Grant 2018/2019 29

15 Approval of the Puketāpapa Plans and Places work programme 2018/2019 41

16 Approval of the 2018/2019 Puketāpapa Local Board Community Facilities Work Programme 45

17 Puketāpapa Local Board Community Services Work Programmes 2018/2019 approval of Wesley Community Centre and Roskill Youth Zone Budget (Sharepoint Item ID 669) 55

18 Regional Facilities Auckland Third Quarter Performance Report for the quarter ended 31 March 2018 59

19 Resolutions Pending Action Schedule 85

20 Governance Forward Work Programme Calendar 89

21 Record of Puketāpapa Local Board Workshop Notes 93

22 Albert-Eden-Roskill Ward Councillor Update 101

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Action Education

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputations segment of the business meeting.

Whakarāpopototanga matua / Executive summary

Ramon Narayan, Manager and Youth Worker for Action Education, will be in attendance to speak about the work that Action Education does locally and in the North Island, predominately in the Auckland region. Action Education is a youth development organisation who uses creative and action based methods to engage young people (mainly spoken word). They spend time working with young people within mainstream and Alternative Education schools, community groups, care and protection facilities, youth justice institutions and other organisations.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive the presentation on Action Education’s work and thank Ramon Narayan for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Ella Kumar Monthly Board Report, 01.06.18 to 30.06.18	11
b ⇩	Julie Fairey Monthly Board Report, 11.06.18 to 04.07.18	13
c ⇩	David Holm Monthly Board Report, 11.06.18 to 07.07.18	17
d ⇩	Anne-Marie Coury Monthly Board Report, 06.06.18 to 30.06.18	19
e ⇩	Shail Kaushal Monthly Board Report, 10.06.18 to 06.07.18	21

Puketāpapa Local Board

19 July 2018

Auckland Transport's Monthly Update

File No.: CP2018/10850

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Puketāpapa Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. The projects being funded by the Board’s LBTCF (Local Board Transport Capital Fund) are progressing.

3. Delivery of smart studs, funded by the LBTCF (Local Board Transport Capital Fund) at an amount of $60,000, remains on track for completion by end of July 2018. Progress on other LBTF initiatives continues as below with no significant change to the updates from last month. There remains $676,479 in the LBTCF, which can be allocated or spent in this term.

4. Auckland Transport (AT) has also investigated a number of transport related issues brought to their attention by the Board. These are reported back weekly by email and addressed monthly at the Board’s Infrastructure, Heritage Working Group Cluster.

5. AT recently installed “hit sticks” at the intersection of Hillsborough Rd/ Commodore Drive and Griffen Park Road as a temporary measure. This report requests the Board to consider using its LBTCF to extend the concrete island to make this a permanent improvement.

6. Other AT activities impacting on the local board area include public consultations and Traffic Control Committee decisions pertaining to Hillsborough and Mt Roskill areas, and the following regional initiative:

· Central New Network Delivery

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport July 2018 update report.

b) request Auckland Transport to provide a rough order of costs to extend the concrete island on Griffen Park Road, Hillsborough Road exit, to provide a deterrent to the straight through movement from Griffen Park Road to Commodore Drive.

Horopaki / Context

7. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

9. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

Puketapapa Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	2,702,161
Amount committed to date on projects approved for design and/or construction	2,025,682
Remaining Budget left	$676,479

10. The remaining budget shown reflects the Puketapapa Local Board’s allowance as of 1 July 2018. As the new amount has only come into effect, the requirement will be for the Board to allocate the money before 30 June 2019, rather than for it to be spent by then.

Griffen Park Road/Hillsborough Rd/Commodore Drive Intersection

11. Safety at this intersection has been of concern to the Board.

12. AT has recently installed anti-skid and slow markings here to improve safety. Although the straight through movement from Griffen Park Rd to Commodore Drive is not allowed, many vehicles still attempt it. At the request of the Board, AT has installed some temporary “hit sticks” at this location to deter drivers from this practice.

13. A more permanent solution is to extend the central concrete island. This is not able to be funded out of AT’s minor safety programme in 2018/19, and it is recommended that the Board seek more information on the cost of funding of this improvement by requesting a rough order of costs against the Board’s transport capital fund. This must be done by resolution.

14. The table below reflects the status of projects to which LBTCF has already been committed.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Community Facilities. First stage of the greenway path is complete. The second stage which will take the shared path through to Parau St has been delayed by contaminated land issues and is now due for completion in November.	$190,000
Richardson Road carpark realignment and Lighting project	A project to shift parking in the carpark to facilitate the construction of a shared path past the kindergarten. This will complete the missing link in the Mt Roskill safe route scheme.	This project is being delivered by Auckland Council Community Facilities who advise that works have been tendered. Tender evaluation is now underway and the completion of this will determine a start date.	$220,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	This project is being delivered by Auckland Council Community Facilities who advise that works have been tendered. Tender evaluation is now underway and the completion of this will determine a start date.	$350,000
Smart Studs	Installation of flashing studs at the pedestrian zebra on Mt Albert Rd, vicinity of Three Kings Plaza.	A design has been completed and procurement of a contractor is underway. The approval process is happening concurrently. Work is expected to be carried out in July.	$60,000
Greenway Cycling Project – Route D (modified)	This route includes shared paths on Frost Road and then a combination of traffic calming measures, signs, markings along Britton and Dornwell Roads, shared paths through the laneways and then traffic calming on Hayr Road and Haughey Avenue through to, but not across Hillsborough Rd. It avoids the Hayr/Dornwell/Mt Albert Rds intersection.	A Project Manager has been appointed for the project which is in early investigation stage.	$600,000

Local Board Advocacy

15. Progress update on Puketapapa Local Board advocacy.

As part of their submission to the Regional Land Transport Plan, the Board asked that AT would work with land development companies in the Mt Roskill area to ensure active transport choices are considered in the new projects.

These projects are still in the early stages. Engagement will be led by Housing New Zealand /Hobsonville Land Company as they are the project owners. AT will be happy to facilitate contact with these companies to make this offer when their work is suitably advanced.

16. Progress being made on investigations and projects

Safer Communities 2018-21

This programme focuses on walking improvements in the Mount Roskill community. It aims to create safer walking environments for local people to get to and from key destinations such as schools, public transport hubs, shops, community centres and more, on foot.

Consultation on the concepts is completed. The analysis of the feedback will inform the detailed designs. These will then undergo another round of consultation.

Mt Roskill Village Upgrade/Double Decker Route

Changes are being made to the bus stops in the village area to accommodate double decker buses. Footpath renewals will take place at the same time along with a streetscape improvement project, funded by the Board.

The streetscape work is being led by Auckland Council and will be discussed with the Board at the earliest opportunity.

Other changes are also necessary to bus stops south of the village, details have been sent to the Board for any feedback.

It is planned to integrate the work in the village with the other changes needed to accommodate double decker buses.

Carlton Street

AT has reviewed the safety audit completed by consultants and provided responses to the matters raised at the May 2018 public meeting.

This project is currently unscheduled.

Other Auckland Transport news

July Cluster

17. Auckland Transport will present its forward works programme in the Puketapapa Board area and it’s Engagement Plan with Local Boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The new bus network took effect on July 8, 2018. This has the potential to create some uncertainty as people learn the new bus routes and bus numbers.

19. Auckland Transport has taken a number of measures to educate the public ahead of the changes:

· An information brochure was delivered to about 180,000 isthmus households in the first week of June 2018.

· Maps and other information are available on our website: AT.govt.nz/newnetworkcentral

· About 600 general posters were installed at bus stops.

· Newspaper advertising started in late May, with radio and social media campaigns following.

· AT’s Journey Planner showed the new routes from 8 June 2018.

· AT has ambassadors in place at strategic stops throughout the city.

Auckland Transport consultations

20. Over the last reporting period, Auckland Transport has launched a consultation on the Safer Communities Project. The Board has provided feedback during workshop sessions.

21. Consultation on changes to bus stops south of Mt Roskill Village has also begun. This work is necessary to bring bus stops up to Auckland Transport’s Code of Compliance standards and to accommodate double decker movements.

22. Some tree removal and tree pruning is also necessary to allow for double deckers to operate safety on the Dominion Road routes.

Project

Description

Mt Roskill Safer Communities Project

This project is focusing on making it safer, easier and more enjoyable to walk around Mt Roskill. Concepts for improvement have been prepared for the Carr Road/Frost Road area and the intersection of Mt Albert Rd, Hayr Rd and Dornwell Avenue. These are being shared with the community and will provide direction for the preparation of more detailed designs.

Bus Stop Changes and clearances for Dominion Rd Double Decker routes

AT is proposing to provide clearance on the roads around Dominion Road for double decker buses to be introduced on the bus routes in this area. Double decker buses require more lateral clearance at bus stops and mid block than single decker buses. We are proposing to install edge line marking, formalising the on-street parking area, and standardise the bus stops to comply with current regulations. These changes are needed because Dominion Road is an important primary arterial route within the road network, providing a direct connection between Auckland CBD and the southern suburbs, as well as a link to Auckland Airport.

Traffic Control Committee resolutions

23. There was one decision of the Traffic Control Committee that affected the Puketapapa Local Board area in June 2018.

Street/Area	Description	Work	Decision
Dominion Road Extension, Hillsborough Road, Waikowhai.	Permanent Traffic and Parking changes Combined	Lane Arrow Markings, No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Island, Give-Way, Flush Median, Edge Line	Carried

Tauākī whakaaweawe Māori / Māori impact statement

24. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

25. The proposed decision and requesting of a rough order of costs for the Griffen Park Road extension island has no financial implications. Once the rough order of costs is received, the Board can decide whether it wishes to allocate transport funding to it.

Ngā raru tūpono / Risks

26. The introduction of the new network may cause some initial confusion in the community as it gets used to the new bus numbering and routes.

27. There may be some negative feedback from residents who are affected by the bus stop changes on the Dominion Road routes where there is a subsequent loss of parking space.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager
Authorisers	Johathan Anyon, Manager Elected Member Relationship Unit

Puketāpapa Local Board

19 July 2018

Puketāpapa Local Board Strategic Relationship Grant 2018/2019

File No.: CP2018/12369

Te take mō te pūrongo / Purpose of the report

1. To approve the allocation of funding for the Strategic Relationship Partnership Grant 2018/2019.

Whakarāpopototanga matua / Executive summary

2. The Puketāpapa Local Board provides a Strategic Relationship Grant to support community organisations to deliver on the local board’s priorities and outcomes.

3. The total budget to allocate through the Strategic Relationship Grant 2018/2019 is $122,363.

4. Applications opened to community groups on 12 February 2018 and closed on 6 April 2018.

5. Twenty applications were received, requesting a total of $371,149.

6. Staff assessed the applications against their alignment with local board priorities and outcomes, and criteria as outlined in the Terms of Reference (Attachment A). The applications were given a score out of 15 using the Community Grants policy.

7. The applications were presented to the local board at a workshop on 24 May 2018 and were reviewed at a second workshop on 31 May 2018.

8. Staff recommend allocating $122,363 distributed across 12 applicants.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) approve the following Strategic Relationship Grant funding allocations:

Application number	Applicant	Requesting funding for	Recommended Allocation
PKTSRG1819009	Te Whangai Trust	Youth project to support more NEETS into employment, drug and alcohol recovery and peer support	$14,500
PKTSRG1819013	Earth Action Trust	Environmental programmes, recycling and waste minimization	$14,500
PKTSRG1819021	Auckland Regional Migrants Services (ARMS)	Social enterprise for women from migrant and refugee communities, and lower social economic sectors	$14,500
PKTSRG1819016	Urban EcoLiving Charitable Trust	Sustainable Living, Healthy Harbours, Healthy Waterways	$14,500
PKTSRG1819012	Bhartiya Samaj Charitable Trust	Health & wellbeing programmes for South Asian communities	$14,500
PKTSRG1819011	English Language Partners	English Home Tutoring programme for refugees and migrants	$11,000
PKTSRG1819018	Roskill Together Trust	Connected communities – children and seniors	$8,000
PKTSRG1819008	Te Karanga Charitable Trust	Programmes for youth from multicultural backgrounds	$7,300
PKTSRG1819019	UMMA Trust -	Muslim refugee and migrants re-settlement programme	$7,300
PKTSRG1819025	NZ Ethnic Women’s Trust	Business development programme refugees and migrant communities	$6,800
PKTSRG1819001	Mika Haka Foundation Charitable Trust	Maori youth development and youth hub	$6,400
PKTSRG1819010	Somali Kiwi Association Inc.	Programmes to increase connectivity in the Somali community	$3,063
Total			$122,363

Horopaki / Context

9. The Puketāpapa Local Board Strategic Relationships Grants scheme is one of four local grants programmes provided by the local board to fund community groups to deliver on local board priorities and outcomes.

10. On 7 June 2018, the board resolved (PKTPP/2018/1) to:

“Request that the Governing Body defer $20,363 of the 2017/2018 community grants budget to the 2018/2019 proposed community grants budget.”

11. On 21 June, the board allocated $102,000 to the grant in the 2018/2019 Arts, Community and Events (ACE) work programme (PKTPP/2018/101).

12. The total budget to allocate through the Strategic Relationship Grant 2018/2019 is $122,363.

13. Applications opened to community groups on 12 February 2018 and closed on 6 April 2018. The round received 20 applications, requesting a total of $311,149.

Tātaritanga me ngā tohutohu / Analysis and advice

14. The aim of Puketāpapa Strategic Relationship Grant is to build relationships with community groups that are delivering projects and activities which align with the outcomes identified in the local board plan. All applications were assessed against the priority outcomes and criteria set out in both the Terms of Reference and the Community Grants Policy. The eligibility of each application is identified in the report recommendations.

15. Twenty applications from local and regional organisations were received; which is a nine per cent decrease in the number of applications compared to 2017/2018.

16. Staff analysed all applications against the local board priority outcomes and criteria, and categorised them as being ‘aligned’, demonstrated ‘medium alignment’, ‘low alignment’ or ‘not aligned’ to local board priorities and outcomes. Applications were given a score out of 15 based on the Community Grants Policy.

17. Eleven applications met the criteria and aligned to local board priority outcomes, four had medium alignment, four had low alignment and one did not meet the funding criteria.

18. Due to limited funding, a formula of 73 per cent discount was applied so the grant could be divided fairly amongst the community groups.

19. Funding these organisations allows the local board to fund more programmes, strengthen its strategic relationships with more groups and provide a wider spread of themes and activities across the local board area. As a result, organisations are more likely to maximise their impact in the community. This outcome aligns with the strategic intent of the fund.

20. Table one shows a summary of the 20 applications received for the Puketāpapa Local Board Strategic Relationship Grant 2018/2019 and recommended allocations.

Table one:

Application number	Applicant	Requesting funding for	Requested amount	Recommended allocation
PKTSRG1819009	Te Whangai Trust	Youth project to support more NEETS into employment, drug and alcohol recovery and peer support	$20,000	$14,500
PKTSRG1819013	Earth Action Trust	Environmental programmes, recycling and waste minimisation	$20,000	$14,500
PKTSRG1819016	Urban EcoLiving Trust	Sustainable Living, Healthy Harbours, Healthy Waterways	$20,000	$14,500
PKTSRG1819011	English Language Partners	English Home Tutoring programme for refugees and migrants	$15,000	$11,000
PKTSRG1819018	Roskill Together Trust	Connected communities – children and seniors	$14,449	$8,000
PKTSRG1819008	Te Karanga Trust	Programmes for youth from multicultural backgrounds	$20,000	$7,300
PKTSRG1819001	Mika Haka Foundation Trust	Maori youth development and youth hub	$17,500	$6,400
PKTSRG1819017	The Word Ministry Church	Social services, recycling and waste minimisation services	$20,000	$0
PKTSRG1819021	Auckland Regional Migrants Services Trust (ARMS)	Social enterprise for women from migrant, refugee and lower social economic communities	$20,000	$14,500
PKTSRG1819015	Chinese Senior Citizens Health Exercise Group	Venue hire for health activities e.g. Tai chi, Qi Gong etc.	$5,500	$0
PKTSRG1819012	Bhartiya Samaj Charitable Trust	Health, safety and wellbeing programmes for ethnic communities	$20,000	$14,500
PKTSRG1819020	YMCA Lynfield Youth & Leisure Centre	Youth space and activities	$12,000	$0
PKTSRG1819002	CCS Disability Action Auckland Inc	Community social enterprise programmes	$15,000	$0
PKTSRG1819019	UMMA Trust	Muslim refugee and migrants re-settlement programme	$20,000	$7,300
PKTSRG1819025	NZ Ethnic Women’s Trust	Business development programme refugees and migrant communities	$18,450	$6,800
PKTSRG1819022	Rule Education Trust	Drivers licensing, youth education programmes	$20,000	$0
PKTSRG1819023	Be Institute	Social inclusion, community leadership programmes	$10,000	$0
PKTSRG1819003	Dress for success Auckland	Career and employment support programmes	$15,000	$0
PKTSRG1819010	Somali Kiwi Association Inc	Increase connectivity in the Somali community - children and seniors	$8,300	$3,063
PKTSRG1819024	NZ Eid Day Trust Board	Muslim community events	$59,950	Not eligible
Total			$371,149	$122,363

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21. The local board is responsible for the decision-making and allocation of the local board Strategic Relationship Grant 2018/2019.

22. The applications were presented to the local board at a workshop on 24 May 2018 and were reviewed at a second workshop on 31 May 2018.

23. At the workshop, the local board discussed how the grant could help to initiate, develop and maintain the board’s relationships with community organisations and considered the impact and value of funding more organisations.

24. The local board indicated its preference to fund 12 community groups to strengthen its strategic relationships with and provide the groups with support to achieve community and local board outcomes.

Tauākī whakaaweawe Māori / Māori impact statement

25. Māori make up six per cent of the local board population. While grants were not made to Māori organisations, it is intended that the implementation of the programmes funded will impact on Māori.

26. The majority of programmes recommended to be funded are accessible by all members of the local community, including Māori.

Ngā ritenga ā-pūtea / Financial implications

27. The Puketāpapa Local Board has a total Strategic Relationship Grant budget to allocate of $122,363.

28. Twenty applications were received for the Strategic Relationship Grant 2018/2019, requesting a total of $371,149.

29. Staff recommend allocating the full $122,363 budget distributed across 12 applicants as this is a one-off grant round per financial year.

Ngā raru tūpono / Risks

30. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the Terms of Reference. The assessment process has identified a low risk associated with funding the applications.

31. Successful applicants are required to complete and accountability report to ensure the grants are used in accordance with the grant criteria.

Ngā koringa ā-muri / Next steps

32. Staff will meet with the grant recipients to agree on key performance indicators and reporting back time frames.

33. The funding agreements will be signed off and payments will be made.

34. Staff will schedule a workshop with the local board to meet the grant recipients, and another workshop to report back on their projects in quarter three.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Strategic Relationships Grant 2018/2019 Terms of Reference	35

Ngā kaihaina / Signatories

Authors

Rosetta Fuimaono, Specalist Advisor, Community Empowerment

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

19 July 2018

Approval of the Puketāpapa Plans and Places work programme 2018/2019

File No.: CP2018/12224

Te take mō te pūrongo / Purpose of the report

1. To approve the Plans and Places Department undertaking three projects in the Puketāpapa Local Board area as outlined in the 2018/19 Puketāpapa Local Board work programme.

2. This report seeks approval of the following projects initiatives be undertaken by Plans and Places during the 2018/19 financial year.

· Scoping of planning work for the Three Kings town centre

· Scoping of planning work for the Stoddard Road centre

· Mt Roskill village revitalisation

3. The proposed 2018/19 Puketāpapa Local Board work programme was discussed at a series of seven workshops held by the Local Board between 5 October 2017 and 24 May 2018.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) approve the following planning initiatives be undertaken by the Plans and Places Department during the 2018/19 financial year:

i) Scoping of planning work for the Three Kings town centre

ii) Scoping of planning work for the Stoddard Road centre

iii) Mt Roskill village revitalisation

b) note the opportunity to align these initiatives with the planning work that has been initiated by Homes Land and Communities for the Ōwairaka, Mount Roskill and Three Kings area.

Horopaki / Context

4. As a result of seven work programme workshops held by the Local Board between 5 October 2017 and 24 May 2018, it was agreed that these be included in the work programme for 2018/19. The Plans and Places Department has agreed to undertake these projects which will entail the following:

· Scoping of what local planning or master planning is required for the Three Kings town centre. Identified and recommended planning work can commence once more certainty has been reached on the outcome of Plan Change 11 (Three Kings Precinct plan change), probably during the first quarter of 2018/19. The scoping will also take into account the planning work that Homes Land Community (HLC) will be undertaking in the Three Kings area in the foreseeable future.

· Scoping and commencement of a centre plan for Stoddard Road centre to occur after the preferred alignment of the City Centre to Airport rapid transit route has been confirmed. This will include liaison with the Housing New Zealand Corporation (HNZC) and HLC on the redevelopment of HNZC properties in the Stoddard Road, Wesley and Owairaka areas, to ensure that planning for the Stoddard Rd centre is undertaken in an integrated way.

Tātaritanga me ngā tohutohu / Analysis and advice

5. These three projects will contribute to achieving the Local Board Plan 2017’s outcome that “urban development meets community needs”.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

6. The projects described above support the Local Board’s work to achieve outcomes set out in the Local Board Plan 2017, see Attachment A.

7. The Local Board considered the draft 2018/19 work programme at a series of seven workshops held between 5 October 2017 and 24 May 2018.

Tauākī whakaaweawe Māori / Māori impact statement

8. This report provides information for local planning and development projects. It is recognised that planning and development has integral links with activities of interest to Māori. The delivery of these projects will include participation, contribution and consultation with iwi. Investigation into Mt Roskill streetscape improvements will build on an earlier cultural values assessment for the local area.

Ngā ritenga ā-pūtea / Financial implications

9. This work programme is already underway and will continue during the current financial year. The amount assigned to the Mt Roskill streetscape project amounts to $25K and is a Local Development Initiative (operating expenditure).

Ngā raru tūpono / Risks

10. The main risks relate to the level of resourcing available within departments and Council Controlled Organisations to provide input into the identified projects.

Ngā koringa ā-muri / Next steps

11. Subject to approval, the next steps will be setting up project plans for the scoping of planning work for the Three Kings town centre and the Stoddard Rd centre. Work on the Mt Roskill village streetscape improvements is already underway.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Puketāpapa Plans and Places Work Programme 2018/2019	43

Ngā kaihaina / Signatories

Authors

Marc Dendale - Team Leader Planning - South

Authorisers

John Duguid - General Manager - Plans and Places

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

19 July 2018

Approval of the 2018/2019 Puketāpapa Local Board Community Facilities Work Programme

File No.: CP2018/12285

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Puketāpapa Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Puketāpapa Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

I. $3,186,300 of asset-based services capital funding

II. $240,000 of local board initiative capital funding

III. $34,500 of local board initiative operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Puketāpapa Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) approve the Puketāpapa Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A.

Horopaki / Context

7. Community Facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in Puketāpapa Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures.
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 31

· Indicative cost for proposed projects: $7,599,166

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage.

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance.

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in Attachment A.

20. The Community Facilities work programme supports the achievement of the following 2017 Puketāpapa Local Board Plan priorities:

· Treasured and enhanced natural environment

· Vibrant and popular parks and facilities

Tauākī whakaaweawe Māori / Māori impact statement

21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities work programme will see the allocation of $240,000 of the board’s locally driven initiatives capital budget, $3,186,300 of the board’s asset based services capital budget, and $3,930,366 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25. The work programme will be implemented as part of Community Facilities’ usual business practice.

26. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments